User Manual Personnel Administration Human Capital Management - BSPTCL
User Manual – Personnel Administration Human Capital Management User Manual for Personnel Administration OF Human Capital Management AT BSPTCL Document Creation Date Last Update Date Version No. HR User Manual -Personnel Administration 1.0 Brief Description This document details the User Manual of HCM for BSPTL Review History Reviewer Email ID Signature Date Page 1 of 151
User Manual – Personnel Administration Human Capital Management Table of Contents Scope . 4 Definitions in SAP . 4 1.1. Company Code: . 4 1.2. Personnel Area: . 4 1.3. Personnel Subarea: . 5 1.4. Employee Group . 12 1.5. Employee Subgroup . 12 1.6. Payroll Areas . 13 Log on . 13 Personnel Administration – Actions (PA40) . 15 HIRING Action . 16 Create Personal Data Info type 0002 . 23 Create Organizational Assignment Infotype (0001) . 26 Create Family/Related Person: Info type 0021 . 30 Create Address: Info type – 0006 . 31 Create Bank Details: Info type 0009 . 32 Create Monitoring of task: Info type – 0019 . 35 Create Contract Elements: Info type - 0016 . 36 Create Nominations: Info type - 0591 . 38 Create Education: Info type – 0022 . 39 Create Other / Previous Employers: Info type – 0023 . 41 Create Personal ID’s: Info type – 0185. 43 Create Communication: Info type – 0105 . 45 Create Challenge: Info type – 0004 . 46 Create Previous Employment Tax Details: Info type – 0580 . 48 Create HRA/CLA/COA: Info type – 0581 . 49 Create Provident Fund Contribution: Info type – 0587 . 52 Probation extension- . 55 Probation Conformation. 61 Transfer leaving . 67 Transfer joining . 71 Promotion. 77 Promotion joining . 83 Change in Pay . 88 Demotion Salary . 93 Demotion Position . 97 Suspension . 100 Suspension Revocation . 106 Page 2 of 151
User Manual – Personnel Administration Human Capital Management Seperation . 113 Deputation IN. 120 Repatriation Out . 140 Deputation Out . 144 Repatriation In . 147 Page 3 of 151
User Manual – Personnel Administration Human Capital Management Scope This user manual is prepared in the perspective of a HCM end user and hence the definitions, meanings and context of this manual are limited to that extent. The primary objective of this manual is to guide the user to create and maintain transactions in a live environment and maintain the data in the system. Definitions in SAP 1.1. Company Code: Company codes are how HR integrates itself in SAP with all other modules, specially with FI-CO, and this is central to the whole design. As per the inputs received from FI-CO Module, the Company code for BSPTCL is: 1000 - BSPTCL 1.2. Personnel Area: Personal Areas are the logical groups. Within each legal entity, the total workforce is divided into logical groups (personnel areas), which are used primarily for reporting and authorizations. (Four Character – alpha numeric) Below Mentioned are all personnel areas under various company codes of BSPTCL:Company code 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 Personnel Area Code Text - 30 TH00 Head Quarters TH01 TP00 SAMAST Patna Zone TP01 Patna East Circle TP02 Patna West Circle TP03 Dehri On sone Circle TP04 Bhojpur Circle TP05 Gaya (Magadh) Circle TP06 Bihar Sharif Circle TB00 Bhagalpur Zone TB01 Bhagalpur Circle TB02 Begusarai Circle TB03 Purnia Circle TM00 Muzafarpur Zone Page 4 of 151
User Manual – Personnel Administration Human Capital Management 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 TM01 Muzafarpur Circle TM02 Vaishali Circle TM03 Dharbanga Circle TM04 Motihari Circle TM04 Saran Circle TM05 Madhepura Circle TPC1 Patna Civil Circle TPC2 Dehri On Sone Civil Circle TPC3 Gaya Civil Circle TBC1 Bhagalpur Civil Circle TBC2 Purnia Civil Circle TMC1 Muzaffarpur Civil Circle TMC2 Darbhanga Civil Circle TMC3 Chapra Civil Circle TMC4 Madhepura Civil Circle 1.3. Personnel Subarea: Bifurcation of each personnel area into further logical groups is known as Personnel Subarea. PSA is a specific area of the company organized according to certain aspects of personnel, time management and payroll. (Four Character–alpha numeric) Below Mentioned are all personnel subareas under various personnel areas of BSPTCL:- Code TH00 Personnel Area Text - 30 Head Quarters Code T1 Payroll Area Text - 20 Head Quarters-BSPTCL Personnel Sub Area Code Text - 15 Head Quarters 1001 MD Cell 1002 Dir (Proj) Cell 1003 Dir (Op) Cell 1004 Project - 1 1005 Project - 2 1006 Planning & Engg 1007 Op & Maintenanc 1008 CRITL 1009 STF 1010 STU Page 5 of 151
User Manual – Personnel Administration Human Capital Management 1011 1012 1013 1014 1015 1016 1017 1018 1019 Power Mgmt Cell Telecom & OPGW Civil Fin & Account HR & ADM Informatn Techn Legal Land Acquisition Training & ERP TH01 SAMAST T2 SAMAST 2001 SAMAST TP00 TP01 Patna Zone Patna East Circle PA PB Patna Zone Patna East Circle TP02 Patna West Circle PC Patna West Circle TP03 Dehri On sone Circle PD Dehri On Sone Circle PA01 PB01 PB11 PB12 PB13 PB14 PB15 PB16 PB21 PB22 PB23 PB24 PB25 PC01 PC11 PC12 PC13 PC14 PC15 PC21 PC22 PC23 PC24 PC25 PC26 PD01 PD11 PD12 PD13 Patna Zone Ofc Patna E Cir Ofc Patna E DivOfc 132/33 Katra 132/33Gaurichak 132/33 Masurhi 132/33 Gaighat 132/33 Mithapur Bahr DivOfc 132/33 Barh 132/33 Hathidah 220/132 Fatuha 400Bakhtiyarpur Patna W Cir Ofc Patna W DivOfc 132/33 Bihta 220/132 Bihta 220/132 Khagaul 132/33 Paligang Patna C DivOfc 132/33Jakkanpur 132 Karbigahiya 132 BoardColony 220/132 Digha 132/33 Digha DehriOS Cir Ofc DehriOSDivOfc 220 DehriOS 132/33 Banjari Page 6 of 151
User Manual – Personnel Administration Human Capital Management TP04 Bhojpur Circle PE Bhojpur Circle TP05 Gaya (Magadh) Circle PF Gaya Circle TP06 Bihar Sharif Circle PG Bihar Sharif Circle PD14 PD15 PD16 PD17 PD21 PD22 PD23 PD24 PD25 PD26 PE01 PE11 PE12 PE13 PE14 PE15 PE16 PE21 PE22 PE23 PE24 PE25 PE26 PE27 PE28 PF01 PF11 PF12 PF13 PF14 PF15 PF16 PF17 PF18 PF21 PF22 PF23 PF24 PF25 PG01 PG11 132 Bikramganj 132/33 Sasaram 132/33 Kerpa 132/33 Kochas Aurangabad DO 132 Aurangabad 132/33 Goh 132/33Sonenagar 220 Sonenagar 132/33Rafiganj Bhojpur Cir Ofc ArrahDivOfc 132/33 Arrah 132/33 Buxar 132 Jagdishpur 132/33 Piro 132/33 Dumrao MohaniaDivOfc 220 Karamnasa 132/33Karamnasa 132/33 Ramgarh 132/33 Bhabua 132/33 Kudra 220/132 Pusauli 132/33 Mohania Gaya Cir Ofc Gaya DivOfc 220/132Bodhgaya 132/33Sherghati 132/33Wazirgnj 132/33 Imamganj 132/33Chandauti 132/33 Belaganj 132/33 Tekari JehanabadDivOfc 132/33Jehanabad 132/33 Tehta 132/33Hulasgnj 132/33 Ataula Biharshariff CO Biharshariff DO Page 7 of 151
User Manual – Personnel Administration Human Capital Management TB00 TB01 Bhagalpur Zone Bhagalpur Circle BA BB Bhagalpur Zone Bhagalpur Circle TB02 Begusarai Circle BC Begusarai Circle TB03 Purnia Circle BD Purnia Circle PG12 PG13 PG14 PG15 PG16 PG17 PG21 PG22 PG23 PG24 PG25 220Biharshariff 132/33 Nalanda 132Ekangasarai 132/33 Harnaut 132/33Bariphari 132/33Ashthwan NawadaDivOfc 132/33 Nawada 132Warisaliganj 132/33 Rajgir 132/33Sheikpura BA01 BB01 BB11 BB12 BB13 BB14 BB15 BB16 BB17 BB18 BC01 BC11 BC12 BC13 BC14 BC15 BC16 BC17 BC18 BC21 BC22 BC23 BC24 BC25 BC26 BD01 BD11 BD12 BD13 BhagalpurZonOfc BhagalpurCirOfc BhagalpurDivOfc 132/33 Sabour 132/33Sultangnj 132/33Kahalgaon 132/33Nathnagar 132/33 Banka 1 132/33 Banka 2 132/33Naugachia BegusaraiCirOfc BegusaraiDivOfc 220 Begusarai 132/33 Balia 132/33 Manjhaul 132/33 Teghra 132/33Khagaria 220/132Khagaria 132/33 Bakhri MungerDivOfc 132/33 Jamalpur 132/33 Tarapur 132/33 Jamui 1 132/33 Jamui 2 132 Lakhisarai Purnia Cir Ofc PurniaDivOfc 132/33 Purnia 132/33 Dhamdaha Page 8 of 151
User Manual – Personnel Administration Human Capital Management TM00 TM01 Muzafarpur Zone Muzafarpur Circle MA MB Muzafarpur Zone Muzafarpur Circle TM02 Vaishali Circle MC Vaishali Circle BD14 BD15 BD16 BD17 BD18 BD19 BD21 BD22 BD23 BD24 BD25 BD26 BD27 132/33Banmankhi 132/33 Barsoi 132/33 Manihari 220/132 Korha 132/33 Katihar 132/33 Baisi KishanganjDivO 220 Kishanganj 132 Kishanganj 220 Thakurganj 132 Forbesganj 132/33 Araria 132/33 Palasi MA01 MB01 MB11 MB12 MB13 MB14 MB15 MB21 MB22 MB23 MB24 MB25 MB26 MC01 MC11 MC12 MC13 MC14 MC15 MC16 MC17 MC21 MC22 MC23 MC24 MC25 MC26 Muzaffarpur ZO Muzaffarpur CO Muzaffarpur DO 132 Muzaffarpur 132/33 SKMCH 220/132 Motipur 220 Musahari SitamarhiDivOfc 132/33Sitamarhi 132RunniSaidpur 132/33 Belsand 132/33 Pupri 132/33 Sheohar VaishaliCirOfc HajipurDivOfc 220/132 Hajipur 132/33 Hajipur 132/33 Vaishali 132/33 Jandaha 132/33 Mahnar 220/132 Garoul SamastipurDivO 220 Samastipur 132 Samastipur 132Shapurpatori 132Dalsinghsari 132/33 Rosera Page 9 of 151
User Manual – Personnel Administration Human Capital Management TM03 Dharbanga Circle MD Dharbanga Circle TM04 Motihari Circle ME Motihari Circle TM04 Saran Circle MF Saran Circle MC27 MD01 MD11 MD12 MD13 MD14 MD15 MD16 MD21 MD22 MD23 MD24 MD25 MD26 MD27 MD28 ME01 ME11 ME12 ME13 ME14 ME15 ME16 ME17 ME18 ME21 ME22 ME23 ME24 ME25 ME26 MF01 MF11 MF12 MF13 MF14 MF15 MF21 MF22 MF23 MF24 220/132 Tajpur DarbhangaCirOfc DarbhangaDivOfc 220 Darbhanga 132/33Darbhanga 132/33 Gangwara Kusheswarsthan 132/33 Benipur MadhubaniDivOfc 132/33Madhubani 132/33 Pandaul 132/33 Jainagar 132/33Benipatti 132/33Phulparas 132 Jahnjharpur 220/132 Laukahi MotihariCirOfc MotihariDivOfc 132/33 Motihari 132/33 Dhaka 132 Pakridayal 132/33 Chakiya 220/132 Raxaul 132/33 Areraj 132/33 Raxaul BettiahDivOfc 132/33 Bettiah 132/33 Ramnagar Narkatiyaganj 132/33Thakraha 132HydelValmiki Chapra Cir Ofc ChapraDivOfc 132/33 Chapra 132 Sheetalpur 132/33 Musrakh 132/33 Ekma GopalganjDivOfc 220 Gopalganj 132/33 Hatuha 132/33 Siwan 1 Page 10 of 151
User Manual – Personnel Administration Human Capital Management TM05 Madhepura Circle MG Madhepura Circle TPC1 Patna Civil Circle P1 Patna Civil Circle TPC2 Dehri On Sone Civil Circle P2 Dehri On Sone C Cir TPC3 Gaya Civil Circle P3 Gaya Civil Circle TBC1 Bhagalpur Civil Circle B1 Bhagalpur Civil Cir TBC2 Purnia Civil Circle B2 Purnia Civil Circle TMC1 Muzaffarpur Civil Circle M1 Muzaffarpur C Circle TMC2 Darbhanga Civil Circle M2 Darbhanga Civil Cir MF25 MF26 MG01 MG11 MG12 MG13 MG14 MG15 MG16 MG21 MG22 MG23 MG24 MG25 MG26 132/33 Siwan 2 132 Maharajganj Koshi Cir Ofc MadhepuraDivO 220 Madhepura UdaKishunganj 132/33 Saharsa 132 Sone barsa SimriBaktiyrpur BirpurDivOfc 132/33 Raghopur 132/33 Supaul 132/33 Kataiya 132/33 Nirmali 132 Triveniganj P100 P101 P102 P103 P200 P201 P202 P300 P301 P302 B100 B101 B102 B103 B200 B201 B202 M100 M101 M102 M103 M200 M201 M202 Patna Civil Cir Patna Civil Div KhagaulCivDiv Biharshariff CD DehriOnSone CC DehriOnSone CD Arrah Civil Div Gaya Civil Cir Gaya Civil Div Jehanabad C Div Bhagalpur C Cir Bhagalpur C Div Begusarai C Div MungerCivilDiv PurniaCivilCir PurniaCivilDiv KishanganjCDiv Muzaffarpur CC Muzaffarpur CD Sitamarhi C Div HajipurCivDiv Darbhanga C Cir Darbhanga C Div SamastipurCDiv Page 11 of 151
User Manual – Personnel Administration Human Capital Management TMC3 Chapra Civil Circle M3 Chapra Civil Circle TMC4 Madhepura Civil Circle M4 Madhepura Civil Cir M203 M300 M301 M302 M400 M401 M402 Motihari C Div ChapraCivilCir ChapraCivilDiv Gopalganj C Div Madhepura C Cir Madhepura C Div BirpurCivilDiv 1.4. Employee Group The Employee Group allows you to divide employees into groups and allows to define their relationship to the Enterprise. Below mentioned are the Employee Groups defined for BSPTCL: (One Character – Alpha numeric) Employee Group Code Text 20 R Regular T Probationer S Retire Contract D Direct Contract Foreign N Services 1.5. Employee Subgroup Division of employee groups further into smaller groups, are known as Employee Subgroup. This Employee Sub Group allows you to define the personnel structure. Among other things it helps in defining work schedule rules, payroll accounting, validity of wage types, authorizations, etc. - (Two Character – alpha numeric) Below mentioned are the Employee Subgroups defined for BSPTCL: Employee Sub Group Code Text - 20 T1 Techn Officer Cl - 1 T2 Techn Officer Cl - 2 N1 Non Tech Ofcr Cl - 1 Page 12 of 151
User Manual – Personnel Administration Human Capital Management N2 T3 T4 N3 N4 Non Tech Ofcr Cl - 2 Techn Workman Cl 3 Techn Workman Cl 4 Non Tech Work Cl - 3 Non Tech Work Cl - 4 1.6. Payroll Areas Payroll Area is based on the characteristic of Pay Process. It groups together personnel numbers that are to be processed on the same date and also, it determines the exact payroll period. Based on that following Payroll Areas are defined for BSPTCL: Code PA PB Payroll Area Text - 20 Patna Zone Patna East Circle Log on After log on to SAP, the network logon screen will appear as shown below. This is followed by the Logon screen (tile SAP R/3) Enter the Client, User and Password. Follow the detailed instructions given below: Page 13 of 151
User Manual – Personnel Administration Human Capital Management Enter your Client NO. Enter your user name here Enter your Password Press the TAB key after data is entered in a so that the cursor moves to the beginning of the next field. To log on to the R/3 System, make the following entries in the fields on the logon screen In the Client field, enter the client number (database number).If a default client number (database number) appears in the field, you can either change it by typing over it, or you can accept it by leaving it. Press the TAB key to move the cursor to the User ID field. In the User ID field, enter your user ID. Press the TAB key to move the cursor to the Password field. In the Password field, enter the initial password the system administrator has given Press ENTER to log on Page 14 of 151
User Manual – Personnel Administration Human Capital Management Personnel Administration – Actions(PA40) Purpose To familiarize with the SAP menu path and the procedure for executing any of the configured personnel actions for an employee. Menu Path: SAP standard menu Human Resources Personnel Management Administration HR Master Data Personnel Actions Transaction Code PA40: Enter transaction code PA40 in command field and press green button Menu path for personnel actions NOTE: In each personnel action, screens of the relevant infotypes will appear in a predefined sequential order - these infotypes are to be „saved‟ each time these are completed/filled. [For example, for hiring, infotype #- 0000, 0002, 0001, 0006, etc. will appear automatically one after the other] Page 15 of 151
User Manual – Personnel Administration Human Capital Management HIRING Action Work Steps Select the Action type and then Execute. Specify the Start date carefully. This date will be considered as the date of joining of an employee. Press this button to execute the selected Action Enter From date Select Action you want to execute Page 16 of 151
User Manual – Personnel Administration Human Capital Management Enter Personnel Number(Employee Code) of the Employee. Enter Personnel Number of the Employee Here Enter Start Date as Date of hiring of the employee System will show end date as 31.12.9999. Users are requested not to change the end date. Page 17 of 151
User Manual – Personnel Administration Human Capital Management Action Type will appear by default based on the Action Selected in last screen. Employment: This shows the employment status of the employee. The employment status helps in reporting and shows who all employees are currently working in the company and who are out. Page 18 of 151
User Manual – Personnel Administration Human Capital Management In personnel action: select the reason for hiring (01-New Position , 02- Replacement, 03- Expansion,04Special project,05- Absorption of Intern.). If the current has been done because of some internal reference, put employee code of the referral in Reference pers. No. field. In organizational assignment: Select Position by pressing F4 or populating the list. Personal area: Enter or select Personnel Area by populating list pressing F4 in Position field. Page 19 of 151
User Manual – Personnel Administration Human Capital Management Select Employee Group according to the requirement. Page 20 of 151
User Manual – Personnel Administration Human Capital Management Now Select the Employee Sub Group in which we are hiring the employee. As shown in the following screen: Page 21 of 151
User Manual – Personnel Administration Human Capital Management After that in the task bar “Save your entries” will appear.Press or Ctrl S to save the transaction. Page 22 of 151
User Manual – Personnel Administration Human Capital Management Create Personal Data Infotype 0002 After saving next screen with the title Create Personnel Data will appear. As shown in the following screen :- Start Date: By default start date will appear as Hiring date of the employee. Users are requested not to change the Start date. End Date: By default End date will appear as 31.12.9999. Users are requested not to change the End date. Page 23 of 151
User Manual – Personnel Administration Human Capital Management Title: Select title from the drop down. Miss, Mr, Mrsetc. Enter the Last Name Enter the First Name Gender: Enter Gender of the Employee, Male or Female. Page 24 of 151
User Manual – Personnel Administration Human Capital Management Birth date: Enter Birth date of the Employee in ddmmyyyy format. Nationality: Select Nationality of the Employee from the drop down. The start date will be same as in the previous screen. In this screen there are some mandatory fields which we have to enter positively e.g. Last Name, First Name, Birth Date etc. All Mandatory fields which need to fill will be having sign in the respective fields. In this screen you can enter the personal information like Gender, Marital Status, Birth Place, No of Children, Religion etc. After entering the required information press enter. Again the save your entries screen message will appear. Save your transaction by clicking the orCtrl S. Page 25 of 151
User Manual – Personnel Administration Human Capital Management Create Organizational Assignment Infotype (0001) After saving last screen next screen will appear with the title “Create Organizational Assignment” will appear. The Organizational Assignment (0001) infotype deals with the incorporation of the employee into the organizational structure and the personnel structure. By Default Company Code will appear in display only mode. Personnel Area is a default field which will appear on the basis of inputs given in Actions Infotype (0000). By Default Cost Center will appear in display only mode. Cost Center appears on the basis of position selected. Page 26 of 151
User Manual – Personnel Administration Human Capital Management Personnel Subarea is mandatory field to be filled By Default Employee Group will appear in display only mode, on the basis of input given in Action Infotype (0000) Business Area will populate automatically as soon as you enter Personnel Subarea. Payroll Area will be populated automatically based on the Employee Group. Page 27 of 151
User Manual – Personnel Administration Human Capital Management Shows that the whether the position the employee is working on is fully occupied or partially occupied The position number will appear by default if assigned in infotype 0000 or if not assigned there please assign the position number here Page 28 of 151
User Manual – Personnel Administration Human Capital Management The Job Key will appear by default. The value is based on the job assigned to the position in Organization Chart. The Organizational Unit will appear by default. The value is based on the position created under the Organizational Unit in Organizational Chart Page 29 of 151
User Manual – Personnel Administration Human Capital Management Create Family/Related Person: Infotype 0021 The Next screen will appear will be having the title “Create Family/related Person”. This infotype is used to enter the data of the family members of the employee. First name and Date of birth are mandatory fields to be filled. Below is the screen shot for the same Mandatory Field Enter Date of birth Enter required data and press enter. Now save the data by clicking on save icon. The next screen will appear from the same infotype. System will ask for following Family member‟s data one by one: 1. 2. 3. 4. 5. 6. Father Mother Spouse Child Brother Sister Page 30 of 151
User Manual – Personnel Administration Human Capital Management If you want to skip some screens which are not relevant you can skip by pressing Next record button. Create Address: Info type –0006 In this screen maintain the addresses of the employees. Residence or Mailing Addresses. The address Type may be Permanent Select required address type: In this infotype Start Date, City and Postal code are mandatory fields. After filling the required information press enter. Save your entries message will appear. Save your transaction by clicking the or Ctrl S. Page 31 of 151
User Manual – Personnel Administration Human Capital Management Start Date is a mandatory Field Postal code/city are mandatory fields Create Bank Details: Info type 0009 In the Bank Details infotype (0009), you enter the payee for the net pay from the payroll and the bank details. Page 32 of 151
User Manual – Personnel Administration Human Capital Management Select Bank Detail Type Enter postal Code and name of city of bank By Default Bank Country will come as India. Do not change it. Select Bank Key of the bank from here Page 33 of 151
User Manual – Personnel Administration Human Capital Management Enter Bank Account Number of Employee here in which salary will get disbursed Show the purpose of creating the bank details. By Default currency will appear as INR Select Payment Method as „T‟, as T represents bank transfer After Entering all the information press enter than save. Update the following Required, Optional, and Conditional fields, as needed: Field From Postal Code/city Bank Key Bank account number Purpose R/O/C Description/Action R The date from which the information is to be maintained will be entered here. R Postal Code where the bank is located and the city in which bank is located. R Bank key of the employee in which he/she having Salary account. R Bank account number of the bank. R Purpose for which bank details have been maintained. Always mention purpose as „Salary transfer‟. Page 34 of 151
User Manual – Personnel Administration Human Capital Management Create Monitoring of task: Info type –0019 This Infotype is used for monitoring all HR activities of employees that have follow-up. Select task type for which you want to set the reminder. Date of Task on which it needs to be performed The lead/follow-up time defines a period before or after which the system should remind you of a certain task. This is a Numeric field for the entry of a unit of time Page 35 of 151
User Manual – Personnel Administration Human Capital Management Select Day, Week, Month or Year from this field Reminder date will populate automatically once you mention Date of Task and press enter. Enter your comments here if any. After entering the required information, press enter and then press save Button. Create Contract Elements: Info type - 0016 This Infotype is used to store employment contract of an employee. Page 36 of 151
User Manual – Personnel Administration Human Capital Management Choose relevant Contract type from Drop Down e.g:Probation, Permanent, Trainee etc. Select relevant Notice period for ER from the drop down Enter Probationary Period of the employee in numbers e.g. 3, and in next field select relevant value from the drop down as months, years etc Select relevant Notice period for EE from the drop down Page 37 of 151
User Manual – Personnel Administration Human Capital Management Create Nominations: Infotype - 0591 According to the company rules and legal laws, an employee has to nominate some person(s) for the transfer of benefits, in the eventuality of the death of the employee. These nomination details are maintained in this infotype. Select the required Nomination Subtype. Page 38 of 151
User Manual – Personnel Administration Human Capital Management Enter nominee details here like name, address, and relationship, percent share. Etc. Create Education: Info type – 0022 You can store what education and training qualifications an employee or an applicant has passed in the Education infotype (0022). . You can enter the following data for each educational establishment type:Education/training or occupation the employee/applicant has acquired. Select the required Education Subtype. Click on Create. Page 39 of 151
User Manual – Personnel Administration Human Capital Management Page 40 of 151
User Manual – Personnel Administration Human Capital Management Enter Start date and End date Enter the type of educational institution (e.g. high school, business school, university) the employee/applicant has attended. Enter the name of the institution (e.g. McMaster University) at which the employee or applicant completed his/her education and/or training. Enter the type of leaving certificate (e.g. high school diploma, university degree) the employee or applicant has acquired at the given institution The country key contains information which the system uses to check entries such as the length of the postal code or bank account number. After entering the required information, press enter and then press save Button. Create Other / Previous Employers: Info type – 0023 The infotype is used to store data on the activities performed by an employee/applicant in the service of other or previous employers. Select Other / Previous Employers info type and click on Create. Page 41 of 151
User Manua
Definitions in SAP 1.1. Company Code: Company codes are how HR integrates itself in SAP with all other modules, specially with FI-CO, and this is central to the whole design. As per the inputs received from FI-CO Module, the Company code for BSPTCL is:- 1000 - BSPTCL 1.2. Personnel Area: Personal Areas are the logical groups.
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Updated: 07/2021 User Administration - 3 FHA Connection Guide User Administration 2. If more than one user record is retrieved, the FHA Connection ID Administration List page (Figure 3) appears. Select the appropriate user ID in the User ID field, and proceed to step 3. If a single user
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System as the Army’s personnel accountability automation system with the electronic Military Personnel Office (throughout). o Deletes Personnel Transaction Register (AAC-P01) (throughout). Headquarters Department of the Army Washington, DC 1 April 2015 Personnel-General Personnel Accounting and Strength Reporting *Army Regulation 600–8–6 Effective 1 May 2015 H i s t o r y . T h i s p u b .
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Contents Preface ix Introduction 1 Unit 5.1 The Context of Personnel and Payroll Records Management 5 Unit 5.2 Understanding the Relationship between Human Resource Management Functions and Records 13 Unit 5.3 Types of Personnel Records 29 Unit 5.4 Managing Personnel Records and Personnel Files 39 Unit 5.5 Improving Personnel Record-keeping Systems and Verifying
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