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The Power of Online Collaboration ToolsPresented By:Scott WeismanLaunchPad LabChicago, ILPresented at:ACLEA 53rd Annual MeetingJuly 29th – August 1st, 2017Montréal, Québec

Scott WeismanLaunchPad LabChicago, ILScott Weisman is a lawyer turned software developer. Scott is a co‐founder of LaunchPad Lab, a weband mobile development development firm in Chicago. Working with a variety of businesses, fromstartups to Fortune 500 companies, Scott helps clients find creative solutions to technical problems.With a passion for law and technology, Scott has collaborated on technology issues with a variety of lawfirms, legal organizations, and legal startups.

The Power of OnlineCollaboration ToolsACLEA Annual Meeting 2017Montréal, Québec - CanadaPrepared by:Scott WeismanLaunchPad Lab, Partnerlaunchpadlab.comscott@launchpadlab.com

The Power of Online Collaboration ToolsAbout online collaboration toolsOnline collaboration tools such as Basecamp, Slack, Trello, and many more haveexploded in popularity. These modern collaboration tools are hosted, cloud-basedapplications, making it possible for your entire team to access them from anywhere.Your organization may already have subscriptions to these services, however, you maynot be using them to their full potential, or not using them at all.Benefits of using collaboration toolsOnline collaboration tools can make your organization more efficient and streamline yourprojects. If you’re not using a collaboration tool, you’re probably still using email tomanage projects. While email is a powerful personal collaboration tool, it wasn’tdesigned for collaborating on projects.Some of the issues teams run into when trying to use email to manage projects are: Emails get lost People get dropped from messy threads No clear project history Lost file attachments Hard for new employees to catch upOnline collaboration tools can help your team get projects under control. The benefits ofusing collaboration tools include: All project information in one place Easy to track project progress Ability to refer back to older projects Have in-depth discussions around project issues and tasks Manage and prioritize notifications 3rd Party Integrations2

The Power of Online Collaboration ToolsHow to choose the right toolWith so many tools on the market it can be difficult for teams to choose which one to use.One effective way to help decide is to create a process map for your organization orteam. Process mapping is an eye-opening exercise that your team can complete in just acouple hours.There are four key steps to create your process map:1. Brainstorm all activities required to complete a project2. Figure out boundaries of your process (what is your team responsible for)3. Determine and sequence the steps4. Draw flowchartYou can create your process map with nothing more than a pen and paper. But if you’relooking for a more robust tool to help with your process mapping, take a look atLucidchart .Comparing popular collaboration toolsBasecamp, Slack, and Trello are some of the more popular online collaboration tools.Let’s take take a look at the pros and cons of each.1. BasecampBasecamp is one of the original online collaboration tools. It’s one of the easiest tools forteams to adopt and use. Basecamp can replace project-related email by giving a familiarinterface for anyone on the team to post and read messages. Basecamp’s messagesencourage thoughtful discussion.In addition to messages, Basecamp’s shared to-do lists and schedules make it easy tokeep projects on track.PROS Team messagesTo-do listsSchedulesCONS Limited live chat No nested to-dos2. SlackSlack is a live chat application quickly gaining adoption by all types of businesses. WithSlack you can create chat rooms for each of your projects and send direct messages toindividuals within your organization.3

The Power of Online Collaboration ToolsSlack allows you to share files and create posts, however, it lacks any formal projectmanagement structure. For example, you can’t outline a project plan or create a sharedto-do list in Slack. Slack is probably better suited as a compliment to a moreproject-focused tool, such as Basecamp.PROS Live chatMultiple chat roomPowerful integrationsCONS Difficult to keep up with conversation Can be distracting Not ideal for project management3. TrelloTrello is a unique project management tool based on the concept of Kanban, a leaninventory management system developed by Toyota. The central idea is that a project’sto-dos move through different phases - from left to right on the board.You can customize Trello’s lists to fit your team’s workflow. Trello is a great fit formanaging well-defined workflows, such as publishing an article. In a publishing workflow,an article may move through different stages such as ideas, in progress, editing, andpublished. Trello works well for this type of flow.PROS FlexibleEasy to setupTo-do listsCONS Can feel like lack of structure Difficult to know project statusConclusionThe best collaboration tool is the one that your teal will use. Look for simple tools that willbe easy for your team to adopt.Even the best collaboration tool won’t cover 100% of your current workflow. It’s better tochoose a tool that covers 80-90% of your workflow really well than a feature bloated toolthat tries to cover 100% of your workflow.It’s unlikely that you’ll find one collaboration tool to fully manage your entire workflow.Don’t be afraid to adopt more than one collaboration tool, using each for what it doesbest.4

The Power of Online Collaboration ToolsScott WeismanLaunchPad Lab

What’s a Collaboration Tool?www.bestppt.com

What We’ll Cover1Why use collaboration tools2How to choose the right tools3Closer look at some of the more popular tools

Why Use Collaboration Tools?

Problems with Email Collaboration Emails get lost People dropped from messy threads No clear project history Lost file attachments Hard for new employees to catch upwww.bestppt.com

The Power of Collaboration ToolsInformation in one placeSee project progressRefer back to projectsHave real discussionsManage notifications3rd Party Integrations

How to Choose the Right Tools

Process Mapping1Brainstorm all activities2Figure out boundaries3Determine and sequence the steps4Draw flowchartwww.lucidchart.com/pages/process-mapping

Collaboration Tools

PROS Team messages To-do lists SchedulesCONS Limited live chat No nested to-dos

PROS Live chat Multiple chat rooms IntegrationsCONS Difficult to keep up Can be distracting Project management

PROS Flexible Easy to setup To-do listsCONS Different organization Project status

THANK YOUQUESTIONS?scott@launchpadlab.comwww.bestppt.com

Benefits of using collaboration tools Online collaboration tools can make your organization more efficient and streamline your projects. If you're not using a collaboration tool, you're probably still using email to manage projects. While email is a powerful personal collaboration tool, it wasn't

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