Degree Works Student Procedure Guide
Page 1Mary C.Degree Works Student Procedure GuideVersion: June 2014
Table of ContentsClick on any of the titles below to go directly to that section of the manual.Degree Works: What is it? . 1Where to Start: Accessing Degree Works . 2Help Links: Activate a help dialog box . 3The Audits Tab: Viewing your audit . 4The Audits Tab: Printing and saving your audit . 6The Audits Tab: Reading an audit . 7The Audits Tab: What-If Audit . 11The Audits Tab: Look Ahead . 13The Planner Tab: Overview . 15The Planner Tab: Create a plan using Current audit . 17The Planner Tab: Viewing/printing a saved plan . 21The Notes Tab: Viewing notes. 22The GPA Calc Tab: Term calculator . 23Degree Works: Student
Page 1Degree Works: What is it?Degree Works is a web-based degree audit application andacademic advisement tool that provides a clear andconvenient method for students and advisors to track degreeprogress. Degree Works is intended to assist students inreaching their academic goals and achieving a betterunderstanding of degree requirements.Please note:Degree Works is designed to aid and facilitate academicadvising, but is not intended to replace face-to-face advisingsessions, the Academic Catalog or the Registrar’s Office.Degree Works is neither an official academic transcript noran official notification of completion of degree requirements.Some Important Features of Degree WorksWhen using Degree Works, students are able to: See how all completed courses apply to degree requirements Learn the degree requirements for their major(s) Identify courses needed to complete their degree View their cumulative GPA and their major GPA View their grades and academic standing View College of Charleston and transfer credit hours earned Calculate a GPA based on their performance for the term Calculate the grade combination(s) needed to achieve a goal GPA Plan for registration in future semesters Create What-If audits to process speculative degree audits based on current class history Estimate how many semesters it will take to graduateDegree Works: Student
Page 2Where to Start: Accessing Degree WorksDegree Works is a channel on the Academic Services tab in MyCharleston. Degree Works functions with Internet Explorer, Safari, Chrome, and Firefox browsers. However,Internet Explorer is the preferred browser for the best viewing experience. Login to MyCharleston (my.cofc.edu). Select the AcademicServices tab. Look for the DegreeWorks channel. Click on the link OpenDegree Works. After clicking the Open Degree Works link, the Degree Works Audits tab with your most recent auditwill appear.Degree Works: Student
Page 3Help Links: Activate a help dialog box Click on the HELP link at the top of thepage for the function you are utilizing. The HELP link contains a dialog box thatbecomes available when one of thefunctions of Degree Works is activated. Itcontains documentation about thatspecific function. For example, if you areusing the What-If Audit function and clickHELP, you will see the documentation forWhat-If Audit Help. Please be careful to note some HELPstatements apply to specific user groups.Degree Works: Student
Page 4The Audits Tab: Viewing your auditPlease note: Audits will list remaining degree requirements as well as requirements completed and inprogress. The audit assumes successful completion of courses in-progress. The degree audit isdynamic and changes as students revise their course schedules and progress with their academiccareer. While Faculty Administrators, Advisors and Staff continue to assist students with requirementsfor graduation, students are ultimately responsible for ensuring that they have met all degreerequirements for graduation. The date and time of the last audit refresh islocated in the Student View header block. To refresh an audit, click the Process New Audit button next to the CreatePDF button. Audits can be viewed in three different formats:Student View, Graduation Checklist andRemaining Requirements. To change thedesired view, select the format from the Formatdrop-down list box.Format drop-down list Click the View Audit button.Degree Works: Student
Page 5The Audits Tab: Viewing your audit The Student View is the default view. It is the most comprehensive view in that it shows allrequirements, all courses taken with the course number, credits, grade and term taken. The auditshows the courses for which the student is currently enrolled and registered and shows all options forfulfilling a requirement until the requirement is complete. The Graduation Checklist view shows the completed and remaining credits needed to complete yourdegree(s). The Remaining Requirements view shows only the requirements that have not been completed.Term By Term History Link Click this link to open a pop-up window which provides a view of the term-by-term history of a student’scredits. Please note: This is not an official transcript.Degree Works: Student
Page 6The Audits Tab: Printing and saving your auditPrinting Your Audit If you would like to print a copy of your audit, click the Print link near the top of the screen.Create PDF To view, print, save or e-mail your audit as a PDF file, click on the Create PDF button. A separate window will appear with thePDF file in it. Click the printer icon to print PDF Click the disc icon to save PDF Click the envelope icon to e-mail PDFDegree Works: Student
Page 7The Audits Tab: Reading an auditBlocks Each section of the audit is called a Block. Each Block has a title in the block header. When all of therequirements in a Block are met, the box is checked as complete. All audits begin with a Degree Block.The Degree Block is followed by the other blocks containing requirements for the major, minor,concentration, track or cognate.Navigating Dual Degree Audit Paths If you are following more than one degree path, you will need to use the Degree drop-down box totoggle between the audits. In the example below, Eleanor Test is declared in BA, Political Science andBS, Biology. You will need to utilize the Degree drop-down arrow to toggle to her BS, Biology audit. Note: If a student has declared a minor, it will only appear on one of the audits (it will not appear onboth).Student Information Header This first section of the audit reflects the date and time of the audit. Student information is captured inthis section of the audit. Not all fields will have data for every student.Date & time of auditClick on the advisor’s nameto e-mail the advisor.Click on the student’s nameto e-mail the student.Degree Works: Student
Page 8The Audits Tab: Reading an auditLegend The Legend includes symbols and grade types used in the audit with an explanation of each.Complete: A green checked box indicates that a requirement is complete.Not complete: An empty box indicates that a requirement is not complete.Complete except for classes in-progress: A single squiggle in a blue box indicates that a requirementwill be complete when the classes for which the student is enrolled or registered are passed withacceptable grades.Nearly complete – see Registrar: Two squiggles in a blue box indicate that the requirement is nearlycomplete. See Registrar for details. (TR) Transfer class: The letters TR indicate a transferred class. @ Any course number: The @ symbol is a wildcard in Degree Works which indicates anycourse/subject number is acceptable to meet the requirement. See Wildcard Course Key . You will also see a colon “ : “ used in the body of the audit. The use of the colon indicates a rangebetween. For example, ENGL 300:399 means that any ENGL course between 300 and 399 will meetthe requirement. (PR) Presently registered: Indicates the course is presently registered. * Indicates a pre-requisite exists for the course: An asterisk next to a course number indicates thecourse has a pre-requisite. (PT) Pending transcript: The letters PT indicate potential course credit is pending receipt of transcript. (G) Three YR Option: Indicates courses treated as transfer credit per Three-Year-Option. (R) Repeat Include GPA: Grade will be calculated into total GPA (not averaged with prior grade), butstudent will not receive earned hours for this course. (X) Repeat Exclude Hours, GPA: Grade will not be calculated into GPA nor will earned hours, qualityhours, or quality points be awarded.Degree Works: Student
Page 9The Audits Tab: Reading an auditUNDE CoursesSome transfer courses may require evaluation by a Department Chair evaluator. These courses are listed inthe body of the audit with the following indicators: UNDE COU: The College of Charleston does not have an official course description. The student mustprovide a course description.UNDE XXX: Departments are currently evaluating the course; an update of credits will be sent.UNDE SYL: The course description has been evaluated but a course syllabus is required for the finalcourse credit decision process. The student must provide a course syllabus.UNDE DEP: The student must meet with the Department Chair for the final course credit decision.N/A N/X Courses N/A N/X: This course is not applicable for credit at the College of Charleston.Additional Course Information Course numbers listed in the body of the audit are hyperlinks to additional course information. Hoveryour mouse over the course number to reveal the full name of the course. Click on a course number toopen a pop-up window containing additional information about the course or courses you have selected(i.e. course name, credits, and seat availability).Course information pop-up window.Degree Works: Student
P a g e 10The Audits Tab: Reading an auditWork Not Applicable to Any Program Students will not receive earned hours for courses listed in this section of the audit. An example wouldbe courses with a grade of “W” (withdrawal) or “F” (failed).In-progress This section lists courses that are currently in-progress.Courses that Exceed Policy Limits This section lists courses that exceed policy limits. Example: N/A N/X or UNDE courses.Notes Degree Works: Faculty andThis section of the audit will contain any notes entered by an advisor regarding the audit. This does notinclude notes written in the Planner notes mode.Degree Works: Faculty andExceptions There may also be an Exceptions block at the bottom of the audit to show any classes that weresubstituted for a required class. (If the student changes his or her major, the exception(s) will not beapplied to the new major.)Find on a Page Tool If you would like to search a page for specific text, press and hold the Control Key (Crtl) and then the"F" key to open the Find pop-up window.Audit Errors A student’s degree audit is an unofficial check of the requirements they have completed and therequirements they have remaining. While unofficial, it should be an accurate reflection of their progressin meeting degree requirements. If a student believes there is an error in their degree audit, it is thestudent’s responsibility to print/screenshot a copy of the audit and contact the Registrar’s Office(registrar@cofc.edu) or (degreeworks@cofc.edu).Degree Works: Student
P a g e 11The Audits Tab: What-If AuditWhat-If AuditThe What-If audit allows you to process speculative degree audits based on your currentclass history. Use this tab if you are considering changing majors and would like to viewhow their completed courses apply to a different major. Please note: The What-If audit isfor modeling purposes only. It defaults to the current catalog year only. The catalog yearwill apply to ALL requirements in the What-If audit. Not all combinations of majors, minors,concentrations, tracks and cognates are valid. Please consult your Academic Catalog. What-If: Click the drop-down boxes toindicate the Level and Degree you wish toproject. Choose Your Different Areas of Study: Click the drop-down boxes to indicate the Major, Minorand/or Concentration, Track or Cognate you wish to project. You may select up to three majors. Themajor(s), minor(s) or concentration(s) selected will appear in the box on the right hand side. Note:When choosing the area of study, an asterisk “*” indicates a concentration is available for this major.The pound sign “#” indicates a major, minor, concentration, track or cognate is required for this major.Please consult your Academic Catalog for more information.To remove a Chosen Area of Study from your list: Highlight the item you wish to delete by clicking it one time. Click Remove.Degree Works: Student
P a g e 12The Audits Tab: What-If AuditFuture Courses You Are Considering (this step is optional): To include courses for whichyou plan to register in futureterms in the What-If audit,use the form to enter the fourletter Subject code andNumber of each anticipatedcourse (i.e. Psychology 103 Subject: PSYC; Number:103). Click Add Course after eachfour letter Subject code andNumber entry.Link to Academic Catalog If you do not know the Subject code and/or Number for a course, click the Find button next to theSubject box. This will open a link to the Academic Catalog. Choose the preferred viewing format from the Format drop-down list (Student View, GraduationChecklist or Remaining Requirements). Click the Process What-If button. If you utilized the optional Future Courses You Are Considering feature, these courses will appear inblue in your audit with the letters PL (planned term) next to them. To change your information and run a new What-If audit, click the Back button or click the What-If linkon the left hand side of the screen.Degree Works: Student
P a g e 13The Audits Tab: Look AheadLook AheadThe Look Ahead page allows you to enter a list of classes you are considering taking andsee where the classes might apply to their degree. The classes entered are notconsidered in the GPA calculation that appears on the audit report. The requirements onwhich your classes are placed may not be the actual requirements where they will end upwhen you actually complete the class and receive a grade. Classes entered that are notvalid will not be applied to any requirements and will end up in the Courses That ExceedPolicy Limits section of the audit.To see your current academic audit showing courses for which you plan to register in FUTURE Terms: Use the form to enter the four letter Subject code and Number of each anticipated course (i.e.Sociology 103 Subject SOCY; Number 103). Click Add Course after each Subject code and Number entry. If you do not know the Subject code and/or Number for a course, click the Find button next to theSubject box. This will open a link to the Academic Catalog.Link to Academic Catalog Click the preferred viewing format from the Format drop-down list (Student View, Graduation Checklistor Remaining Requirements) Once you have created your list of courses,click on the Process New button.Degree Works: Student
P a g e 14The Audits Tab: Look Ahead The Look Ahead course(s) will appear in blue text in your audit along with the letters PL indicatingPlanned Term.Degree Works: Student
P a g e 15The Planner Tab: OverviewPlannerThe Planner tab function provides students and advisors a place to create future semester plans based uponthe needed classes from a student’s degree audit. The Planner can be used to create short and long-termplans for degree completion. These plans can be reviewed to make sure the courses a student plans to takewill fulfill the degree requirements. This can help students stay on track for graduation. Please note: Listing acourse on the Planner does not guarantee the course will be offered. It is the responsibility of the student toactually register for the courses listed on the Planner. The Planner is divided into two sections. Your current audit will appear on the left hand side of thescreen in a box called Planner Worksheet. The Student Educational Planner appears on the righthand side.Drag tan line left or rightto resize windows. You can alter the size of each section by clicking and holding the vertical tan divider line between thetwo sections. Move your mouse left or right to resize.Degree Works: Student
P a g e 16The Planner Tab: Overview There are two different options for viewing modesof the Student Educational Planner: Notes Modeor Calendar Mode. Notes Mode: Includes a place to add notes for each semester. Calendar Mode: View more semesters at one time. You will not be able to add notes for eachsemester in this view.Degree Works: Student
P a g e 17The Planner Tab: Create a plan using Current audit To create a new plan for your current academic program, select Add new plan from the drop-down boxto the right of the Planner link. Select your view mode (Notes or Calendar) byusing the drop-down box next to the plan namedrop-down box. Click the Edit radio button next to the Load button. The View button will not allow you to edit or createa plan. The view button is often used before selecting to print a plan. Click the Load button. Name your plan by typing text in theDescription box on the Student EducationalPlanner. Since you have the ability to savemultiple plans, try to think of an easilyrecognizable name for each plan (i.e. BiologyPlan #2 or My May 2011 Graduation Plan). Select your Catalog Year from the drop-downbox.Degree Works: Student
P a g e 18The Planner Tab: Create a plan using Current audit Click the Active Plan checkbox if you wouldlike this to be the current plan you arefollowing. You may not have more than oneplan labeled as an active plan. Please note:Active plans will eventually be used by theCollege of Charleston as an additional tool forplanning future course offerings. Please keepthis in mind when selecting your active plan. Advisors have the ability to select whether the plans they create will be locked or unlocked. Studentsdo not have the ability to lock or unlock a plan. They may still view and edit a locked plan but must clickSave As to save changes to a new plan. Use the Select Term drop-down boxes to label each future term inwhich the student plans to enroll. Click the checkbox next to the term(s) to activate the term(s) in theplan. A black checkmark will appear in the box.Select Termdrop-down boxActivate term checkbox Review your audit in the Planner Worksheet on the left for any requirements that are listed as StillNeeded.Degree Works: Student
P a g e 19The Planner Tab: Create a plan using Current audit Add the course(s) you plan to take to thedesired term in the plan. There are two waysto add courses/text to the plan:oYou can type the four digit courseprefix (i.e. MATH, CHEM, ARTH), aspace and the course number into thePlanner fields. Then enter the singledigit credit hours into the Plannerfields. If you would like to typegeneral text in the course area (i.e. Any humanities; Any 300 level course) type a dash (-) infront of the text entry (i.e. –Any humanities; –Any 300 level course).oYou can also drag and drop a needed course from the Current Audit to the Student EducationalPlanner. Click on a course name and drag it to the chosen field on the Planner. Important note:The drag and drop feature will NOT work for the following situations: WILDCARD COURSES:Plans containing courses with the wildcard symbol “@” cannot be saved. You will need to typein the wildcard course equivalency according to this key: Wildcard Course Key. RANGEBETWEEN COURSES: The drag and drop feature will not work for courses with a range ofoptions (i.e. ARTH 300:490). The first course listed (i.e. ARTH 300) would be the only courseyou could drag and drop. You would need to enter any other courses in the range by typingthem in.To view additional course information forthe course(s) listed in the plan, click thegreen arrow next to the first course in theterm. A pop-up box will appear withadditional course information (i.e. coursename, credits, and seat availability).Additional course information icon If you are in the Notes Mode, enter anynotes pertinent to the semester in the Notes field. When you have completedentering courses and notes,click the Save Plan button.Degree Works: StudentDegree Works: Student
P a g e 20The Planner Tab: Create a plan using Current audit The message "The plan was saved successfully." will appear. To apply the newly created plan to the current academic program, click the Process New button at thebottom of the Student Educational Planner box. The planned course(s) will appear in blue in the audit on the left with the letter PL indicating PlannedTerm.Degree Works: Student
P a g e 21The Planner Tab: Viewing/printing a saved plan Use the drop-down box to the right of thePlanner link to select the saved plan youwish to view or edit. If you have notcreated any plans yet, "Add new plan" willautomatically appear in this box. Select your view mode (Notes or Calendar) byusing the drop-down box next to the plan namedrop-down box. Click the View radio button next to the Loadbutton. Click the Load button. The selected plan will appear on the right hand side of the screen in the Student Educational Plannerbox. To view additional course information for thecourse(s) you have listed in your plan, clickthe green arrow next to the term name. Apop-up box will appear with additional courseinformation (i.e. course name, credits, andseat availability).Additional course information icon If you would like to print your plan, click the Print link in the upper right hand corner of the StudentEducational Planner box.Degree Works: Student
P a g e 22The Notes Tab: Viewing notesNotes Only Faculty Administrators and Advisors can add or delete notes on the Notes function tab. Studentswill be able to view these notes on the Notes function tab. Students will also be able to view the notesin the body of their degree audit.To View Notes Click on View Notes link on the left hand side of yourscreen. The Note text will appear on your screen. It includes the note, author and date. If you see the message: "There are nonotes available for viewing." This studentdoes not have any note entries to date.Degree Works: StudentDegree Works: Student
P a g e 23The GPA Calc Tab: Term calculatorGPA CalculatorTerm Calculator: This calculator will project your GPA based on your performance for the term. Click on the Term Calculator link on the left hand side of your screen. Your Current GPA will automatically beentered. Your Credits Earned So Far (these areQuality Hours) will automatically be entered.Quality Hours are the total number ofgraded credit hours attempted at CofC,including failed courses, but excludingwithdrawals and 'P' graded courses. Your in-progress courses and credits willautomatically be entered. Enter any additional class name(s) andcredits you wish to calculate. Use the drop-down Grade box to indicatethe projected grade for each course. Click Calculate. The message "By achieving the grades listed here, your GPA at the end of the term will be X.XXX" willappear. Your calculated GPA will be listed.To change the information youentered, click RecalculateDegree Works: StudentDegree Works: Student
Degree Works is a channel on the Academic Services tab in MyCharleston. Degree Works functions with Internet Explorer, Safari, Chrome, and Firefox browsers. However, Internet Explorer is the preferred browser for the best viewing experience. Login to MyCharleston (my.cofc.edu). Select the Academic Services tab. Look for the Degree Works channel .
What is Degree Works? Degree Works is an online advising tool to help monitor your progress toward degree completion. Degree Works matches Guam Community College's degree requirements to the coursework you have completed or have in progress in an easy-to-read worksheet that shows how those courses count toward degree requirements. Degree .
DEGREEWORKS OVERVIEW What is Degree Works? Degree Works is a web-based degree audit tool designed to help you and your advisor monitor your progress toward receiving your degree. How does Degree Works work? Degree Works looks at the requirements for a program of study as well as the coursework you have completed to
Degree Works FAQ Q: How current will my information be in Degree Works? A: The information in Degree Works is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in Degree Works tomorrow. Q: Are my grades visible in Degree Works? A: Yes. Once grades have been processed at the end of the .
Degree Works Components Within the Degree Audit Worksheet OBJECTIVE: To go through the components that make up a Degree Works degree audit. Headers Formats of the different worksheets Blocks that make up the worksheets AUDIT HEADER: Student ID Displays the student Banner ID number. Name The student’s full name will display here.
What is Degree Works? Degree Works is a web-based tool designed for students and academic advisors to assist in monitoring a student's academic progress toward degree completion. Degree Works also allows students and their academic advisors to plan for future academic coursework. The degree audit is a review of a student's past, current, and .
Navigating Degree Works Logging In To log in, click on the "Degree Works" link under the Advisor tab. When Degree Works loads, the advisor's advisees are prepopulated in a drop-down menu. To find students, an advisor may enter a student's ID directly to load the audit, or they can click the "find" icon. After a search is complete, the
Degree Works presents the student's academic history throughout the degree report. In addition to checking off fulfilled requirements and marking incomplete requirements, courses titles, grades, credits, and term/semester information is also displayed. At any time, the legend of the icons associated with Degree Works can be referenced
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