Training Report 3 Day Training Of Trainers On Participatory Planning

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TRAINING REPORT3 DAY TRAINING OF TRAINERS ONPARTICIPATORY PLANNINGJuly, 18-20, 2016Rock City Resort - SWAT

Jul 2016,This training report was made possible with support from the American people through theU.S. Agency for International Development (USAID). The contents of this report are soleresponsibility of The Trust for Democratic Education and Accountability (TDEA) and do nment.

TABLE OF CONTENTS1. BACKGROUND . 42. TRAINING OBJECTIVES . 43. PARTICIPANTS’ PROFILE . 44. RESOURCE PERSONS’ PROFILE . 55. VENUE AND DATE . 56. PROCEEDINGS . 5SESSION I: INTRODUCTION TO WORKSHOP AND OBJECTIVES . 5SESSION II: PARTICIPATORY DEVELOPMENT AND ITS IMPORTANCE IN LOCALGOVERNMENT SYSTEM. 6SESSION III: PROJECT CYCLE . 6SESSION IV: PARTICIPATORY PLANNING. 6SESSION V: SOCIAL MOBILIZATION FOR PARTICIPATORY DEVELOPMENT. 7RECAP . 7SESSION VI: COUNCIL MEETING FOR PRIORITIZATION RANKING . 7SESSION VII: ROLE OF COUNCILORS – DISTRICT, TEHSIL AND VILLAGE LEVEL . 7SESSION VIII: TYPES OF DEVELOPMENT SCHEMES . 7SESSION IX: MONITORING OF DEVELOPMENT SCHEMES . 8RECAP . 8MOCK EXERCISE . 8TRAINING EVALUATION AND POST-TEST . 9CERTIFICATE DISTRIBUTION AND CLOSING . 97. TRAINING EVALUATION . 9A) Pre-Training Assessment of the Participants: . 9B) Post-Training Assessment of the Participants: . 98. LESSONS LEARNT AND BEST PRACTICES: . 119. RECOMMENDATIONS . 11ANNEXES . 11ANNEX II: PARTICIPANTS’ LIST. 123

1. BACKGROUNDThe three day training titled “Training of Trainers” on Participatory Planning’ for Cycle 10 “Enhancingthe Capacity of Elected Representatives and Strengthening Citizens’ Engagement for Transparent,Responsive, Efficient and Accountable Local Governments” with an objective to build the capacity ofMaster Trainers from eight implementing partners was held at Rock City Resort - SWAT from 18th –20th Jul, 2016. A total of 27 participants from eight organizations [See Annex i for list of organizations]participated in this training.The purpose of this training was to train participants on the concept of Participatory Planning andDevelopment and its role in the local government system. Training included various topics such asParticipatory Development, Participatory Planning, Role of Local Government Representatives andvarious skills and traits required for effective participatory planning.The training methodology was interactive as the trainers ensured that knowledge was not onlydisseminated but accurately perceived and understood by the participants. And in order to ensure this,trainers engaged participants in discussions and kept the forum open for feedback, queries andsuggestions. These discussions and interactive sessions were supported through training material suchas pre and post-test, power point presentations and handouts on participatory planning.2. TRAINING OBJECTIVESThe objectives of this three-day training were as follows:-To increase the understanding of participants on Participatory Development and its importancein Local Government System through training sessionsTo educate the participants about the current project cycle and to educate them aboutCouncilors’ role in each step of project cycle through training sessions and discussions withsupport of relevant material;To enhance the understanding of participants through training sessions and discussions on theconcept of participatory planning for Development schemes;To prepare the participants for upcoming trainings of 14,000 councilors in KPK through mocksessions with the support of relevant case studies and pre and post-tests3. PARTICIPANTS’ PROFILEThe training participants included staff members of implementing partners and local governmentrepresentatives. Total number of participants was 27 (males: 23; females: 4) who belonged to eightpartner organizations (see Annex ii for list of participants).4

4. RESOURCE PERSONS’ PROFILEThe team which delivered sessions during the training comprised of 2 internal experts from CapacityBuilding Team - Citizens’ Voice Project. Given below is a brief description of the trainers along withtheir sessions conducted by them (See Annex iii for detailed agenda).#Name1Mobeen Ajaib2Nazar Abbas NaqviDesignationSession title1. Welcome Address and setting the stageAssistant2. Participatory Development and itsManagerimportance in Local Government Systems3. Project CycleCapacity Building4. Participatory Planning5. Social Mobilization for ParticipatoryDevelopment6. Role of Councillors – District, Tehsil andVillage Level7. Monitoring of Development Schemes8. Facilitation Skills9. Mock SessionsManager1. Council Meeting for PrioritizationCapacity BuildingRanking2. Types of Development Schemes3. Mock Sessions5. VENUE AND DATEThe training was organized at Rock City Resort - SWAT from 18th – 20th Jul, 2016.6. PROCEEDINGSDAY 01SESSION I: INTRODUCTION TO WORKSHOP AND OBJECTIVESThe training began with recitations of Holy Quran and Bible keeping in view the diversity of group. Itwas formally initiated by Mobeen Ajaib – Assistant Manager Capacity Building who shared theobjectives of training. Ubaid Ullah Chaudhary – Director CVP warmly welcomed the participants,thanked them for sparing time to attend these sessions, delivered the welcome note and invited Mr.Shahid Fayaz – CEO-TDEA to deliver the inaugural note. Moving on, CVP’s introduction was shared byMobeen Ajaib who divided the participants into two groups and the group for participatory planning5

discussed the agenda and set the norms of trainings in detail. She also asked participants to share theirexpectations and fears regarding training. Pre-training assessment test was taken from the participants.Training norms were set with consensus from the participants. These were as follows:-Participants respect each other’s’ point of viewRespect the diversity in the groupEnsure daily attendance as per schedulePut cell phones on silentAll participants actively participate in discussionAvoid discussion with each otherBe careful about social and gender sensitivityNo pen tick tickSESSION II: PARTICIPATORY DEVELOPMENT AND ITS IMPORTANCE INLOCAL GOVERNMENT SYSTEMIn this session participants were introduced to the core concepts of development, local governmentsystem and participatory development. The discussion revolved around participatory development andits importance and role in the local government system. Participants were engaged in group workwhere all participants were divided into four groups and they were assigned a case study of LodhranPilot Project. All the groups were also given some questions regarding the case and they were asked todeliver their findings and answers through presentations. Participants successfully delivered thepresentations which were followed by a detailed discussion for further clarity of the subject matter.Through this interactive session and group work, it was showcased that participatory approachachieves sustainability and efficacy when people are completely involved in the process.SESSION III: PROJECT CYCLEProject cycle was explained with the help of presentations and the trainer focused on 4 phases of thecurrent cycle. Detailed discussion was held on each phase and queries of participants were answered.Moreover this session also had a brief discussion on the role of counselors and locally electedrepresentatives at village council level.SESSION IV: PARTICIPATORY PLANNINGThe session began with an overview of participatory planning and the importance of participatoryplanning. The session also had group work where participants were divided into four groups and eachgroup was assigned various elements of the participatory planning cycle. The groups presented theirideas on the process of the assigned elements and the session concluded with a detailed discussion onthe process and steps of participatory planning.6

SESSION V: SOCIAL MOBILIZATION FOR PARTICIPATORY DEVELOPMENTThe session on social mobilization for participatory development was one of the most interactive anddiscussion oriented sessions during the training and it began with a brief overview of socialmobilization. Participants were asked about their opinion on social mobilization and how it is carriedout. The need and importance of social mobilization was discussed by the trainer and after takingparticipants’ opinion, trainer shared some useful methods of social mobilization. Moreover thechallenges which arise during social mobilization were also discussed and remedial steps for thesechallenges were also shared with participants. Lastly the role of counselors as social mobilizers wasdiscussed and some reflection was thrown on how counselors can carry out social mobilization forparticipatory development.DAY 02RECAPDay 2 started off with previous day’s recap, participants were asked to share the learning of first day.Participants were divided into two groups and were asked to question each other on the learning ofday one. For this process, scores were noted and at the end of the exercise, correct answers wereshared by the trainer and participants’ efforts were appreciated. Participants also provided feedback ontraining contents, training delivery. They appreciated that contents were in line with their projectactivities and easy to understand and they liked the training methodology.SESSION VI: COUNCIL MEETING FOR PRIORITIZATION RANKINGIn this session an overview of prioritization was given to participants and details of why prioritization isimportant and how it is carried were discussed. The participants were oriented on the process ofprioritization and the major steps involved in this process. Moreover the challenges of prioritizationranking were also discussed and suggestions were made to overcome the challenges. The trainer alsoreflected on the process of council meetings for prioritization ranking and how they are conducted.SESSION VII: ROLE OF COUNCILORS – DISTRICT, TEHSIL AND VILLAGELEVELThis session included group work and discussion where the participants were divided into three groupsand they were provided with three different handouts on the role of counselors at district level, tehsillevel and village level. All the groups presented the roles and process with regards to these three tiersand the presentations were followed by a detailed briefing and discussion by the trainer on roles ofcounselors at these three levels.SESSION VIII: TYPES OF DEVELOPMENT SCHEMESIn this session participants were introduced to the BDD4 Form and analysis was presented on thepurpose and usefulness of this form and how it can be used. The twelve parts of this form were7

elaborated in detail and this elaboration was followed by a detailed discussion. Later on, all thedevelopment schemes being carried out at district level, village level and village-neighborhood councillevel in KPK were discussed.SESSION IX: MONITORING OF DEVELOPMENT SCHEMESMonitoring of development schemes is crucial to their successful implementation hence the participantswere briefed on what is monitoring and how it is carried out. A lot of discussion was carried out onthe importance of monitoring and consequences faced if monitoring is not done appropriately. Similarlyparticipants were briefed on monitoring committees operating in KPK and a reflection was shared withregards to their objectives and roles & responsibilities. Moreover the process of monitoring wasdiscussed in details and some do’s and don’ts of monitoring were discussed with participants. In the enda monitoring report template was shared with the participants and their queries about the topic wereaddressed.SESSION X: FACILITATION SKILSThis session was focused on the facilitation skills which are required by the participants and detailedbriefing was given by the trainer on how sessions are to be facilitated and what are the do’s and don’tsof facilitation.PRACTICAL EXERCISE: PREPERATION FOR MOCK EXERCISEIn this session participants were assigned different topics and were asked to prepare theirpresentations on the assigned topics. Participants were also given relevant material to help them inpreparation and the day was called off.DAY: 03RECAPDay 3 started off with an open discussion forum with a focus on previous day’s recap; participants wereasked to share the learning of previous two days. Participants also provided feedback on trainingcontents, training delivery.MOCK EXERCISEAll the participants presented their views and understanding on the assigned topics and they alsoshared their ideas for improvement. Later on the forum was opened for question and answers. Thetrainers were asked about their strengths and areas of improvements. The audience were asked toprovide their input how the trainer performed. After the mock sessions, the facilitators/trainersprovided their detailed input/feedback and shared the process for improvement. During this session,three participants could not qualify for the awards however they were given a second chance topresent again. Two out of three participants presented and qualified for the award but the thirdparticipant did not present hence he was disqualified.8

TRAINING EVALUATION AND POST-TESTAt the end of the training, participants were given workshop evaluation forms and trainer’s evaluationforms to share their feedback. In addition a post-training assessment test was also conducted to helpgauge the perceived change in knowledge by the participants at the end of the training.CERTIFICATE DISTRIBUTION AND CLOSINGClosing ceremony of the training was led by Mr. Jamil Hussain, Chief of Party. The ceremony wasinitiated with a note of thanks and he addressed the participants and asked about their learningexperience and distributed training certificates. He thanked the participants for their activeparticipation in the training. He also congratulated them on successful completion of this trainingcourse and hoped that the knowledge gained would help the implementing partners in effective andefficient implementation of the activities.7. TRAINING EVALUATIONThe participants showed an improvement in their level of knowledge.A) Pre-Training Assessment of the Participants:In the pre-test, two participants scored 10, seven participants scored 9, two participantsscored, eight participants scored 7, five participants scored 6 and two participants scored 5out of 10 marks.B) Post-Training Assessment of the Participants:In post-test, fourteen participants scored 10, eight participants scored 9, two participantsscored 8, one participant scored 7 marks and one participant did not qualify for the awardhence he did not take the post-test.Pre & Post Test Results861010 109 99998876897109 99 97107751099987610 10 10 10966510 1076977Syed Waqar Hussain 10Maqsood Aalam 121010 101042Pre-testShah Nawaz KhanLatif AhmadMuhammad Jamal Yaser MuhammadUsman AliMuhammad NaeemLatifullahSeema AzizMohammad Suleman Fakhar-E-Alam KhanSyed Iftekhar HussainAssad HussainMuhammad ZiaMuhammad SamiullahRiaz KhanMazhar Ul GhaniMehreen SiddiquiRehana NiamatDr. Abrar AhmadMian Khan AbbasiJamil AhmadMuhammad TajJamil AhmedZil-e-Huma DurraniShad Muhammad00Post-test9

END OF WORKSHOP EVALUATION BY PARTICIPANTSAt the end of the training, feedback from participants was collected regarding training contents andtrainer’s evaluation. 27 participants provided feedback by using two forms, i.e. trainer’s evaluation formand training evaluation form. A rating scale comprising of five scales (Strongly agree, Agree, Neutral,Disagree and Strongly disagree) was used to evaluate various aspects of training and trainer.TRAINING EVALUATION:With regards to training, participants shared that training was very helpful and the content andexercises used in training helped them understand the topic and its significance. Participants found thetraining material to be very helpful and shared that presentations were very easy to understand becausesimple and easy terminologies were used in the material. Other factors such as time division and topicscovered in during the training were well-received by the participants. (See Annex iv Training Evaluationform)181614121086420Strongly agreeAgreeNeutralDisagreeStrongly disagreeTRAINER’S EVALUATION:The general feedback of participants about trainer was very positive as majority of the participants fullyagreed and were appreciative of trainer’s level of knowledge, style and presentation, preparation andresearch about the topics and the efficient use of training material. Moreover participants also admiredthat trainer engaged participants in discussions and encouraged them to raise questions and not onlythis, his/her overall behavior towards participants was also good which made it easy for them to learnand understand. While sharing their opinion, participants said that all the sessions were informative andrelevant to their area of interest; some participants also shared suggestions to improve such as moretime and flexibility to be given to participants during mock sessions. (See Annex v Trainer Evaluation10

form)Trainer Evaluation20181614121086420Strongly agreeAgreeNeutralDisagreeStrongly disagree8. LESSONS LEARNT AND BEST PRACTICES:-The changes in the format of the workshop helped keep it moving smoothly. More interactivesessions and practical exercises were ensured by the trainers, which helped participants underratethe training contents.As the TOT was individual activity, few of the session took more time than allocated. If next timesuch activity will be planned more time should be allocated to practical sessions.9. RECOMMENDATIONS-Participatory planning steps should be shared in details with more examples from KP.ANNEXESANNEX I: LIST OF ORGANIZATIONS1.2.3.4.5.6.7.8.Centre for Governance and Public Accountability (CGPA)Empowerment Thru Creative Integration (ECI)The Federation for Environment, Education, Development & Equal Rights (FEEDER)Omar Asghar Khan Development Foundation (OAKDF)People Empowerment & Consulting Enterprise (PEACE)Society for Human and Institutional Development (SHID)Human Integrated Development Organization (HIDO)Step Towards Empowerment of Pupil (STEP)11

ANNEX II: PARTICIPANTS’ ContactE-MailProject ManagerCentre for Governanceand Public er TrainerCentre for Governanceand Public Accountability(CGPA)03015059224Jamil ajMaster TrainerCentre for Governanceand Public Accountability(CGPA)4JamilAhmadMaster TrainerEmpowerment ThruCreative Integration(ECI)03459622635N/A5Mian KhanAbbasiMaster TrainerEmpowerment ThruCreative NiamatManager ProjectEmpowerment ThruCreative Integration(ECI)03339257415rniamat@eci.com.pk7Dr. AbrarAhmadManager ProjectThe Federation forEnvironment, Education,Development & EqualRights (FEEDER)03333530920Feeder.org@gmail.com8Mazhar UlGhaniMaster TrainerThe Federation forEnvironment, Education,Development & EqualRights ddiquiMaster TrainerThe Federation forEnvironment, Education,Development & EqualRights comRiaz KhanProject ManagerOmar Asghar KhanDevelopmentFoundation (OAKDF)03458509052rkhan@oakdf.org.pkMaster TrainerOmar Asghar KhanDevelopmentFoundation (OAKDF)03339272681Msami.imasm@gmail.comOmar Asghar ahShadMuhammadMaster Trainer12

Foundation (OAKDF)13MuhammadZiaMaster TrainerPeople Empowerment &Consulting Enterprise(PEACE)03009022074Zia ziie@yahoo.com14AssadHussainMaster TrainerPeople Empowerment &Consulting edIftekharHussainProgram ManagerPeople Empowerment &Consulting omFakhar-EAlam KhanProject ManagerSociety for Human andInstitutionalDevelopment anMaster TrainerSociety for Human andInstitutionalDevelopment (SHID)03339103007Suleman73@gmail.comSeema AzizMaster TrainerSociety for Human andInstitutionalDevelopment ject ManagerHuman IntegratedDevelopmentOrganization ster TrainerHuman IntegratedDevelopmentOrganization (HIDO)03139400497Muhammadnaeem1972@gmail.comUsman AliMaster TrainerHuman IntegratedDevelopmentOrganization adMaster TrainerStep TowardsEmpowerment of Pupil(STEP)03215137313Yaser khushi@yahoo.comMuhammadJamal KhanYousafzaiMaster TrainerStep TowardsEmpowerment of amUsafzaiProject ManagerStep TowardsEmpowerment of 1516171819202122232413

252627Syed WaqarHussainProject ManagerGilaniCentre for Governanceand Public .comLatif AhmadMaster TrainerCentre for Governanceand Public hah NawazMaster TrainerKhanCentre for Governanceand Public Accountability(CGPA)03339121737Snkhan pk@yahoo.comANNEX III: AGENDADay 019:00 – 9:309:30 – 10:3010:30 – 11:3011:30 – 11:4511:45 – 13:0013:00 – 14:0014:00 – 15:0015:00 – 15:3015:30 – 17:00Day 029:00 – 10:00TopicsRegistrationSession 1: Welcome & Introduction(Introduction, Agenda, Norms Setting and Pre-test)Session 2: Participatory Development and its importance in LocalGovernment systemTea BreakSession 3: Project CycleLunch BreakSession 4: Participatory PlanningTea BreakSession 5: Social Mobilization for Participatory DevelopmentRecap of DAY I10.00 – 11:00Session 6: Council meeting for Prioritization ranking11:00 – 11:15Tea Beak11:15 – 12:15Session 7: Role of Councilors – District, Tehsil and Village level12:15 – 13:00Session 8: Type of development schemes13:00 – 14:00Lunch Break14:00 – 14:45Session 9: Monitoring of Development schemes14:45 – 15:15Session 10: Facilitation skills15:15 – 15:30Tea breakPreparation for mock exercises (Formation of teams, assignmentof topics and preparation for exercise)15:30 – 17:30Day 0314

9:00 – 9:1510:00 – 03:3003:30 – 04:00Recap of DAY IIMock Session/PresentationsClosing ceremony Post-test, Training Evaluation and Award of certificatesANNEX V: TRAINING EVALUATIONParticipatory Planning# Training evaluationStronglyAgreeAgreeNeutralDisagree1Over All training was good9162Exercises/Activities are fruitfull15103Presentation easy to understand15104Participant handbookunderstandable713145Time for session is appropriate107636All topics covered8177Easy language in Handbook912318Break time was given as per agenda10141Stronglydisagree115

ANNEX V: TRAINER EVALUATIONTrainer: Mobeen AjaibDate of ToT: July 17-20, 2016#Facilitator SkillsStronglyAgreeAgree1Trainer knowledge12132Good facilitation skills14113Engaged all participants1784Attitude14745Well prepared141016Learnt a lot from activities17627Used handbook, flipcharts and white board11828Relevant examples13129Voice and control was good19610Appreciated questioning168NeutralDisagree16

Participatory Development, Participatory Planning, Role of Local Government Representatives and various skills and traits required for effective participatory planning. The training methodology was interactive as the trainers ensured that knowledge was not only disseminated but accurately perceived and understood by the participants.

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