DHS Immigration Data Integration Initiative

DHS Immigration Data Integration InitiativeFederal Identity Forum and Homeland Security ConferenceSeptember 14, 2017Draft1

IDII DirectiveDHS Memorandum 16-3048:Improving Immigration Data Analysis and Reporting– Ensure uniform Department-wide immigration data standards– Give the Department’s data stakeholders real- or near real-time access torelevant data from across the Department– Ensure that immigration records are fully linkable across DHS data systems– Directed OIS and OCIO to establish and co-chair an ESC in 30 days andinclude leadership from CBP, ICE, USCG, and USCISOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).OFFICE OF POLICY2

DHS IDII ESC StructureDHS Immigration Data Integration Governance OrganizationOffice of ImmigrationStatistics (OIS)Deputy Director,U.S. Citizenshipand ImmigrationServicesDHS Officer forCivil Rights andCivil LibertiesVersion 2June 2017Office of theChief Information Officer (OCIO)DeputyCommissioner,U.S. Customs andBoarder ProtectionDeputy Director,U.S. Immigrationand CustomsEnforcementVice Commandant,United StatesCoast GuardDirector,NPPD/Office ofBiometric IdentityManagementDHS DeputyGeneral Councilor designatedrepresentativeDHS Chief PrivacyOfficerDHS AssistantSecretary for PolicyUnder Secretary,Office ofIntelligence &AnalysisDirector,Department ofHealth and HumanServices, Office ofRefugeeResettlement*Director,Department ofJustice, ExecutiveOffice ofImmigrationReview*Assistant Secretaryof State forConsular Affairs,Department ofState Bureau ofConsular Affairs*Assistant Secretary,Department ofLabor, Employmentand TrainingAdministration*Data GovernancePolicy & OversightData Stewardship Tactical Working Group: Assists the DataWorking Groups, Data and Domain Stewards with the tacticalsolutions, services and technical implementation ofstandards.Capability & ImplementationMaster Reference Data Working Group: Supports and providesguidance for enterprise data standards and stewardship.Office of Immigration StatisticsDraft. For Official Use Only (FOUO).OFFICE OF POLICY3

IDII Mission, Goals & ObjectivesOBJECTIVES: IDII WGsMISSION: Immigration DomainDevelop a more fullyintegrated immigrationdata warehouse andstrengthen theDepartment’s systemsfor analyzing andreporting onimmigration data.GOALS: IDII ESCDepartment-wide dataglossaryEmploy uniform immigration datastandards & practicesDepartment-wide datastandardsEnsure DHS stakeholders have near realtime access to all relevant immigrationdataData governanceEnsure immigration records are fullylinkable across the DepartmentAnalysis of immigration enforcement &benefits at the person-centric levelData sharing policies andprotocolsIdentity managementIT environmentData dashboards andweb toolsOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).OFFICE OF POLICY4

IDII Use Case: Enforcement Lifecycle Analysis Current data systems hinder analysis of immigration enforcement: DHS cannottrack an individual’s immigration history across DHS components, or describeenterprise-wide immigration actions and outcomesINTAKE TO THEENFORCEMENT SYSTEM Apprehension Arrest InadmissibilityDeterminationINITIAL DISPOSITION Administrativeremoval/return Judicial removalprocess Temporary relief ProsecutorialdiscretionENFORCEMENTPROCESS Detentiondetermination ImmigrationproceedingsFINAL DISPOSITION Repatriation Prosecutorialdiscretion Temporary relief PermanentreliefOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).OFFICE OF POLICY5

Enforcement Lifecycle: Disclaimers Notes on Enforcement Lifecycle methodology and results are being shared forillustrative purposes only. OIS is still working with DHS data partners to finalize our Lifecycle methodologyand to develop internal and public-facing Lifecycle reports.Office of Immigration StatisticsDraft. For Official Use Only (FOUO).OFFICE OF POLICY6

Enforcement Lifecycle: Outcome AssignmentOutcomeRemoved/Returned Removed/ReturnedFinal DecisionTouched theSystemAtApprehension ER Reinstatement Admin.removalPermanentRelief LPR SIJ Cancellation ofRemoval Asylum EOIR JudicialReliefTemporaryReliefFinal OrderIssued T or U Visa TemporaryProtectedStatus DACA RecalcitrantCountries 60 DaysPending 60 DaysPendingNonRemovableIn Proceedings EOIRProsecutorialDiscretion EOIR JudicialDiscretion Parole (EAD) Benefit Pending NotAmenable toRemoval(EAD) AsylumApplication WithdrawalGranted VoluntaryDeparture Granted EOIR Proceedings ERO Admin NTA App Parole App JudicialDiscretion AppProsecutorialDiscretion Foreign-BornUS Citizen Not Amenableto Removal atApp NTAdesignated atApprehensionOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).OFFICE OF POLICY

Enforcement Lifecycle: Methodology OIS matches intakes into theenforcement system to additionalimmigration eventsHigh-Level Process for Assigning Lifecycle “Outcomes”Final DecisionEx. Removed or ReturnedLPRFinal Order Issued OIS assigns an “Outcome” to eachapprehension to describe where theyare in the immigration system Because individuals experiencemultiple immigration events, OIScreated a hierarchy to assign anexclusive “Outcome”Touched the System This hierarchy prioritizes data thatshows that an individual has reacheda stopping point (final decision) andworks backwards.Ex. In EOIR ProceedingsBenefit ApplicationAt ApprehensionEx. Paroled at ApprehensionPD at ApprehensionOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).OFFICE OF POLICY8

Enforcement Lifecycle: Preliminary Results - Removed or Returned DashboardOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICY DIRECTORATE

Enforcement Lifecycle: Preliminary Results - Still in US DashboardOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICY DIRECTORATE

Immigration Data Integration Initiative: The way aheadDATA TRANSFORMATION/RECONCILIATION/BUSINESS LOGICFor Each DataProvider/DataSystemBuild Initial OISData EnvironmentOIS DATA ENVIRONMENTADVANCED ANALYTICS &AUTOMATED REPORTSData andBusinessLogicReports(Excel, PDF)Phase I :Data CollectionPhase II :EliminateManualTransfersPhase III:Establish DataIntegrationPoliciesPhase IV:ImplementData FeedsPhase V:MatureSystemOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICY DIRECTORATE

Data FrameworkData Access to Support the MissionAugust 30, 2017UNCLASSIFIEDU.S. Department of Homeland SecurityOffice of the Chief Information Officer (OCIO)Information Sharing & Services Office (IS2O)

DHS Data LandscapeDHS operates across 5 wide ranging Mission Areas: Prevent Terrorism and Enhance SecuritySecure and Manage BordersEnforce and Administer Immigration LawsSafeguard and Secure CyberspaceStrengthen National Preparedness and Resilience900 320 TENBILLIONThere are 900 DHS owneddatabases (Doesnot includeunstructured dataassets).The Screening Domainalone contains over 320systems using 130 dataassets, approximately 40of which are identifiedasf high valueDHS manages over 10billion biographicrecords and adds 10-15million more eachweek.DHS maintains one ofthe largest biometricdatabases containingapproximately 125million biometric records(2% of the worldpopulation).Office of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICYDIRECTORATEUNCLASSIFIED13

Why the Data Framework?The creation of DHS in 2002 merged 22 existing and new offices andcomponents with a variety of missions, creating challenges at the enterpriselevel to: Collect, use, share and protect data according to separate mission priorities; Manage and store data in an environment accessible across componentsand domains (classified and unclassified) for both U.S. and non-U.S.persons of interest; Provide technical interoperability; and Ensure compliance with authorities governing legal, policy, privacy and CivilRights and Civil Liberties (CRCL) protections.The Data Framework establishes the environment where information isprotected and shareable across DHS entities, promoting more agileand data-driven decision capabilities to meet mission needs.Office of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICYDIRECTORATEUNCLASSIFIED14

What is the Data Framework?The Data Framework (DF) supportsDHS components by providing missionoperators with a single, secureplatform for timely and accurateperson-centric data gathering andinformation sharing across classifiedand unclassified domains.Core CapabilitiesSingle-site searchavailable onunclassified andclassified networksDynamic accesscontrols tosafeguardinformation whileenhancing sharingNear real-timeaccess to intel fordecision makersand firstrespondersCentralizedAccess to dataacross DHScomponentsServes as a DataBroker within DHSOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICYDIRECTORATEUNCLASSIFIED15

Program Maturity31Piloted Data Framework concept,information infrastructure andbaseline processes.2Proved concept value.Incorporated actionabledatasets. Established accesscontrols and IntelligenceCommunity search protocolsand permissions.Established formal governanceand oversight to ensurecompliance and safeguard accesspermissions and controls.5FY16OfficialProgramDesignationby Congress4Enhanced data integrity byinstituting a 5-point dataquality regimen to accompanyeach dataset.Achieved mission impact with DHScomponents (I&A, CBP, TSA) byindustrializing data throughputs.6Consolidated acquisitionand management ofphysical infrastructureand software footprintsfor improved licensing,refresh and cost savings.Office of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICYDIRECTORATEUNCLASSIFIED16

Approved Purposes for Use Activities directedtoward thepreservation ofpublic order andsafety, includingprotection ofpersons andproperty (real andother) inaccordance with astatutory authority.(Source: DHSLexicon)National Security Benefits areprograms, projects,services, andactivities providedby DHS that directlyassist individuals orgroups ofindividuals. Authorizations aregrants of permissionto engage inspecified activitiesthat are proscribedby law or otherwiseregulated.Law EnforcementBenefitsLaw Enforcement The comprehensiveprogram ofintegrated policiesand procedures forthe departments,agencies, andfunctions of theUnited StatesGovernment aimedat protecting theterritory, population,infrastructure,institutions, values,and global interestsof the NationOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICYDIRECTORATEUNCLASSIFIED17

Mission Driven CapabilitiesGovernance&ComplianceUse ValueDataProtectionDHS MissionWith honor andintegrity, we willsafeguard theAmerican people,our homeland, andour tyResolutionSingleQuery forDepartment-wide DataClassified &UnclassifiedDomainsOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICYDIRECTORATEUNCLASSIFIED18

Data Management Guiding PrinciplesOffice of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICYDIRECTORATEUNCLASSIFIED19

Controlling Access and UseAccess Control is the process ofcontrolling the flow of data by makingdecision requests and authorizationdecisions based on policies.Authorization Policies are the rules by whichpersons are granted or denied access to data or resourcesbased on the alignment of their personal attributes, thecontext of their request, and the type of data they arerequesting.Person Attributes (User, Requestor)Data Tagsare characteristics of an entity requesting anoperation on an object.AccessPersonAttributeA Data Tag is characterizing metadata (dataabout data) associated with a data object. Adata tag is both the tag name and the value,e.g., system name “ESTA”.ContextContext or Use is the purpose for whichthe data will be used (e.g. Law Enforcement)and/or the type of search/query conducted(e.g. Person search by name).Office of Immigration StatisticsDraft. For Official Use Only (FOUO).POLICYDIRECTORATEUNCLASSIFIED20

Questions?UNCLASSIFIED

LPR SIJ Cancellation of Removal Asylum EOIR Judicial Relief Removed/Re turned Asylum Application Withdrawal Granted Voluntary Departure Granted . Non-Removable In Proceedings Enforcement Lifecycle: Outcome Assignment Outcome ER Reinstatement Admin. removal.