District Performance Management Project Management Plan S-5a Pump .

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SOUTH FLORIDA WATER MANAGEMENT DISTRICTDISTRICT PERFORMANCE MANAGEMENTPROJECT MANAGEMENT PLANS-5A PUMP STAITION REFURBISHMENTProject Manager Name:Project SAP PS IDPMP Monitoring & Control Rev#:PMP Monitoring & Control Rev Date:Report Section Update Date:Tzufit Boyle1000560

SOUTH FLORIDA WATER MANAGEMENT MANAGEMENTPLANS-5A Pump Station RefurbishmentTzufit Boyle, P.E.Project ManagerOriginal Date:Rev. Date:Rev#:21 December 2010

SOUTH FLORIDA WATER MANAGEMENT DISTRICTTABLE OF CONTENTSAPPROVALS . 5PROJECT INFORMATION (PRINT) . 5BUSINESS REVIEWS & APPROVAL (SIGN) . 5PMP REVISION LOG . 6RESOURCE AREA PMP PERIODIC PROJECT PERFORMANCE REPORTING & REVIEW LOG . 7RESPONSIBILITY FOR BUILDING THE PMP . 8REQUIREMENTS FOR MAINTAINING/REVISING THE PMP . 8REQUIREMENTS FOR MAINTAINING PERFORMANCE REPORTS IN THE PMP . 8PMP CONSTRUCTION AND MAINTENANCE SUPPORT. 8EXECUTIVE SUMMARY . 9MANDATES: . 9PROJECT LOCATION . 9PROJECT SCOPE SUMMARY . 9PROJECT SCHEDULE . 11PROJECT GOALS/OBJECTIVES . 11PROJECT JUSTIFICATION . 11PROJECT DELIVERABLES . 12ASSETS . 13FUNDING/COSTS/RESOURCES . 13COSTS. 14RESOURCE REQUIREMENTS . 14ASSUMPTIONS. 14CONSTRAINTS. 14RELATED PROJECTS. 14TEAM . 15PROJECT MANAGEMENT OVERSIGHT TEAM LISTING & RESPONSIBILITY . 15PROJECT TEAM LISTING & REQUIREMENTS. 16PROJECT RESOURCE AREA TEAM COMMITMENT & SIGNATURES. 18WORK BREAKDOWN STRUCTURE (WBS) . 20WORK BREAKDOWN STRUCTURE CHART (BY WBS) . 20WORK BREAKDOWN STRUCTURE TABULAR REPORT (BY WBS). 21ORGANIZATIONAL BREAKDOWN STRUCTURE (OBS) . 22ORGANIZATIONAL BREAKDOWN STRUCTURE BY OBS (RESPONSIBLE PERSONS & APPLICANTS WITH WBS) . 22WORK DEFINITION . 23WORK DEFINITION DETAILS WITH WBS, SCOPE, AND RESOURCE REQUIREMENTS. 23CAPITOL WBS ELEMENTS (BY WBS) . 28SCHEDULE . 29PROJECT SCHEDULE DEVELOPMENT AND RESOURCE REQUIREMENTS . 29SCHEDULE GANTT CHART LEVEL 2 (BY WBS & ES) . 30SCHEDULE GANTT CHART LEVEL 3 (BY WBS & ES) . 31SCHEDULE TIME SCALED LOGIC DIAGRAM ALL LEVELS (BY WBS & ES WITH CRITICAL PATH). 32SCHEDULE GANTT CHART CRITICAL PATH ONLY (BY WBS & ES). 34SCHEDULE MILESTONE (BY WBS) REPORT . 35SCHEDULE PREDECESSORS & SUCCESSORS (BY ACTIVITY) . 36RESOURCES . 37RESOURCE PLAN . 37

SOUTH FLORIDA WATER MANAGEMENT DISTRICTRESOURCE PROFILE . 38RESOURCE LIST & REQUIREMENTS BY WORK CENTER. 39PLAN VALUE . 40PLANNED VALUE CUMMULATIVE CURVE REPORT (DOLLARS) . 41PLANNED VALUE TABLULAR REPORT (DOLLARS BY FISCAL YEAR, MONTH AND TOTALS). 42QUALITY. 43QUALITY PLAN OVERVIEW . 43SAMPLE SIGNATURES FOR QUALITY CONTROL SIGNOFF. 43QUALITY PLAN-SORT BY WBS . 44RISK . 45RISK MANAGEMENT PLAN . 45RISK ASSESSMENT PLAN SORT BY WBS . 46COMMUNICATION . 47COMMUNICATION PLAN . 47ACCEPTANCE . 48PROJECT ACCEPTANCE CRITERIA . 48CUSTOMER PROJECT COMPLETION AND ACCEPTANCE SIGN OFF . 49CLOSEOUT . 50PROJECT CLOSEOUT PROCEDURES . 50LESSONS LEARNED BY WBS . 51MONITOR/CONTROL . 53MONITORING AND CONTROLLING PLAN . 53OVERVIEW. 53DETAILED PROCESS . 54ANNUAL WORK PLAN CHANGE CONTROL FORM . 64REPORTS . 65RESOURCE AREA PROJECT PERFORMANCE REPORT REVIEW & APPROVALS . 65PERFORMANCE REPORTING FREQUENCY . 65WHAT PROJECTS ARE REQUIRED TO REPORT . 65WHEN DO PROJECTS BEGIN REPORTING. 65REQUIRED PERIODIC PROJECT PERFORMANCE REPORTS. 65HOW TO PRODUCE AND UPDATE REPORTS IN THIS SECTION. 65RESOURCE AREA PROJECT REVIEW AND ACTION PLAN REPORT . 66REQUIREMENTS FOR COMPLETION OF THE RESOURCE AREA ACTION PLAN REPORT AND REPORTING TO THE EXECUTIVE OFFICE . 66PROJECT MANAGER RESPONSIBILITY . 66RESOURCE AREA MANAGEMENT RESPONSIBILITY . 66PROJECT PERFORMANCE REPORT . 68WBS TABULAR COST & SCHEDULE REPORT (THROUGH ACTIVITY) . 69GANTT CHART (BY WBS THROUGH ACTIVITY LEVEL). 71GANTT CHART (BY WBS THROUGH ACTIVITY LEVEL). 71

SOUTH FLORIDA WATER MANAGEMENT DISTRICTAPPROVALSThis project management plan is a living document with adjustments made through the procedure inthe Monitor & Control section of this plan. This page will not need to be revised as changes areimplemented. The following page (Revisions) provides an overview of all revisions to this plan. TheMonitor & Control section provides details for all revisions requested, their status and anyassociated required approvals.PROJECT INFORMATION (PRINT)Resource Area (requesting the project in AWP) Operations and MaintenanceProject Title (exactly as it appears in SAP PS)S-5A Building Hardening & Service Bridge RepairProject SAP PS ID100056Project ID (Other)N/AProject Manager:Maura MerkelProject Manager Supervisor:Teri SwartzProject Sponsor(s):Alex DamianBUSINESS REVIEWS & APPROVAL (SIGN)Alex Damian, Project SponsorDoug Bergstrom, Business Services DirectorKaren Estock, Program ManagerDateDateDateProject Management Methodology & Financial Compliance Review:This project management plan is completed to Standards as set forth in the Districts ProjectManagement Methodology Manual and SAP Project System 7900 Course Instruction. The projectalso meets specific requirements of the resource area’s executing and supporting the project.Stephan Destin, Project Control LeadProject Control SupportTeri Swartz, Project Manager SupervisorOlga Lopez, Finance ManagerSFWMD Project Management PlanDateDateDateDateSAP PS Project # 100056 Revision-0Page 5

SOUTH FLORIDA WATER MANAGEMENT DISTRICTAPPROVALSPMP REVISION LOGRevisions to the Project Management Plan are performed per the procedures documented in theMonitoring & Controlling documentation. The project management plan is a living document thatwill be updated or revised during the life of the project to reflect the current approved plan.All changes to the project management plan document including those performed in SAP ProjectSystem will result in a revision to this Project Management Plan document. An issue/change form &log of all project issues, (changes to the PMP, changes to the SAP PS Working Plan and changes tothe SAP PS Target Plan) are maintained in the Monitor & Control section of this manual. No changeis to be made to these plans without a corresponding approved issue/change form. A summary of thechanges to this Project Management Plan is documented in the table below:Note:PMP Rev-0 is reserved for initial approval of the Initiation Project Management Plan. PMP Rev-0always corresponds to the Issue & Change Management Request Form 0. Future revisions afterrev-0 begin with Rev-1. All revisions after Rev-0 could be for any purpose and as such are not predefined like Rev-0.PMP REVISION TABLEPMPRev No.DatePMP Revision Log xecution,or CloseoutRev. 000Approval of The Initiation PMP (SAP Executive Approval)SFWMD Project Management PlanInitiationSAP PS Project # 100056 Revision-0Issue &changeManagementRequestFormNumber(Required)0Page 6

SOUTH FLORIDA WATER MANAGEMENT DISTRICTAPPROVALSRESOURCE AREA PMP PERIODIC PROJECT PERFORMANCE REPORTING & REVIEWLOGReports defined in the Report section are to be completed and reviewed each month.Report reviews must occur by Resource Area Management. Review of the report data by ResourceArea Management is documented by completing the Resource Area Management Report Review Datefield below which is the same as the Review Date in the Resource Area Project Review And ActionPlan report located in the Report section of this manual. See the Report section for full projectreporting requirements.ReportDataDateResource AreaPMP Periodic Project Performance Reporting & Review ,or CloseoutDistrict Standard Reports Located In Report SectionPlanningDistrict Standard Reports Located In Report SectionPlanningDistrict Standard Reports Located In Report SectionExecutionDistrict Standard Reports Located In Report SectionExecutionDistrict Standard Reports Located In Report SectionExecutionDistrict Standard Reports Located In Report SectionExecutionDistrict Standard Reports Located In Report SectionExecutionDistrict Standard Reports Located In Report SectionExecutionDistrict Standard Reports Located In Report SectionExecutionDistrict Standard Reports Located In Report SectionExecutionDistrict Standard Reports Located In Report SectionCloseoutSFWMD Project Management PlanSAP PS Project # 100056 Revision-0Project Teamand ResourceAreaManagementReportConcurrenceDatePage 7

SOUTH FLORIDA WATER MANAGEMENT DISTRICTPROJECT MANAGEMENT PLAN (PMP) REQUIREMENTS OVERVIEWRESPONSIBILITY FOR BUILDING THE PMPThe PMP at the District integrates the classically separated Project Charter, the Project ManagementPlan, and Periodic Performance Reports. Only this single document needs to be maintained over thelife of the project. The PMP requires construction by the Project Manager of the project. The skillsrequired to successfully construct the PMP include completion of District required projectmanagement training.The Charter is now incorporated into the sections entitled:Approvals, Executive Summary, & TeamREQUIREMENTS FOR MAINTAINING/REVISING THE PMPThis document is to be maintained over the projects life, including periodic updates to all componentswhich have changed. Only changes documented through the change control process may be reflectedwithin this plan and in the Revision Table. Changes to the Performance Report Section do not initiatea corresponding approved change control request as this section simply updates performance againstthe plan and is not a change t o the plan.The PMP must be maintained so that it is always equal to the original approved plan plus allapproved changes. The changes are documented using the Districts Monitoring & ControllingMethodology. The associated forms and log section in the Monitoring & Controlling Section of thisPMP is to be maintained with this documentation.REQUIREMENTS FOR MAINTAINING PERFORMANCE REPORTS IN THE PMPThe PMP integrates periodic Project Performance Reporting. By integrating plan and performanceinformation the complete project may be reviewed in terms of plan and actual performance withinthis single document. The reporting section of this PMP contains the standard District Reports andfrequency with which they are to be maintained. The reports are to be updated and inserted into thisPMP document according to the update frequency.PMP CONSTRUCTION AND MAINTENANCE SUPPORTYour Resource Area Project Control Specialist and or Subject Matter Expert will provide you withsupport in the use of this document for constructing, maintaining, and reporting your projects overallplan and performance through all project phasesSFWMD Project Management PlanSAP PS Project # 100056 Revision-0Page 8

SOUTH FLORIDA WATER MANAGEMENT DISTRICTEXECUTIVE SUMM ARYMANDATES:List any governmental mandates that define why this project is being performedPROJECT LOCATIONThe project will reside at this physical location when completed: S-5A is located in Palm BeachCounty, on the south side of the C-51 Canal and Southern Boulevard (State Road 80) at the L-40borrow canal, approximately 1.5 miles east of the Twenty Mile Bend.PROJECT SCOPE SUMMARYDefine the scope that is & is not included in the project:The project scope consists of 3 separate design efforts which will comprise the total stationrefurbishment. These elements are defined as follows:Pump Station Building HardeningDesign work already completed:1. Removal, extension, reattachment, disposal, and/or replacement of all appurtenancesattached to the pump station exterior, and verification of clearances and structural steel frametightness2. Fabrication and placement of the elevated support beam to the interior face of the east andwest walls3. Removal and reconstruction of the east and west roof cap beam4. Strengthening concrete columns and providing additional concrete columns5. Placing a reinforced shotcrete hardening to all exterior walls6. Painting the pump station exterior7. Painting the interior and exterior of the Gas Pressure Reducing StationAdditional scope items:1. Pump station ventilation analysis using engine selection matrix2. Building envelope design modifications if required to provide additional ventilation3. Replacement of deteriorated roof drain pipingPump Station Service Bridge RepairsDesign work already completed:1. Steel Grating: Remove and replace in Span 6.2. W24 x 76 wide flange beams and C12 x 20.7 channels: Remove, prepare surface, hot dipgalvanize and reassemble in the bridge. Replace missing nuts at grating connections. Reusebearing plates and sole plates. Install new 1/8” neoprene pads.3. Remove and replace concrete service platform and inner and outer concrete beam supports.4. Remove excess concrete previously spilled on top of pier walls.5. Repair concrete abutment and pier wall bearing surfaces and sides of wall where concrete isspalled off.6. Remove pipe on top of Pier Wall 4.7. Replace trash racks.SFWMD Project Management PlanSAP PS Project # 100056 Revision-0Page 9

SOUTH FLORIDA WATER MANAGEMENT DISTRICT8. Coordinate relocation of raw water intake pipe. Pipe is currently supported at each spancenterline with brackets attached to the exterior steel W24 x 76 beams. Coordinate support ofpipe attached to Abutment Wall 1. Coordinate relocation of intake support rods. Intake pipesupport will be relocated from W24 x 76 beams to pier walls under separate contract. (Seebelow for a change to this scope item.)9. Replace approach guardrail.10. Replace fencing on north side of bridge adjacent to trash rack with FDOT W Beam Systembolted to concrete service platform.11. Install new chain-link security fencing on concrete structure.12. Apply painted pavement markings.Additional scope items:1. Relocate pump intake supports from the service bridge beams to the pier walls.2. (This design detail has already been completed by another consultant.)Pump Station RefurbishmentDesign work already completed under original work order (see original project documents foradditional details):1. Refurbishment and upgrade of six(6) engines, refurbishing of six (6) pumps, and replacementof six (6) chain drives2. Raw water system improvements3. Jacket water system improvements4. Lube oil cooling system improvements5. Lube oil supply system improvements6. Waste lube/fuel collection system improvements7. Fuel oil system improvements8. Vacuum system improvements9. Air system improvements10. Generator replacement11. Electrical upgrades12. Instrumentation and control system upgrades13. Pump station building modifications14. Bridge crane replacement15. Utility modifications16. Fuel farm modificationsUpdated Final Design work order included the following (partially complete):1. Identify suitable replacement engines2. Redesign generator foundations3. New generator water cooling systemAdditional scope items:1. Incorporate Tier 4 compliant engines (required after January 1, 2011)2. Replace existing backflow multiflap-gate system with new stainless steel slide gates3. Repair intake and discharge bay scour damage and spalls identified by SubstructureStructural Integrity Evaluation Report4. Install cathodic protection system5. Evaluate auxiliary systems (raw water cooling, electrical) for any required modifications.SFWMD Project Management PlanSAP PS Project # 100056 Revision-0Page 10

SOUTH FLORIDA WATER MANAGEMENT DISTRICTProject Planning activities:1. Determine the cost for the needed design revisions.2. Investigate the pros and cons of owner furnishing the engines, gearboxes, etc., in order tocomplete construction within 3 dry seasons.3. Determine if FDEP permit will be required for wet well replacement for raw water system.4. Determine the early/late completion dates for needed permits including water main permitfrom FDOT and PBCHD.5. Determine if there is time and a need for a physical scale model test.6. Determine the early/late completion dates for the design and construction of the new FPLservice.7. Determine the early/late completion dates for the design deliverables.8. Determine the early/late start dates for construction.PROJECT SCHEDULEIf the project is in the Initiation Phase insert the estimated start and finish dates for the project.If the project is in the Planning Phase or further insert the:Start Date as shown on Gantt Chart from the Schedule sectionFinish Date as shown on Gantt Chart from the Schedule sectionPlan Start Date19 March 2010.Plan Finish DateFY 2018.PROJECT GOALS/OBJECTIVESState the objectives expected to be achieved by implementing the project. Set measurable projectgoals to be realized and the benefits to be achieved by establishing why the project has beencommissioned and what it is expected to achieve. State the performance measures to be used to trackwhether the objectives are being met.Goals / Objectives: The S-5A Pump Station Refurbishment project will provide a Useful LifeExpectancy of 50 additional years.Performance Measures: Intermediate Design – Phase 1: Bridge & Hardening (March 2011)Final Design – Phase 1 (May 2011)Corrected Final Design – Phase 1 (June 2011)Construction – Phase 1 (September 2012)As Built Drawings – Phase 1 (September 2012)Design & Construction – Phase 2: Pump Station Refurbishment (September 2015)Project JustificationInclude the business need that the project will address and if applicable, tie it to the District'smission; detail the benefits to the District. Include any historical background or references.Justification:S-5A is a flood control pump station that is over 50 years old and reaching theend of its useful life. Continued operation will require a major capital investment.SFWMD Project Management PlanSAP PS Project # 100056 Revision-0Page 11

SOUTH FLORIDA WATER MANAGEMENT DISTRICTPROJECT DELIVERABLESIdentify any measurable, tangible, verifiable outcome(s), result(s), or item(s) that must be producedto complete a project or part of a project, including any deliverable(s) subject to approval by theproject sponsor or customer. Design Drawings, Construction Documents, As-Built Drawings.Identify Annual Work Plan deliverables with WBS & milestone activity ID from Project SystemAWP or Other DeliverableComplete Evaluation of Pump StationHardening and Service Bridge Repair.Complete Construction of Pump StationHardening and Service BridgeComplete Construction of Pump StationRefurbishmentSFWMD Project Management PlanQuarterFY11, Qtr 4FY12, Qtr 4FY15, Qtr 4SAP PS Project # 100056 Revision-0Page 12

SOUTH FLORIDA WATER MANAGEMENT DISTRICTEXECUTIVE SUMMARYASSETSInsert a listing of all assets to be created by the projectAsset listAsset List1. Building Hardening and Bridge Repair2. Pump Station RefurbishmentFUNDING/COSTS/RESOURCESFrom the Annual Work Plan Decision Package worksheet insert estimated or budgeted fundingamount for all the information below for the first fiscal year of the project. For all other years youmay complete just the total dollar field. Add or delete rows (years) to the table below if required toinsure all years of the

The project management plan is a living document that will be updated or revised during the life of the project to reflect the current approved plan. All changes to the project management plan document including those performed in SAP Project System will result in a revision to this Project Management Plan document. An issue/change form &

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