A) BP2017 -01 Resolution No. 01 2017

into each hangar. The IAA participates in the demolition of the docking structures to these fivehangars via rental credits up to 600K per hangar. Specific Lease language requires AAR tosubmit detailed expenses and As-Built information for the IAA’s review and approval of each ofthe docking structure demolitions. Once approved, the rental credits are spread over certaintime frames as defined within the Lease.IAA and AAR have negotiated new terms which further define when a hangar is “activated” aswell as when a hangar is going under demolition; therefore, the Amendment resolves the June2015 dispute regarding Hangar 1A and Hangar 1B docking structure demolition, specifically,what rental structure is charged by the IAA when AAR has activated a hangar specifically fordocking structure demolition.ScopeStaff requests the IAA Board execute the First Amendment to the Lease Agreement with AARAircraft Services. Inc.ScheduleJanuary 20, 2017:IAA approval of First Amendment to the Lease Agreement with AARAircraft Services, Inc.Revenue and/or Operating Cost ImplicationsRevenue: Rental revenue under all uses of a hangar, excepting dock demolition, will continue tobe charged at 8.20 p.s.f. Rental revenue to be charged during a docking structure demolition only (a definedperiod), is to be charged at 4.10 p.s.f. Of the five hangars, two have already had thedock demolished. To solve the disagreement on the previous two docking structure demolitions, theoutstanding rental amount charged at 8.20 p.s.f. will be reduced to 4.10 p.s.f.o Those rental monies owed by AAR ( 270,851.36) for the already accomplishedtwo docking structure demolitions will be applied as a reduction in rental creditsavailable for future docking structure demolition of the three remaining hangars. Total estimated rental reduction (maximum of approximately 670,015) for all fivehangars represents approximately 1% of total estimated rental revenue to be receivedfrom AAR over the ten-year term of their current Lease Agreement.Note: After a docking structure demolition, the square footage in a hangar is reduced;however, for calculating rental revenues, the original square footage amount is used inthe rental calculation.Operating Costs:Although specific dollars can’t be quantified, there is operating cost reduction when a dockingstructure is demolished; meaning, the IAA no longer has to maintain these structures.9 of 31

However, there exists an increase in operating costs simply through increased activity of ahangar that can now hold more than one aircraft (by way of example: hangar doors are openingand closing more often leading to increased heat recovery periods).Supplier Diversity ParticipationNot applicable.RecommendationConsider for approval the First Amendment to Lease Agreement with AAR Aircraft Services Inc.to further clarify operational activities in the process of activating/deactivating hangars per theterms of the Lease Agreement.10 of 31

IAA Board MeetingGeneral AgendaJanuary 20, 2017General:BP2017-01-02Consider, for approval, the purchase of two new multi-tasking snow removalvehicles with solid deicer spreaders from M-B Companies Inc. in an amountnot to exceed 1,436,002.00.Capital:BP2017-01-03Consider, for approval, Amendment No. 1 to the contract with Butler,Fairman & Seufert, Inc. for High Speed Exits, Taxiway C Rehabilitation andLED Lighting at Indianapolis International Airport in an amount not-to-exceed 421,122.16. Supplier diversity participation is DBE 11.91%, (RDM, AdvancedEng.), MBE 18.81%, (CTL, RDM, Advanced Eng.), WBE 7.96% (Journey Eng.,Protection Plus, Reprographix), and VBE 5.70% (B&R Consulting).BP2017-01-04Consider, for approval, Plans and Specifications and authorize the publicbidding process for Campus Fiber Repair/Development, Phase II atIndianapolis International Airport as prepared by Kimley-Horn & Associates,Inc.BP2017-01-05Consider, for approval, Plans and Specifications and authorize the publicbidding process for Structural Slab Replacement at Downtown Heliport asprepared by CHA Consulting, Inc.BP2017-01-06Consider, for approval, Plans and Specifications for Bid Package #1 andauthorize the public bidding process for Parking Garage Improvements 2015Project at Indianapolis International Airport as prepared by CE SolutionsStructural Engineers.BP2017-01-07Consider, for approval, Plans and Specifications and authorize the publicbidding process for Terminal Bird Deterrent System at the IndianapolisInternational Airport as prepared by CSO Architects, Inc.BP2017-01-08Consider, for approval, a professional services contract with Kimley-Horn forFedEx Cargo Apron Utility Corridor Relocation at Indianapolis InternationalAirport in an amount not-to-exceed 276,872.00 (fees and expenses).Supplier diversity participation is MBE 17.52% (SJCA PC, VS Engineering, andProtection Plus), WBE 10.97% (Journey Engineering, LLC and Repro Graphix),and VBE 2.86% (B&R Consulting, LLC).11 of 31

BP2017-01-0912 of 31Consider, for approval, an award of contract for T-Hangar Rehabilitation atIndianapolis Metropolitan Airport to Michiana Contracting, Inc. in an amountnot-to-exceed 427,600.00 plus a 3% construction reserve of 12,828.00 fora total of 440,428.00. Michiana Contracting, Inc. was the lowest responsiveand responsible bidder. Supplier diversity participation is MBE 15.00%(Master Filter Corporation), WBE 10.00% (Davidson Finch Coatings), and VBE3.00% (OH Door of Terre Haute).

BOARD MEMO – APPROVAL TO AWARD BIDMULTI-TASKING SNOW EQUIPMENT PURCHASETo:IAA Board of DirectorsFrom:Michael Medvescek, Sr. Director of Operations and Public SafetyDate:January 1st 2017Board Date:January 20, 2017Subject:Approval to Award Bid for the Purchase of Two New Multi-Tasking SnowRemoval VehiclesBackgroundIn accordance with Title 14, Code of Federal Regulations (CFR), Part 139, as of July 29th, 2016certificated airports are required to comply with the revised Federal Aviation Administration(FAA) Advisory Circular (AC) 150/5200-30D. AC 150/5200-30D states that a commercial airportas Indianapolis International Airport should have sufficient equipment to clear snow and icewithin a ½ hours’ time from Priority One areas.The FAA has mandated new regulations on airfield condition reporting including those causedby winter weather contaminates on runways, taxiways, and aircraft ramps. The FAA in the lastfour months has updated how areas are classified for snow and ice removal. At IND this hasincreased Priority One areas considerably from what was required previously and will requiremore pavement to be cleared in a timely matter.The Airport Snow Equipment Replacement Program provides the Indianapolis Airport Authority(IAA) with the equipment necessary to remain compliant with Federal Aviation Regulation (FAR)Part 139. This project also provides the Authority with the equipment necessary to remaincompliant with FAA guidance on Runway Condition Assessment Matrix (RCAM), and Takeoffand Landing Performance Assessments (TALPA) for winter operations.To offset the increased pavement to be cleared and to maintain the current levels of safety andcustomer service this project proposes the purchase of two new multi-tasking equipmentsimilar to the multi-tasking snow removal vehicles currently owned and operated by the IAA.The (2017) Snow Equipment Replacement Program was part of the approved 2017 CapitalImprovement Fund BudgetOn November 18, 2016, the Board approved submitting request for bids to purchase two newmulti-tasking snow removal vehicles with solid deicer spreading capabilities.13 of 31

On December 21, 2016, the IAA staff received one bid. M-B Companies Inc. was the lowestresponsive and responsible bidder in the amount of 1,436,002.00 for two new multi-taskingsnow removal vehicles with solid deicer spreaders.ScopeThis project proposed the purchase of two new multi-tasking snow removal vehicles with soliddeicer spreading capabilities to meet the needs of the airports ice and snow plan.The proposed completion of the project would be within 300 days of the Notice to Proceed(NTP). Airport Operations will oversee the completion of the project through its duration.BudgetThis project is included in the 2017 Capital Budget. The proposed project is 100% cash funded.Due to this equipment is considered safety critical this project is exempt under the Authority'shurdle rate policy and has not been subjected to an internal rate of return calculation.The recommended award is below the projected 2017 Capital Budget.ScheduleBoard approved the invitation for bids (IFB)Bid OpenedBoard approves contractVehicles deliveredNovember 18th, 2016December 21st, 2016January 20th, 2017Up to 300 days after NTPSupplier Diversity ParticipationAfter consulting with the IAA Director of Supplier Diversity no certified companies wereidentified that could provide this service, there is no opportunity for supplier diversityparticipation in this purchase.RecommendationThe IAA operations staff has reviewed the bid documents and recommend the IAA Boardconsider for approval the purchase of two new multi-tasking snow removal vehicles with soliddeicer spreaders from M-B Companies Inc. in an amount not to exceed 1,436,002.00.14 of 31

BOARD MEMO – AMENDMENTTo:IAA Board of DirectorsFrom:Shannetta Griffin, P.E., Senior Director of Planning & DevelopmentDate:January 10, 2017Board Date:January 20, 2017Subject:Approval of Amendment No. 1 with Butler, Fairman & Seufert, Inc. for the Designof High Speed Exits, Taxiway C and Taxiway C’s Shoulders Rehabilitation, and LEDLighting at Indianapolis International Airport (Project No. I-16-001)BackgroundTaxiway C and its shoulders were constructed in 1992 and are in need of rehabilitation. Theexisting High Speed Exits – Taxiways C4 and C7 - between Runway 5R-23L and Taxiway C must bereconstructed in order for their geometry to adhere to current Federal Aviation Administration(FAA) Design Guidelines, as well as to satisfy an operational request made by the Air TrafficControl Tower (ATCT).The overall project is being designed in two phases. The preliminary design of Taxiway Crehabilitation, and an interim repair of Taxiway C’s shoulders (Phase I), was completed in 2016.Phase 2 is the design of Taxiway C rehabilitation and Taxiway C’s shoulder reconstruction andHigh Speed exits C4 and C7. The design of the LED lighting and signage on Taxiway C and itsconnectors is part of Phase 2.The construction will be completed in three phases. Phase 1 of the construction was completedin 2016, and included interim repairs to Taxiway C’s shoulders prior to the winter of 2016. Phase2 of the construction, which is anticipated to occur in 2018, will include Taxiway C rehabilitation,Taxiway C shoulder reconstruction, the reconstruction of High Speed Exist C7, and the installationof LED lighting and signage on Taxiway C and High Speed Exist C7. Due to FAA funding, HighSpeed Exit C4 will be constructed as part of Phase 3 of construction in 2019.ScopeThis amendment is for Phase 2 design, and includes Design Documents, ConstructionAdministration and project close out for Phase 2 and 3 of Construction. However, due to FAAfunding, Phase 3 will not be initiated until 2019.15 of 31

BudgetThe Butler, Fairman & Seufert, Inc. contract for Phase 2 Design is 421,122.16, which is withinthe approved 2015 Capital Budget for High Speed Exits, Taxiway C Rehabilitation and LEDLighting, Project No. I-16-001.The funding for this project is expected to be 75% Federal Aviation Administration (FAA) grantfunds and 25% Airport cash funded. This project, as well as the follow-on construction project,will be completed with FAA AIP Funds.The project is being undertaken to rehabilitate existing infrastructure integral to the continuedsafe operations of the airport which is anticipated to be grant funded. As a result of the criticalnature of the repairs and the anticipated grant funding, this project is exempt under theAuthority's hurdle rate policy and has not been subjected to an internal rate of return calculation.ScheduleThis amendment does not change the term of the contract. The contract with BF&S expires onApril 30, 2018 to allow for completion of as-builts and project closeout.Supplier Diversity ParticipationThe Director of Supplier Diversity has approved the following:Contract Summary to DateDiversity Participation %Contract/Amendment &Execution DateService & TermOriginal ContractMay 20, 2016Professional ServicesTerm: 5/20/16 4/30/2018Amendment No. 1 January20, 2017No Change in termRevised Contract NTE16 of 31Amount 300,845.52421,122.16 %18.81%7.96%5.70%13.57%15.27%12.56%3.32%

RecommendationThe IAA staff recommends the IAA Board consider for approval Amendment No. 1 to the contractwith Butler, Fairman & Seufert, Inc. for High Speed Exits, Taxiway C Rehabilitation and LEDLighting at Indianapolis International Airport in an amount not-to-exceed 421,122.16. Supplierdiversity participation is DBE 11.91%, (RDM, Advanced Eng.), MBE 18.81%, (CTL, RDM, AdvancedEng.), WBE 7.96% (Journey Eng., Protection Plus, Reprographix), and VBE 5.70% (B&R Consulting).17 of 31

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BOARD MEMO – PLANS & SPECIFICATIONS APPROVALTo:IAA Board of DirectorsFrom:Shannetta Griffin, P.E., Senior Director of Planning & DevelopmentDate:January 10, 2017Board Date:January 20, 2017Subject:Approval of Plans and Specifications and Authorize the Public Bidding Process forCampus Fiber Repair/Development, Phase II at Indianapolis International Airport(Project No. I-16-025)BackgroundThe Campus Fiber Repair/Development project is being undertaken to replace existinginfrastructure that is beyond the end of its useful life and to increase capacity in areas that havereached current capacity. The increased capacity is necessary to support expanded services inthe Ground Transportation Center, support the new security camera system, and provideredundancy to the entire fiber system. This infrastructure is integral to the continued operationof the airport.The overall project is being accomplished in two phases: Phase I – new fiber optic cable from theGround Transportation Center to the Terminal Building - was completed in November 2016, andPhase II – expansion of the fiber optic loop around the airport – is to occur in 2017.The Senior Director of Operations, through Delegated Authority, approved a contract with Ermco,Inc. in the amount of 49,880.00 to perform the work of Phase I.ScopeThe scope for Phase II will expand the fiber optic cable loop around the north and east sides ofthe Indianapolis International Airport. It includes new duct bank and fiber routed to theIndianapolis Maintenance Center and Eagle Hub building, along North Perimeter Road, andbeside Taxiway M.BudgetTotal construction package is estimated between 1,000,000.00 and 5,000,000.00. The rangeis established per Federal Acquisition Regulations Subpart 36.2.This project will be 100% Airport cash funded.19 of 31

This project is being undertaken to augment existing infrastructure integral to the continuedoperation of the airport. As a result of the critical nature of the augmentation, this project isexempt under the Authority's hurdle rate policy and has not been subjected to an internal rateof return calculation.ScheduleThe schedule for the Campus Fiber Repair/Development, Phase II at the Indianapolis InternationalAirport is as follows:Advertisement of Opportunity to Bid: January 24, 2017 and January 31, 2017Pre-Bid Meeting: Date: February 9, 2017 Time: 2:00 pmLocation: 4th Floor Board RoomBid Opening:Date: February 28, 2017 Time: 3:00 pmLocation: 4th Floor Board RoomSupplier Diversity ParticipationThe Director of Supplier Diversity established the following participation goals:MBE 15%, WBE 10% and VBE 3%.RecommendationThe IAA staff recommends the IAA Board consider for approval Plans and Specifications andauthorize the public bidding process for Campus Fiber Repair/Development, Phase II atIndianapolis International Airport as prepared by Kimley-Horn & Associates, Inc.20 of 31

BOARD MEMO – PLANS AND SPECIFICATIONS APPROVALTo:IAA Board of DirectorsFrom:Shannetta Griffin, P.E., Sr. Director of Planning & DevelopmentDate:January 10, 2017Board Date:January 20, 2017Subject:Approval of Plans and Specifications and Authorize the Public Bidding Process forStructural Slab Replacement at Downtown Heliport (Project No. H-13-036)BackgroundA portion of the apron at the Downtown Heliport is located on a structural slab on top of theparking garage. The IAA undertook a grant funded rehabilitation project in 2013 designed by RWArmstrong & Associates, Inc. (now CHA Consulting, Inc) to replace the structural slab withconstruction occurring primarily in 2014. Subsequent to the completion of construction, issueswere identified including cracking of the new structural slab along column line 17 of the structure.The cause of the cracking was investigated and remedial measures were timely taken to ensurestructural stability of the facility. The IAA is now pursuing a permanent engineering solution forthe structure through an Error & Omission (E&O) claim against the designer for the original designof the structural slab replacement project. The designer has agreed to develope remedial plansand specifications of the structure and to cover the resulting costs. The IAA has retained a wellknown structural engineering and forensics firm to review the remedial plan and the biddocuments. The contract for the construction work will be directly with the IAA. Via the E&Oclaim process, the designer will compensate the IAA all associated costs for all remedialmeasures.ScopeThe scope of work is to provide remedial repairs to the structural support of the upper heliportslab/apron. Repair work is anticipated to include selective reinforced concrete demolition andremoval, restoration of reinforcing steel, installation of steel support brackets, isolated patchingof concrete beams, and resealing of the cover seal along the upper heliport apron and theadjacent hangar wall.BudgetTotal construction package is estimated between 100,000.00 and 250,000.00. The range isestablished per Federal Acquisition Regulation Subpart 36.2.21 of 31

Initially, the funding for this project is expected to

Upon a motion by Mr. Bennett, seconded by Mr. Dillinger and unanimously passed, approval was given to BP2016-12-04. BP2016-12-05. Upon a motion by Mr. Morton, seconded by Ms. Glass and unanimously passed, approval was given to BP2016-12-05. BP2016-12-06. Upon a motion by Mr. Wells, seconded by Mr. Dillinger and unanimously