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USAID Nepal Monitoring, Evaluation, and Learning (MEL) Project Annual Performance Report October 2016 – September 2017 Date: November 29, 17; Revised May 16, 2018 Contract Number: AID-367-C-15-00001 Activity Start Date and End Date: April 15, 2015 – April 14, 2020 Submitted by: CAMRIS International 3 Bethesda Metro Centre, Suite 1600 Bethesda, Maryland, USA Tel: 301-770-6000 www.camris.com The contents of this report are the sole responsibility of CAMRIS International and do not necessarily reflect the views of the United States Agency for International Development or the United States Government. 1

USAID/Nepal MEL Activity Annual Performance Report October 2016 – September 2017 Contract Number: AID-367-C-15-00001 ACRONYMS AND ABBREVIATIONS ADS AT AOR CCC CDCS CLA CoP COR DCoP DO DEC DG DQA DRG DR4 DRAU EERN EGRP EPM FGD FY GESI GON IGP IP KISAN KM LGBTI LOE MEL M&E NSET PAHAL NHDP PFMS PIRS PITT PMP RBR SABAL SB SEED SPPELP SEBAC SOW SMT USAID Automated Directives System (USAID’s Operational Policy) AID Tracker Plus, USAID’s Performance Reporting System Agreement Officer’s Representative Chlorohexidine Gel Coverage Compliance Country Development Cooperation Strategy Collaborative Learning and Adapting Chief of Party Contracting Officer’s Representative Deputy Chief of Party Development Objective Development Experience Clearinghouse Democracy and Governance Data Quality Assessment Democracy Rights and Governance Disaster Risk Reduction, Reconstruction, and Resilience Data Reporting Analysis and Use Emergency Education Response for Nepal Early Grade Reading Program Evaluation Planning and Management Focus group discussion Fiscal Year Gender Equality and Social Inclusion Government of Nepal Integrated Governance Project Implementing Partner Knowledge-Based Integrated Sustainable Agriculture and Nutrition Knowledge Management Lesbian, Gay, Bisexual, Transgender and Intersex Level of Effort Monitoring, Evaluation and Learning Monitoring and Evaluation National Society for Earthquake Society Promoting Agriculture, Health and Alternative Livelihoods Nepal Hydropower Development Project Public Finance Management Strengthening Performance Indicator Reference Sheet Performance Indicator Tracking Table Performance Management Plan Results-based reporting Sustainable Action for Resilience and Food Security Project Sajhedari Bikas Social, Environmental and Economic Development Strengthening Political Parties, Electoral and Legislative Process Social Empowerment and Building Accessibility Centre Scope of Work Senior Management Team United States Agency for International Development ii

STA M&E PMS TC ES MEA SDA MES MEA STTA Senior M&E Technical Advisor Performance Monitoring Specialist Training Coordinator Evaluation Specialist Monitoring and Evaluation Assistant (Home Office) Statistician and Data Analyst Monitoring and Evaluation Specialist Monitoring and Evaluation Associate Short Term Technical Assistance iii

USAID/Nepal MEL Activity Annual Performance Report October 2016 – September 2017 Contract Number: AID-367-C-15-00001 Contents Acronyms and Abbreviations . ii Executive Summary . 1 Introduction . 1 Summary of Progress Toward Expected Results . 1 Progress of Indicators Against Targets . 4 1) Component 1: Support Greater Rigor and Coherence in USAID/Nepal’s M&E Efforts – Activities and Outputs. 5 1.1) PMP and M&E Plan Reviews . 5 1.2) M&E Capacity Building . 6 1.3) Technical Support . 11 2) Component 2: Design and Conduct Evaluations, Surveys, Studies and Assessments – Activities and Outputs. 16 2.1) Surveys and Evaluations (Performance and Impact) . 16 2.1.1) Sajhedari Bikaas: Partnership for Local Development Final Performance Evaluation . 16 2.1.2) Mid-term Performance Evaluation of Baliyo Ghar . 17 2.1.3) Strengthening Political Parties, Electoral and Legislative Process (SPPELP) Final Evaluation . 18 2.1.4) Health Communication Capacity Collaborative (HC3) Mid-term Performance Evaluation . 18 2.1.5) Baseline for Early Grade Reading Project (EGRP) Performance Evaluation . 19 2.1.6) Knowledge-Based Integrated Sustainable Agriculture and Nutrition (KISAN) Final Evaluation . 19 2.1.7) Zero Tolerance: Gender Based Violence-Free Schools Project Baseline . 20 2.1.8) Chlorohexidine Gel Coverage and Compliance (CCC) Survey . 21 2.1.9) Integrated Governance Project (IGP) Mid-term Survey 2017. 22 2.1.10) Baseline of Hariyo Ban II (Impact Evaluation) . 22 2.2) Studies and Sector Assessments. 23 2.2.1) Democracy, Human Rights and Governance (DRG) Assessment . 23 2.2.2) Catalogue the Integrated Governance Program (IGP) Components in Sectoral Program and Outcome Mapping . 24 2.2.3) GESI Study for the Design of KISAN II . 24 2.2.4) Adolescent Girls’ Empowerment Assessment (formerly LGL Assessment) . 25 2.2.5) A Study on Utilization Patterns of Emergency Contraceptive Pills (ECP) in Nepal . 25 iv

2.2.6) Survey Data Analysis for Peace Process, Justice and Conflict Mitigation Study . 26 3) Component 3: Support Improved Knowledge Management Within Nepal – Activities and Outputs . 27 3.1) Prepare and Submit Knowledge Management Work Plan . 27 3.2) Facilitate Learning Summit . 27 3.3) Develop and Maintain Online M&E Experiential Learning Portal . 27 3.4) Support DR4 in Setting Learning Agenda and Monitoring Activities . 27 4) Coordination and Collaboration . 28 5) Challenges and Course Corrections . 30 5.1) Challenges . 30 5.2) Course Corrections . 31 6) Summary of Key Findings, Conclusions and Select Recommendations . 33 Component 1: Selected Findings and Conclusions . 33 Component 2: Selected Findings and Conclusions . 34 Component 3: Selected Finding and Conclusion . 34 Selected Recommendations . 34 Appendix 1) MEL Activity Achievement on MEL Plan . 36 Appendix 2) MEL Activity Year Three Work plan . 43 Appendix 3) MEL Staff LOE Utilization and Balance . 48 Appendix 4) Executive Summary of an Assessment of M&E Processes and Capacity of USAID Nepal’s Implementing Partners. 51 Appendix 5) Executive Summary of An Assessment of the Monitoring and Evaluation Competencies of USAID/Nepal’s Technical Staff . 52 v

EXECUTIVE SUMMARY INTRODUCTION The purpose of the Monitoring, Evaluation & Learning (MEL) Project (hereafter, “MEL Activity”,) 1 is to support the achievement of USAID Nepal’s Country Development Cooperation Strategy (CDCS) Development Objectives by assisting the Mission in planning, designing, conducting, disseminating, and learning from more rigorous monitoring and evaluation (M&E) of development activities. This includes designing and implementing both quantitative and qualitative evaluations and assessments, as well as providing expert analysis and technical assistance to USAID Nepal’s programs. The MEL Activity also supports the Mission to measure the effectiveness of its efforts to promote gender equality and inclusion (GESI) of persons with disabilities, lesbian, gay, bisexual, transgender and intersex (LGBTI) individuals, and historically disadvantaged caste and ethnic groups. USAID Nepal uses the products and deliverables from the MEL Activity to (a) facilitate informed program management, (b) shape the longer-term strategic direction of programs and decision-making within the Mission, and (c) enable USAID Nepal to comply with Agency accountability and M&E requirements. The MEL Activity has three components as outlined below: Component 1: Support greater rigor and coherence in USAID Nepal’s M&E efforts Provide technical assistance for the Performance Management Plan (PMP) and Project and Activity-Level M&E Plans. Strengthen the capacity of USAID Nepal staff to conduct M&E tasks and use data effectively. Strengthen the performance monitoring capacity of USAID Nepal implementing partners (IPs). Component 2: Design and conduct analyses, evaluations, surveys, studies, and assessments Conduct performance and impact evaluations. Conduct surveys, studies, assessments, and analyses. Component 3: Support improved knowledge management within the Mission Assist the Mission to improve its knowledge management practices—including use of AIDTracker Plus (or other USAID performance monitoring or knowledge management systems). SUMMARY OF PROGRESS TOWARD EXPECTED RESULTS The MEL Activity operationalized and initiated tasks and subtasks under all three project components during this reporting period. The following section is a summary of our tasks and sub tasks performed from October 2016 to September 2017. For the status of the MEL Activity performance against its M&E plan, please refer to Appendix 1: MEL Activity M&E Plan 1 In line with ADS 203, the references hereafter will be to MEL as an activity. 1

USAID/Nepal MEL Activity Annual Performance Report October 2016 – September 2017 Contract Number: AID-367-C-15-00001 Achievement. For a summary of MEL Activity staff Level of Effort (LOE) utilization and balance during the reporting period, please refer to Appendix 3) MEL Staff LOE Utilization and Balance. Under the guidance of the responsible Contracting Officer’s Representatives (AORs/CORs), the MEL Activity staff continued performing ongoing tasks and subtasks under this component. As an outcome of MEL performance, the following results were drawn from the annual MEL survey conducted in September and October 2016 and from observation during interactions with the Mission and IPs: Component 1: Support greater rigor and coherence in USAID/Nepal’s M&E efforts There were four main deliverables submitted to the Mission under this component in this reporting period: An assessment report on M&E process and capacity of IPs. An assessment report on M&E competencies of USAID/Nepal and IPs competencies. Evaluation planning and management (EPM) training report along with training modules. Results-based reporting (RBR) training materials and scripts. There were other key achievements during this period. The MEL Activity conducted a survey administering two separate questionnaires to USAID and IP staff regarding perceptions of their M&E competencies in September 2016. The objective of the assessment was to determine whether there had been any changes in the staff’s perceptions of their M&E competencies/capacities from the previous year. MEL Activity administered the survey to 119 IP staff covering 28 activities and 43 Mission staff. HBII technical staff participating in training on results based reporting 2

The results of the survey indicate that a greater percentage of both IP and Mission staff had perceptions of “high level” M&E competencies in 2016 than in 2015 in most of the M&E skills. For instance, half of the USAID/Nepal technical staff responding indicated in 2016 that they knew how to select quality performance indicators compared to 28 percent in the prior fiscal year, and 40 percent of technical staff indicated they knew how to establish realistic performance targets compared to 9 percent in the prior fiscal year. The absolute difference across years for M&E activities was small but generally positive. The IPs also indicated they have gradually increased level of confidence in designing an activity level MEL plan after use of the standard MEL plan review template and indicated they started to align their MEL plans with the PMP and/or other associated strategies (Feed the Future, Global Climate Change, Food for Peace, etc.). Two other achievements follow: The MEL Activity provided technical support to conduct data quality assessments (DQAs) of 40 indicators for seven of USAID’s activities using standardized USAID DQA checklists. The process of DQAs and findings are described in section 1.3.1 below. The MEL Activity provided training and support in troubleshooting AIDTracker Plus (AT ), after which, IPs started to report through the system beginning FY 2016. Component 2: Design and conduct analyses, evaluations, surveys, studies, and assessments. This project year was remarkably successful for MEL Activity with respect to undertaking evaluations and assessments. The MEL Activity successfully designed, managed, conducted and produced high-quality reports for several midterm and end of term evaluations, including a study based on a study for the Nepal Integrated Governance Project (IGP) and a final performance evaluation of USAID/Nepal’s Knowledge-Based Integrated Sustainable Agriculture and Nutrition (KISAN). MEL Activity also launched and managed large-scale surveys and provided quality assurance and technical assistance support to USAID and IPs on design of data collection instruments, refining the methodologies, improving data collection processes, as well as supporting appropriate analysis and reporting of data. A summary of the tasks conducted by MEL under component 2 is listed below. The MEL Activity initiated end-of-term (final) performance evaluations of four projects: Sajhedari Bikas (SB), Strengthening Political Parties, Electoral and Legislative Process (SPPELP), Knowledge-Based Integrated Sustainable Agriculture and Nutrition (KISAN) and Chlorohexidine Gel Coverage and Compliance (CCC) Survey. Other achievements follow. The team designed a mid-term study of Zero Tolerance for Gender-based Violence in Schools and launched another evaluation, the mid-term performance evaluation of Baliyo Ghar. MEL Activity designed and launched a mid-term survey for the Integrated Governance Project for which The MEL Activity team had provided support in quality assurance during the baseline survey conducted by NORC in 2015. The MEL Activity defined, conducted, and completed the baseline study for early grade reading project (EGRP), focusing on the sustainability and scalability of EGRP efforts by GON once the project phases out. Likewise, the MEL Activity technical team provided on- 3

USAID/Nepal MEL Activity Annual Performance Report October 2016 – September 2017 Contract Number: AID-367-C-15-00001 going quality assurance support to the EGRP baseline data collection carried out by RTI International. The MEL Activity team provided on-going technical support and quality assurance for the baseline data collection of the Zero Tolerance for Gender-based Violence in Schools activity. The MEL team also designed and launched several studies and sector assessments, such as understanding the contribution of integrated governance programming to sector results in Nepal, an assessment on adolescent girls’ empowerment (formerly titled the Let Girls Learn), and a democracy, rights, and governance (DRG) assessment to update the democracy, human rights, and governance situation in the country. The findings and recommendations from all three studies were presented among the representatives across DO offices and were highly applauded. MEL staff refined a SOW and provided a field report to support the design of an impact evaluation for the Hariyo Ban II activity. Two studies and evaluations were completed in this reporting period that were initiated during previous reporting year: the HC3 mid-term performance evaluation and the GESI study for the design of KISAN II. MEL Activity also supported disseminating the findings of the HC3 evaluation with USAID/Washington. The MEL Activity team analyzed select data on Nepalis’ perceptions of peace, conflict, and justice for a USAID report marking progress on the ten-year anniversary of Nepal’s Comprehensive Peace Agreement. Component 3: Support improved knowledge management within the Mission. The MEL Activity finalized and submitted the draft knowledge management (KM) assessment report to the Mission. The MEL Activity also developed the collaborative Nepal MEL Activity Learning Lab group to provide Mission and IP staff with useful resources to support their daily MEL, CLA and KM activities in Nepal. The group is designed for user-driven content and discussions, sharing knowledge and relevant experiences, posting questions related to the USAID Program Cycle, and engaging with CAMRIS’ MEL Team. PROGRESS OF INDICATORS AGAINST TARGETS The MEL Activity, in close collaboration with USAID, developed an annual work plan based on the project year, April 2017 to April 2018 (project year 3). Appendix 1) MEL Activity Achievement illustrates the progress made against the achievement of targets for both this reporting period (October 2016 to September 2017) as well as year three of project implementation (April 2017-April 2018). In addition, please refer Appendix 2) MEL Activity Year Three Work plan for the year three MEL Activity implementation schedule. In agreement with the COR, the MEL Activity anticipates that the work plan will revised in the coming quarter (October-December 2017). The MEL team is in discussions with the Mission to add select indicators to more accurately monitor and evaluate the MEL Activity’s performance regarding new tasks that have been added under the MEL Activity’s scope. 4

1) COMPONENT 1: SUPPORT GREATER RIGOR AND COHERENCE IN USAID/NEPAL’S M&E EFFORTS –ACTIVITIES AND OUTPUTS 1.1) PMP AND M&E PLAN REVIEWS 1.1.1) Conduct review of the Mission PMP and project MEL plans In the project year three work plan of the MEL Activity, conduct review of project M&E plans (Sub-task 1.1.2) was incorporated under sub-task 1.1.1 and renamed “Conduct review of the Mission PMP and project Mel plans” to distinguish between the Mission and IP-level support. USAID Nepal added one more transition development objective (DO) “Disaster Risk Reduction and Reconstruction (DR4)” in the CDCS as DO number four in December 2016. The MEL Activity received the DR4 results framework with two intermediate results, “critical infrastructure sustainably reconstructed” and “disaster risk management strengthened.” MEL Activity has not received indicators, including cross-cutting indicators, such as gender equality and social inclusion (GESI), and all relevant performance indicator reference sheets (PIRS) from the Mission for review. 1.1.2) Conduct review of activity-level MEL plans Under the leadership of the responsible Alternative COR/COR, the MEL Activity technical staff reviewed four MEL plans during this reporting period: public finance management strengthening (PFMS) activity in November 2016, Hariyo Ban II in December 2016, Zero Tolerance for Gender-based Violence in Schools (ZT-GBV) in December 2016, and SafeWASH II in March 2017. The MEL Activity reported findings and recommendations of the reviewed MEL plans to the Mission and respective IPs. The MEL Activity technical team also revised and updated the activity-level MEL plan template based on the lessons learned from various activity M&E plan reviews in past, the updated version (September 7, 2016) of ADS 201, the learning materials shared during PMP and M&E plan development, and the DQA training. To standardize the process across all reviews, the team used the developed MEL plan review checklist and the USAID prescribed DQA reporting template as well as suggested other needed adjustments or clarifications. 1.1.3) Conduct assessment of IP M&E processes and capacity The MEL Activity carried out its second assessment of IP M&E processes and capacity between October and November 2016. MEL Activity submitted the report to the Mission during the second quarter (January to March 2017) of the fiscal year. The objective of the assessment was to understand broadly general strengths, weaknesses, opportunities, and gaps in the M&E processes and capacity across Mission IPs without undertaking in-depth reviews for every IP. In consultation with the COR, the MEL Activity decided not to use focus group discussions (FGDs) for qualitative assessments during year two, as it had during year one. The assessment was carried out through self-assessment of IP staff’s own M&E skills combined with reviewing secondary information related to IP MEL plans and DQA findings, as well as other technical 5

USAID/Nepal MEL Activity Annual Performance Report October 2016 – September 2017 Contract Number: AID-367-C-15-00001 support provided to the IPs. The findings of the assessment were used to determine future M&E training needs as well as planning for DQAs and MEL plan reviews during year three. The summary of the assessment is in Appendix 4. Figure 1: Graphical Form of MEL Wheel Based on experiences drawn from the year one and two assessments, the MEL Activity has been developing a comprehensive assessment tool the “MEL Wheel” for the assessment of M&E processes and capacity of the Mission’s IPs for the year three assessment. Figure 1 shows how the results could be represented graphically across the seven process and capacities analyzed. 1.1.4) Provide ongoing support to develop and review of IPs’ MEL Plans The MEL Activity performed the following tasks during this reporting period as part of ongoing support to the Mission and its IPs. Organized a half day workshop to the ZT for GBV in Schools activity staff on how to develop a MEL plan, including development of a theory of change (TOC) and preparation of PIRSs. Consequently, MEL technical staff reviewed the results framework and the PIRS of ZT for GBV in School of Nepal. Deployed an international consultant to revise the Suaahara II M&E plan to address the comments provided by the MEL Activity technical team during its MEL plan review. Reviewed PIRSs of the Sustainable Action for Resilience and Food Security Project (SABAL) Activity before conducting a DQA for selected indicators in this reporting period. Reviewed and provided feedback for a baseline survey questionnaire and sampling frame of the Nepal Seed and Fertilizer (NSAF) Activity. Reviewed the TOC and results framework of the Hariyo Ban II activity, organizing a one-day workshop with the project staff. Provided technical support in trouble shooting on AIDTracker Plus (AT ) to the IDPT, PFMS, KISAN and Hariyo Ban II. Provided technical support to Social Empowerment and Building Accessibility Centre (SEBAC) Nepal in preparation for the Safa Pani MEL plan and guided their update of the Safe WASH II MEL plan. 1.2) M&E CAPACITY BUILDING This section follows the project document sequence presenting first needs assessment, followed by planning, course design, and, finally, training delivery. 1.2.1) Assess USAID and Implementing Partner M&E competencies The MEL Activity conducted a survey, administering two separate questionnaires to USAID and IP staff regarding perceptions of their M&E competencies in September 2016. The objective of the assessment was to determine whether there had been any changes in the staff’s 6

perceptions of their M&E competencies/capacities from the previous year. The response rate from the Mission staff was 23 percent (10 out of 43) and 45 percent from the IPs (53 out of 119). Figure 2: Mission Staff Reporting High Level of Confidence by M&E Skills 80 70 60 50 40 30 20 10 0 The MEL Activity submitted a separate report to the Mission. The summary of the assessment is in Appendix 4. Some key survey findings are presented below. Figure 2 shows the difference in the proportion of Mission staff reporting a high level of confidence by M&E skill between 2015 Monitoring Evaluation Data Mgmt KM and 2016. Figure 3 shows the difference in & Reporting the proportion of IP staff reporting a high level of confidence by M&E activity between 2015 2016 2015 and 2016. The results of the survey indicate that a greater percentage of Mission staff self-reported a high level of M&E competencies across both skills and their activities in 2016 than in 2015 and a smaller change among IP staff. In 2016, 57 percent of the IP staff reported a high level of confidence in M&E group facilitation and negotiation skills, compared to 42 percent in 2015. Similarly, in 2016, 51 percent reported a high level of confidence in performing the DQA checklist, and 45 percent in conducting a DQA, compared to 45 percent and 42 percent in 2015, respectively. The results of the survey on perceptions of M&E competency levels among the Mission staff are encouraging. In all areas of M&E activities, a greater percentage of staff reported having a high level of competency in 2016 than in 2015. This may suggest a larger effect from training on the key Mission staff trained, though the effect would also measure improvements due to other direct MEL support activities or even staff turnover. Figure 3: IP Staff Reporting High Level of Confidence by M&E Task 7

USAID/Nepal MEL Activity Annual Performance Report October 2016 – September 2017 Contract Number: AID-367-C-15-00001 There remains further room for improvement, especially with respect to learning and improving using M&E. For instance, there was almost no difference between 2015 and 2016 in IP respondents using M&E data/results extracted from the activity M&E system for decisionmaking to guide their programming (62 percent and 64 percent, respectively), although the absolute level was relatively high in both years. 1.2.2) Update and develop M&E training plan for Mission and IP staff Based on the findings from the assessment carried out under sub tasks 1.1.3 and 1.2.1, the MEL Activity updated the M&E training plan developed in 2015 for Mission and IP staff. 1.2.3) Develop M&E training syllabus and course modules During the reporting period, the MEL Activity team developed three course modules for DRAU, PMP and M&E plan development, and DQA trainings with the support of international M&E, training, and subject matter experts. The MEL Activity developed training materials and presentation slides in collaboration with an international consultant from Vanderbilt University for three two-day long EPM training courses that were delivered in March 2017. All training materials were shared with the COR prior to the training and drew on USAID guidance and regulations, as well as MEL and Vanderbilt’s expertise in planning, designing, and managing evaluations in the field. Similarly, the MEL Activity developed training materials, presentation slides, and scripts in collaboration with the DO 2 M&E fellow for a three-day long training on RBR to the Hariyo Ban II partners’ staff at the end of May 2017. The content of training included the following: resultsbased management; TOC and indicators; results chain/logic model; RBR; collecting information/data (tools and methods); analyzing and visualizing information/data; writing case studies/storytelling; and reporting results and reviewing. Training activities included reportwriting

the standard MEL plan review template and indicated they started to align their MEL plans with the PMP and/or other associated strategies (Feed the Future, Global Climate Change, Food for Peace, etc.). Two other achievements follow: The MEL Activity provided technical support to conduct data quality assessments (DQAs) of

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