Full-Time Faculty Handbook 2015-2016 - Vpcc.edu

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Full-TimeFaculty Handbook2015-2016

Table of Contents1.0000 Introduction . 1-11.1000 Foreword . 1-11.2000 History of Thomas Nelson Community College . 1-11.3000 Thomas Nelson Mission, Vision, and Goals . 1-11.3100 Code of Ethics. 1-31.3200 Strategic Plan 2015 . 1-31.3300 Instructional Programs . 1-41.3400 General Education Requirements . 1-61.4000 Thomas Nelson Campus Locations . 1-62.0000 Functions, Duties, and Responsibilities . 2-12.1000 External Governing Boards and Advisory Committees. 2-12.1100 Virginia State Board for Community Colleges . 2-12.1200 Thomas Nelson Community College Board . 2-12.1300 Advisory Committees for Specialized Programs . 2-22.2000 Virginia Community College System . 2-22.2100 Chancellor’s Faculty Advisory Committee . 2-22.2200 Faculty Senate of Virginia . 2-22.3000 Thomas Nelson Boards and Advisory Committees . 2-32.3100 Thomas Nelson Governance Committees. 2-32.3200 Internal Governance Committees . 2-32.3300 Committees Reporting to the President . 2-42.3400 Committees Reporting to the Vice President for Academic Affairs . 2-52.3500 Committees Reporting to the Vice President for Student Affairs. 2-52.3600 Committees Reporting to the Vice President for Finance and Administration. 2-62.3700 Committees Reporting to the Vice President for Institutional Advancement . 2-62.3800 Committees Reporting to the Director of Human Resources . 2-72.3900 Committees Reporting to the Director of Information Technology . 2-72.4000 Constituency Groups . 2-72.4100 Faculty Forum / Faculty Senate . 2-72.4200 Student Government Association . 2-82.4300 Council of Mid-Level Managers. 2-82.4400 College Support Staff Association . 2-83.0000 Instructional Policies and Procedures . 3-13.1000 Classroom Control . 3-13.1100 Confidentiality of Student Records. 3-13.1200 Tests and Final Examinations . 3-23.1300 Absence of an Instructor from a Class . 3-23.1310 Unexpected Delay of an Instructor in Meeting a Class . 3-33.1315 Taking Attendance . 3-33.1400 Speakers Not Affiliated with the College . 3-43.1500 Expressive Activity . 3-43.2000 Grading System . 3-43.3000 Curriculum Development . 3-73.3200 Textbooks . 3-83.3300 Courses of Study and Course Syllabi . 3-83.3400 Distance Education . 3-103.4000 Advising Students . 3-113.5000 Faculty Loads. 3-11Table of Contents - 1

Table of Contents3.6100 Substitute Faculty . 3-133.7000 College-wide Learning Resource Center . 3-133.7100 Learning Resource Center (LRC) . 3-133.7200 Selection of Learning Resources Material . 3-143.7210 Access to LRC Materials . 3-143.7300 Library . 3-143.7400 Technology Learning Center (TLC) . 3-153.7500 College Math Center . 3-153.7600 College Writing Center . 3-153.7700 Peer Tutoring Center. 3-153.7800 Testing Center Information . 3-163.8000 Accreditation. 3-164.0000 Student Services Policies and Procedures . 4-14.1000 Academic Load for Students . 4-14.1100 Academic Standing for Students . 4-14.1200 Financial Aid . 4-34.1300 Return of Title IV funds when a Student Withdraws . 4-34.1400 Scholastic Dishonesty . 4-44.2000 Change of Registration . 4-54.2100 Auditing a Course. 4-54.2150 Repeating a Course. 4-54.2200 Waiver of Course or Program Requirements . 4-64.2300 Admission to the College . 4-64.3000 Class Attendance by Students . 4-74.3100 Contagious Disease Procedure . 4-74.4000 Supervision of Student Organizations . 4-74.4100 Sponsors of Student Organizations . 4-84.5000 Academic Record and Transcript Control . 4-84.6000 Counseling Services . 4-84.6100 Disabled Student Services . 4-94.6200 Academic Advising . 4-94.6300 Career Development Services . 4-104.7000 Disciplinary Proceeding Procedures for Students . 4-104.7100 Academic Complaint and Grievance Procedure for Students . 4-104.7200 Grade Appeal Policy for Students . 4-104.8000 Sexual Misconduct Policy . 4-104.9000 Student Illicit Drug Use and Alcohol Abuse . 4-105.0000 Fiscal and Administrative Services Policies and Procedures . 5-15.1000 Budget Preparation . 5-15.1100 Receipt of Money . 5-15.1200 Gifts, Grants, and Contracts . 5-15.1300 College Printing Services. 5-15.1400 Building Maintenance and Services . 5-25.2000 Mail . 5-35.2100 Conservation of Resources . 5-35.2200 Inventory . 5-45.2300 Keys . 5-45.3000 Control of Equipment . 5-4Table of Contents - 2

Table of Contents5.3100 Breakage or Loss of Equipment. 5-45.3200 Purchasing – General . 5-55.3300 Purchase Requests . 5-55.3400 Supplies. 5-55.3500 Receipt of Supplies, Equipment, and Services . 5-55.3600 Technical Support . 5-55.3700 Information Security . 5-55.3800 Thomas Nelson Community College Web Policy . 5-65.3900 State Travel Regulations . 5-65.4000 State Vehicles . 5-66.0000 Personnel Policies and Procedures . 6-16.1000 Academic Freedom and Responsibility . 6-16.2000 Professional Ethics . 6-16.2200 Personnel Policies and Procedures Extended . 6-26.2210 Sexual Misconduct. 6-26.2220 Sexual Assault . 6-26.2230 Sexual Harassment. 6-26.2240 Sexual Discrimination . 6-36.2300 Selection of Personnel . 6-36.2400 Nepotism . 6-46.2500 Original and Continuing Appointments . 6-46.2600 Full-time Teaching Faculty Development, Evaluation, Reward, and Recognition . 6-66.2700 Salary Information . 6-66.2710 Nine-month Faculty Summer Pay. 6-76.2720 Teaching Overload. 6-86.2730 Salary Increases for Faculty Ranked Personnel . 6-86.3000 Faculty Promotion . 6-96.3100 Faculty Grievance Procedure . 6-96.3200 Time Limitations . 6-146.3300 General Provisions . 6-146.3400 Personnel File . 6-166.3500 Release of Employment Information . 6-166.4000 Benefits . 6-156.4100 Retirement Program . 6-166.4200 Leave. 6-216.4300 Sick Leave . 6-236.4400 Personal Leave . 6-236.4500 Leave without Pay . 6-236.4600 Leave Sharing . 6-246.4700 Educational Leave with Pay . 6-266.4800 Sabbaticals . 6-276.4900 Family and Medical Leave . 6-286.5000 Community Service Leave. 6-286.5100 Civil Leave. 6-296.5200 Drug-Free Workplace . 6-306.5300 Americans with Disabilities Act . 6-306.5400 Outside Employment . 6-316.5500 Name and Address Change . 6-31Table of Contents - 3

Table of Contents6.5600 Exit Process . 6-317.0000 General Policies and Procedures . 7-17.1000 Campus Conduct . 7-17.1100 Emergency Information . 7-37.1200 Safety . 7-187.1210 Firearms and Other Dangerous Weapons and Materials . 7-187.1220 Crime Statistics . 7-197.1230 Mandatory Reporting of Child Abuse and Neglect . 7-207.1300 Smoking Policy . 7-207.1310 Food and Drinks . 7-207.1400 Accidental Injuries or Illness . 7-217.1500 Assumption of the Risk Form . 7-207.2000 Bulletins and Bulletin Boards . 7-217.2100 Lost and Found . 7-217.2200 Telephones . 7-217.2300 Thomas Nelson Photo Identification . 7-227.3000 Office Assignments . 7-227.3100 Room Assignments . 7-227.3200 Parking and Traffic Regulations . 7-227.3300 Expressive Activity . 7-237.4000 Intellectual Property. 7-237.4100 Publicity and Media Relations . 7-237.4200 Photo Release Form . 7-247.5000 Academic Calendar . 7-24Table of Contents - 4

APPENDICESAppendix 1-AAppendix 1-BAppendix 2-AAppendix 2-BAppendix 2-CAppendix 2-DAppendix 3-AAppendix 3-BAppendix 3-CAppendix 3-DAppendix 3-EAppendix 3-FAppendix 3-GAppendix 4-AAppendix 4-BAppendix 5-AAppendix 5-BAppendix 5-CAppendix 6-AAppendix 6-BAppendix 7-AAppendix 7-BAppendix 7-CAppendix 7-DAppendix 7-EAppendix 8TNCC 2020: Strategic GoalsThomas Nelson Campus LocationsThomas Nelson Community College Organization ChartColleges of the Virginia Community College SystemThomas Nelson Community College Governance CommitteesConstitution of the Faculty Forum of Thomas Nelson Community CollegeAcademic Misconduct/Disruptive Student Faculty Referral FormPersonal Individual Consultation FormMake-up Testing FormHow to Submit a Class RosterHow to Record GradesCourse of Study TemplateAdvising StudentsThomas Nelson Club AdvisorsStandard of ConductHow to Use School DudeVCCS Policy on Personal Security-Acceptable UseInformation Technology Employee Acceptable UseFaculty Development, Evaluation, Reward and Recognition PlanVCCS-29 ChartAssumption of the Risk FormEvacuation Assembly AreasTNCC IPT Quick ReferenceRoom Use FormPhoto/Videotape Release FormThomas Nelson Online ResourcesAppendices - 1

Section 1 - Introduction1.0000 INTRODUCTION1.1000 ForewordThomas Nelson Community College is dedicated to the support and development of its faculty and thevital roles and functions they serve within the institution and the communities. The purpose of thisFaculty Handbook is to present those policies, procedures, and regulations of the Virginia CommunityCollege System (VCCS) and the Thomas Nelson Community College (Thomas Nelson) that are mostlikely to apply to members of the faculty. Many of these are taken directly from the VCCS Policy Manual;others are summations or extensions of items in the manual; and the remaining are policies, procedures,and regulations designed specifically for the College. More detailed procedures may be found in theThomas Nelson Administrative Procedures Manual (APM). The links on the official website for ThomasNelson Community College may be located in Appendix 8.The Constitution of the Faculty Senate provides that a standing Faculty Handbook Committee will ensurethat the Handbook is a current, approved publication. Revisions in the Handbook will be coordinatedthrough the Office of the Vice President for Academic Affairs. Individual administrators are responsiblefor submitting appropriate changes in the Handbook to the office of the Vice President for AcademicAffairs; faculty committees will submit appropriate changes through the Senate President.1.2000 History of Thomas Nelson Community CollegeThe 1966 session of Virginia’s General Assembly in active legislation established a statewide system ofcomprehensive community colleges. A local committee investigated the need for and feasibility of acommunity college for the region and requested the State Board for Community Colleges to approve anapplication to establish Thomas Nelson Community College. A site almost in the population center of thePeninsula area was selected and a local board of advisors was appointed. After the site was purchased bythe City of Hampton, construction was begun on the initial phase of four buildings in August 1967, andthe cornerstone was laid December 5, 1967. Construction was completed, and 1, 232 students beganclasses on September 20, 1968. Thomas Nelson Community College graduated its first class of studentswith associate’s degrees on June 13, 1970.Appendix 8: Thomas Nelson Online Resources: Thomas Nelson Website1.3000 Thomas Nelson Mission, Vision, and GoalsOur Mission:Thomas Nelson Community College changes lives, empowers students to succeed, and enhances thecivic and economic vitality of the Peninsula community through high quality education and workforcetraining, excellent services, and innovative partnerships.Our Vision:As the Peninsula’s Community College, Thomas Nelson is committed to excellence, recognized forstudent success, and dedicated to meeting the needs of our community.The goals outlined in Thomas Nelson 2020 represent priorities we aspire to achieve in support of ourmission of changing lives, empowering students to succeed, and enhancing the Peninsula’s civic andeconomic vitality. Our plan is designed to align with the new strategic plan of the Virginia Community1-1

Section 1 - IntroductionCollege System (VCCS), Complete 2021. The strategic goals of Thomas Nelson 2020 represent a holisticapproach to improving student success and institutional effectiveness, and are intended to supportachievement of the singular Complete 2021 goal of tripling the number of credentials awarded by VCCScolleges between 2015 and 2021.The future is always marked by change. With Thomas Nelson 2020 as our guide, Thomas Nelson willmeet the challenges and capitalize on the opportunities change always brings. The College’s commitmentto excellence in education and service will greatly benefit our students, faculty, staff, and the greatercommunity as we apply proven and innovative ways to advance our mission over the next five years.Appendix 1-A: TNCC 2020: Strategic GoalsOur Goals:For each strategic goal (1-3), the operational objectives will serve as major examples for planimplementation during the 2015-2020 timeframe. Specific outcomes in support of plan goals will bedeveloped annually as part of the College’s institutional effectiveness process, and those outcomes will beused to monitor and document success in fulfillment of Thomas Nelson 2020 and the College mission.Goal 1: Improve the Overall Success of Students – Provide students with the educational opportunities,resources, and support they need to accomplish their goals, succeed as students, and grow and develop asindividuals and community members.Related Objectives: Students progressing to 4-year colleges and universities will have developed strong proficienciesin general education competencies that effectively prepare them to succeed in their chosenmajors, in their careers, and in community and civic lifeStudents progressing directly into the workforce will have developed the skills and abilitiesneeded to adv

Appendix 1-B Thomas Nelson Campus Locations . Appendix 2-A Thomas Nelson Community College Organization Chart . Appendix 2-B Colleges of the Virginia Community College System . Appendix 2-C Thomas Nelson Community College Governance Committees . Appendix 2-D Constitution of the Faculty Forum of Thomas Nelson Community College

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