National Response Directorate 2016 Surface Operations Workshop - CGAUX
National Response Directorate2016 Surface OperationsWorkshop
WelcomeThis workshop has been developed as areview of policies and procedures, affectingSurface Operations, to better promote safetyand efficiency for patrolsAlthough this is an optional workshop, it canbe required at the local levelIt is not a replacement for the required annualTCT Refresher for Auxiliarists qualified inSurface Operations2016 Surface Operations WorkshopResponse Directorate2
Ground Rules This Workshop should be Interactive, NOTa Lecture– Ask Questions– Answer questions– Share experiences– Share Insights Participate Participate Participate2016 Surface Operations WorkshopResponse Directorate3
Team Coordination TrainingTCTSpeaking of Currency Maintenance– Reminder the new TCT 4 hour program for initialqualification into the Operations program as well as for therequired 5-Year currency maintenance is the preferredalternative to the 8 hours class– Qualification as a TCT Facilitator for the 4 hour class hasbeen streamlined. Requirements are: You must be recommended by FC or Division CommanderApproved through the chain of leadership to the District CaptainRecommendation accepted by DIRAUXA Certified InstructorCurrent Coxswain or Non-Current Coxswain with a minimum of 250hours as Coxswain in AUXDATA Specific Details are in ALAUX - TEAM COORDINATION TRAINING(TCT) -10/13 issued by CHDIRAUX on 08 Aug 132016 Surface Operations WorkshopResponse Directorate4
Personal Protective Equipment(PPE)Rescue and Survival Systems Manual (R&SS)COMDTINST M10470.10G, released 9 SEP 14The R&SS Manual can be downloaded IM 10470 10G.pdfFurther clarification can be found in ALCOAST231/15 5 ALCOAST.txt2016 Surface Operations WorkshopResponse Directorate5
PPE (continued) Your DIRAUX / OTO will provide specificguidance for your area Operational members should always bealert for changes to PPE requirements PFDs are now issued/registered to eachmember and cannot be shared Formal inspection of PPE now requiredtwice annually2016 Surface Operations WorkshopResponse Directorate6
PPE (Continued) OIAs and DIRAUXes shall ensure Auxiliarists areproperly outfitted and trained to use required PPE OIAs shall designate at least one Auxiliarist in eachflotilla recommended in writing by the FC as theRescue and Survival Systems Officer to managePPE issuance, training, and maintenance Effective immediately, the only automatic inflatablePFDs authorized for Auxiliary use are those thatare specifically listed in the current R&SS Manual2016 Surface Operations WorkshopResponse Directorate7
PPE (Continued) PLBs must be checked once every 30 days ACR brand PLBs contain an internal timer programmedto coincide with a 5 year battery replacement This timer only allows for one test per month. MembersSHOULD NOT test their PLB more than once in a 30 dayperiod because this will require timer reset sooner thandesigned This can only be done by a special tool that CG unitstypically do not have due to the high cost in purchasing it,requiring the unit to be sent to ACR to be reset2016 Surface Operations WorkshopResponse Directorate8
PPE – Survival Vest Carriage9
PPE Reminders All coxswain, crew and PWO must wearan appropriate PFD with all the requiredPPE in a Survival Vest (aka SAR vest), inthe pockets of the PFD or in an approvedwaist belt pocket All PPE must be secured by a 36” lanyardwith a small bowline and overhand knot The new compliance date for Auxiliarymembers is 1 JUN 20162016 Surface Operations WorkshopResponse Directorate10
PPE Reminders Wearing of PPE (e.g. PFD) inscribed with"USCG Auxiliary" or any version thereof isNOT to be worn when not assigned to duty Wearing of PPE displaying U.S. CoastGuard, not including "Auxiliary", isprohibited at all times2016 Surface Operations WorkshopResponse Directorate11
PPE Reminders Manual inflatable PFDs are NOT authorized foruse by Auxiliarists The ONLY automatic inflatable PFD authorizedfor Auxiliary crews while under orders are thosethat are specifically listed in the Rescue andSurvival Systems Manual Any PFD not listed in the Rescue & SurvivalSystems Manual shall be removed from serviceimmediately2016 Surface Operations WorkshopResponse Directorate12
NavRules Latest revision of the NavRules datedAugust 2014 and promulgated by theCoast Guard on 3 Oct 2014 Required to be carried on-board surfacefacilities Hard copies are available from somecommercial distributors (search internet) Can be an electronic version but must beaccessible in two minutes or less2016 Surface Operations WorkshopResponse Directorate13
NavRules (continued) Download at the Coast Guard NavigationCenter at: G NAV RULES 20140910.pdf Check with your DIRAUX/OTO for specificrequirements for your district/region2016 Surface Operations WorkshopResponse Directorate14
Training and SafetyThe Means to Improved Surface Safety Mission success is important but, SAFETY is ourprimary concern Training, Procedures, TCT, and CrewQualifications are all ways that we try to ensuresafety Remember we need to train to “proficiency” notjust enough to “qualify” or requalify Don’t just be a member of the “12 Hour Club” –Training and Practice Drives Proficiency2016 Surface Operations WorkshopResponse Directorate15
Mishap ReportingThe push to improve reporting of ALLincidents continues Remember, ALL mishaps must be reported tothe Order Issuing Authority (OIA) For training and procedure revisions,consolidated mishap statistical info is critical Problems identified and reported will not beused for punitive action2016 Surface Operations WorkshopResponse Directorate16
Mishap ReportingThe Means to Improved Surface Safety No personal identifying information iscollected or retained by National staff Auxiliary Operations Policy Manual(M16798.3E) requires “any individual orunit with 1st hand knowledge of a mishap”is to report these incidents, with or withoutinjuries2016 Surface Operations WorkshopResponse Directorate17
Mishap ReportingReporting Mishaps Procedure Reports must be submitted to the OIA,DIRAUX and Auxiliary Chain of Leadershipwithin 48 hours Injuries must be reported within 48 hours tothe OIA and DIRAUX, and passed throughto the Auxiliary Chain of Leadership2016 Surface Operations WorkshopResponse Directorate18
Mishap Reporting We ask that all crews report mishaps religiouslyand without fear of criticism through their Chainof Leadership up to District & their OIA We also ask that all Districts report summaries(no names) damage & injury mishaps to:James McCarty – Division Chief Surfacejames.mccarty@cgauxnet.usSurface Operations DivisionNational Response Directorate2016 Surface Operations WorkshopResponse Directorate19
Coxswain Responsibilities Coxswains shall obtain properly approvedpatrol orders by the OIA prior to gettingunderway for planned missions Coxswains/owners are responsible forensuring the facility inspection will becurrent on the date of the mission2016 Surface Operations WorkshopResponse Directorate20
Coxswain Responsibilities The Coxswain’s responsibility exists from the time theCoxswain steps aboard the facility with the intention toget underway, until leaving it following completion of themission. The Coxswain shall ensure all crewmembersunderstand their responsibilities as a crew andindividually, prior to getting underway/requesting orders Coxswain/owners are responsible for the safe, orderly,efficient, and effective performance of the facility, crew,and any passengers during the entire mission2016 Surface Operations WorkshopResponse Directorate21
Coxswain Responsibilities Coxswains shall assign lookouts prior togetting underway. While everycrewmember on the boat is considered tobe a lookout, with the responsibility toreport notable circumstances to theCoxswain, the Coxswain shall designate aprimary lookout2016 Surface Operations WorkshopResponse Directorate22
Coxswain Responsibilities Coxswains are required to exercise directsupervision when a boat is being operatedby a boat crewmember The Coxswain shall remained positionednext to the helm station of a boat whenunderway so they can exercise controlover the safe navigation and movement ofthe boat2016 Surface Operations WorkshopResponse Directorate23
Coxswain Responsibilities Coxswains shall ensure engine killswitches (if utilized) are operable andutilized at all times when underway onvessels so equipped Coxswains shall at all times ensure theyare following fatigue standards listed in theAuxiliary Operations Policy Manual2016 Surface Operations WorkshopResponse Directorate24
Crewman Responsibilities Safety of the boat and assigned crew isparamount. ALL members of the boat crew shallspeak up and notify the Coxswain when theyobserve something they feel is unsafe. TCTprincipals must continuously be utilized All crewmembers are responsible for ensuringthey have received adequate rest prior to anunderway mission2016 Surface Operations WorkshopResponse Directorate25
Important Reminders Cell Phone Texting – Per ALCOAST 382/10The use of cell phones/texting devices and phoneapplications aboard operational vessels isPROHIBITED without permission of the CoxswainAt no time will the operator (helmsman) of thevessel use a cell phone or texting deviceThis has been policy since 2010 and applies toboth Active Duty and Auxiliary. It has appearedin Surface Operations workshops every yearsince 20112016 Surface Operations WorkshopResponse Directorate26
Important Reminders The Coxswain should take into consideration avariety of factors before allowing the use of a cellphone/texting device, including evaluatingoperational risk management This includes both texting and use of mobileapps on the device When a crewmember is allowed to use aphone/texting device, the Coxswain shall ensurethere is a proper lookout posted and the rest ofthe crew is attentive to their duties2016 Surface Operations WorkshopResponse Directorate27
Important Reminders If the boat crew consists of only two people andthe Coxswain determines the use of a cellphone/texting device is necessary, the boat shallcome to a complete stop before the use of thecell phone/tablet begins and remain stoppeduntil after the task is completed This policy has been briefly mentioned in theALCOAST referenced above and will bereflected in the next update to the AuxiliaryOperations Policy Manual2016 Surface Operations WorkshopResponse Directorate28
Important Reminders Forms – Use the most current forms– SAR Incident Report – Current form dated 01 APR 10– Offer of Use Forms 7003 (Vessel Offer For Use) – Current form dated 06/11 7008 (PWC Offer for Use) - Current form dated 06/112016 Surface Operations WorkshopResponse Directorate29
Patrol Reminders Maritime Domain Awareness on all patrols- (we are the eyes and ears of the CoastGuard) Correct signage must be displayed on ALLfacilities under orders – US Ensign,Auxiliary Patrol Ensign (white with the red stripe,NOT the Blue Auxiliary Ensign), Patrol Banners(stripes toward bow) and current operationalfacility decal with wreath2016 Surface Operations WorkshopResponse Directorate30
“Happen Upon Policy”ReminderFrom the National SAR Manual M16130.2F Paragraph 6999/CIM 16130 2F.pdf) If you discover a vessel during routine patrol thatrequests assistance and that vessel has notbeen in contact with the Coast Guard:– You may render assistance including tow if capable– Notify the Operational Commander, identity andlocation of vessel and where you will be towing them– If vessel is in danger and you are unable to safelytow, you may endeavor to remove persons from thevessel until additional help can arrive on scene2016 Surface Operations WorkshopResponse Directorate31
Review of“Happen Upon Policy”From the National SAR Manual M16130.2F Paragraph 6999/CIM 16130 2F.pdf) Notes:– You the Coxswain make the call on whether you cansafely assist– You inform CG SMC (SAR Mission Coordinator) ofyour intentions, not “ask for permission to tow”– The CG SMC may override your decision if warrantedby an evaluation of the circumstances or if yourfacility is needed on a higher priority task2016 Surface Operations WorkshopResponse Directorate32
Assistance to AuxiliaryFacilitiesFrom the National SAR Manual M16130.2F Paragraph 6999/CIM 16130 2F.pdf) Coast Guard resources or Auxiliary facilitiesmay be used to help Auxiliary facilities in needof assistance at any time An Auxiliary Facility is defined as an OperationalFacility having a current accepted offer of usewhether under orders or not It is NOT just any boat owned by an Auxiliarymember2016 Surface Operations WorkshopResponse Directorate33
Safety is Always Priority 1 Remember safety of the crew, the public, and thevessel are more important than the mission PLB (Personal Locator Beacon) – Key piece of safetyequipment (formerly known as PEPIRB)––––Have it on your person at all times when underwayCheck the battery expiration dateKeep it registered with NOAA (every 2 years)As of 1 June 2016, all crew and coxswain on board musthave and wear a PLB or NO patrol HAZMAT– Remember to steer well clear of ANY HAZMAT situation unlessyou have a certified HAZMAT responder on your crew2016 Surface Operations WorkshopResponse Directorate34
Provide SAR Response Do only what you & yourfacility/crew are capable of Safety of Crew Always ComesFirst Operate at safe speed for the seaconditions and local environment Observe all NO WAKE zones2016 Surface Operations WorkshopResponse Directorate35
Responsibilities of FacilityOwners Facility properly equipped/maintained Notify the DIRAUX of significant changes Facility Inspection and Offer for Use validfor 1 year plus 45 days. Orders are nolonger valid when offer for use expires Authorized operators when owner notonboard must be designated by name andmember # on offer for use and entered inAUXDATA2016 Surface Operations WorkshopResponse Directorate36
I’M SAFEAre you fit for your mission? I Illness, Do I have an illness or symptoms of illness M Medication, Am I taking prescription or over-counterdrugs S Stress - Am I under psychological pressure from thejob?Worried about financial matters, health problemsor family discord? A Alcohol, Have I been drinking within eight hours? Within24 hours? F Fatigue, Am I tired and not adequately rested? E Eating, Am I adequately nourished?This is an excellent self-assessment tool2016 Surface Operations WorkshopResponse Directorate37
Operational Risk ManagementGAR ModelGreen – Amber – Red Any single item 5 or above should raise aconcern even if the total score is in the Green There should be NO zero (no risk) scores andeven 1 should be rare for most crews Scoring the GAR is a collective effort of theentire crew not just the coxswain GAR is done before AND updated throughoutthe mission when ANY condition changes2016 Surface Operations WorkshopResponse Directorate38
Operational Risk ManagementGAR ModelGreen – Amber – RedUse the standard form available on theNational Response Department Web site OpsNews.htm unless your OIAmandates the use of another risk assessmenttool2016 Surface Operations WorkshopResponse Directorate39
Operational Risk ManagementGAR ModelGreen – Amber – RedSmart Phone Applications: GAR apps are available, including eGAR, andiGAR These apps have NOT been approved forAuxiliary use by BSX (Chief Director of Auxiliary) All GAR tools used, paper or electronic, mustuse the same scoring as the GAR form postedon the Response Directorate website2016 Surface Operations WorkshopResponse Directorate40
Operating in Reduced VisibilityFollow all requirements in the NavRules Maintain that lookout as far forward on thevessel as possible (remember - safety first) Reduce speed Proper Horn Signals Nav lights on Radar on and monitored, if equipped Follow all district or OIA special requirements2016 Surface Operations WorkshopResponse Directorate41
NIGHT OPS Nav lights onRadar required by OIA for night opsCrew properly trained on radar useIncreased lookout responsibilitiesReduce speedOps/Position reporting requirements(different from daylight ops) Night Vision (check local OIA for any specificrequirements)2016 Surface Operations WorkshopResponse Directorate42
Operational Parameters Communications External:– VHF Radio (25 Watt ) is ALWAYSprimary, cell phone secondary (CellPhone MUST NOT be used by the helmsman)– Must have 2 way communicationsat all times, if not return to base– Maintain a radio guard. Useintervals as required by your OIA– If communications are lost, yourorders may be voided2016 Surface Operations WorkshopResponse Directorate43
Radio Communications In all radio communications, we are to actas professionals At no time shall we make reference toethnicity, race, gender, sexual orientation orreligious affiliations in radio transmissions This is a zero tolerance policy and must bestrictly adhered to2016 Surface Operations WorkshopResponse Directorate44
Radio Communications It is often not what you say but how you say it,that demonstrates your professionalism Brevity and accuracy supports mission successand safety Remember that during a patrol, the boatingpublic “hears” you as the voice of the US CoastGuard Practice and use proper radio procedures toachieve success, safety and professionalism2016 Surface Operations WorkshopResponse Directorate45
Radio CommunicationsProper CommsExample: “Coast Guard Station Nassau Point, Coast GuardStation Nassau Point, this is Auxiliary Vessel 2159637 on 21A,Over.”“Auxiliary Vessel 9637, this is Station Nassau Point, Over.”“Station, 9637: (State you message to the station with clarity,using proper radio protocol and brevity) Over.”“9637, Station, Roger, Out.”Note: Practice Script (Radio procedures may be reviewed at this ioPatrol1.3.pdf2016 Surface Operations WorkshopResponse Directorate46
Towing Requires a high degree of awareness Many potential hazards Know limitations of facility, crew and towingcomponents How the vessels are loaded will affectmaneuverability Brief your crew and the disabled vessels owner Always plan an escape route in case things gowrong – because they will and at the worst possibletime2016 Surface Operations WorkshopResponse Directorate47
Towing (continued) Ensure a knife is always immediately available incase the towline needs to be cut in anemergency Ensure Aux crew has removed all jewelry priorto beginning the towing evolution Ensure you ascertain whether there are anyknown hazards on the vessel to be towed priorto beginning the towing evolution (e.g. flooding,lines in the water, steering inoperable) and takesteps to mitigate the risks imposed by them2016 Surface Operations WorkshopResponse Directorate48
AOM Permission Changes All OIA functions and approval of orders are restricted toE-6/GS-7 or above, to include:Create DIRAUX or OIAAdd active duty usersCreate users/ownersManage user permissionsRequest open ordersApprove patrol requestsDeny patrol requestsReactivate orders Approvecrew overridesSubmit without SAMASubmit orders to FINCENManage patrol areasView district/location reportsAllocate district fundsAdd/update district accounting codes2016 Surface Operations WorkshopResponse Directorate49
AOM Reminders All patrols should start and end with some standby time(23A) for pre and post u/w activities (GAR, briefing, debriefing, etc.) Patrol orders are good for a 24 hour period from the firstitinerary entry Request multiple orders for multiple days – do notcombine Time in the itinerary must be consecutive with no gaps.One category ends at 1200, the next begins at 1200,NOT 1201 or later2016 Surface Operations WorkshopResponse Directorate50
AOM (continued) Training missions (22A) do not require a QE tobe on-board If on a QE check ride mission, list the QE asrequired by your district and note in commentsbox the QE’s name and actual time doing QEactivity If a mid-patrol crew change, list all crewmembers and note times for each in thecomments box The IS officer will adjust the entries in AUXDATA2016 Surface Operations WorkshopResponse Directorate51
AOM (continued) When requesting orders, always check the lastFacility Inspection Date If the patrol date will be 1 year & 45 days fromthe last inspection, a new offer for use must besubmitted before the patrol. AOM will not alloworder completion with an out of date inspection If the date you try to complete orders is over 131/2 months from the last inspection, AOM willnot allow completion of the orders, even if thepatrol date was within the 13-1/2 month range2016 Surface Operations WorkshopResponse Directorate52
AOM (continued) Meals are no longer automatically selected - mustbe selected manually for each member Select only the meals that were actually consumedduring the underway portion of the patrol, notbefore and after Meals are not paid for standby time FINCEN does not pay for water, soda, snacks, etc. If you receive fuel or meals at not cost from theCoast Guard, check “Government Provided” box2016 Surface Operations WorkshopResponse Directorate53
AOM (continued) Do not claim make-up engine oil; it is included inyour SAMA payment Fuel additives are 2-cycle oil and octane enhancer Include receipts as required. CG policy is 75;Districts may require receipts at a lower amount toinclude any and all claimed expenses Per the Operations Policy Manual, patrol ordersmust be submitted within 30 days after completionof the patrol2016 Surface Operations WorkshopResponse Directorate54
SubsistencePayment Reminders Subsistence (meal) payments go to the Owner orOperator The member receiving the subsistence payment isobligated to either Turn the payment over to each crew member or Provide a meal(s) to each crew membercommensurate with at least the subsistence amountpaid Subsistence payments are not to be kept by the owneror operator or put in a boat maintenance fund. This iswhat SAMA is for2016 Surface Operations WorkshopResponse Directorate55
Additional Reminders Any other special requirements from yourlocal DIRAUX? How about your OIA?2016 Surface Operations WorkshopResponse Directorate56
Bravo Zulu!Great Job!Thank you for your participation in the2016 Surface Operations Workshop.Please share your thoughts about thisworkshop with us.Send your comments to:Chief, Operations Projects and EducationalOutreach Division Bruce.Pugh@cgauxnet.usDavida Kellogg BC-REIBruce Pugh, DVC-REJames McCarty, DVC-RSJohn J Slattery, DIR-RdCOMO Gary A Taylor, DIR-R2016 Surface Operations WorkshopResponse Directorate57
2016 Surface Operations Workshop Response Directorate 2 . Ground Rules This Workshop should be Interactive, NOT . Surface Operations Division National Response Directorate . Coxswains/owners are responsible for ensuring the facility inspection will be current on the date of the mission 2016 Surface Operations Workshop Response .
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