Cross-Border Road Transport Agency - Cbrta.co.za

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Architecture RoadmapProject DeliverableCross-Border Road Transport AgencyArchitecture RoadmapPrepared for C-BRTA by Knotion Consulting Copyright 2011 Knotion ConsultingI

Architecture RoadmapDocument historyReviewedVer.DateAuthor0011-09-2017M SnelT Nel122-09-2017M SnelT Nel1.126-09-2017M Snel1.227-09-2017M SnelbyDateValidated by DateVersion controlDateVersionObject of revisions11-09-201700Base Document Created22-09-20171Final Document after client review changes26-09-20171.1Small changes – to improve quality27-09-20171.2Updates after presentation to ExcoRelated documentsDocument nameDocument versionOperator Compliance Accreditation Scheme (OCAS)Draft Design FrameworkJuly 20132017 C-BRTA Strategic PlanV4 1303172017 C-BRTA Annual Performance PlanV7 130317Cross-Border Road Transport ActAct 4 of 1998EA Vision1.02017-06 CBRTA Target Business ArchitectureV09 FINAL2017-06 CBRTA Current Business ArchitectureV072017-09 CBRTA Target Data ArchitectureV12017-09 CBRTA Current Data ArchitectureV12017-06 017-06 CBRTA Target Integration ArchitectureV1.02017-06 C-BRTA Target Security Architecturev1.22017-06 CBRTA Current State Architecture Findings v1.1Technical Copyright 2017 Knotion Consulting (Pty) Ltd2

Architecture RoadmapTable of contentsExecutive summary . 8Business Overview and Background. 12C-BRTA vision. 12C-BRTA mission. 12Strategic goals . 12Key performance indicators . 12Architecture vision . 14Business context . 14Architecture context . 14Digital Operator Servicing Platform . 15Supporting Business Processes . 17Interaction Service Portal . 17Regulatory Service. 17Enforcement service . 18Stakeholder Management Support Service . 18Business Intelligence service . 18Support Services . 19Governance, Risk & Compliance Service (GRC) . 20Operator Information Service . 20Integration Service . 20Canonical Data Model . 21Security Services . 21Cloud Services . 21Target vs. Baseline Architecture. 23Business Architecture gap analysis . 23ICT Architecture gap analysis . 26Security gap analysis . 28 Copyright 2017 Knotion Consulting (Pty) Ltd3

Architecture RoadmapGap closure initiatives . 30Roadmap considerations . 32Strategy document . 32PEST Analysis . 32SWOT Analysis . 32ICT strategy document . 33Executive session input . 34Initiative value calculation . 35Initiative size calculation . 35Business value assessment . 35High value initiatives . 37Medium value initiatives . 37Low value initiatives . 39Enterprise Architecture Roadmap . 40Approach . 40Roadmap . 412017/2018 plan . 442018/2019 plan . 442019/2020 plan . 452020/2021 plan . 452021/2022 plan . 462022/2023 plan . 47Work package descriptions . 48Work package 1: Implement a Web Discussion Forum . 48Work package 2: Web-site upgrade . 48Work package 3: Implement Social Media and Marketing solutions (Branding) . 49Work package 3: Implement Social Media and Marketing solutions (Branding) (R2) . 50Work package 3: Implement Social Media and Marketing solutions (Branding) (R8) . 51 Copyright 2017 Knotion Consulting (Pty) Ltd4

Architecture RoadmapWork package 4: Implement flow-calculator . 52Work package 5: Implement project and programme management . 53Work package 6: Develop Market Access Regulation Tool . 53Work package 7: Implement an Integrated Cross Border Management System . 55Work package 7: Implement an Integrated Cross Border Management System (R2) . 56Work package 7: Implement an Integrated Cross Border Management System (R3) . 57Work package 7: Implement an Integrated Cross Border Management System (R4) . 59Work package 7: Implement an Integrated Cross Border Management System (R5) . 60Work package 7: Implement an Integrated Cross Border Management System (R6) . 61Work package 7: Implement an Integrated Cross Border Management System (R7) . 62Work package 7: Implement an Integrated Cross Border Management System (R9) . 63Work package 8: Implement GIS solution . 64Work package 9: Improve Stakeholder relations . 66Work package 10: Improve Customer relations . 67Work package 10: Improve Customer relations (R6) . 68Work package 10: Improve Customer relations (R7) . 69Work package 11: WP11 Implement Unified Communications . 69Work package 12: Implement an integration layer . 71Work package 13: Integrate with RTMC (Law Enforcement) . 72Work package 14: Integrate with Government Stakeholders (SARS, CIPC, eNATIS, etc)73Work package 15: Data sharing across CBRTA (Intranet) . 74Work package 15: Data sharing across CBRTA (Intranet) (R2). 75Work package 15: Data sharing across C-BRTA (Intranet) (R5). 75Work package 16: Implement a Document Management Solution . 76Work package 16: Implement a Document Management Solution (R4) . 77Work package 16: Implement a Document Management Solution (R8) . 78Work package 17: Implement Data warehouse solution . 79 Copyright 2017 Knotion Consulting (Pty) Ltd5

Architecture RoadmapWork package 18: Implement a Business Intelligence Solution . 80Work package 18: Implement a Business Intelligence Solution (R1) . 81Work package 18: Implement a Business Intelligence Solution (R2) . 82Work package 19: Implement Employee performance management . 82Work package 20: Implement an integrated HR management platform . 83Work package 20: Implement an integrated HR management platform (R2) . 84Work package 20: Implement an integrated HR management platform (R3) . 85Work package 20: Implement an integrated HR management platform (R7) . 85Work package 20: Implement an integrated HR management platform (R10) . 86Work package 21: Automate internal supporting processes (BPM) . 87Work package 22: Provide automated Legal system. 88Work package 23: Implement a Risk and Compliance management solution . 89Work package 23: Implement a Risk and Compliance management solution (R3) . 89Work package 23: Implement a Risk and Compliance management solution (R4) . 90Work package 23: Implement a Risk and Compliance management solution (R8) . 91Work package 24: Audit Logging . 92Work package 25: Implement security controls . 93Work package 26: Security Monitoring and testing . 98Work package 27: Implement ICT Virtualisation . 99Work package 28: Develop a Cloud strategy . 99Work package 29: IT Continuity Planning .101Work package 30: Improve IT Service Management .102Work package 30: Improve IT Service Management (R2).103Work package 30: Improve IT Service Management (R4).103Work package 30: Improve IT Service Management (R9).104Work package 31: Enhance IT Governance (COBiT) .104Work package 32: Increase EA capability .105Work package 33: Increase ICT capacity .106 Copyright 2017 Knotion Consulting (Pty) Ltd6

Architecture RoadmapWork package 34: Implement facility management solution .106TablesTable 1: Theme and initiatives . 9Table 2: Theme and initiatives . 30Table 3: High value/small size projects. 37Table 4: High value/medium size projects . 37Table 5: High value/large size projects . 37Table 6:Medium value/small size projects . 37Table 7: Medium value/medium size projects . 38Table 8: Medium value/large size projects . 38Table 9:Low value/small size projects . 39Table 10: Low value/medium size projects . 39Table 11: Low value/large size projects . 39FiguresFigure 1: DOSA EA Roadmap . 11Figure 2: Digital Operator Servicing Architecture . 16Figure 3: Business Architecture heat map . 25Figure 4: ICT Landscape heat map . 27Figure 5: Security heat map . 29Figure 6: Initiative value assessment . 36Figure 7: Cloud computing overview . 100 Copyright 2017 Knotion Consulting (Pty) Ltd7

Architecture RoadmapExecutive summaryThe Cross-Border Road Transport Agency’s vision is to consistently improve the flow ofpassenger and goods movements by road transport to ensure sustainable growth in the in theSADC region’s economy.The C-BRTA provides services to cross-border road transport operators, in the form of marketaccess regulation, issuing cross-border permits as well as providing necessary support to thesmall and medium cross-border road transport businesses.The future drive of the C-BRTA is to assist the South African economy by facilitating themovement of greater numbers of goods and passengers, and harmonising standards withneighbouring countries, thus increasing the value of trade between South Africa and the SADCcommunity.In order to achieve this the C-BRTA has recognised the need for an end-to-end operatormanagement platform that conforms to industry standards and is built on a standardarchitecture. The Digital Operator Service Architecture (DOSA) has been developed as a ServiceOriented architecture to achieve this need. The DOSA is supported by 6 referencearchitectures: Business Architecture Information Architecture Application Architecture Technology Architecture Integration Architecture Security ArchitectureIn order to develop a roadmap for implementing the DOSA, the current C-BRTA architecturewas mapped onto various architectures in the form of heat maps. The business architecturedoes not show a large number of gaps as is supported by the SWOT analysis which states thatthe Agency has expert skills in relation to cross-border subject matter such as a good researchteam. The biggest gap for improvement is in the Application Architecture space. The C-BRTA inessence only has two systems that support its core capabilities – CBRTS and Enforcer. Thisactually counts in the favour of C-BRTA as there are less systems to be de-commissioned andthat need to be integrated while the transformation process is happening.By analysing the gaps 34 initiatives were identified to close the gaps. These are: Copyright 2017 Knotion Consulting (Pty) Ltd8

Architecture RoadmapTable 1: Theme and initiativesDigitise Integrated Cross Border ManagementWP1 Implement a Web Discussion ForumWP2 Web-site upgradeWP3 Implement Social Media and Marketing solutions (Branding)WP4 Implement flow calculatorWP5 Implement Project and Programme ManagementWP6 Develop Market Access Regulation Tool (Scientific Modelling Tool)WP7 Implement an Integrated Cross-Border Management SystemWP8 Implement GIS solutionImprove Relationship ManagementWP9 Improve stakeholder relations (CRM)WP10 Improve Customer Support (CRM)WP11 Implement Unified CommunicationsData sharing between departments (including real-time data)WP12 Implement an integration layerWP13 Integrate with RTMC (Law Enforcement)WP14 Integrate with Government Stakeholders (SARS, CIPC, eNATIS, etc.)Data and Information Sharing across C-BRTAWP15 Data sharing across CBRTA (Intranet)WP16 Implement a Document Management SolutionWP17 Implement a data warehouse solutionWP18 Implement Business Intelligence SolutionAutomate supporting business capabilitiesWP19 Implement employee performance managementWP20 Implement an integrated HR management platformWP21 Automate internal supporting processes (BPM)WP22 Provide automated legal systemWP23 Implement a Risk and Compliance management solutionEnhance Cyber SecurityWP24 Audit LoggingWP25 Implement security controlsWP26 Security monitoring and testing Copyright 2017 Knotion Consulting (Pty) Ltd9

Architecture RoadmapModernise ICTWP27 Implement ICT VirtualisationWP28 Develop a Cloud strategyEnhance ICT CapabilityWP29 IT Continuity PlanningWP30 Improve IT Service ManagementWP31 Enhance IT Governance (COBiT)WP32 Increase EA capabilityWP33 Increase ICT capacityWP34 Implement facility management solutionAfter analysing these initiatives, given C-BRTA’s strategy and constraints, and changing theminto work packages – it was possible to develop a roadmap consisting of 10 releases that will beimplemented over 5 years.An overview of the roadmap can be seen in the figure below: Copyright 2017 Knotion Consulting (Pty) Ltd10

Architecture RoadmapFigure 1: DOSA EA Roadmap Copyright 2017 Knotion Consulting (Pty) Ltd11

Architecture RoadmapBusiness Overview and BackgroundThe Cross-Border Road Transport Agency’s vision is to consistently improve the flow of passengerand goods movements by road transport to ensure sustainable growth in the in the SADC region’seconomy.The C-BRTA provides services to cross-border road transport operators, in the form of marketaccess regulation, issuing cross-border permits, as well as providing necessary support to smalland medium cross-border road transport businesses.The future drive of the C-BRTA is to assist the South African economy by facilitating themovement of greater numbers of goods and passengers, and harmonising standards withneighbouring countries thus increasing the value of trade between South Africa and the SADCcommunity.The C-BRTA is mandated, and its operations are regulated in terms of the Cross-Border RoadTransport Act (4 of 1998).C-BRTA visionThe vision of C-BRTA has been revised to: “The champion of free-flowing inter-state operations”C-BRTA missionWe spearhead the unimpeded flow of inter-state operations thereby facilitating sustainablesocial and economic development.Strategic goalsDuring the 2015 – 2020 strategic planning process the following strategic goals were set out: Goal 1: Facilitate unimpeded flow of cross-border transport Goal 2: Strategic positioning to promote integration of the African continent Goal 3: Promote safe and reliable cross-border transport Goal 4: Enhance organisational performance in order to improve sustainabilityKey performance indicatorsDuring the 2015 – 2020 strategic planning process the following KPI’s were identified to supportthe strategic goals: Implemented a scientific tool used by the Regulatory Committee to manage the supplyand demand of cross-border passenger transport Copyright 2017 Knotion Consulting (Pty) Ltd12

Architecture Roadmap Developed and implemented Operator Compliance Accreditation Scheme (OCAS) Number of operator and corridor profiling reports for decision making Developed and implemented stakeholder management plan Number of Annual State of cross-border operations reports (ASCBOR) submitted to theMinister and other relevant stakeholders Number of country profiles developed Developed a model to calculate transit and cost of delays at commercial border posts Developed and implemented cross-border charges as an additional revenue stream Developed and implemented cross-border management system Percentage of temporary permits issued within pre-determined turnaround times Copyright 2017 Knotion Consulting (Pty) Ltd13

Architecture RoadmapArchitecture visionBusiness contextTo develop an architecture vision, it is important to create a future business vision. Based onthe mandate of C-BRTA and the current disruptive changes happening in the businessenvironment today, a future vision for C-BRTA was created where: C-BRTA can play a part in the digital economy C-BRTA can be part of a “Smart Government” Permits are digital and the application for a permit can be done from anywhere Permit issuing is based on quality rather than quantity Seamless integration between government departments exist Trucks, busses, taxis – can provide information about their position and state of repair –rather than people C-BRTA can deliver a more cost-effective service to all stakeholders – because oftechnology Facilitation with operators and stakeholders happens pro-actively rather than reactively C-BRTA is the driver that unites the entire SADC cross-border industry (Linking Africaproject) Staff can share information and work together seamlessly Processes within the C-BRTA are automated, efficient, and effectiveIn essence, a business architecture vision where:“Free flow of transport is enabled by effective and efficient internal processes and by boundaryless information flow”.Architecture contextBased on this business vision, an ICT architecture vision needs to be developed. This strategicBlueprint is needed to enable the four main objectives of C-BRTA in a digital world, namely: Regulate Facilitate Copyright 2017 Knotion Consulting (Pty) Ltd14

Architecture Roadmap Enforce AdviseThe following principles were defined for the creation of the future architecture blueprint: One vision to work towards a common goal and alignment between business and IT Improve operator experience throughout the permit life-cycle journey (from providing apermit to facilitation of issues, etc.) Increase permit adherence through rewards and penalties by having a deeper and nearreal-time understanding of the operator behaviour Make the regulation and enforcement of operators autonomous (using technology ratherthan people) by using the latest technology such as: Service Oriented Architecture (SOA),Cloud and IoT (Internet of Things) to our advantage Increase value of permit by providing information to the operators when they need it,where they need it, in a secure and reliable manner Improve quality of advice given by C-BRTA to relevant stakeholders by exploiting data tocreate true business intelligenceDigital Operator Servicing PlatformThe resultant Enterprise Architecture vision is called the Digital Operator Servicing Platform(DOSA).This Enterprise Architecture vision will be based on the following concepts: Reusable automated business processes Common entry point – Omni Channel or Portal Service Oriented Architecture (SOA) IoT – Internet of things Integration layer SecuritySee Figure 2: Digital Operator Servicing Architecture: Copyright 2017 Knotion Consulting (Pty) Ltd15

Architecture RoadmapFigure 2: Digital Operator Servicing ArchitectureThe benefits of this target architecture are: Reduced waiting time on border posts and decreased number of road inspections Increased facilitation and communication with operators Sharing of information with all relevant agencies and regional integration Sharing of information with the C-BRTA Increased data for analytics and decision making Ability to exploit data to create new revenue-generating products System can be used and implemented in other SADC states Ability to provide digital permits based on quality rather than quantity Ability to track transport across SADC regions Copyright 2017 Knotion Consulting (Pty) Ltd16

Architecture RoadmapSupporting Business ProcessesBy introducing shared processes and removing process short falls C-BRTA will be able to performtheir core functions in a more optimised and improved way by leveraging on automation anddigitisation. With automated processes to govern and manage customer (citizen, operator,government stakeholder) relationship and facilitation, C-BRTA will be able to effectivelyregulate and manage the cross-border industry and increase service delivery. Automatedprocesses will also enable the research and development capability within C-BRTA to effectivelyuse data to create information and insight regarding the transport industry to guide decisionmaking across C-BRTA and other stakeholders.Using a SOA based ICT architecture means that supporting business processes can be created andupdated quicker, and allows for process optimisation, as a process will be a string of servicesbeing executed in a specific order.Interaction Service PortalThe interaction service provides a common access point for various access mechanisms and willbe in line with the broader eGoverment initiative and will enable integration into the broadergovernment. This will enable C-BRTA to provide ease of use and unimpeded access to allstakeholders (internal and external), thus increasing the availability and reliability of C-BRTAservice offering. The service will also allow stakeholders (external users and internal staff) toaccess, arrange, and view various content via multiple devices. The aim is also to enable anoperator to start applying for a permit on one device and complete it through another channel.A key benefit will be the ability to introduce of a set of mobile applications that will allow CBRTA to communicate directly with the public and other stakeholders, thus increasing the valueand recognition of the brandRegulatory ServiceThis supporting application capability will provide the following automated support: Request a new permit Request an investigation into a new route or a new operator Request to be registered as part of the accreditation scheme Copyright 2017 Knotion Consulting (Pty) Ltd17

Architecture Roadmap Request a service to be provided at a location (public)The Permit Issuing service will be used by C-BRTA to create and store permits in an electronicformat. This service will also determine the permit grading and rating, as well as the associatedprice of the permit. The assessment service will be used by C-BRTA personnel, third partyinspectors, and enforcement agents to assess the operator’s operations and vehicles from anylocation.Enforcement serviceThe law infringement service will be used to capture and document any violation of an operatoron a route or at an inspection area. The enforcement dispatch service will enable C-BRTA tosystematically send notifications and instructions to enforcement agencies to act upon the issuesin real-time. The alert service will give real-time data and alerts of any vehicles that arecontravening their permit conditions. Device tracking and sensor data service will receive nearreal-time information from all vehicles on the road.Stakeholder Management Support ServiceSADC client service will be used by SADC users to incorporate the DOSA system into theiroperations and creating an integrated environment. The notification service will be used by CBRTA to send general public notifications, as well as to communicate and provide information tothe drivers on the status of the route. The complaints service will enable operator drivers tonotify C-BRTA of issues experienced on-route. The document management service will enablethe different external stakeholders to get access to all relevant documentation pertaining to theoperators. The industry management service will be used to assist the transportation industry tohave a holistic view of all relevant operators and supporting agents within a specific area.Business Intelligence serviceThe information sharing service will enable every stakeholder to get the correct informationwhen and where they need it to make informed decisions and enhance the operations. Theadvisory reporting service will ensure that the C-BRTA create intelligent reports which will beused to: Provide advice to ministerial and bi-lateral stakeholders Copyright 2017 Knotion Consulting (Pty) Ltd18

Architecture Roadmap Create guidelines for policy development and programme initiatives by executives The scientific modelling service will enable the R&D department to analyse data and pickup trends and issues for:oRoute and freight recommendationsoDemand forecasting for corridors and operator typesoTo quickly profile drivers and operators in the industrySupport ServicesCorporate services will use services from this service set to digitally manage all resourceseffectively. This includes: Human Capital Management Legal Services Facility ManagementFinance and supply chain services will ensure that C-BRTA adheres to the correct governancerules and sound financial practises as part of its day-to-day operations; the services encapsulatedin the offering are: Procurement Payments PenaltiesInformation Technology services will be the driver that ensures creative and effective solutionsare introduced by understanding the entire ICT landscape and technical problems facing the corefunctions. It will also provide services to effectively manage ICT resources. Copyright 2017 Knotion Consulting (Pty) Ltd19

Architecture RoadmapGovernance, Risk & Compliance Service (GRC)By Incorporating GRC services C-BRTA will be able to deliver advanced risk management, withanalysis of the impact of risks on strategic objectives and business performance.

Business Architecture Information Architecture Application Architecture Technology Architecture Integration Architecture Security Architecture In order to develop a roadmap for implementing the DOSA, the current C-BRTA architecture was mapped onto various architectures in the form of heat maps.

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