Invitation To Bid On Tender For Colocation Services For DATA Center - AOS

Invitation to bid on tender for Colocation Services for DATA CenterStaff in charge of the AcquisitionProcurement office AOS.Inquiries regarding this tender andsubmission of bidsprocurement@aos.rwTender TitleProcurement MethodAnnounced Date of the TenderColocation Services for DATA CenterOpen competitive bidding29th /01/2020Expiry Date of the Tender17th /02/2020INVITATION TO BID:You are invited to offer a best bid for provision of the above tender as per attached specificationsoutlined in the scope of workPlease read the instructions on the tendering procedures carefully. Failure to comply with themmay invalidate your proposal which must be returned by the date and time given below.Electronic copy of your bid must be submitted to procurement@aos.rw no later than 17st,February 2020 @6 PM Rwanda Time. Late tenders will not be considered.Site Visit is voluntary.The recipient of this invitation is not allowed to pass this invitation on to other companies.For any additional clarification, please feel free to send your request to procurement@aos.rw lookforward to your response.Yours sincerely,Seong Woo KIMChief Executive OfficerAOS LtdPage 1 of 15

Table of ContentsTENDER TO IMPLEMENT COLOCATION SERVICES FOR AOS DATA CENTERError!Bookmark not defined.1 Introduction & Background . 32 Scope of Work . 43 Detailed Scope of Work . 43.1Colocation Setup . 43.2Cooling & Containment . 43.3Fire Suppression Requirements . 53.4Network Requirements & Pathway . 53.5Facility Management . 63.6Implementation Timeline . 63.7Qualifications .Error! Bookmark not defined.3.8Proposal Requirement . 73.9Proposal Assessment . 74 Reporting. 75 Annex 1 . 8Annex 2: Floor Plan and 3D design . 14Page 2 of 15

1Introduction & BackgroundSince 2014, AOS has been operating the national datacenter offering IaaS, Colocation, Web andMail hosting, Domain name service. Due to a new demand in terms of increase of customers, highavailability and flexibility in service delivery, AOS wishes to revamp majority of its systems.The current AOS data center facility is a physically controlled facility which hosts and maintainsmission and business-critical information, data, IT equipment, applications, et al for differentcustomers these include private, civil societies, NGO and government institutions to name a few.The current date center is among critical GoR’hub of information and network services/resourceswhich comply with tier 3 data center requirements. This data center is a self-managed, reliable andsecure data center for IT operations and services. The current data center doesn’t have enoughspace to provide colocation services requested by so many customers. It’s in line with the abovebackground that AOS is planning to extend the current data center in order to solve the issue ofcolocation space in the data center, the scope of work will include among others: cooling, racksinstallation & server’s colocation among others.AOS is looking for a reliable local, international or a joint-venture company who can supply,install, Commissioning, testing and IMPLEMENT COLOCATION SERVICES FOR AOSDATA CENTER in good quality at AOS main site located at Telecom house.Criteria of Supplier Selection Best financial proposal. Short Delivery Period. Terms of Payment. Local suppliers to bid in local currency International suppliers to bid in United States Dollars Warranty period.Tender Process Suppliers can participate in this tender by submitting required submissions by email toprocurement@aos.rw before the expiry date, 6:00PM, 17th February 2020. The submission after the expiry date will be automatically disqualified.Other Conditions If there is a bad item among supplied in the acceptance test, the supplier must substituteit.If suppliers have any inquiries about this tender, please email to procurement@aos.rwPage 3 of 15

Required Submission documents :1. Detailed Quotation for supply with DDP Delivery and delivery period schedule2. Introduction of each and every item to be proposed (Datasheet).3. Manufacturer Authorization certificate / Partnership for main items like PDU,Rack,CRAC, Fire Suppressions System.4. Biodata and CV of the technical implementers (National ID or Passport)5. Valid Tax Clearance Certificate.6. Copy of Rwanda Social Security Certificate7. Copy of Trading License8. Company Profile.9. Warranty Period for each and every item in scope of work.Note: required documents no 5 and 6 are not required of international companies.2Scope of WorkThe scope of work comprises colocation services for the new AOS data center.This scope will be: Colocation services which can accommodate 22 racks, including cooling, network, firedetection and suppression systems, monitoring and containment system.2.1Implementation Timeline 3 months33.1Detailed Scope ofWork.Colocation SetupThe current IP operation room and monitoring for AOS IDC will be transformed and become thenew collocation. Some civil works will be needed to customize this room to meet standards forDataCenter Colocationroom.Below are the minimum works to be conducted by the successful bidder : The room will accommodate 22 racks with their associated peripherals, The supplier will provide and install the 22 racks to be used the colocation, this includingpowering them with appropriate PDU (preferably IEC-309 Blue type) Precision air conditioner will be provided to the colocation room Ductwork with appropriate environmental controls for IT equipment will be provided No water sources traversing, entering or residing in or directly above the colocation room No sinks, furnaces or other moisture-producing devices Supply an automatic fire detection and suppression system3.2 Cooling & Containment Supply, delivery, installation and commissioning of Environmental protection system forData CenterPage 4 of 15

The system should be Cold Aisle containment to maximize airflow efficiency The containment system should provide a flexible solution which can be easily upgradedas demand in cooling increases Supply and install mechanical Systems as needed, the vendor is expected to include allauxiliary works like ducting, inlet and drain piping, piping between indoor and outdoor,cabling acoustic and thermal insulation etc with related civil works as per the siterequirements The heating and cooling capable of controlling and sustaining a constant temperaturebetween 15-21 degrees Celsius, dry-bulb temperature between 10-35 degrees Celsius Adequate equipment to control, maintain and sustain humidity range between 48-52% withmaximum dew point of 15 degrees Celsius with humidifier capacity of 5kg/hour Humidity and temperature monitoring and control (with console alerts if possible) Sound/noise control of the HVAC system and adequate insulation of ductwork Having a local or regional maintenance and support presence3.3Fire Suppression RequirementsThe successful will supply and install a cabinet types for fire detection and suppression system. Atotal of 2 fire suppression cabinets with 3 gas bottles will be supplied, 1(one) 1B/T type and 1(one)2B/T type.The fire detection and suppression systems will have the following functionalities: Fire detection and early warning system and should be a cabinet type with two cylindersof gas inside. The below will be the minimum requirements:o Fire detector, discharger, discharge inducing duct, extinguishing power storage,receiver and operator.o Ability to detects fire and smoke and automatically sprays extinguishing powder.o In case of a blackout, it switches to backup power (DC24V) and will performs thesame function.o Having a fire alarm with siren and voice alarmo Discharge time from 10 sec min to 30 sec maximumo Independent external connection parts External input will be connected to the insulated circuit to minimize external noise andinterference3.4Network Requirements & PathwayThe data center’s wired local area, and storage area networks must link with the existing datacenter. Before the actual implementation, the successful bidder will provide a plan for designing,installing and maintaining the system pathway plan based to the colocation room layoutspecifications. The systems pathway plan must be provided in both AutoCad and PDF format.The system pathway plan is subject to final approval by AOS.The system pathway plan must include one or more diagrams which display the building’sproposed floor plans with the physical different wiring system elements. The wiring systemelements include but are not limited to horizontal wiring and distribution system cables, intra-Page 5 of 15

building wiring (if needed), backbone wiring, equipment location/disposition in the rooms,operation and monitoring rooms, building main distribution frame (MDF), entrance facility (EF),demarcation point with the existing date center, wiring support racks with central points, patchpanels, cross-connects, raceways, conduit, sleeves, lan & network fiber, data managementconnections (outlets/drops/jacks), cctv system connections and power poles/drop.For LAN cabling UTP cables (Cat6A or CAT7) will be required of the proposed facility. The type,size, rating, location, spacing, placement, fill rate, tracking, continuity, origin, construction,fastening, grounding, administration, installation and labeling of all rooms, , support racks, wiring,cable, fiber, conduit, patch cord, ports, interfaces, cross connects, outlets, jacks, faceplates, and allrelated hardware must meet the specifications and requirements for data center tier III.3.5Electricalinstallation Assess the current electrical installation and recommend any improvement if required for Provide appropriate electrical provisions and protections for the 22 racks to be installed inthe colocation room Provide adequate electrical supply for equipment racks not limited to power distributionmodules for PDUs Supply and install appropriate circuits breakers & panels serving the new colocation roomand must be located within the controlled space of the colocation room and any panel notserving the data center must not be located within the controlled space of the colocationroom Provide appropriate lightings for the colocation room Cable trays Emergency lighting of room and related access hallways with rechargeable batteries withno less than 90 minutes of backup power per 2000 IBC3.6Facility Management Water Detector Sensor Appliance System Temperature & Humidity Sensor Development Sensor PortN.B: Supplier are free to provide better and more efficient facility management system3.7Implementation Timeline 3 months including delivery and implementation after AOS issues a purchase orderPage 6 of 15