Scheduling A Meeting In Webex - UNC School Of Medicine

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Scheduling a Meeting in Webex Log into your Webex account at uncsom.webex.com. Under the Webex Meetings tab, click on Schedule a Meeting. This will take you to the first of eight scheduling steps. As you complete each step, you can click the Next button at the bottom to move to the next step or choose from the list of steps on the right. Note: Selections that are grayed out are set as defaults by Academic technology Services (ATS) and are not changeable. Required Information You are required to enter a Meeting topic. A password is automatically generated for each meeting, but you can choose whether or not to require attendees to use a password to join. You can also change your password to anything you like, except for the word “password.”

Date & Time Select your Meeting date and start time. You can allow attendees to join 5 to 15 minutes early if desired. For Estimated duration, we recommend adding an extra 10 to 15 minutes to your scheduled meeting end time, to prevent your Webex conference from ending if your meeting runs long. You can schedule recurring meetings by selecting one of the Recurrence options and entering the information in the additional fields that will appear. Audio Conference Settings Webex Audio is selected by default and should not be changed. Display global call-in numbers if any attendees are joining from international phones. We recommend selecting No Tone for Entry and exit tone, to prevent tones from disrupting your meetings as attendees join or leave. Invite Attendees We recommend inviting attendees using the Outlook Scheduler (see separate Instructions), so that you can customize your invitations with additional information required for your meeting. Adding email addresses to the Attendees field here will generate a generic Webex invitation.

Registration You can require attendees to register prior to joining. First and last names and email addresses are automatically selected, but you can select from additional options if needed. Note: Meetings requiring registration are not limited to registered attendees and can still be joined by anyone with the link and password. Meeting Options and Attendee Privileges These two pages determine what options and functions are available to participants and attendees during your meeting, including chat functions, notes, annotation, and file sharing.

Review You can perform a quick review of your selections on this page. If no changes need to be made, click the green Schedule Meeting button to schedule your Webex Meeting. The Schedule Meeting button is available on every page and can be selected at any point. After clicking the Schedule Meeting button, the page will change to your meeting information page. You can also start your meeting early by clicking the green Start button. If you click the blue More Information button, you will see all the details of your meeting.

Save As Template If you plan to schedule the same type meeting over and over, you can save your settings as a template by clicking the blue Save as template button, always located on every page above the Schedule Meeting button. This is especially helpful when you are unable to schedule recurring meetings because of inconsistent times or days. Once saved, your template will appear as a selection in the template dropdown in the upper right. My Meetings You can review your scheduled meetings anytime by clicking on My Meetings under the Webex Meetings tab. Clicking on the meeting title will take you back to meeting information page shown above.

Scheduling a Meeting in Webex Log into your Webex account at uncsom.webex.com. Under the Webex Meetings tab, click on Schedule a Meeting. This will take you to the first of eight scheduling steps. As you complete each step, you can click the Next button at the bottom to move to the next step or choose from the list of steps on the right.

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