Department Of Energy Architecture Review Board

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Department of EnergyArchitecture Review BoardCommunicate, Collaborate, CoordinateRick Lauderdale, DOE Chief ArchitectMONDAY April 16th, 2012

Agenda DOE EA Modernization Roadmap Planning Status of Troux Solutions Implementation ICAM Architecture Working Group PowerPedia Implementing PortfolioStat Federal IT Shared Services Strategy The Common Approach to Federal Enterprise Architecture Success Story Sharing

DOE Architecture Review Board Architecture Review Board (ARB) 14 Primary Reps (various Programs Offices) CISO, CTO and Operations Participate Six ARB meetings since Oct 2011 Various subjects and discussion related to improving DOE’s mission ICAM NNSA – 2NV / RightPath OMB Chief Architect (Dr. Scott Bernard) All about developing partnerships, exchange of information,transparency, and improving DOE’s mission2

EA Modernization RoadmapPlanning Agency-wide view of IT capabilities: Strategic Business and Technology perspective Living document includes current, future and transitionarchitecture strategy Required by OMB as part of the new “Common Approach” Submissions to OMB will continue to grow with increasingimportance on “data” Due to OMB August 31, 20123

Troux Solutions Implementation Troux Solutions status: OCIO implementing Troux solutions for business decisions, BI, etc. All Troux modules installed and data review in progress Implementing an Enterprise Level Agreement (ELA) Enables joint Business/IT decision making, supported by EA principles Realize better execution, risk control and financial performance NNSA, EM, and nine (9) labs currently using Troux Data Calls goals using Troux – Use technology to improve efficiencies while reducing errors Reduce overall efforts related to Data Calls4

Troux Solutions Implementation The Troux solutions will be used to build DOE’s EA programthat further enhance analysis capabilities through: Linking information technology to the corporate mission Improving interoperability and integration across systems, people andprocesses Greater project agility and responsiveness Reduction of IT costs Reduction in technical risk Strategic planning based on reliable and current information5

ICAM Architecture Working Group The DOE Identity, Credential and Access Management (ICAM) initiativesatisfies HSPD-12, OMB mandates M-04-04, M-05-24, and M-11-11, andFederal CIO Council Federal ICAM Roadmap and ImplementationGuidance. The DOE ICAM goals: Sharing of identity information across DOE organizations as well as with externalDOE entities Embracing identity credentials at all Levels of Assurance as defined in M-04-04 (toinclude DOE and other Federal Agencies’ HSPD-12, PIV-I , non-PIV, and externalcredentials approved by GSA’s Trust Framework Provider Adoption Process) foraccess to DOE facilities and information systems Fostering an enterprise and interoperable access management approach that linksDOE physical access control systems (PACS) and logical access control systems(LACS) to a federated access management infrastructure Streamlining the provisioning, updating, and deprovisioning of access to DOEsystems to ensure DOE personnel have access to facilities, application, andinformation to which they are entitled6

ICAM Architecture Working Group ICAM Architecture Working Group (IAWG) proposal: bring together enterprise architects via the ARB, lead by the DOE ChiefArchitect: digest the DOE Federated ICAM Framework and incorporate into the overarching enterprise architecture roadmap develop and recommend technical standards to facilitate ICAMimplementations that conform to the DOE ICAM Framework and align with the Federal ICAM Roadmap and Implementation Guidance recommend transitional processes to facilitate migration to the ICAMtarget state Initial tasks include: Approval of ICAM Working Group charter Membership / Roles & Responsibilities Establish work products and timelines7

ARB Page on ming soon: DOE Enterprise Architecture Powerpedia Page!8

Implementing PortfolioStat OMB M-12-10, “Implementing PortfolioStat” March 30, 2012 Directs agencies to weed out duplicative and low-value IT byholistically evaluating the entire IT portfolioPhaseDeadlinePhase 1: Baseline Data GatheringInitial survey by May 31, 2012Commodity IT specific survey by June 15,2012Phase 2: Analysis and Proposed ActionPlanDraft plan to OMB by June 29, 2012Phase 3: PortfolioStat SessionFirst session held by July 31, 2012Phase 4: Final Action Plan ImplementationFinal plan to OMB by August 31, 2012Phase 5: Lessons LearnedDocument submitted to OMB by February 1,20139

Federal IT Shared Services Strategy The Federal IT Shared Services Strategy helps drive FederalIT ROI: Take a Shared‐First approach to all agency service delivery models Eliminate wasteful spending that results in duplicative systems Reduce support costs of redundant IT resources Improve cost efficiencies and streamline through shared commodity IT Improve transparency of available shared services across government Leverage future-first principles in designing shared services to: Improve interoperability Establish common standards10

Federal IT Shared Services Strategy The Shared Services efforts are estimated to save thegovernment approximately 1B over the next five years. DOE submissions: eCPIC - planning to migrate our internally hosted eCPIC application toa cloud-based, shared service model managed by GSA this summer.An information flyer is available for those who wish to learn more. ServiceNow – a Web 2.0 IT service management solution whichallows the creation of semi-autonomous instances for the programs, aswell as DOE. To learn more, consider attending “Service Now ITSM(and PPM) Implementation at DOE” later this week.11

Service Now Opportunity Several agencies in federal government (DOE, DoC, GSA, HHS, etc.)are planning implementation of a new management tool that is capable ofhandling all of our help desk needs, our change management processes,all IT portfolio and project tracking and reporting, our enterprisearchitecture priorities, employee on-boarding, document management,and self-service and service catalog capabilities. The tool is fully configurable to allow us to set a new standard at thefederal level to enable standardized management reporting and metricsof commodity IT for the first time. Now is the opportune time to set a federal strategy that will minimizefurther investment in other solutions that would need to be migrated overand to instead set a joint strategy for federal-wide implementation of thispowerful solution. Because the tool is built in Web 2.0, implementations are shorter thanever before and organizations will be able to manage effectivelycustomization to meet their individual needs against updates of the newfederal standard we create.12

Service Now Business CaseThis solution is optimal for federal implementation for a number of reasons: Multi-tenancy solution meaning we can provision “tenancies” to ourprograms but have one database for the agency allowing fullmanagement reporting. 40% cost savings per year vs. our Remedy solution (which has onlyincident and asset capabilities) and a less than 1 year payback. Wehave estimated 500,000 annual savings for our first migration and atotal of 7,500,000 per year as this becomes a DOE enterprise standard. Cloud Software as a Service (SaaS) solution with full replication of alldata to a second DR site. Simplified cost model – cost per process user per month regardless ofthe amount of storage we require. Ability to roll out solution quickly and ability to define and preserve a corestandard while allowing customization as well.13

ServiceNow – an IntegratedManagement ToolSome Highlights from the tool: Actionable Service Catalog withPricing and integrated billing Change Management, ProblemManagement, Knowledge Base,Configuration Management, LicenseManagement, automated captureof technical architecture Project Portfolio Management(PPM) Module with all projects,their Risks and Issues, ResourceManagement, and goal mapping Access to More ManagementReports that can be scheduled toemail automatically Programs able to addcustomization such as newfields, scrolling News, and customreports (using drag and dropfunctionality) while maintaining anoverall standard * Self-Service Interface for end users toenter requests directly (without charge forlicenses) with a survey of experience * Totally customizable view for eachuser to view only what they use and value * Totally customizable view formanagement to view what metrics / activitythey like to watch including risk watch lists14

The Common Approach to Federal EA The Common Approach to Federal Enterprise Architectureaccelerates Agency business transformation and newtechnology enablement by providing Standardization Design principles Scalability An enterprise roadmap An agile and repeatable architecture project method Enterprise Architecture should be a source of authoritativeinformation for intra- and inter-Agency planning, decisionmaking, and management15

The Common Approach to Federal EA “Collaborative Planning Methodology” (CPM) replaces theFederal Segment Architecture Methodology (FSAM) Minimum, or “core” artifacts required for each architecturelayer (Strategic, Business Services, Data and Information,Enabling Applications, Host Infrastructure, Security Controls) New / updated reference models: Performance Reference Model Business Reference Model (former BRM & SRM merged) Data Reference Model Application Reference Model Infrastructure Reference Model Security Reference Model16

EA Success Vision Document DOE EA success stories Establish EA panel to formulate EA Success Charter Document EA success stories within the EA ModernizationRoadmap – submitted to OMB annually Recognize various offices / individuals with efforts related toEA Become an model for other agencies and resulting EAsuccesses Establish a EA knowledge base to enable EA methodologies Goal is to have EA success charter in place by April 201317

Success Story Sharing1. Collaboration Portal2. Enterprise Portfolio Analysis Tool (EPAT)3. ePerformance4. Geospatial5. Green IT6. Joint Cybersecurity Coordination Center (JC3)7. Records Management8. Records Management Revitalization9. Spectrum10. Televideo Expansion11. Y-12 MOMentum Project18 Overview community Part of teleconference once a week Participants include: NREL / EIA / FE / OSTP / GSA / EPA /USGS / Interior / Agriculture Focused on Shale Gas / Apps Energy Challenge / GreenButton / SmartGrid / Information Exchange Shale Gas web site launch date - May / June 201219

Energy.Data.govParticipants include: NREL / EIA / FE / OSTP / GSA / EPA / USGS / Interior20

Dilbert – Enterprise Architecture Dilbert - January 29, 200621

ICAM Architecture Working Group (IAWG) proposal: bring together enterprise architects via the ARB, lead by the DOE Chief Architect: digest the DOE Federated ICAM Framework and incorporate into the overarching enterprise architecture roadmap develop and recommend technical standards to facilitate ICAM

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