EMERGENCY OPERATIONS PLAN - Pasadena, California
EMERGENCY OPERATIONS PLANCONTENTS OF PLANINTRODUCTIONPAGE NO.Acknowledgments . Intro-2Foreword . Intro-3Assumptions. Intro-3Emergency Management Goals . Intro-3Organization of the EOP . Intro-3Activation of the EOP . Intro-4Approval and Promulgation . Intro-4Maintenance of EOP . Intro-5Letter of Promulgation . Intro-6Record of Revisions . Intro-7Distribution List . Intro-8Department/Agency Concurrence . Intro-9PART ONEBASIC PLANSection One, Basic Plan. Part One-5Section Two, Standardized Emergency Management System. Part One-11Section Three, National Incident Management System. Part One-21Section Four, City of Pasadena’s Management Organization . Part One-25Section Five, Continuity of Government . Part One-35Section Six, Mutual Aid . Part One-41Section Seven, Authorities and References . Part One-49Section Eight, Threat Summary and Assessments . Part One-54Section Nine, Acronyms, Abbreviations and Glossary of Terms . Part One-91PART TWOEMERGENCY ORGANIZATION FUNCTIONSManagement Section . Part Two- M-1Support Documentation . Part Two- MS-1Operations Section . Part Two - O-1Support Documentation . Part Two - OS-1Planning/Intelligence Section . Part Two - P-1Support Documentation . Part Two - PS-1Logistics Section .Part Two - L-1Support Documentation . Part Two - LS-1Finance/Administration Section . Part Two - F-1Support Documentation . Part Two - FS-1APPENDIX- (Restricted Use Document)EOC Notification List . Appendix - 3City of Pasadena – 2011Introduction - 1
EMERGENCY OPERATIONS PLANOther Essential Contacts Notification List . Appendix- 7Satellite Phone Numbers. Appendix- 9EOC Set-Up Procedures . Appendix-11Activation of the EOC. Appendix-11EOC Set-Up . Appendix-12EOC Equipment . Appendix-13EOC Computer Network & Phones . Appendix-13Printers . Appendix-14Television Monitors . Appendix-14Vests and Supplies . Appendix-15Flip Charts, Vehicle T-Cards . Appendix-16Cell Phones and Assignments . Appendix-16EOC Layout . Appendix-17EAS Activation Procedures . Appendix-19National Weather Service-Restricted Use Numbers . Appendix-21Listing of Pre-Identified Shelters . Appendix-23Residential Care and Skilled Nursing Facilities . Appendix-25Vital Records Storage Information . Appendix-31Critical Facilities Information . Appendix-33ACKNOWLEDGMENTSThis plan is was prepared and edited by Wendy Haddock Milligan of Terra FirmaEnterprises and Lisa Derderian with the Pasadena City Fire Department. The followingvital documents were used as reference information in compiling this plan:FEMA SLG 101: “State and Local Guidance 101"FEMA CPG 1-8a: “State and Local Emergency Operations Plans”OES: “Local Government Emergency Planning Guidance”OES: “SEMS Guidelines”City of Pasadena Emergency Response Plan, 2006City of Pasadena, Safety Element, 2002City of Pasadena, Hazard Mitigation Plan, 2004OES, “California Implementation Guidelines for the National Incident ManagementSystem”, April 2006The recommendations and suggestions included in this plan are intended to improveemergency preparedness, response and recovery and to satisfy the StandardizedEmergency Management System (SEMS) requirements as presented in Title 19 of theCalifornia Code of Regulations and the National Incident Management System (NIMS)requirements as outlined in Homeland Security Presidential Directive – 5 (HSPD-5).Although Terra Firma Enterprises stands by the quality of its products, it is understoodthat disaster preparedness is not an exact science, and this Emergency Response Plandoes not guarantee the safety of any individual, structure, or organization in a disaster.Terra Firma Enterprises assumes no liability for deaths, injuries, or property damageresulting from a disaster.City of Pasadena – 2011Introduction - 2
EMERGENCY OPERATIONS PLANINTRODUCTIONFOREWORDThis Emergency Operations Plan (EOP) addresses the City of Pasadena’s plannedresponse to extraordinary emergency situations associated with natural disasters,technological incidents, and national security emergencies. The plan does not addressnormal day-to-day emergencies or the well established and routine procedures used incoping with such emergencies. Instead, the operational concepts reflected in this planfocus on potential large-scale disasters that can generate unique situations requiringunusual emergency responses.This plan is a preparedness document—designed to be read, understood, andexercised prior to an emergency. It is designed to include the City of Pasadena as partof the California Standardized Emergency Management System (SEMS) and theNational Incident Management System (NIMS).This plan provides basic planning information. City departments must prepare standardoperating procedures and, in some cases, more detailed checklists which will describetheir internal operations under emergency conditions.ASSUMPTIONS: The City of Pasadena is primarily responsible for emergency actions and willcommit all available resources to save lives, minimize injury to persons, andminimize damage to property.The City of Pasadena will utilize SEMS/NIMS in emergency response operations.The Director of Emergency Services, City Manager, will coordinate the City'sdisaster response in conformance with its Emergency Services Ordinance.The City of Pasadena will participate in the Los Angeles County OperationalArea.The resources of the City of Pasadena will be made available to local agenciesand citizens to cope with disasters affecting this area.The City will commit its resources to a reasonable degree before requestingmutual aid assistance.Mutual aid assistance will be requested when disaster relief requirements exceedthe City's ability to meet them.EMERGENCY MANAGEMENT GOALS: Provide effective life safety measures and reduce property loss.Provide for the rapid resumption of impacted businesses and communityservices.Provide accurate documentation and records required for cost recovery efforts.ORGANIZATION OF THE EMERGENCY OPERATIONS PLAN (EOP): Part One - Basic Plan. Overall organizational and operational concepts relativeCity of Pasadena – 2011Introduction - 3
EMERGENCY OPERATIONS PLANto response and recovery, as well as an overview of potential hazards. Intendedaudience—EOC Management Team. Part Two - Emergency Response Organization Functions. Description of theemergency response organization and emergency action checklists andreference material. Intended audience—EOC staff. Appendix – A restricted-use document - contains the emergency/disasterorganization’s notification numbers and other essential numbers. Intendedaudience—EOC staff.ACTIVATION OF THE EOP: On the order of the Disaster Emergency Services Director, who is designated bythe City of Pasadena’s Ordinance No. 2.370, provided that the existence orthreatened existence of a Local Emergency has been proclaimed in accordancewith the City’s ordinance. When the Governor has proclaimed a State of Emergency in an area includingthis jurisdiction. Automatically on the proclamation of a State of War Emergency as defined inCalifornia Emergency Services Act (Chapter 7, Division 1, Title 2, CaliforniaGovernment Code). A Presidential declaration of a National Emergency. Automatically on receipt of an attack warning or the observation of a nucleardetonation.APPROVAL AND PROMULGATION:This EOP will be reviewed by all departments/agencies assigned a primary function inthe Emergency Responsibilities Matrix (Part Two, Management Section). Uponcompletion of review and written concurrence by these departments/agencies, the EOPwill be submitted to the California Emergency Management Agency (CalEMA) for reviewand then to the City Council for review and approval. Upon concurrence by the CityCouncil, the plan will be officially adopted and promulgated.City of Pasadena – 2011Introduction - 4
EMERGENCY OPERATIONS PLANMAINTENANCE OF EOP:The EOP will be reviewed annually to ensure that plan elements are valid and current.Each responsible organization or agency will review and upgrade its portion of the EOPand/or modify its SOP/EOP as required based on identified deficiencies experienced indrills, exercises or actual occurrences. Changes in government structure andemergency response organizations will also be considered in the EOP revisions. TheCity Emergency Management Coordinator is responsible for making revisions to theEOP that will enhance the conduct of response and recovery operations. The CityEmergency Management Coordinator will prepare, coordinate, publish and distributeany necessary changes to the plan to all City departments and other agencies as shownon the distribution list on page 8 of this EOP.The City Emergency Management Coordinator will also review documents that providethe legal basis for emergency planning to ensure conformance to SEMS/NIMSrequirements and modify as necessary.City of Pasadena – 2011Introduction - 5
EMERGENCY OPERATIONS PLANApproval Date:LETTER OF PROMULGATIONTO:OFFICIALS, EMPLOYEES, AND CITIZENS OF CITY OF PASADENAThe preservation of life and property is an inherent responsibility of local, state, andfederal government. The City of Pasadena has prepared this Emergency OperationsPlan (EOP) to ensure the most effective and economical allocation of resources for themaximum benefit and protection of the civilian population in time of emergency.While no plan can prevent death and destruction, good plans carried out byknowledgeable and well trained personnel can and will minimize losses. This planestablishes the emergency organization, assigns tasks, specifies policies and generalprocedures, and provides for coordination of planning efforts of the various emergencystaff and service elements utilizing the Standardized Emergency Management System(SEMS) and the National Incident Management System (NIMS). This plan supersedesall previous City of Pasadena Emergency Operations Plans.The objective of this plan is to incorporate and coordinate all the facilities and personnelof the City into an efficient organization capable of responding to any emergency.This Emergency Operations Plan is an extension of the California Emergency Plan. Itwill be reviewed and exercised periodically and revised as necessary to meet changingconditions.The City Council gives its full support to this plan and urges all officials, employees, andcitizens, individually and collectively, to do their share in the total emergency effort ofthe City of Pasadena.Concurrence of this promulgation letter constitutes the adoption of the StandardizedEmergency Management System and the National Incident Management System(NIMS) by the City of Pasadena. This EOP will become effective on approval by theCity Council.Bill BogaardMayor, City of PasadenaCity of Pasadena – 2011Introduction - 6
EMERGENCY OPERATIONS PLANRECORD OF REVISIONSChange #DateSummary of ChangeCity of Pasadena – 2011PageNumbersEntered ByIntroduction - 7
EMERGENCY OPERATIONS PLANDISTRIBUTION LISTDEPARTMENTS/AGENCIES RECEIVINGCOPIES OF THE EOP:NO. OF COPIESCalifornia Emergency Management Agency, Southern Region1City Emergency Operations Center1Mayor1City Council7Director of Emergency Services (City Manager)1Emergency Operations Center Coordinators2City Attorney Office1City Clerk1Finance Department1Fire Department1Health Department1Human Resources Department1Human Services and Recreation Department1Information Services Department1Planning and Development Department1Police Department1Public Works Department1Transportation1Rose Bowl1Water & Power Department1EOC POTENTIAL STAFF MEMBERSCity of Pasadena – 2011Introduction - 8
EMERGENCY OPERATIONS PLANDEPARTMENT/AGENCY CONCURRENCEAGENCY/DEPARTMENTDirector of EmergencyServices (City Manager)Emergency ManagementCoordinatorCity Attorney OfficeREPRESENTATIVEMichael J. BeckTITLECity ManagerLisa DerderianMichele Beal BagnerisEmergency ManagementCoordinatorCity Attorney/ProsecutorCity ClerkMark JomskyCity ClerkFinance DepartmentAndrew GreenDirector of FinanceFire DepartmentDennis DownsFire ChiefPublic Health DepartmentHousing DepartmentHuman ResourcesDepartmentHuman Services andRecreation DepartmentInformation ServicesDepartmentPlanning and DevelopmentDepartmentPolice DepartmentPublic Works DepartmentTransportationDepartmentRose BowlWater & Power DepartmentCal EMA , Southern RegionSignatures are on file with the City’s Emergency Management Coordinator.City of Pasadena – 2011Introduction - 9
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EMERGENCY OPERATIONS PLANPART ONEBASIC PLAN CONTENTSPageSECTION ONE, BASIC PLAN . One-5Purpose . One-5Scope . One-5Authorities and References . One-5Preparedness Elements . One-5Concept of Operations . One-5Preparedness Phase . One-6Increased Readiness . One-6Response Phase . One-6Pre-Emergency . One-6Emergency Response . One-6Sustained Emergency . One-8Recovery Phase . One-8Mitigation Phase . One-8Public Awareness and Education . One-9ADA Considerations for Local Government. One-9Training and Exercises . One-9Alerting and Warning . One-10SECTION TWO, STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) One-11Standardized Emergency Management System (SEMS) . One-11Field Response Level . One-11Local Government Level . One-11Operational Area . One-12Regional . One-13State . One-13Federal . One-14SEMS Requirements for Local Governments. One-14City of Pasadena Responsibilities under SEMS . One-14SEMS EOC Organization . One-15Major SEMS Components . One-16SEMS Coordination . One-17Multi-Agency or Inter-Agency Coordination at the Local Government Level . One-17Coordination with the Field Response Level . One-17Coordination with Los Angeles County Operational Area Level . One-17Coordination with Special Districts . One-18Coordination with Volunteer and Private Agencies . One-18SECTION THREE, NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) . One-21General . One-21City of Pasadena – 2011Part One - 1
EMERGENCY OPERATIONS PLANNIMS Components . One-21Command and Management . One-21Preparedness . One-22Resource Management . One-23Communications and Information Management . One-23Supporting Technologies. One-23Ongoing Management and Maintenance . One-23NIMS Compliance . One-23SECTION FOUR, CITY OF PASADENA EMERGENCY MANAGEMENTORGANIZATION. One-25General . One-25Concept of Operations . One-25Level One - Decentralized Coordination and Direction . One-25Level Two - Centralized Coordination - Decentralized Direction . One-25Level Three - Centralized Coordination and Direction. One-25Emergency Management Organization and Responsibilities . One-25Los Angeles County Operational Area Organization . One-26Mutual Aid Region Emergency Management Organization . One-27State Emergency Management Organization. One-27Chart 1 – Pasadena EOC Organizational Matrix . One-28Chart 2 – Los Angeles County Operational AreaOrganizational Matrix. One-29Chart 3 – Los Angeles County Operational AreaCoordination/Reporting Procedures . One-30Chart 4 – California Emergency Organization. One-31City of Pasadena Emergency Operations Center (EOC). One-32EOC Location and Description . One-32Displays. One-33Communications . One-33EOC Activation Policy . One-34Employee Response . One-35Primary EOC Layout . One-36Alternate EOC Layout . One-37Local Government EOC Staffing Guide. One-38SECTION FIVE, CONTINUITY OF GOVERNMENT . One-39Purpose . One-39Responsibilities . One-39Preservation of Local Government . One-39Lines of Succession for Officials Charged with Discharging EmergencyResponsibilities . One-39Temporary Council Meeting Location . One-41Preservation of Vital Records . One-41Lines of Succession . One-42SECTION SIX, MUTUAL AID . One-45City of Pasadena – 2011Part One - 2
EMERGENCY OPERATIONS PLANIntroduction . One-45Mutual Aid System . One-45Mutual Aid Regions . One-45Mutual Aid Coordinators . One-46Participation of Volunteer and Private Agencies . One-46Policies and Procedures. One-47Chart 1 - Mutual Aid Systems Flow Chart . One-48Chart 2 - Mutual Aid Coordinators Flow Chart. One-49Chart 3 – Cal EMA Mutual Aid Regions Map . One-50SECTION SEVEN, AUTHORITIES AND REFERENCES . One-51General . One-51Authorities . One-51Federal . One-52State . One-52Local. One-52References . One-53Federal . One-53State . One-53Local. One-53SECTION EIGHT, THREAT SUMMARY AND ASSESSMENTS . One-55City Maps . One-57Threat Assessment 1 - Major Earthquake . One-59Threat Assessment 2 - Hazardous Material Incident . One-71Threat Assessment 3 - Flooding . One-75Threat Assessment 4 - Dam Failure . One-79Threat Assessment 5 - Fire . One-83Threat Assessment 6A -Transportation: Major Air Crash . One-85Threat Assessment 6B -Transportation: Train Derailment . One-89Threat Assessment 6C -Transportation: Truck Incident . One-91Threat Assessment 7 - Civil Unrest . One-93Threat Assessment 8 - Terrorism . One-95Threat Assessment 9- National Security . One-105Threat Assessment 10- Landslide . One-107Threat Assessment 11- Public Health Emergency . One-111SECTION NINE, ACRONYMS, ABBREVIATIONS & GLOSSARY OF TERMS One-115Acronyms and Abbreviations. One-115Glossary of Terms . One-121City of Pasadena – 2011Part One - 3
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EMERGENCY OPERATIONS PLANSECTION ONEBASIC PLANPURPOSEThe Basic Plan addresses the City's planned response to emergencies associated withnatural disasters and technological incidents. It provides an overview of operationalconcepts, identifies components of the City’s emergency management organizationwithin the Standardized Emergency Management System (SEMS), National IncidentManagement System (NIMS) and describes the overall responsibilities of the federal,state and county entities and the City for protecting life and property and assuring theoverall well-being of the population.SCOPEThis Emergency Operations Plan (EOP): Defines the scope of preparedness and incident management activities. Describes the organizational structures, roles and responsibilities, policies andprotocols for providing emergency support. Facilitates response and short-term recovery activities. Is flexible enough for use in all emergencies/disasters. Describes the purpose, situation and assumptions, concept of operations,organization and assignmen
City of Pasadena Emergency Response Plan, 2006 . City of Pasadena, Safety Element, 2002 . City of Pasadena, Hazard Mitigation Plan, 2004 . OES, "California Implementation Guidelines for the National Incident Management System", April 2006 . The recommendations and suggestions included in this plan are intended to improve
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