Fiscal Year 2015 Strategic Sustainability Performance Plan
Fiscal Year 2015 Strategic Sustainability Performance Plan June 30, 2015 Point of Contact: Leslie Ford leslie.ford@ssa.gov 410.594.0111
Policy Statement The Social Security Administration (SSA) touches the lives of virtually every person in America. We run one of the Nation’s largest entitlement programs and the Supplemental Security Income program, providing financial support for aged, blind, and disabled adults and children with limited resources. While fulfilling our mission to provide economic security to many individuals, we will continue our history of promoting a clean energy economy, environmental leadership, and sustainability. We will work cooperatively with other Federal, State, county, and local governments to promote sound environmental management practices while providing a safe and healthy work environment for our employees. We are pleased to publish this Strategic Sustainability Performance Plan, which provides our Agency with a structured, systematic approach for managing environmental and regulatory responsibilities to continuously improve overall environmental stewardship. To promote environmental stewardship, our officials will: Comply with all environmental and energy-related statutes, Executive Orders, and any applicable Federal, State, and local regulations. Consider environmental aspects when making planning, purchasing, operating, and budgetary decisions. Continue our employee awareness campaign to educate and encourage employees to reduce energy consumption and water usage, reduce the amount of waste produced, and promote re-use and recycling whenever possible. Continue improving environmental stewardship by setting environmental goals, measuring progress, taking corrective action when necessary, and communicating the results. Incorporate climate change and adaptation considerations in our Agency operations. Communicate and reinforce this policy throughout the Agency. We are pleased to promote environmental leadership and sustainability at SSA. Chris Molander Chief Sustainability Officer
Table of Contents Executive Summary . 1 Size & Scope of Agency Operation – Table 1: Agency Size & Scope . 6 Agency Progress toward (Prior) Sustainability Goals in EO 13514 and EO 13423 . 1 Goal 1: Greenhouse Gas (GHG) Reduction . 1 Agency Progress toward Scope 1 & 2 GHG Goal . 1 Agency Progress toward Scope 3 GHG Goal . 2 Goal 2: Sustainable Buildings . 3 Agency Progress toward Facility Energy Intensity Reduction Goal . 3 Agency Progress toward Total Buildings Meeting the Guiding Principles . 3 Goal 3: Fleet Management . 4 Agency Progress toward Fleet Petroleum Use Reduction Goal . 4 Agency Progress toward Fleet Alternative Fuel Consumption Goal . 4 Goal 4: Water Use Efficiency & Management . 6 Agency Progress toward Potable Water Intensity Reduction Goal . 6 Goal 5: Pollution Prevention & Waste Reduction . 7 Agency Progress toward Pollution Prevention & Waste Reduction . 7 Goal 6: Sustainable Acquisition . 7 Agency Progress toward Sustainable Acquisition Goal . 7 Goal 7: Electronic Stewardship & Data Centers . Error! Bookmark not defined. Agency Progress toward EPEAT, Power Management, and End of Life Goals . 8 Goal 8: Renewable Energy . 10 Agency Renewable Energy Percentage of Total Electricity Usage . 10 Goal 9: Climate Change Resilience . 11 Agency Climate Change Resilience . 11 Goal 10: Energy Performance Contracts . 11 Agency Progress in Meeting President's Performance Contracting Challenge (PPCC) Goal . 11 Agency Strategies to Meet Goals of EO 13693 . 13 Goal 1: Greenhouse Gas (GHG) Reduction . 13 Goal 2: Sustainable Buildings . 17 Building Energy Conservation, Efficiency, and Management . 17 Building Efficiency, Performance, and Management. 17 Goal 3: Clean & Renewable Energy. 22 Agency Clean Energy Share of Total Electric and Thermal Energy Goal . 22 Agency Renewable Energy Share of Total Electricity Consumption Goal . 22 Goal 4: Water Use Efficiency & Management . 24 Potable Water Consumption Intensity Reduction Goal. 24 ILA Water Consumption Reduction Goal . 25 Goal 5: Fleet Management . 27 Agency Progress toward Fleet Per-Mile Greenhouse Gas Emissions Goal . 27 Goal 6: Sustainable Acquisition . 30 Sustainable Acquisition Goal - Biobased . 30 i
Goal 7: Pollution Prevention & Waste Reduction . 35 Agency Progress toward Pollution Prevention & Waste Reduction . 35 Goal 8: Energy Performance Contracts . 37 Agency Progress on Energy Performance Contracting . 37 Goal 9: Electronic Stewardship . 39 Agency Progress on Electronic Stewardship . 39 Goal 10: Climate Change Resilience . 41 Appendix A. 2015 Vehicle Allocation Methodology Results and 2015 Fleet Management Plan . A-1 Appendix B. Multimodal Access Plan for Commuters . B-1 Appendix C. Climate Change Adaptation Update . C-1 Appendix D. Acronyms and Units . D-1 ii
Executive Summary Vision With our mission to provide economic security services to many individuals, sustainability is an integral part of our success. It enables us to do our job more cost-effectively and be responsible stewards of the health of our employees, the public we serve, and the environment in which we all live. We have already made great strides integrating sustainability into the day-to-day implementation of our mission, but there is much more we can do. We are committed to further improvement through a range of approaches such as increasing the efficiency with which we use energy and water in our buildings, reducing solid waste disposal through recycling, and decreasing the combustion of petroleum-based fuels in our vehicles. In addition, the choices we make in acquiring products and services play a critical role in promoting sustainability, and we are committed to conducting acquisition sustainability. Our stewardship for electronics goes beyond acquisition. We will continue to ensure our computers and monitors use minimal energy and are disposed of in an environmentally sound manner. Finally, sustainability goes hand-inhand with building resilience to the impacts of climate change. We will work to identify our vulnerabilities to climate change and address them proactively. Leadership The Associate Commissioner, Office of Facilities and Supply Management (ACOFSM) is the Chief Sustainability Officer and the Climate Change Adaptation contact for the Agency. This official reports directly to the Acting Commissioner of Social Security. In accordance with the implementing instructions of Executive Order (EO) 13423, performance plans for appropriate senior staff include specific measures related to greening and sustainability. Performance Review Goal 1: Greenhouse Gas On‐site Fuel Reduction Combustion Our Scopes 1 and 2 greenhouse gas 4% (GHG) emissions in fiscal year (FY) 2014 were 38.6 percent lower Purchased than the FY 2008 baseline, as Employee Electricity determined by our annual GHG Commuting 26% 68% inventory. Scope 3 GHG emissions Transmission in FY 2014 were 13.5 percent lower & Distribution than the base year. Figure ES-1 Losses illustrates that just two sources 2% dominated our emissions: employee commuting, which Figure ES‐1. Only Four Sources Contribute More than 1% accounted for two-thirds of the to SSA's Total GHG Emissions total, and purchased electricity, which contributed more than one-quarter. ES-1
We have made significant progress tackling our greatest source of emissions—employee commuting. We reached agreement with our unions to expand our telework program and in December 2013 we issued a new telework policy. The number of employees participating in the telework program more than doubled from FY 2013 to FY 2014, to 8,546. We will double the number of teleworkers again by the end of FY 2015 to at least 16,400. By the end of FY 2016, we expect to have well over 30,000 employees on telework, which is more than half of the Agency’s workforce. Additionally, most telework memoranda of understanding provide for increasing the number of telework days available to employees over time to a maximum of three days per week. Energy intensity (Btu/GSF) Goal 2: Sustainable Buildings We are responsible for reporting on Federal sustainability requirements for eight “delegated” facilities—one of which is a data center—owned or leased by the General Services Administration (GSA). (Based on discussions with the Department of Energy (DOE), we excluded the data center from the energy efficiency requirements of the Energy Security and Independence Act of 2007.) Since we lease all of the buildings in which we operate from GSA, we do not report on the Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings. However, we are actively working to improve the sustainability of our buildings by reducing energy and water intensity, increasing the use of renewable sources of energy, and minimizing the amount of solid waste sent for disposal. Figure ES-2 shows our progress towards the Federal government’s goal for energy intensity, for the British thermal units (Btu) consumed per square foot of building space to be 30 percent lower in FY 2015 than the FY 2003 base year. In FY 2013, we awarded an energy savings performance contract (ESPC) for our Headquarters (HQ) campus. We expect the recently completed projects under the ESPC will enable us to meet the 30 percent target for FY 2015. 120,000 9% 110,000 14% 100,000 29% 90,000 27% 27% 30% 80,000 FY03 Base FY10 FY11 FY12 FY13 FY14 FY15 Target Figure ES‐2. SSA Progress towards the FY 2015 Energy Intensity Reduction Target (percentages are reductions from the baseline) The Agency only has two data centers, both identified as core. As the first Federal agency to volunteer for the Better Buildings Challenge of DOE and the White House Council on Environmental Quality (CEQ), we are committed to optimizing our data centers for energy consumption and ensuring power usage effectiveness (PUE) is less than 1.5, virtualization is at ES-2
least 60 percent, and down time is minimal. We are also committed to ensuring we have no more than 1,000 servers in our new data center, the National Support Center. Goal 3: Clean and Renewable Energy Rooftop PV, Harold Washington In FY 2014, we used renewable sources to Social Security Center, Chicago supply 19.4 percent of our total electricity consumption, well in excess of the 7.5 percent target. Most of this amount comes from the purchase of renewable energy certificates (RECs), although we also have four renewable energy installations on facility properties. Three of these are solar photovoltaic (PV) arrays, which in FY 2014 generated more than 671 megawatt-hours (MWh), and one is a small wind installation that generates less than 1 MWh per year. We will continue to purchase RECs as needed to carry on our tradition of exceeding Federal goals for renewable energy. Water Intensity (gal/GSF) Goal 4: Water Use Efficiency & Management We continue to excel at driving down the potable water intensity of our facilities, with FY 2014 intensity at less than half of the FY 2007 base level (Figure ES-3). The water efficiency measures included in the ESPC we awarded for our HQ campus in 2013 played a role in this success. All of our delegated facilities are metered for indoor and irrigation water consumption, and in mid-FY 2014 we completed the installation of advanced water metering for the HQ campus grounds. 17.0 16% 15.0 16% 18% 13.0 37% 11.0 20% 45% 9.0 52% 7.0 FY07 Base FY10 FY11 FY12 FY13 FY14 FY15 Target FY20 Target Figure ES‐3. SSA Has Already Far Surpassed the FY 2020 Water Intensity Reduction Goal (percentages are reductions from the baseline) Goal 5: Fleet Management As demonstrated by the Federal Automotive Statistical Tool, in FY 2014 we excelled in reducing the environmental footprint of our fleet. The consumption of petroleum fuel used by our vehicles was down 43 percent in FY 2014, compared to the FY 2005 baseline, well exceeding ES-3
the 18 percent target set by EO 13514. At the same time, we significantly increased the quantity of alternative fuel used by our fleet: FY 2014 consumption was 20 times greater than the FY 2005 base year level, far surpassing the Federal target of 114 percent. Since 99 percent of our fleet consists of vehicles leased from GSA, we use GSA’s “Fleet Drive-Thru” as our primary fleet management system, and conduct quarterly fleet fuel consumption comparison reports. To ensure that our fleet is no larger than necessary, we meet with our agency fleet liaisons quarterly and regularly conduct vehicle utilization surveys, enabling us to reduce the number of vehicles in our fleet by 13.5 percent since FY 2005. Goal 6: Sustainable Acquisition We conducted 100 percent of our acquisitions sustainably in FY 2014, as determined from our quarterly reviews of 5 percent of applicable new contract actions (826 actions). All applicable new contract actions reviewed met Federal mandates for acquiring products that are energy efficient, water efficient, biobased, environmentally preferable, non-ozone depleting, recycled content, or non-toxic or less toxic alternatives, where these products meet performance requirements. This success was possible due to the rigorous system we have in place to assure sustainable acquisition and ongoing efforts at continuous improvement. Moving forward, we will update our Green Purchasing Plan to include sustainable products and services of the SmartWay Transport partners and those carrying the Safer Choice label. We will also ensure that the appropriate Federal Acquisition Regulation (FAR) clauses are included during our regular quarterly contract reviews and biannual acquisition management reviews. By the end of calendar year 2015, we will have completed the next update to the Agency’s Green Purchasing Plan and Acquisition Handbook, which we will then incorporate into training. To foster reporting on sustainability compliance by contractors, we will continue to report sustainability compliance in the Contractor Performance Assessment Reporting System (CPARS), and will update our CPARS guidance for contracts-related staff to include sustainability compliance as an assessment factor, where applicable. Goal 7: Pollution Prevention & Waste Reduction In FY 2014, we diverted 47 percent of our solid waste away from disposal through recycling. To help identify redundant chemicals, reduce hazardous chemicals, and improve purchasing practices, we are forming a chemical safety committee from members of our HQ shops. We also plan to develop a waste minimization workgroup at our HQ campus to improve chemical purchasing, improve storage and minimization strategies, and ensure full implementation of our waste minimization and chemical storage plan. Goal 8: Energy Performance Contracts In September 2013, we awarded our first performance contract, a 15.6 million contract to improve energy and water efficiency at HQ, which is a campus of buildings owned by GSA. We have identified the most cost-effective opportunities for improvement, and we are in the process of implementing them. Goal 9: Electronic Stewardship We scored green in all electronic stewardship areas, with: 1) at least 95 percent of purchased monitors and computers compliant with the Electronic Product Environmental Assessment Tool ES-4
(EPEAT); 2) power management enabled on all computers and monitors; and 3) all end-of-life electronics disposed through GSA Xcess, Computers for Learning (CFL), Unicor, or certified recyclers. We will continue to ensure that at least 99 percent of purchased desktop computers, laptops, and monitors are rated Silver or better by EPEAT, and that 100 percent are Energy Star or EPEAT-registered. We will ensure compliance via quarterly green procurement compliance reviews. To ensure our continued use of power management features on all desktop and laptop computers, we will continue to use our comprehensive reporting and auditing compliance system. We ensure the environmentally sound disposal of all excess or surplus electronic products on an ongoing basis through our policies and procedures, which only allow disposition through GSA Xcess, CFL, Unicor, or a certified recycler. Goal 10: Climate Change Resilience While the scope, severity, and pace of future climate change are difficult to predict, it is clear that potential changes could have important effects on our operations and programs. Through climate adaptation planning, we are identifying how climate change is likely to affect our ability to achieve our mission, operate our facilities, and meet our policy and program objectives. We are working to improve our resiliency by tapping into inter-agency Federal government initiatives to improve the accessibility and coordination of climate change science for decisionmaking, and we will continue to coordinate with the GSA’s climate change adaptation efforts. We will build resiliency into our policies and procedures by reviewing, on an ongoing basis, existing emergency contingency plans and workforce protocols and policies, and incorporating climate change considerations into them as needed. Progress on Administration Priorities Sustainable Locations for Federal Facilities All of our facilities are GSA leases and we have no near-term plans to add new facilities. If we do acquire new facilities, however, we will work with GSA to ensure that the choice of location complies with the September 2011 Implementing Instructions on Sustainable Locations for Federal Facilities. Sustainable Practices for Designed Landscapes In FY 2015, we will send the Guidance for Federal Agencies on Sustainable Practices for Designed Landscapes to each of our delegated facilities and make sure they are aware they should follow these landscape practices when planning landscaping improvements. Water Efficiency and Management The potable water intensity of our delegated facilities was 52 percent lower in FY 2014 than the FY 2007 baseline, exceeding the 18 percent target by a wide margin. President's Performance Contracting Challenge We are committed to increasing the total award for our HQ ESPC to 20 million by the end of FY 2015. Climate Change Adaptation Plan We provide an update on our climate change adaptation planning in an Appendix to this Strategic Sustainability Performance Plan. ES-5
Table 1 conveys the size and scope of our operations. Size & Scope of Agency Operation – Table 1: Agency Size & Scope Agency Size and Scope Total Number of Employees as Reported in the President's Budget Total Acres of Land Managed Total Number of Buildings Owned Total Number of Buildings Leased (GSA and Non-GSA Lease) Total Building Gross Square Feet (GSF) Operates in Number of Locations Throughout U.S. Operates in Number of Locations Outside of U.S. Total Number of Fleet Vehicles Owned Total Number of Fleet Vehicles Leased Total Number of Exempted-Fleet Vehicles (Tactical, Law Enforcement, Emergency, Etc.) Total Amount Contracts Awarded as Reported in the Federal Procurement Data System ( Millions) ES-6 FY 2013 63,366 0 0 1,628 30,211,967 1,609 0 5 468 FY 2014 65,587 0 0 1,598 29,644,493 1,576 0 3 462 0 5 1,335 1,627
Agency Progress toward (Prior) Sustainability Goals in EO 13514 and EO 13423 This section provides an overview of Agency progress towards the sustainability goals established in EO 13514 and EO 13423. EO 13693 contains the subject of many of the goals from EO 13514 and EO 13423 and a review of past performance is useful to determine program effectiveness and development of strategies for future implementation. Goal 1: Greenhouse Gas (GHG) Reduction Agency Progress toward Scope 1 & 2 GHG Goal EO 13514 required each agency establish a Scope 1 & 2 GHG emission reduction target with a FY 2020 date for achievement. The purple bar in Figure 1-1 represents our FY 2008 baseline. The green bar represents the FY 2020 target reduction. The blue bars represent our annual progress towards achieving this target. The percentage at the top of each bar represents the reduction or increase from the FY 2008 baseline. A negative percentage value indicates that the emissions have decreased compared to the 2008 baseline. Figure 1‐1 Instructions: Agencies should not amend or edit this figure. If changes are necessary, contact CEQ. SSA Progress toward Scope 1 & 2 Greenhouse Gas Goals 130,000 6.2% 120,000 110,000 21.1% 21.2% 100,000 28.5% Metric Tons of CO2e 90,000 36.2% 80,000 38.6% 70,000 131,454 60,000 123,302 103,778 50,000 103,586 93,966 40,000 83,818 80,729 2013 2014 30,000 20,000 10,000 0 2008 2010 2011 2012 1 2020 Target
Agency Progress toward Scope 3 GHG Goal EO 13514 required each agency establish a Scope 3 GHG emission reduction target with a FY 2020 date for achievement. The purple bar represents our FY 2008 baseline. The green bar represents the FY 2020 reduction target. The blue bars represent our annual progress on achieving this target. The percentage at the top of each bar represents the reduction or increase from the FY 2008 baseline. A negative percentage value indicates that the emissions have decreased compared to the FY 2008 baseline. Figure 1‐2 Instructions: Agencies should not amend or edit this figure. If changes are necessary, contact CEQ. SSA Progress toward Scope 3 Greenhouse Gas Goals -0.9% 260,000 240,000 12.3% 13.5% 12.7% 226,264 228,252 2014 2020 Target 16.0% 220,000 200,000 Metric Tons of CO2e 180,000 36.5% 160,000 140,000 263,730 261,457 120,000 229,346 219,612 100,000 166,019 80,000 60,000 40,000 20,000 0 2008 2010 2011 2012 2 2013
Goal 2: Sustainable Buildings Agency Progress toward Facility Energy Intensity Reduction Goal EO 13514, Section 2, required agencies to consider building energy intensity reductions. Further, the Energy Independence and Security Act of 2007 (EISA) requires each agency to reduce energy intensity 30 percent by FY 2015 as compared to the FY 2003 baseline. Agencies are expected to reduce energy intensity by 3 percent annually through FY 2015 to meet the goal. The purple bar represents our FY 2003 baseline. The green bar represents the FY 2015 target reduction. The blue bars show our annual progress on achieving this target. The percentage at the top of each bar represents the reduction or increase from the FY 2003 baseline. A negative percentage value indicates that the energy intensity has decreased compared to the FY 2003 baseline. Figure 2‐1 Instructions: Agencies should not amend or edit this figure. If changes are necessary, contact CEQ. SSA Progress toward Facility Energy Intensity Reduction Goals (FY 2014 Goal: 27%) 140,000 -11.5% -7.4% 130,000 120,000 110,000 100,000 90,000 28.8% 26.8% 27.2% 30.0% 80,000 70,000 131,711 60,000 136,764 122,666 50,000 87,313 89,749 89,342 85,866 2012 2013 2014 2020 Target 40,000 30,000 20,000 10,000 0 2003 2010 2011 Agency Progress toward Total Buildings Meeting the Guiding Principles 3
Goal 3: Fleet Management Agency Progress toward Fleet Petroleum Use Reduction Goal EO 13514 required and the Energy Independence and Security Act of 2007 (EISA) requires that by FY 2015 agencies reduce fleet petroleum use by 20 percent compared to a FY 2005 baseline. Agencies were expected to achieve at least a 2 percent annual reduction. The purple bar represents our FY 2005 baseline. The green bars represent the FY 2015 target reduction. The blue bars represent our annual progress on achieving these targets. The percentage at the top of each bar represents the reduction or increase from the FY 2005 baseline. A negative percentage indicates a decrease in fleet petroleum use. Figure 3‐1 Instructions: Agencies should not amend or edit this figure. If changes are necessary, contact CEQ. SSA Progress toward Fleet Petroleum Reduction Goals (FY 2014 Goal: 18%) 350 20.0% 300 30.0% 31.6% 34.8% 250 36.9% 39.2% 43.5% 200 374 150 300 244 262 256 236 228 100 212 50 0 2005 2010 2011 2012 2013 2014 2015 Target 2020 Target Agency Progress toward Fleet Alternative Fuel Consumption Goal EO 13423 required that agencies increase total alternative fuel consumption by 10 percent annually from the prior year starting in FY 2005. By FY 2015, agencies must have increased alternative fuel use by 159.4 percent, relative to FY 2005. The purple bar represents our 4
FY 2005 baseline. The green bar represents the FY 2015 target. The blue bars represent our annual progress on achieving this target. The percentage at the top of each bar represents the reduction or increase from the FY 2005 baseline. A negative percentage indicates a decrease in fleet alternative fuel use. Figure 3‐2 Instructions: Agencies should not amend or edit this figure. If changes are necessary, contact CEQ. SSA Progress toward Fleet Alternative Fuel Consumption Goals (FY 2014 Goal: 135.8%) 3810.7% 90,000 3621.4% 80,000 70,000 60,000 2221.9% 1949.8% 50,000 88,012 92,488 1861.6% 40,000 Represents 18.0% of total fuel use 30,000 54,912 48,478 46,392 20,000 10,000 0 159.4% 6,134 2,365 2005 2010 2011 2012 5 2013 2014 2015 Target
Goal 4: Water Use Efficiency & Management Agency Progress toward Potable Water Intensity Reduction Goal EO 13514 required agencies to reduce potable water intensity by 2 percent annually through FY 2020 compared to an FY 2007 baseline. It also required a 16 percent reduction by FY 2015 and a 26 percent reduction by FY 2020. The purple bar represents our FY 2007 baseline. The green bar
fleet consists of vehicles leased from GSA, we use GSA's "Fleet Drive-Thru" as our primary fleet management system, and conduct quarterly fleet fuel consumption comparison reports. To ensure that our fleet is no larger than necessary, we meet with our agency fleet liaisons quarterly and regularly conduct vehicle utilization surveys .
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