Cash Sales: Record Cash Sale - University Of Mississippi Medical Center

Cash Sales: Record Cash SaleRECORD CASH SALEDepartments who receive cash and/or checks for deposit will need to initiate a Cash Sale in Workday. The cash sale will then routeto a queue for the cashiering specialist to review and approve when you take the items for deposit to her/him.1. Search for and select the Record Cash Sale task in thesearch field on the Workday home page.On the Record Cash Sale page, complete the following fieldsin the headersection:2. Company – this field should default to UMMC3. Customer – select Customers by Customer Group Internal Deposits select the appropriate deparmtent/unitthat will be submitting the items for deposit4. Cash Sale Date5. Invoice Type – indicates the cashier location where youwill deliver your items for depositThe Cash Sale will be routed to a queue for the cashierselected in this field6. Memo (optional)7. Payment Type – cash, check, etc.A separate cash sale will need to be initiated for eachpayment type.8. Control Total Amount (optional) – complete whenentering a batch of entriesPage 1Job Aid – v. 32 (Last revised 7/31/19)*Subject to Change depending on UMMC modified Business ProcessesFor additional, up-to-date training materials go to - HTTPS://WWW.UMC.EDU/DIS/WORKDAY.HTML

Cash Sales: Record Cash SaleRECORD CASH SALEOn the Invoice Lines tab, populate the details for the deposit.Complete the following fields for each line:1. Revenue Category2. Extended Amount3. Cost CenterThe related worktags will default in the Additional Worktags section based on the cost center entered.4. Click the sign to add invoice lines.5. To include any related documents, select the AccountingAdjustment Attachments tab.6. Click Select files and choose the appropriate documentson your computer.Click Upload to attach additional documents.7. Click Submit once you have entered all needed lines.You can Save for Later if you need to complete andsubmit later.Page 2Job Aid – v. 32 (Last revised 7/31/19)*Subject to Change depending on UMMC modified Business ProcessesFor additional, up-to-date training materials go to - HTTPS://WWW.UMC.EDU/DIS/WORKDAY.HTML

Cash Sales: Record Cash SaleRECORD CASH SALE8. Once you submit the cash sale, click Details andProcess which will show the cash sale number.11. Click on the downloaded PDF and click the print icon.This printed page should be included with your items fordeposit when delivering to the cashier.9. Click the Cash Sale number hyperlink.10. On the View Cash Sale page, click the print icon, thenClick to download.Page 3Job Aid – v. 32 (Last revised 7/31/19)*Subject to Change depending on UMMC modified Business ProcessesFor additional, up-to-date training materials go to - HTTPS://WWW.UMC.EDU/DIS/WORKDAY.HTML

Cash Sales: Record Cash SaleVIEW CASH SALE IN INBOXOnce you submit a cash sale, you can view the details and status inthe Archive section of your inbox.Page 4Job Aid – v. 32 (Last revised 7/31/19)*Subject to Change depending on UMMC modified Business ProcessesFor additional, up-to-date training materials go to - HTTPS://WWW.UMC.EDU/DIS/WORKDAY.HTML

Cash Sales: Record Cash SaleHOW TO EDIT A CASH SALETo Edit a Cash Sale:1.2.3.4.Type the cash sale number in the search field on the home page.Click All of Workday.Hover over the cash sale hyperlink and click the related actions icon.Go to Cash Sale and click Change.5. Make the appropriate changes and click Submit.Page 5Job Aid – v. 32 (Last revised 7/31/19)*Subject to Change depending on UMMC modified Business ProcessesFor additional, up-to-date training materials go to - HTTPS://WWW.UMC.EDU/DIS/WORKDAY.HTML

Cash Sales: Record Cash SaleCASHIERING SPECIALISTWhen a cash sale is submitted, it is routed to the cashieringspecialists’ inbox.Once the items for deposit are delivered to the cashiering specialist,he/she can review the cash sale in the inbox and take action(approve, send back, etc.).Page 6Job Aid – v. 32 (Last revised 7/31/19)*Subject to Change depending on UMMC modified Business ProcessesFor additional, up-to-date training materials go to - HTTPS://WWW.UMC.EDU/DIS/WORKDAY.HTML

RECORD CASH SALE 8. Once you submit the cash sale, click Details and Process which will show the cash sale number. 9. Click the Cash Sale number hyperlink. 10. On the View Cash Sale page, click the print icon, then Click to download. 11. Click on the downloaded PDF and click the print icon. This printed page should be included with your items for