Reconciliations And Proof Of Cash - Ohio Auditor

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2023 Local Government Officials Conference Reconciliations and Proof of Cash Presented by: Local Government Services Efficient Effective Transparent 1 Definitions A bank reconciliation (Required) is the process of matching the balances in an entity's accounting records for a cash account to the corresponding information on a bank statement(s). A proof of cash (Not Required) is essentially a roll forward of each line item in a bank reconciliation from one accounting period to the next, incorporating separate columns for cash receipts and cash disbursements. The columns (and formula) used for a proof of cash are: Beginning balance Cash receipts in the period - Cash disbursements in the period Ending balance Efficient Effective Transparent 2 Similarities and Differences A proof of cash is a bank reconciliation that includes not only the prior-period and current-period balances but also reconciles the book receipts and disbursements for the periods with the bank statements. The proof of cash differs from the bank reconciliation in that the proof reconciles the four parts that make up the cash balance: beginning balance, cash inflows (receipts), cash outflows (expenditures), and ending balances for both the bank statement balance and the ending book balance. Efficient Effective Transparent 3 1

2023 Local Government Officials Conference Proof of Cash – If Not Required, Why? While it may be a little more time consuming, the proof of cash provides a greater level of detail and thus makes it easier to spot errors than the standard reconciliation. As an example, because the proof of cash reconciles each total/column independently, if an unauthorized amount of 10,000 is withdrawn from the entity’s accounts at the beginning of the month and then the funds were replaced before the end of the month, the issue would not appear in a normal bank reconciliation. However, a proof of cash would be more likely to flag the extra cash withdrawal and cash deposit within the period. A proof of cash can also assist in ensuring all transactions are recorded in the accounting records for a particular period. Thus, the proof of cash provides another safeguard, when used in conjunction with the standard bank reconciliation, to deter misappropriation of assets or to prevent financial statement errors. Efficient Effective Transparent 4 Items Needed All bank statements Cash Position Report Revenue Journal Check Register Cash Journal Transfer/Advance Report Outstanding Check List Efficient Effective Transparent 5 Terms Proof of Cash Period - The months that are to be reconciled. (The Proof of Cash Period could be January 2020 - December 2022, but the reconciliation work might be done in 2023) Current Month - The month that you are working on currently. Book Section - All lines on the proof of cash from the “Balance per Books” line through the “Adjusted Book Balance” line. Bank Section - All lines on the proof of cash from the first bank account balance through the “Adjusted Bank Balance” line. Reconciling Item - A posting or transaction that does not match between the books and the bank statement. Efficient Effective Transparent 6 2

2023 Local Government Officials Conference Terms Outstanding Checks - Checks that are written in a certain month, that do not clear the bank in that month. Deposits in Transit - Receipts posted on the system in a certain month that do not clear the bank in that month or the following month. (If a receipt does not clear the bank in the month it is posted, or the following month, it is a reconciling item) Check figure - Numbers at the bottom of the proof of cash columns that compare the Adjusted Book Balance to the Adjusted Bank Balance. Efficient Effective Transparent 7 Proof of Cash Period Know what the Proof of Cash Period is and do not do any other months. However, if the Proof of Cash Period is January 2020 - December 2022, you will need to check the 2023 Year to Date system reports and bank statements to see if any of the outstanding reconciling items were corrected on the system in 2023. If so, those items would need to be backed out of the adjustment amounts. You would not actually reconcile any month in 2023 though. Efficient Effective Transparent 8 Important Work on one month at a time!!! Only set up a new tab for the next month once the current month is complete. Do NOT set up tabs for all months to start. The linking can create nightmares to try to go back to a previous month and add reconciling items once subsequent month’s tabs are set up. Corrections to outstanding reconciling items are entered on the same line as the outstanding reconciling items. Efficient Effective Transparent 9 3

2023 Local Government Officials Conference Important While you are doing a proof of cash, do not try and correct anything for the time period that the proof of cash covers. Do not make any adjustments on the system. Once the proof of cash is completed for the entire period that it covers, one number will be posted to the system to adjust for each fund. Efficient Effective Transparent 10 Tips Look for patterns - Once a few months are completed, patterns should become apparent. Auditor/Treasurer Fees and Returned Checks affect both columns. Fund Transfers and Bank Transfers need to be “eliminated”. Make notes on the proof of cash when each adjustment/reconciling item is first found. Efficient Effective Transparent 11 Transparent 12 Tips Format Month Receipt Reconciling Items Expenditure Reconciling Items Fees/Returned Checks Efficient Effective 4

2023 Local Government Officials Conference Tips Efficient Effective Transparent 13 Common Issues 1936 Jim Bob Jones 594 Blank Boulevard Dayton, OH 45402 PAY TO THE ORDER OF 6/4/22 Village of LGS 28.02 Twenty-Eight DOLLARS BANK OF DAYTON MEMO Water Bill Jim Bob Jones In this case, the resident paid their water bill of 28.02, which is what the entity posted on the system. However, banks go by what is written out on the line, not the numbers in the box, so this check only cleared the bank for 28.00 which created a 0.02 reconciling item. Efficient Effective Transparent 14 Common Issues Deposits in transit clear in the next month Payments automatically withdrawn from the bank account Returned checks Auditor and Treasurer Fees Fund Transfers Bank Transfers Corrections posted for outstanding reconciling items Bank statement dates are mid-month Efficient Effective Transparent 15 5

2023 Local Government Officials Conference Lisa Woodford Project Manager Local Government Services (800) 345-2519 llwoodford@ohioauditor.gov Efficient Effective Transparent 16 6

Township/Village of LGS Reconciliation of Cash Receipts and Cash Disbursements Proof of Cash for the Month of September 2022 Sample 1 - Completed Month B Balance 9/1/22 616,412.18 0.00 Balance per Books - Cash Summary by Fund Fund transfers June 2022 Interest not posted XYZ Bank savings Deposit overposted Deposit not posted 2.59 (0.02) 2,318.45 C September Receipts 175,209.83 (10,000.00) D B C-D September Balance Payments 9/30/22 274,809.00 516,813.01 (10,000.00) 0.00 2.59 (0.02) 0.00 (2,318.45) Bank service charges not posted (main account) Bank transfer recorded as expenditure Credit card processing fees not posted Check #91051 written for 192.45 cleared bank for 195.45 Voided cleared check #89512 in system (254.92) (5,000.00) (569.15) (3.00) 1,137.29 (254.92) (5,000.00) (569.15) (3.00) 1,137.29 July 2022 Interest not posted XYZ Bank savings Deposit posted, not on bank (didn't clear in August) 3.64 (4,502.18) 0.00 3.64 (4,502.18) (321.08) (15,713.08) (652.84) (321.08) (15,713.08) (652.84) Bank service charges not posted (main account) InsuraCo electronic withdrawal not posted (insurance premiums) Credit card processing fees not posted August 2022 Interest not posted XYZ Bank savings 2.91 2.91 (213.64) (900.00) (1,597.59) (507.49) Bank service charges not posted (main account) InsuraCo electronic withdrawal more than posted Auditor and Treasurer Fees not posted - receipt posted at gross Credit card processing fees not posted September 2022 Interest not posted XYZ Bank savings Deposit not posted (quarterly business income tax) 0.00 0.00 Bank service charges not posted (main account) Memo check 91238 is duplicate of 91221 Deposit item returned Credit card processing fees not posted Bank transfer posted as memo check 91240 0.00 0.00 0.00 0.00 0.00 Auditor and Treasurer fees on tax settlement deposit 0.00 Adjusted Book Balances (213.64) (900.00) (1,597.59) (507.49) 3.62 1,549.86 3.62 1,549.86 192.55 (459.87) 197.34 878.31 (36,621.31) (347.37) (347.37) (192.55) 459.87 (197.34) (878.31) 36,621.31 0.00 589,642.07 164,097.49 228,648.65 525,090.91 500,356.54 127.95 95,018.84 199,152.87 39,725.18 3.62 228,605.75 39,725.18 36,621.31 470,903.66 127.95 58,401.15 (76,346.49) (76,346.49) Balance per Bank First Bank of ABC (Main Checking) First Bank of ABC (Payroll) XYZ Bank (Savings) 0.00 Bank Transfers Outstanding Checks: August 2022 September 2022 (5,861.26) 0.00 Deposits in Transit August 2022 September 2022 Adjusted Bank Balances Check Figures H1 (5,861.26) 5,904.16 0.00 0.00 (5,904.16) 0.00 0.00 0.00 1,562.31 0.00 0.00 0.00 1,562.31 589,642.07 164,097.49 228,648.65 525,090.91 0.00 0.00 0.00 0.00 0.00

Outstanding Checks List May-21 Dec-21 Jan-22 Mar-22 Mar-22 Apr-22 May-22 Jun-22 Aug-22 Aug-22 Aug-22 Aug-22 Check # 89745 90817 90845 90997 90998 91015 91042 91068 92049 92050 92055 92056 Amount 170.00 130.80 19.01 269.40 440.00 240.00 29.00 48.67 139.00 59.94 65.00 400.00 Sep-22 Sep-22 Sep-22 Sep-22 Sep-22 Sep-22 Sep-22 Sep-22 Sep-22 92102 92104 92107 92111 92112 92114 92115 92116 92117 1,191.00 103.68 664.85 257.00 908.87 10.40 150.00 356.00 251.54 5,904.16 H2

Township/Village of LGS Reconciliation of Cash Receipts and Cash Disbursements Proof of Cash for the Month of September 2022 Sample 2 - Completed month (with notes) Balance per books line matches cash summary by fund/cash position report B Balance 9/1/22 616,412.18 0.00 Balance per Books - Cash Summary by Fund Fund transfers June 2022 Interest not posted XYZ Bank savings Deposit overposted Deposit not posted 2.59 (0.02) 2,318.45 Bank service charges not posted (main account) In June, this deposit was on the bank Bank transfer recorded as expenditure statement, not posted. In Credit card processingbut feeswas not posted Check #91051 written for cleared bank for 195.45 September, it 192.45 was posted. The Voided cleared check #89512 in system (254.92) (5,000.00) (569.15) (3.00) 1,137.29 reconciling item in June "recorded" the deposit, so when the entity posts it in July 2022 InterestSeptember, not posted XYZthe Bankreconciling savings item from Deposit posted, not on bank (didn't clear in August) June is reversed. 3.64 (4,502.18) (321.08) (15,713.08) (652.84) Bank service charges not posted (main account) InsuraCo electronic withdrawal not posted (insurance premiums) Credit card processing fees not posted August 2022 Interest not posted XYZ Bank savings C September Receipts 175,209.83 (10,000.00) D B C-D September Balance Payments 9/30/22 274,809.00 516,813.01 (10,000.00) 0.00 2.59 (0.02) 0.00 (2,318.45) Revenues and expenses include transfers between funds, since these aren't an actual revenue or expense, both must be reduced by the amount of the transfers. 2.91 September 2022 Interest not posted XYZ Bank savings Deposit not posted (quarterly business income tax) 0.00 0.00 Bank service charges not posted (main account) Memo check 91238 is duplicate of 91221 Deposit item returned Credit card processing fees not posted Bank transfer posted as memo check 91240 0.00 0.00 0.00 0.00 0.00 Auditor and Treasurer fees on tax settlement deposit 0.00 Adjusted Book Balances 0.00 3.64 (4,502.18) (321.08) (15,713.08) (652.84) 2.91 (213.64) (900.00) (1,597.59) (507.49) Bank service charges not posted (main account) InsuraCo electronic withdrawal more than posted Auditor and Treasurer Fees not posted - receipt posted at gross Credit card processing fees not posted (254.92) (5,000.00) (569.15) (3.00) 1,137.29 (213.64) (900.00) (1,597.59) (507.49) 3.62 1,549.86 3.62 1,549.86 192.55 (459.87) 197.34 878.31 (36,621.31) (347.37) (347.37) (192.55) 459.87 (197.34) (878.31) 36,621.31 0.00 589,642.07 164,097.49 228,648.65 525,090.91 500,356.54 127.95 95,018.84 199,152.87 39,725.18 3.62 228,605.75 39,725.18 36,621.31 470,903.66 127.95 58,401.15 (76,346.49) (76,346.49) Balance per Bank First Bank of ABC (Main Checking) First Bank of ABC (Payroll) XYZ Bank (Savings) 0.00 Bank Transfers Outstanding Checks: August 2022 September 2022 (5,861.26) 0.00 Deposits in Transit August 2022 2019 September All check figures being 0.00 indicates that all activity from the Adjusted Bank Balances bank statements has been accounted for. Check Figures H3 (5,861.26) 5,904.16 0.00 0.00 (5,904.16) 0.00 0.00 0.00 1,562.31 0.00 0.00 0.00 1,562.31 589,642.07 164,097.49 228,648.65 525,090.91 0.00 0.00 0.00 0.00 0.00

Township/Village of LGS Reconciliation of Cash Receipts and Cash Disbursements Proof of Cash for the Month of September 2022 Sample 3 - Receipts and payments off by the same amount B Balance 9/1/22 616,412.18 0.00 Balance per Books - Cash Summary by Fund Fund transfers June 2022 Interest not posted XYZ Bank savings Deposit overposted Deposit not posted 2.59 (0.02) 2,318.45 C September Receipts 175,209.83 (10,000.00) D B C-D September Balance Payments 9/30/22 274,809.00 516,813.01 (10,000.00) 0.00 2.59 (0.02) 0.00 (2,318.45) Bank service charges not posted (main account) Bank transfer recorded as expenditure Credit card processing fees not posted Check #91051 written for 192.45 cleared bank for 195.45 Voided cleared check #89512 in system (254.92) (5,000.00) (569.15) (3.00) 1,137.29 (254.92) (5,000.00) (569.15) (3.00) 1,137.29 July 2022 Interest not posted XYZ Bank savings Deposit posted, not on bank (didn't clear in August) 3.64 (4,502.18) 0.00 3.64 (4,502.18) (321.08) (15,713.08) (652.84) (321.08) (15,713.08) (652.84) Bank service charges not posted (main account) InsuraCo electronic withdrawal not posted (insurance premiums) Credit card processing fees not posted August 2022 Interest not posted XYZ Bank savings 2.91 Bank service charges not posted (main account) InsuraCo electronic withdrawal more than posted Revenues and expenses are off by the same amount. This could be caused by a deposit which was correctly posted at gross with a memo expense for fees. (Common on property tax receipts, but can occur with any transaction when fees are deducted from the deposit.) In these cases, it is as though the entity received the gross Deposit item returned amount and paid the the County Treasurer or RITAthe the amount paid Credit cardand processing fees County not postedAuditor/Treasurer Bank transfer as it memo check 91240 fees, whichposted is why why it is is proper proper for the the entity entity to to post post fees, which is for the gross gross amount amount as as revenue revenue and and the the fees fees as as an an the expense. However, However, in in reality, reality, the the County County Auditor/ expense. Adjusted Book Treasurer orBalances RITA will withhold Treasurer will withhold the fees the andfees giveand the give entity the entity the net Therefore, amount. Therefore, the bank the net amount. the bank statement Balance per Bank statement the net amount which only showsonly the shows net amount which creates a First Bank of ABC (Main Checking) creates ainvariance in the fees in variance the amount ofamount the feesofinthe both columns First Bank of ABC (Payroll) both columns the proof of cash. Another of the proof of of cash. Another common issue that (Savings) XYZ Bank common can cause both can causeissue boththat columns to have thecolumns same to Bank Transfers have the is same variance is when the aentity deposits variance when the entity deposits check that aOutstanding check that later bounces. When the entity later bounces. When the entity originally makes Checks: 2019 August originally makes the deposit, it shows on theas bank the deposit, it shows on the bank statement a September 2019 statementHowever, as a deposit. the check deposit. whenHowever, the checkwhen bounces, it bounces, itthe shows the bankas statement as a of shows bankon statement a withdrawal Depositson in Transit Augustsort. 2019 of withdrawal sort. On books, the post entitya some Onsome the books, thethe entity should September 2019 should post a bounced check revenue. as a negative bounced check as a negative Adjusted Bank Balances revenue. Check Figures H4 2.91 (213.64) (900.00) (1,597.59) (507.49) 0.00 0.00 (213.64) (900.00) (1,597.59) (507.49) 3.62 1,549.86 0.00 0.00 0.00 0.00 0.00 3.62 1,549.86 192.55 (459.87) 197.34 878.31 (36,621.31) (192.55) 459.87 (197.34) (878.31) 36,621.31 589,642.07 164,444.86 228,996.02 525,090.91 500,356.54 127.95 95,018.84 199,152.87 39,725.18 3.62 228,605.75 39,725.18 36,621.31 470,903.66 127.95 58,401.15 (76,346.49) (76,346.49) 0.00 (5,861.26) 0.00 (5,861.26) 5,904.16 0.00 0.00 (5,904.16) 0.00 0.00 0.00 1,562.31 0.00 0.00 0.00 1,562.31 589,642.07 164,097.49 228,648.65 525,090.91 0.00 347.37 347.37 0.00 (0.00)

Township/Village of LGS Reconciliation of Cash Receipts and Cash Disbursements Proof of Cash for the Month of September 2022 Sample 4 - Receipts not working B Balance 9/1/22 616,412.18 0.00 Balance per Books - Cash Summary by Fund Fund transfers June 2022 Interest not posted XYZ Bank savings Deposit overposted Deposit not posted 2.59 (0.02) 2,318.45 C September Receipts 175,209.83 (10,000.00) D B C-D September Balance Payments 9/30/22 274,809.00 516,813.01 (10,000.00) 0.00 2.59 (0.02) 0.00 (2,318.45) Bank service charges not posted (main account) Bank transfer recorded as expenditure Credit card processing fees not posted Check #91051 written for 192.45 cleared bank for 195.45 Voided cleared check #89512 in system (254.92) (5,000.00) (569.15) (3.00) 1,137.29 (254.92) (5,000.00) (569.15) (3.00) 1,137.29 July 2022 Interest not posted XYZ Bank savings Deposit posted, not on bank (didn't clear in August) 3.64 (4,502.18) 0.00 3.64 (4,502.18) (321.08) (15,713.08) (652.84) (321.08) (15,713.08) (652.84) Bank service charges not posted (main account) InsuraCo electronic withdrawal not posted (insurance premiums) Credit card processing fees not posted August 2022 Interest not posted XYZ Bank savings 2.91 2.91 (213.64) (900.00) (1,597.59) (507.49) Bank service charges not posted (main account) InsuraCo electronic withdrawal more than posted Auditor and Treasurer Fees not posted - receipt posted at gross Credit card processing fees not posted September 2022 Interest not posted XYZ Bank savings 0.00 Bank service charges not posted (main account) Memo check 91238 is duplicate of 91221 Deposit item returned Credit card processing fees not posted Bank transfer posted as memo check 91240 0.00 0.00 0.00 0.00 0.00 If oneand column is not (the check "Auditor Treasurer" fees working on RITA deposits 0.00 figure is not 0.00), use the information from the proof of Adjusted Book Balances cash to know where to look. In this case, the adjusted bank balance is higher than the Balance per Bank adjusted book balance. This could be that First Bank of ABC (Main Checking) something that was on the withdrawal side of the (Payroll) First Bank of ABC (Savings) XYZ Bank bank statement was posted as a negative receipt, however since the payments column is Bank Transfers tied out, that cannot be the case. Another thing Outstanding Checks: that could cause this is if we missed a bank to August 2019 bank transfer September 2019 on the bank statements, however that would also affect both columns. Deposits in Transit Another thing that could cause this is if there was August 2019 a deposit2019 on the bank statement that was not September posted, which is what we would find to be the Adjusted Bank Balances problem in this case if we went back and looked at the documents carefully again. Check Figures H5 (213.64) (900.00) (1,597.59) (507.49) 3.62 3.62 192.55 (459.87) 197.34 878.31 (36,621.31) (347.37) (347.37) (192.55) 459.87 (197.34) (878.31) 36,621.31 0.00 589,642.07 162,547.63 228,648.65 523,541.05 500,356.54 127.95 95,018.84 199,152.87 39,725.18 3.62 228,605.75 39,725.18 36,621.31 470,903.66 127.95 58,401.15 (76,346.49) (76,346.49) 0.00 (5,861.26) 0.00 (5,861.26) 5,904.16 0.00 0.00 (5,904.16) 0.00 0.00 0.00 1,562.31 0.00 0.00 0.00 1,562.31 589,642.07 164,097.49 228,648.65 525,090.91 0.00 (1,549.86) 0.00 (1,549.86) (1,549.86)

Township/Village of LGS Reconciliation of Cash Receipts and Cash Disbursements Proof of Cash for the Month of September 2022 Sample 5 - Formula Error B Balance 9/1/22 616,412.18 0.00 Balance per Books - Cash Summary by Fund Fund transfers June 2022 Interest not posted XYZ Bank savings Deposit overposted Deposit not posted 2.59 (0.02) 2,318.45 C September Receipts 175,209.83 (10,000.00) D B C-D September Balance Payments 9/30/22 274,809.00 516,813.01 (10,000.00) 0.00 2.59 (0.02) 0.00 (2,318.45) Bank service charges not posted (main account) Bank transfer recorded as expenditure Credit card processing fees not posted Check #91051 written for 192.45 cleared bank for 195.45 Voided cleared check #89512 in system (254.92) (5,000.00) (569.15) (3.00) 1,137.29 (254.92) (5,000.00) (569.15) (3.00) 1,137.29 July 2022 Interest not posted XYZ Bank savings Deposit posted, not on bank (didn't clear in August) 3.64 (4,502.18) 0.00 3.64 (4,502.18) (321.08) Bank service charges not posted (main account) (15,713.08) insurance p remiums ) InsuraCo electronic withdrawal not posted ( figuresininthe the thecheck checkfigures IfIfthe (652.84) Credit card processing fees not posted ending ending balance balance column column do do not not match match each each other, other, there there is is aa August 2022 formula error error above. above. The The Interest not posted XYZ Bank savingsformula adjusted adjusted book book balances balances line line is is aa sum sum of of the the line line above above itit Bank service charges not posted (main account) InsuraCo electronic withdrawal more than posted through the balance through the balance per per books books Auditor and Treasurer fees not postedline. - receipt at gross adjusted bank Theposted adjusted bank Credit card processing fees not posted balances balances line line is is aa sum sum of of the the cell cell above above itit through through the the first first September 2022 cell in the bank section. The Interest not posted XYZ Bank savingscell in the bank section. The formula all formula in all of of the the other other cells cells incomein tax) Deposit not posted (quarterly business in in the the ending ending balance balance column column Bank service charges not posted (main is the is account) the beginning beginning balance balance Memo check 91238 is duplicate of 91221 receipts-payments. receipts-payments. 2.91 0.00 0.00 Deposit item returned Credit card processing fees not posted When When there there is is aa formula formula error, error, Bank transfer posted as memo check 91240 indencolum in column E, check check the the formula formula Auditor and Treasurer fees on tax settlement pE, osits 0.00 column column E E of of the the balance balance per per Adjusted Book Balances books books line line and and copy copy that that formula formula all all the the way way down down to to Balance per Bank the the line line above above the the adjusted adjusted book book balances balances line. line. Then Then do do First Bank of ABC (Main Checking) the same for the first bank the same for the first bank First Bank of ABC (Payroll) statement statement and and copy copy the the XYZ Bank (Savings) formula formula all all the the way way down down to to the Bank Transfers the line line above above the the adjusted adjusted bank bank balances balances line. line. Outstanding Checks: August 2022 September 2022 2.91 (213.64) (900.00) (1,597.59) (507.49) 0.00 0.00 0.00 0.00 0.00 instead instead of of checking checking every every row row (321.08) (15,713.08) (652.84) (213.64) (900.00) (1,597.59) (507.49) 3.62 1,549.86 192.55 (459.87) 197.34 878.31 (36,621.31) (347.37) Adjusted Bank Balances Check Figures H6 (347.37) (192.55) 459.87 (197.34) 0.00 36,621.31 0.00 589,642.07 164,097.49 228,648.65 525,969.22 500,356.54 127.95 95,018.84 199,152.87 39,725.18 3.62 228,605.75 39,725.18 36,621.31 470,903.66 127.95 58,401.15 (76,346.49) (76,346.49) 0.00 (5,861.26) 0.00 Deposits in Transit August 2022 September 2022 3.62 1,549.86 (5,861.26) 5,904.16 0.00 0.00 (5,904.16) 0.00 0.00 0.00 1,562.31 0.00 0.00 0.00 1,562.31 589,642.07 164,097.49 228,648.65 525,090.91 0.00 0.00 0.00 878.31 0.00

Reconciling Items in the Book Section of the Proof of Cash Receipts - Deposits on bank that are not posted - Interest on the bank statement that is not posted - Deposit is higher on bank statement than what is posted (deposit underposted) - Returned check on bank statement (posted as a negative revenue) - Fees posted correctly as expense on a deposit that is posted at net instead of gross - Deposits posted on the books that do not clear the bank in the current month or the next month - Bank transfers posted as revenues - Auditor/Treasurer fees (gross on books net on bank) - Deposit is lower on bank statement than what is posted (deposit overposted) Payments - Withdrawals or checks that clear the bank but are not posted - Checks that clear the bank but are voided on the system - Withdrawal or check is higher on bank statement than what is posted (expense underposted) - Bank service charges on the bank statement that are not posted - Returned check on bank statement (if it is not posted, or if it is posted as a negative revenue) - Fees not posted for a deposit posted at gross - Checks that are posted, but do not clear the bank and are not an outstanding check for a certain reason - Bank transfers posted as expenditures - Auditor/Treasurer fees (gross on books net on bank) - Withdrawal or check is lower on bank statement than what is posted (expense overposted) H7

A proof of cash is a bank reconciliation that includes not only the prior-period and current-period balances but also reconciles the book receipts and disbursements for the periods with the bank statements. The proof of cash differs from the bank reconciliation in that the proof reconciles the four parts that make up the balance: beginning .

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