Truck Driving Simulation System - Houston Community College

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HOUSTON COMMUNITY COLLEGE SYSTEMREQUEST FOR PROPOSAL(EQUIPMENT)TRUCK DRIVING SIMULATOR SYSTEMRFP NO.: 16-39ISSUED BY:Procurement Operations DepartmentFOR:Continuing Education - TransportationPROCUREMENT OFFICER:Art Lopez, Sr. BuyerTelephone: (713) 718-7463E-mail: arturo.lopez@hccs.eduFax: (713) 718-2113PROPOSALS ARE DUE AT THE ADDRESS SHOWN BELOWNO LATER THAN:July 25, 2016 by 2:00 p.m. (local time)atHouston Community CollegeProcurement Operations Department3100 Main Street, 11th FloorHouston, Texas 77002Ref: RFP 16-39 – Truck Driving Simulation SystemVisit the HCC Procurement Operations Department website to get more information on thisand other business opportunities. While at our website we invite you to Register as aVendor, if already registered, please confirm your contact information is current.Page 1 of 42

TABLE OF CONTENTSSection HeadingsProject Overview & Scope of ServicesPrice ProposalProposal EvaluationsInstructions to ProposersGeneral InformationRequired AttachmentsAttachment NumberAttachment No. 1Attachment No. 2Attachment No. 3Attachment No. 4Attachment No. 5Attachment No. 6Attachment No. ��–––––Page Number3910121622Attachment TitleProposal/Contract Award FormDetermination of Good Faith Effort FormSmall Business Unavailability CertificateContractor & Subcontractor Participation FormProposer’s CertificationsConflict of Interest QuestionnaireFinancial Interests and Potential Conflicts ofInterestsNOTE: All noted Attachments are to be completed and submitted with Proposal, Attachments1, 5 and 7 must be signed and notarized.SOLICITATION SCHEDULEThe following is the anticipated solicitation schedule including a brief description formilestone dates:Solicitation MilestoneRFP released and posted to HCC’s & ESBD’s websitesPre-Proposal MeetingDeadline to receive written question/inquiriesResponses to written questions/inquiries (estimated)Proposal Submittal Due DateAnticipated Board Recommendation and ApprovalDate & TimeJune 24, 2016Not ApplicableJuly 11, 2016 by 2:00 pm (local time)July 13, 2016July 25, 2016 by 2:00 pm (local time)September 2016NOTE: Houston Community College reserves the right to revise this schedule. Any suchrevision will be formalized by the issuance of an addendum to the RFP and posted onProcurement Operations web site for your convenience.Balance of page intentionally left blank.Page 2 of 42

Section 1 – Project Overview & Scope of Services1. Project OverviewThe Houston Community College, (“HCC”) or (“College”) is seeking proposals from qualified firmsto provide a Virage Commercial Truck Driving Simulation System, or Equivalent to be used forHCC’s Continuing Education Program located at HCC’s Northeast Campus, Houston, Texas. Theexact scope of services required by HCC is set forth below. Qualified respondents are invited tosubmit a written response outlining your qualifications and willingness to provide goods,equipment and services as described in the Scope of Services, and in accordance with the terms,conditions and requirements set forth in the Request for Proposal (RFP). The successfulproposer will provide the scope of services in accordance with all applicable laws, regulations andprofessional standards.This specification covers requirements for furnishing and installing a Virage VS600M TruckDriving Simulator System or Equivalent at Houston Community College. Training should beprovided for the Truck Driving Faculty, and the trainer should be installed and set-up in theclassroom.2. Scope of ServicesThe successful proposer (Contractor) shall be required to furnish all resources, services, labor,material, equipment, and supplies necessary and required to supply, deliver, install train and setin place (F.O.B Destination, Prepaid and Allowed) Virage Truck Driving Simulation System asdescribed below, in accordance with the general terms and conditions and requirements set forthin this Solicitation.Houston Community College desires a Virage VS600M Truck Driving Simulator System orEquivalent that meets the following required specifications: One (1) or more Driving Stations Equipped with Instructor Console or Work system Visual System driving station Sound System and computer system Four (4) High Definition LCD 55” flat screen displays for a 360 degree field of view One (1) Instructor Console Remote Controlled side-view mirror adjustment Pre-recorded Audio Scenario Description Truck Driving and CDL Scenarios Automatic and Manual Transmissions Comprehensive User Guide Three Days of On-Site Training for Instructors One (1) year warranty First year on-site domestic preventative maintenance service support.Page 3 of 42

Simulator RequirementsThe simulator should be self-contained with interactive computer generate imagery. Simulatorshould be delivered, installed, and fully tested as a turnkey system—including all software andhardware required to support the training and development of professional vehicle operators.The simulator system shall be a complete, functional Operating system that has been factoryassembled, wired tested, and is ready to operate upon installation within the user’s facility. TheContractor shall be required to demonstrate the use and application of the Truck DrivingSimulator System to ensure the delivered system operates as prescribed by the specificationsherein.The simulator should create a virtual driving world that provides an environment where traineesmay drive. The database should be similar to the real world and include urban, suburban, rural,industrial areas with buildings and foliage typically found in these regions. Highways must be apart of the imagery allowing all of the driving areas to be integrated into one virtual world.The simulator should provide training opportunities with respect to situation awareness,judgment and decision-making skills, vehicle maneuvering skills, and skills assessment for drivertrainees in the safe operation of a truck. Software should include a variety of truck vehicledynamics models. Simulated driving surfaces should include pavement, grass, gravel, anddirt/sand with traction and sound variations on each for both dry and wet conditions. Weatherconditions should include clear, variable fog, rain, and snow/ice. Light conditions should beselectable by time-of-day period: day, night, or dawn/dusk. Sun glare to be provided whendriving to the West at sunset and to the East at sunrise.Operation of the simulator should be placed under the control of a trained instructor operatorfrom the instructor console who will interact with and/or critique the driver trainee (asappropriate) to meet the training needs. The instructor should maintain control over weatherand other real-time variables that affect road surface conditions, visibility, traffic situations, andvehicle performance.System ComponentsThe simulator should be built using actual and/or representative parts and components. Thesimulator should include a driver’s seat, active steering wheel, foot pedals, transmission selector,and other appropriate operational controls, gauges, indicators, and switches along with asimulated truck cab enclosure. All sight lines and angles required to safely operate a truckshould be accurately represented to the student operator.The simulator should include a real time computer system which: 1) simulates the functionalityand dynamics of the vehicle, 2) controls “out-the-window” visual scenes and vehicle sounds asthey relate to driving and student performance, 3) provides appropriate outputs to the trainee'sdashboard instruments, 4) senses and responds to inputs via driver controls, 5) interfaces withthe instructor operator station, and 6) provides realistic interaction with other driving stationsnetworked in the same scenario.The simulator must include high quality Computer Generated Imagery (GCI0 subsystems thatcreate a two-dimensional presentation of a three-dimensional geometric database. The drivingsimulator shall include at least four (4) flat screen displays consisting of a forward view, left sidePage 4 of 42

view, right side window view and mirror images (both flat and convex for vehicles that utilizeboth) to present a continuous horizontal visual field-of-view of at least 240 degrees.Simulated should include mirror images that are inset in the displays. The size and relativeposition of the mirror images should automatically change to correctly replicate the vehicle beingsimulated. All mirror images should be remotely adjustable by the driver in real time during anytraining scenario.The simulator should include a surround sound system, which generates appropriate vehiclemotor and other operational sounds of an actual truck. A radio (intercom) system should beintegrated into the driving station.The radio can be used to support appropriatedispatcher/radio communications activity and training for the student driver through interactionwith the instructor.The instructor station should be able to be used to facilitate all training activities. The instructorshould be able to control the operation of the simulator, select training scenarios, replay all orportions of the session to highlight good or bad driving performance, perform record keeping ofindividual training sessions and overall utilization. Intercom or radio equipment should enablethe instructor to "role play" all pertinent radio communications to the student drivers.Training ObjectivesThe objective is to train vehicle operators in the driving skills, decision-making and radiocommunications (multi-tasking) skills essential to their jobs.Basic Driving SkillsThe simulator should enable instruction and testing of basic driving skills such as driving on avariety of roadways, cornering, and all Commercial Driver License (CDL) maneuvers. Thispertains to job applicants, newly hired drivers, re-training of current drivers, or problem driversneeding remedial training in these areas. In addition, the simulator should enable instruction andevaluation of other fundamental driver skills such as proper signaling, use of mirrors, and basicradio techniques while driving.Maneuvering and Interacting with TrafficThe simulator should enable instruction and testing for maneuvering in typical urban, suburban,rural and residential areas. Skills to include lane position management, maneuvering in vehicularand pedestrian traffic, adherence to posted and un-posted traffic laws, and forward planning.Emergency Response Judgment and Decision MakingThe simulator should provide scripted scenarios for both training and evaluatingjudgment/decision-making skills such as intersection analysis, lane choice, speed, and vehiclepositioning.Vehicle SimulationThe vehicle performance model should provide an accurate representation of all components ofthe vehicle being simulated. A full power train (engine, transmission, axle ratio); accurate vehiclebrakes; a suspension system; plus the steering system are modeled.Page 5 of 42

The vehicle model should respond to forces dependent on vehicle speed, road friction conditions,and driver inputs. Vehicle models should react to the driver’s inputs and provide the necessarydata to the simulator to support an appropriate response from the instruments of the drivingstation.The instructor should have the ability to select the vehicle type and also vary any availablecharacteristic from the instructor operator station. The performance of the vehicle should changein response to the selected variable conditions and affects the handling and drivingcharacteristics experienced by the student driver.The instructor should also be able to selected vehicle equipment failures such as enginetemperature, low air pressure, check engine, low fuel and steering axle tire blowout. All of whichshould be conveyed to the student in the same manner as an actual vehicle conveys them suchas audible alarms, indicator lights, and/or vehicle performance responses.Vehicle DynamicsThe simulator’s vehicle dynamics should allow for representative sizes and weights for straightand articulated trucks. The vehicle should handle correctly on all variations of road and surfaceconditions with variable loads. Turning radius, acceleration and deceleration characteristicsshould be correctly represented.Response to Terrain ChangesDriving on pavement/concrete, gravel, dirt, sand, and grass areas with dry, rain, snow/ice, andicy conditions produces the appropriate effects. Traction (acceleration and braking) should becorrectly represented.Radio CommunicationsThe simulator should include an integrated realistic radio communication unit. The instructorshould have the ability to initiate/participate in a role play with the simulator drivers. Theinstructor should have the ability to communicate in real time with the simulator drivers throughthe radio communications unit.In addition, simulator drivers also have the ability tocommunicate with each other in linked training scenarios.Transmission SelectorThe simulator should have a heavy duty manual transmission and/or a five speed automatictransmission. The Engine sounds should change as a function of gear and changes in enginespeed (RPM). A brake application must be made to shift the simulated vehicle out of the neutral(N) position when using the automatic transmission.Gauges and DialsThe simulator should utilize actual and/or representative components for selected active controlsand gauges. Minimum active controls include brake, accelerator, gear selector, turn signals,essential light switches, and essential indicator lights. Active gauges include speedometer, airpressure gauge, and various warning/indicator lights. Non-active gauges (such as fuel gaugeand voltmeter) are set at an appropriate nominal readout position.Page 6 of 42

Vehicles/PedestriansThe virtual driving world should include unique vehicles that can interact with student vehicles.Various types of cars, trucks, buses and municipal vehicles should be included, as well aspedestrians including men, women and children. The system should also include animals thatcan interfere with driving such as dogs and deer.Collision DetectionThe simulator software should define appropriate collision parameters for all objects in the visualdatabase, including buildings, signs, fences, trees, and other vehicles placed in the visual scene.The software should detect any collision of the trainee vehicle with any other vehicle or object.The instructor should be able to repair a trainee vehicle after a collision and continue withtraining.Computer Image GenerationOut-the-Window SceneThe out-the-window scene should be correct for each simulated vehicle and changesautomatically for each vehicle upon vehicle selection. Rearview mirrors are provided for viewsbehind and to the sides of the trainee's vehicle. Each rearview mirror should represent theappropriate field of view the driver would see from the vehicle being simulated.WeatherWeather affects driving surface conditions; the effects of rain, fog, and snow/ice on paved andunpaved surfaces should be included.Time of DayTime of day should be selectable from the Instructor Operator Station twenty-four hours a day inincrements no greater than ten minutes. This allows training in various levels of light (anddarkness). Sun glare should be provided in the early morning hours when driving to the East andin the evening when driving to the West.Training ScenariosThe following training scenarios should be provided to meet specified training objectives. Thecommon driving world provides the ability to drive from any area to any other. A trainee shouldbe able to begin a scenario in the city, drive through the suburbs, onto the highway, exit to theindustrial area and end the scenario in the rural area. All streets, roads, and expressways shouldbe designed in accordance with U.S. federal and state highway specifications for grade, width,curvature, and overpass height. All traffic control devices and highway markings should meetU.S. federal and state guidelines. All traffic signals (stop lights) should be fully functional.Training scenarios specifically developed for truck driver training should be provided to includethe following: Basic Driving Skills and Control Skills Maneuvering in Urban and Residential Areas City and City Expressway Driving Areas Suburban Driving AreasPage 7 of 42

Country Driving Areas Light Industrial Driving AreasSoundsThe simulator should include a surround sound audio system that generates sound consistentwith the visual scenes and drivers’ actions. Should include, but not be limited to, sounds suchas: squeal of tires, proper engine sounds, road noise, air brakes, sirens, horns, collision sounds,wind, rain, thunder, radio, and two-way radio.Instructor ConsoleThe Instructor Console /Workstation should include a PC, keyboard, optical-mechanical mousewith a LCD 20” flat screen monitor and mouse. The computer system shall be professionally installed and all wires shall be concealed from view. The instructor will use this station to start andstop the simulator, select the vehicle type for the trainee, set environmental conditions (fog, rain,etc.), monitor the student's actions and skill level, initiate "replay" and “restart” features for thestudent, perform record keeping and scenario development. The instructor console shouldprovide a full-color windows format display and mouse selectable (point-and-click) menu-drivenfunctions for easy operation. Instructor personnel should require only simple training in thefunctionality.The Instructor Console /Workstation should allow for loading of operational programs,performing system maintenance, conducting diagnostics and troubleshooting, changing systemlevel parameters, setting up the driving simulations, monitoring student driver actions andreactions to driving situations, recording student performance data and initiating systemshutdown.Student EvaluationData records should be able to be stored in a database that will remain accessible from theInstructor Console. Data should be able to be sorted by categories such as date, student name,job class, instructor name, class type, or other criteria. Selected data should be able to bedisplayed at the Instructor Console for review at the time of session and in the future.OTHER SPECIFICATIONSFacility Size LimitationThe complete simulator system must fit in the designated simulator system room. The spaceavailable is 20’ x 25’ with a 10ft Ceiling Height. Please provide a detailed drawing showing theinstallation plan. The system will be arranged in a way that is functional for instruction.The entire training system, when disassembled into components, can pass through a 36-inchwide by 80-inch high access opening.Operating TemperatureThe operating temperature shall be 60o F to 80o F with preferred operating range less than 70o F.Page 8 of 42

Electrical SpecificationsPowerThe system must operate on 120 VAC /-10%, 60 Hz, single phase electrical service and drawsno more than 20 amps per each dedicated circuit.FusingEach power and control circuit shall be fused at an applicable rating.Power IndicatorA “power on” indicator light shall be visible on the Truck Driving Simulator SystemLine ProtectionCables, wires and wire bundles shall be installed in a manner to prevent abrasion, rubbing, strain,tension and malfunction due to induction between wires and cables and shall meet bestcommercial practices. Inter-connecting electrical lines of the system shall be routed throughprotective hardware. Any mounting hardware required shall be provided by the Contractor.Delivery, Installation, and TrainingThe simulator should include installation, testing, and training on all training modules required forthe user’s instructional staff to become proficient with the operation and maintenance of theinstalled system.Training should include no less than: 1) routine system maintenance; 2) daily setup, operationand control of the delivered system; and 3) training on the use and application of the scenarioincluded in the software. Instructor training shall be completed by an individual with severalyears’ experience.DELIVERY DATE -- 90 DAYS AROUnless otherwise specified herein, all items shall be delivered no later than ninety days aftercontractor's receipt of the purchase order. If the HCC requests delivery sooner than the timespecified, contractor may invoice the HCC any additional shipping charges approved by HCC onthe purchase order.DELIVERY/PERFORMANCE LOCATION -- SPECIFIEDAfter award, all deliveries shall be made, F.O.B. Destination, full freight prepaid and allowed andall services provided to the following address, unless otherwise specified:Houston Community CollegeNortheast Campus555 Community College DriveHouston, Texas 77013DELIVERY DATE -- PURCHASE ORDERAll items shall be delivered within 90 days after receipt of purchase order from HoustonCommunity College. The Contractor must provide delivery dates and schedule in detail andprocesses for delivery, installation, set-up calibration and training.Page 9 of 42

INSTALLATIONContractor shall install all items acquired pursuant to this contract as follows: Equipment must bedelivered and installed 90 days after receipt of purchase order.OPERATIONAL MANUALSUnless otherwise specified, contractor shall provide one operational manual for each itemacquired.QUALITY -- NEWAll items must be new.Alternative bids may be submitted for any Demo or Pre-Owned equipment. Both Demo and Preowned equipment must be certified by the manufacturerDocument SubmissionIt is mandatory that the bidder/proposer submit product literature with the proposal. Literaturemust include construction details so that a comparison of the standard quality can be made.TRAININGUpon request, contractor shall demonstrate equipment within one week of installation of theequipment. The Contractor must describe in their response and in detail the level of training tobe provided for the operation of the simulator.DISPOSAL OF PACKAGINGContractor shall dispose of all wrappings, crating, and other disposable materials pertaining tothis contract at the end of each working day and upon completion of installation.PURCHASING CARDContractor agrees to accept payment by the Houston Community College Procurement Card forno extra charge. The Procurement Card is issued by MasterCard. The purchasing card allows theCollege to make authorized purchases from a vendor without the requirement to issue apurchase order.SHIPPING / RISK OF LOSSF.O.B. Destination- Destination is the shipping dock of Houston Community College NortheastCampus, the designated receiving site, or other location, as specified on the Purchase Order.First Year Warranty and Maintenance ServiceA full one-year warranty should be provided after delivery and installation of the system. Thefirst year warranty should include all parts and labor, including all necessary on-site labor and alltravel expenses for technicians. Routine preventive maintenance visits should also be provided.Contractor warrants all items acquired shall conform to all contractors’ representations, therequirements of this contract, and all published documentation.Contractor shall provide the following Warranty details:i.Describe the warranty period including a detailed description of what is coveredPage 10 of 42

and what may be excluded from coverage.ii.Provide detailed description of what is covered and what may be excluded fromcoverage under the optional maintenance.iii.Identify what type and kind of field support you will provide under thissolicitation; if any.One year SupportThe service shall start at the end of the warranty period and shall include: Access the successful contractor’s technical team to obtain online support for theoperation of the simulator; Remote troubleshooting capability; and Include all travel cost in connection with the annual support services, if required shall beincluded.Added ValueHCC is interested in maximizing the value of expenditures as it relates to achievingadditional value that would further benefit HCC and its operation, as well as itscommunity of citizens and their tax based funding. As such, bidders are encouraged toconsider, develop and propose added value concepts, programs, components and thelike that would further enhance the proposed acquisition represented in this solicitationrequest.Balance of page intentionally left blank.Page 11 of 42

Detailed SpecificationsThe simulation system and related accessories shall have items and applications listed below:System DescriptionA. Virage-VS600M Trucking Simulator System or Equivalent1) Actual truck seat (air powered), seat belt, steering components and controls, pedals and shiftwerknob;2) 10-, 13- and 18-speed manual transmission, 18-speed Eaton-Fuller shifter knob (gear ratiossoftware selectable);3) Selectable, automatic or manual transmission;4) Digital instrument cluster (LCD tactical screen);5) Three channel visual system, 46 inch LED high- resolution displays, 1920 x 1080 pixels, 120 Hzrefresh frequency, 180-degree visual field of view;6) Simulation of the left and right side mirrors (standard convex on each side);7) Front mirrors (2);8) Active force feedback on the steering withmechanical hard stop;9) Sound System;10) Tractor semi-trailer configuration and11) Dump truck. 1)2)3)4)5)6)Visual scenes:Simton, urban area;Highway, rural and highway roads;;Simhill, mountainous environment (asphalt, snow, dirt)Country side (rolling hills);Practice field andCDL test. Simulation Scenario library including scenarios with guidance and feedback for:1) Shifting;2) Backing-up; and3) Turns. Additional Features:1) Larger visual display (55-inch);2) Simulation 3-axis motion/vibration system;3) Providing compact motion: The vibration system shall provide additional pitch androll cues to the driver as the vehicle starts, rolls along and stops moving.4) Shifting, training program;5) Backing-up, training program;6) Turns, training program;7) Fuel Efficiency, training program;8) Pneumatic brake system active schematic with associated set of selectablemalfunctions (faults such as leak, slow compressor, etc.) corresponding to the pretrip inspection;9) CDL test scenarios;10) One-year bumper to bumper warranty on hardware and software; and11) Packing, shipping, on-site Technical Training and Train the Trainer (3 days).Page 12 of 42

B.Virage - VS60-S Shifting Simulator, or Equivalent:1) Complete with shifter training program;2) Shall provide all gear ratios and transmission types available on the market can besimulated, including 4,5, 6, 8, 9, 10, 13, 15 and 18 speed transmissions, with orwithout ranger and splitter;3) Shall consist of a functional driver environment with the necessary controls todrive and practice shifting;4) Air Seat: Shall include adjustable steering column (height, tilt) clutch, rake andfuel pedals 18-speed shifter;5) Shall consist of a Full set of dashboard instruments, gauges and warning lights aresimulated graphically, allowing the user to select different truck types or cabinconfigurations without the need to change any hardware.6) Visual System: 60-degree field of view and high-end large visual displays with aresolution of 1920 X 1080 pixels High-quality visual scenes provide realistic cuesfor speed and distance perception.C.Virage - VS600M Enhanced Student Tracker or Equivalent: Shall enable themonitoring on all simulators.1) Complete with tracker program.2) Shall provide an overview of the training sessions performed by each driver, thelevel of completion and the associated scores where applicable. The display shallprovide a more detailed drill down approach for all information captured by thesimulator in an understandable format while keeping an overall view of the groupand the learner's overall progression.As a means of reference for the type of equipment, features and options HCC intends onpurchasing, proposers are encouraged to visit the following website:http://www.bing.com/search?q truck driving simulation system&src IETopResult&FORM IETR02&pc U313&conversationid NOTE: THE ABOVE REFERENCED WEBSITE IS FOR ILLUSTRATION PURPOSES ONLY. HCC ISACCEPTING PROPOSALS FOR SIMILAR VIRAGE TRUCK DRIVING SIMULATION EQUIPMENTWITH COMPARABLE FEATURES. THE COMMERCIAL TRUCK DRIVING SIMULATION SYSTEM ISTO BE USED FOR INSTRUCTIONAL PURPOSES AT OUR CONTINUING EDUCATION PROGRAMLOCATED AT HCC’S NORTHEAST COLLEGE, HOUSTON, TEXAS.Bidder wishing to bid Demo or Pre-Owned equipment as alternate to new equipment must submitalternate proposal clearly labeled as “Alternate Bid - Demo or Pre-Owned Equipment.”Bidder may bid Demo or Certified Pre-Owned equipment as an alternate bid, if bidding Demo orCertified Pre-Owned equipment it must be certified by the manufacturer and come with awarranty equal to new equipment. Documentation and specification, as well as, age, hours of useand certified maintenance log for each unit proposed (uniquely identified by OEM serial number)must accompany any bid for Demo or Certified Pre-Owned equipment.Bidder must include detailed product description, specification cut sheets, warranty andmaintenance and table comparing features for any equivalent equipment proposed in response tothis solicitation.The contract term for contract(s) awarded resulting from this solicitation, if any, will be for a onetime purchase for the equipment with the option to purchase any maintenance and supportfollowing the warranty period.Page 13 of 42

HCC reserves the right to request additional information on any equivalent equipment proposedin response to this solicitation.Balance of page intentionally left blank.Page 14 of 42

Section 2 – Price Proposal1. InstructionsProposer must complete this section in its entirety, and may supplement this section withadditional pages as to provide HCC with a more detailed breakdown, backup and/or options ofrelated cost associated with the services being solicited in this solicitation. The Total Cost for thesolution

The Houston Community College, ("HCC") or ("College") is seeking proposals from qualified firms to provide a Virage Commercial Truck Driving Simulation System, or Equivalent to be used for HCC's Continuing Education Program located at HCC's Northeast Campus, Houston, Texas. The exact scope of services required by HCC is set forth below.

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