Onboarding Guide - EmployeeConnect (Autosaved)

The Ultimate Guide to New Employee Onboarding2IntroductionWhy do I need to plan my onboarding process?Most new hires on their first day have difficulties adjusting to new processes, tools andresponsibilities. This difficulty will translate into slowproductivity, affecting your organisation’s ability toWhen you don’t provideenough initial support,turnover is a big threat withmeet target objectives.Despite most organisations spending time after theonboarding process to lay out expectations,requirements and the overall feel of the company, itadversely is a time consuming constraint. You canminimise this time spent and redirect it to other areasin your organisation needing attention. How this can50% of new hiresleaving their newjobs within thefirst 120 days ofstartingbe done is by pre-planning your onboarding process.*Source: SHRMIn today’s modern workplace, it’s pivotal to ensure your new hires adjust quickly andsmoothly into your organisation, such as having them understand: how to adopt the right attitude which information is important which skills they needA structured onboarding plan that covers these areas will assess whether the potentialnew hire is a right fit for the role or not. This eliminates time spent on implementing thisexpectation after they are initiated into the company, only to overwhelm them resultingin them falling short and quitting.Why should you follow this guide?It takes an average of8 months for anemployee to becompletelyproductiveAs a blueprint to help you assess your new hire’spotential capacity to comply with your company’sguidelines, here is a compilation of cheat sheets andchecklists we have put together. We hope it will letyou create an effective onboarding program, in line withyour organisation's goals and objectives.*Source: American Express EmployeeConnect 2016. All rights reserved.

The Ultimate Guide to New Employee Onboarding3We cover onboarding necessities to be covered upon the interview stage, including:1.Setting your onboarding objectives2. Identifying the onboarding stakeholders3. Defining your organisational profile4. Creating a pre-onboarding checklist5. Developing a new hire orientation checklist6. Providing a first day checklist7. Self-assessing your onboarding effectiveness8. Creating a learning plan that’s relevantThese lists and worksheets will show you how to build a successful company-wideonboarding program. They will help you determine the contacts, equipment andtraining your employees need to be perform and give the most out of them. EmployeeConnect 2016. All rights reserved.

The Ultimate Guide to New Employee Onboarding4Quick Onboarding RoadmapEmployee Name:Title:Manager’s Name:Titile:STAGEDURATIONOBJECTIVESWHENWHOFirst Day/WelcomeAgreement SignatureSite VisitOH&S TrainingMentor AppointmentHR Document &Policies ProvisionTeam PresentationIntroduction to thehierarchy (office,advisor, etc.)Introduction to otherinternal stakeholdersIntroduction toexternal stakeholdersReview of position’smissions & objectives.Setup milestones/KPITraining &implementation planpreparationFirst Interview(half-way throughprobation)Second Interview(end of probationperiod) EmployeeConnect 2016. All rights reserved.

The Ultimate Guide to New Employee Onboarding5Onboarding StakeholdersUse this table to identify key stakeholders that should be involved in the onboardingprocess, identify the stages where they are relevant:STAGEWHO?(key stakeholders)Pre-OnboardingUpon job offeracceptationFirst DayFirst working dayOrientationWorkplace introductionTrainingHow to perform in roleEvaluationHow to checkperformance EmployeeConnect 2016. All rights reserved.

The Ultimate Guide to New Employee Onboarding6Defining Your Organisation’s ProfileUse this worksheet to create an introduction to your organisation:ORGANISATIONAL CULTUREMISSIONOur purpose.VISIONWhere we want to go.VALUESWhat we believe in.ORGANISATION BACKGROUNDHISTORYWhere we come from.STRATEGYHow do we get there.GOALS & OBJECTIVESHow we gauge oursuccess EmployeeConnect 2016. All rights reserved.

The Ultimate Guide to New Employee Onboarding7Pre-Onboarding ChecklistUse this checklist as a guide to help you get ready for your new employee’s first day:Employee Name:Title:Offer letterBackground checks (licenses, references, etc.)Work agreement signatureEmployee manualBusiness overviewOH&S trainingFirst Day roadmap & new hire tasksWorkstation preparationWork equipment preparationOrder uniforms & name badgesOrder business cardsSchedule orientationSchedule site tourSchedule training EmployeeConnect 2016. All rights reserved.

The Ultimate Guide to New Employee Onboarding8First 30 Days ChecklistUse this checklist as a guide to plan your new employee’s first day. Add other elementsas required.Employee Name:Title:First DayWelcome to the teamSite tourSet expectationsIntroduction to the company’s cultureAssign a mentorTake out to lunchProvide access to HR documents and internal policiesAssign first tasksFirst WeekAssign first projectProvide training to work toolsFirst MonthSchedule performance reviewOverview long-term goals and objectives EmployeeConnect 2016. All rights reserved.

The Ultimate Guide to New Employee Onboarding9Learning & Training WorksheetHow to use this worksheetUse section 1 of this document to guide you with the identification of a training planlearning objectives. In section 2, you will develop an implementation plan to reach thoseobjectives.Section 1 – Learning PlanUse the following questions to determine a learning plan with new employees: Which competencies and knowledge are required to perform well in thisposition? Which courses are relevant to learn those skills and gain that knowledge? How will you use that knowledge in your day to day tasks? What are your objectives for this course?Section 2 – Implementation planAction learnings from the selected training courses by scheduling an implementationplan. List three main key learning from each course.Course Name:Key Learning:Action:Due Date:1.2.3. EmployeeConnect 2016. All rights reserved.

The Ultimate Guide to New Employee Onboarding10About EmployeeConnectUnder an increased pressure to make the most out of limited resources, there’s neverbeen a more important time for HR managers to maximise their workforce.EmployeeConnect offers a complete HR automation system to help you make the mostof your most precious asset: your people.Our MissionWho is EmployeeConnect for?Since 1997, our company mission remainsFrom start-ups of ten and up toto be the leading best of breed workfloworganisations of several thousands, wedriven HRIS in the world. As we continuecan offer a solution that is right for yourto set the bar as high as possible, we givebusiness. Designed to scale as you grow,you all the tools to connect and transformEmployeeConnect is being used by ayour workforce with complete flexibilityrange of organisations including theand control.private sector, local government, nonprofit, and more to make the best of theiremployees and increase engagement.What We DeliverWith an end-to-end employee management solution, you can be guaranteed tooptimise every step of the employee’s lifecycle. Here is how we do that:AutomateMeasureStreamline any business rules easily thanks to aThrough HR analytics, leveragehighly flexible and customizable platform.the power of data with overAlignTurn performance into a conversation and set 200 reports and dashboards.Empowerkey performance indicators and objectives inEmployeeConnect is aline with your organisational goals.collaborative platform whereComplyemployees, managers and HRwork together to yield betterIncrease compliance by enforcing consistentproductivity and improvedand transparent business rules.communication. EmployeeConnect 2016. All rights reserved.

1. Setting your onboarding objectives 2. Identifying the onboarding stakeholders 3. Defining your organisational profile 4. Creating a pre-onboarding checklist 5. Developing a new hire orientation checklist 6. Providing a first day checklist 7. Self-assessing your onboarding effectiveness 8. Creating a learning plan that's relevant