Expression Of Interest (EOI) For Accreditation Of Academies - Khelo India

b) A Memorandum of Understanding (MOU) stating the terms and conditions to be entered into between SAI and the accredited Academy is placed at Annexure ‘A’ c) The core objective being “excellence in sports” can be achieved with a perfect blend of scientific sports coaching, support of sports science, proper nutrition, strength and conditioning etc. Hence, the capabilities in all these front needs to be taken to the level where excellence in sports at international level (in senior category) can be achieved. Hence, there may be variation in the funding within accredited academies based on quality of the services to an athlete. The Institute/Academies will be required to keep themselves abreast with such needs and adopt best practices which are followed worldwide. d) Each academy will have to take minimum intake (to be decided in mutual consultation) under Khelo India every year from across the country to receive accreditation. e) As part of the process, Khelo India will form panel of experts to assess various facilities, system & processes of each applying academy. They will oversee the pre-accreditation selection of the academies. However, for multi sports discipline academies, HPC may form combined panel for assessment of common amenities. f) The Academy shall be solely responsible for the safety and security of players at all times and shall keep Khelo India indemnified in this regard. g) The Academy shall not be allowed to assign and/or outsource its responsibilities in any circumstances whatsoever. 5. Accreditation PointSystem: a. Academies claiming to fulfill the set criteria are required to email necessary proof in form of official documents on the given e mail id by a given deadline. The documents shall be scrutinized. After scrutinizing of documents, there will be two layers of assessment for the process of accreditation. In the first layer, the team nominated by the Regional Director under which the Academy falls will inspect the Academy and submit their report. In the second layer, a central committee comprising of TIDC members will also visit the Academy for its assessment. b. There are two sections for evaluation matrix. Section I deals with technical part and Section II relates to general and residential facilities of the academy. The physical assessment of the Academies will be conducted by the two Committees by adopting a uniform point system as detailed in the Evaluation Matrix. . 9

c. Based on the demand of each sport, base facilities & points, the required number of academies will be accredited and will become available for admission of talented athletes and for holding of camps at regular interval. 10

6. Venue & Deadline for submission of proposal Proposal, in its complete form in all respects as specified in the EOI, must be submitted to Khelo India at the address specified herein earlier by the cut off date. However, the accreditation of Academies is an ongoing process. 7. Validity of Offer: The offer for EOI as per this document shall be valid for a period of six (6) months initially which may be extended further if required by Khelo India. 8. INSTRUCTIONS TO APPLICANTS The Expression of Interest is to be submitted in the manner prescribed below:All information as detailed below is to be submitted via email at khelo.academies@gmail.com and in hard copy in separately sealed envelopes and one soft copy in CD/pen drive/hard drive:i. Applicant’s Expression of Interest as per Format-1. ii. Academy’s Contact Details as per Format-2. iii. Facilities/ Equipment/ Technology available at the Academy as per Format-3. iv. Sport Science support on payroll as per Format-4 v. Residential Facilities available at the Academy as per Format-5 vi. Education Facilities available at the Academy as per Format-6 vii. Coaching/ Staff Ratio at the academy as per Format-7 viii. ix. x. xi. Performance/ Results at the Academy as per Format-8 Additional information as per Format-9. Declaration as per Format-10. Power of Attorney in favour of Authorized Signatory with long and short signatures of Authorized person. The applicants are expected to examine all instructions, forms, terms and other details in the EOI document carefully. Failure to furnish complete information as mentioned in the EOI document or submission of a proposal not substantially responsive to the EOI documents in every respect will be at the Applicant’s risk and may result in rejection of the proposal. 11

9. Qualification Criteria: Following will be the minimum pre-qualification criteria. Each eligible applicant should possess all the following pre-qualification criteria. Responses not meeting the minimum pre-qualification criteria will be rejected and will not be evaluated. S. No. 1. Pre-qualification Criteria Supporting Compliance Document Specifications and pictures to be attached The Academy should be a legal entity. 2. The Academy/play field/ field of play should match the standard training norms. Proof of year of establishment and starting of sports academy. 3. The academy should not be blacklisted by any Central Govt. / State Govt. / PSU/ Govt. Bodies Certificate for the same to be provided by the head of the academy. 4. The Academy should have all necessary sports specific equipment required for training. 5. PAN No. /GST Tax Registration Certificate Affidavit to this respect from the head of the academy should be submitted. Copy of Certificate to be enclosed. Applicants are required to submit all documentary proofs to fulfill pre-qualification criteria. 10. Evaluation Criteria and Method of Evaluation: i. Availability of Infrastructure ii. Availability of Coaching Staff iii. Availability of support staff - qualification, experience & ratio - on site availability will be key factor of assessment Results of the Academy in terms of International and National sportspersons produced in the last 3 years i.e. since 1.4.2016 iv. 11. Response: 12

1. Applicants must ensure that their application is submitted as per the formats attached with this document. 2. Application in sealed cover superscribed as “EOI for Accreditation of Academies” 12. Conflict of Interest: a) Where there is any indication that a conflict of interest exists or may arise, it shall be the responsibility of the Applicant to inform Khelo India, detailing the conflict in writing as an attachment to this application. b) Khelo India will be the final arbiter in cases of potential conflicts of interest. Failure to notify Khelo India of any potential conflict of interest will invalidate any verbal or written agreement. c) A Conflict of Interest is where a person, who is involved in the accreditation, has or may be perceived to have a personal interest in ensuring that a particular applicant is successful. Actual and potential conflicts of interest must be declared by a person involved in the process. 13. Condition under which EOI is issued: The EOI is not an offer and is issued with no commitment. Khelo India reserves the right to withdraw EOI and or vary any part thereof at any stage. Khelo India further reserves the right to disqualify any applicant, should it be so necessary at any stage. 14. Cut off date of submission of EOI: The cut off date of submission of EOI is 28th March 2019 13

15. FORMATS FOR SUBMISSION: FORMAT – 1 Khelo India Sports Academy Accreditation Form Sports discipline applying for : . (Please mention all the sports if applying for multi-sports accreditation) Category: Residential/Non residential Academies applying are requested to please note and keep in mind that supporting documents for each of the criterion must be submitted/emailed for verification. Failure to provide supporting documents for each criterion will result in cancellation of the application/failure in the said criteria and in turn failure to secure Accreditation.” 14

FORMAT – 2 About the Academy Name of the Academy Legal Entity (Please submit registration certificate, copy of licenses as applicable) Start and Year(s) of existence Location of the Academy State/NSF Affiliation Landline No. Contact details Mobile No. Email id Male Administrative Staff Female Male No. of Coaching staff Female 14 – 17 18 Male Total Trainees at the Academy Game/sports wise 14-17 Female 18 Total No. of Trainees trained by the Academy in last 3 years. Achievement of Trainees in the last three years (supported by the documents) 15

Checklist for documents to be attached: 1. 1. Prescribed proforma duly filled in, signed along with requisite fee. 2. Attested legible copies of Registration Certificate, Aims & Objects, Overview and achievements of Academy, Copy of licenses and Memorandum of Association (Wherever applicable). 3. Audited copies of Balance Sheets for the last 03 years. (Wherever applicable) 4. Details of Achievements of trainees of the Academy in the last 3 years. 5. Self attested Copies/Certificates of document regarding the technical qualification possessed by the individual/Trainer/Coach in the particular game. 6. Self attested copies of the documents regarding participation of the individual at international / national/state level in the particular game of choice. 16

FORMAT – 3 A. Facilities available at the Academy PLEASE TICK (wherever applicable) AREA YES 1. FOP / Stadium i) Indoor (if yes size approx) a) Wooden/ Synthetic b) Roof Clearance c) Lights (Lux level) d) Seating arrangement ii) Outdoor (if yes size) a) Artificial/ Synthetic grass b) Lights (lux level) c) Field maintenance equipment’s (eg: roller, grass cutting machine) iii) Track (if yes size) a) Surface -Synthetic / Soil b) Lights (lux level) 2. Gymnasium ( if yes size) i) Type and number of Equipment 17 NO REMARKS

(Breakup can be given as annexure) 3. Recovery facilities 4. Swimming pool (if yes size) i) Temperature controller (if required) ii) Change rooms 5. Other facilities i. ii. iii. Rooms for office work Other facilities / services (Please specify) Ownership property (In case of lease, rental indicate years of lease/rental agreement (Property document will be verified during inspection) A.i. Existing Fees structure of the academy for lodging, Boarding, training etc A.ii. Existing expenditure norms for each player (applicable especially to Govt academies) A.iii. Please enclose diet chart etc. Equipment / Technology / Curriculum available for training in the Academy PLEASE TICK EQUIPMENTS REMARKS YES Sports Science Equipment’s 18 NO

Audio/video and digital analysis Sport specific Technology/equipment Structured training methods Performance evaluation mechanism *Please add rows if more equipment is available (For personnel pl write all the names & indicate full time, part time etc) 19

FORMAT – 4 Sport Sciences Support PLEASE TICK AVAILABILITY OF REMARKS YES Physiologist (enclose profile) Masseur (enclose profile) Dietician and nutrition experts (enclose profile) Doctor/ sports injury management team (enclose profile) First aid room Physiotherapist(enclose profile(s)) Yoga instructor (enclose profile) Strength and conditioning trainer (enclose profile) Tie up with any hospital 20 NO

FORMAT – 5 Residential facilities (Please indicate separate bifurcation for both the Gender) RESIDENTIAL FACILITIES Total number of athletes who can be provided residential facilities. (Please indicate Boys & Girls Accommodation separately in Year I) Distance between FOP & residential facilities Occupancy (Double, triple) AC/Non AC rooms (Mention for Boys and Girls separately) Bathrooms and toilets ratio Laundry Dining room Kitchen Leisure/recreation room 21 REMARKS

FORMAT – 6 Educational facilities PLEASE TICK YES Remark (especially Result of last three Years in Class XII & final Year for college ) NO School/College availability within 2kms Vernacular School CBSE School College-multi stream * Education tie up (The Key factor would be quality of institute (result of the school in 12thstd for last three years and whether there is a special tie up for admission of talented players to education institute, fees waiver and also special attention towards athletes eg. weekend training, travelling education faculty, etc) 22

FORMAT – 7 Coaching and Staff PLEASE TICK MANAGEMENT & TECHNOLOGY YES Head Coach, Technical Director, High Performance Director (Profiles & their period of contract, full time/part time etc may be enclosed) Assistant coaches & ratio w.r.t number of players. Please indicate number of women/men coaches separately. (Profiles may be enclosed) 23 NO REMARKS

FORMAT – 8 Performance and Results of Academy PERFORMANCE (1.4.2016 onwards) REMARKS No. of international sportsperson nurtured and produced Please indicate name of athletes & Competitions along with their ranking, where ever applicable No. of national sportsperson nurtured and produced No. of university games sportsperson nurtured and produced -do-do- Name of Athletes A. Achievement at Junior Level Name of Competition Recognition by International / National Federations (Yes/ No) Achievement/ Ranking Recognition by International / National Federations (Yes/ No) Achievement/ Ranking B. Achievement at Senior Level Name of Competition 24

FORMAT – 9 OTHER INFORMATION Please Tick Yes No Administration Set Up (Mention Posts and numbers) Availability of Insurance for r sportspersons Is any CSR funding being availed One time & recurring Govt/PSUs funding details Talent Identification staff availability 25 Remarks

FORMAT 10 Declaration form Acknowledgement no. from bank . Bank Name Andhra Bank Account Name Secretary SAI, (Khelo India) Address J.L.N. Stadium Complex, Lodi Road, New Delhi 110003 A/c No. 108510100037232 IFSC code ANDB0001085 Declaration: I hereby declare that I am competent to make an application & hereby submit the same for accreditation of the academy under Khelo India. I hereby declare that the above information provided along with the submissions are true. In the event of any fudging, falsification or misrepresentation of the same, I claim sole responsibility. Khelo India management can thereby take any measure or action under its jurisdiction against the entity in such an event including rejection/cancellation at any point of time without any liability whatsoever. I also accept that the results of the Accreditation are final. Any clarification to be sought in regard to the accreditation rules and results are to be through Khelo India only. Head of Administration: Signature: Date: Seal/Stamp Mandatory Conditions for the applicants The applicants have to specify the Field of Play of their respective discipline and they have to be to the standard norms for training. 26

Applicants may please note Only the application form must be be emailed at khelo.academies@gmail.com & hard copy to be sent to the Khelo India office with all supporting documents, pictures & documentary proofs with a soft copy (cd/pen drive/hard drive etc.). Applications without requisite fees would not be entertained. The decision of SAI Khelo India would be final. Formal agreement for empanelment will be executed post selection. Queries may be submitted to email id kheloindia.queries@gmail.com. 27

Section I : Mandatory for residential as well as non residential EVALUATION MATRIX Max. Points as Additional Total S.No Description of facility per Factors Points Evaluation Matrix Availability of 1 30 infrastructure As per international 8 a. Size of FOP specifications Adequate for 1 training purpose Construction As per quality/surface quality international (here the inspection team 7 b. has to look into the aspects specifications/sta ndards of year of construction, quality of the surface, etc.) Good 2 Adequate 1 c. d. e. f. Maintenance quality / staff availability Excellent 5 Very Good Good Poor 4 3 1 Toilets, Changing Rooms & General Hygiene (where Excellent Academy is having both then 2 bonus points are to be given) Very Good Good Poor More than two Rooms Rooms for office work Lesser than Two Rooms No rooms AC Indoor AC non AC FOP (in case Stadiums will get of Indoor) 2 bonus points 28 5 4 3 1 5 3 0 2 Comments

S.No Description of facility Additional Factors Max. Points as per Evaluation Matrix Head Coach, Technical Director, High Performance, Director & their qualification, their period of contract, full time/part time etc. {qualifications would fetch more points} 25 2 Availability of coaching staff (Please specify) a. High performance Director Foreign /foreign degree 5 b. Technical Director qualified from recognized Sports Management College / NIS etc. 3 c. d. e. Head Coach Full time Part time 2 1 0 f. Assistant coaches & ratio w.r.t number of players Individual sport 01:10 01:20 01:30 g. Collaboration for technical know how h. Sports Science Support Ratio of Assistant coaches to trainees in Team sport 01:15 01:30 01:40 With foreign sports institute 5 3 2 5 With reputed Indian sports management institute 2 Bio mechanics 1 Anthropometry 1 29 Total Points Comments

S.No 3 a. b. c. d. e. Description of facility Additional Factors staff qualification, experience & For each sports science ratio, on site support availability will be key factor for assessment and facilities Physiologist Strength & conditioning trainer Dietician and nutrition experts Psychologist Sports specific equipment No. of Gym Equipment 10 Gymnasium Quality/Age of equipment 5 years Quality/Age of equipment 5 years Max. Points as per Evaluation Matrix 15 1 1 1 1 4 3 3 1 4 Medical and Rehabilitation centre 10 a. Physiotherapist 1 b. Masseurs 1 c. Doctor/sports injury management team 1 d. First aid room 1 e. Yoga Instructor 1 f. Bonus marks for facilities not mentioned above (1 for each facility) 5 30 Total Points Comments

S.No 4 Description of facility Additional Factors Results of the Academy Participated in Olympics a. b. No. of international sportspersons produced in the last three years No. of national senior sportspersons produced in the last three years Asian Games, Commonwealth Games, World Cup (with frequency not more than 1 in a year) Any International Meet Medalist in Senior Nationals Medalist in Junior Nationals Participated in Nationals Max. Points as per Evaluation Matrix 20 Total Points Comments 12 7 5 8 5 2 SECTION II : EVALUATION MATRIX FOR RESIDENTIAL ACADEMY S.No Description of facility 1 a. b. Additional Factors Residential facilities No. available for new admission For Team For individual sports Games Total vacancies Total vacancies 5 30 Vacancies 3 to 4 Vacancies 20 Vacancies 0 to 2 Vacancies 10 Distance between FOP & residential facilities Max. Points as per Evaluation Matrix 20 2 1 0 Distance 1 km 2 1 to 2 kms. Distance 2 kms.

i) Format - 1 Khelo India sports Accreditation form 14 ii) Format - 2 About the Academy 15 iii) Format - 3 Facilities available in the Academy 17 iv) Format - 4 Sports science support 20 v) Format - 5 Residential facilities 21 vi) Format - 6 Educational facilities 22 vii) Format - 7 Coaching and Staff 23