2024 Strategic Plan Quarterly Report
October 29, 20192024 Strategic Plan Quarterly ReportMr. Dan Gohl, Chief Academic OfficerMr. Phillip Dunn, Chief Information & Technology OfficerMs. Leslie Brown, Chief Portfolio Services OfficerMr. Maurice Woods, Chief Strategy & Operations OfficerDr. Lori Canning, Executive Director, Early Learning & Literacy Acquisition;Lead for the Achievement & Equity InitiativeMr. Dale Bondanza, Director, Technology Planning and Policy;Lead for the Tool Development, Implementation, & Use InitiativeDr. Deborah Posner, Executive Director, Office of Strategic Initiative Management
Agenda Strategic Plan Overview Vision, Mission, Values, and Goals Campaigns and Initiatives District-Wide Goal Alignment 2024 Strategic Plan Communication, Execution, &Accountability Framework Maturity Model and Change Management Process Campaign Overview: Student Experience Initiative Deep Dive: Achievement & Equity Campaign Overview: Our Data, Our Tools Initiative Deep Dive: Tool Development, Implementation, & Use Board Conversation2024 STRATEGIC PLAN QUARTERLY REPORT2
2024 Strategic Plan: Vision, Mission, Values, & Goals2024 STRATEGIC PLAN QUARTERLY REPORT3
2024 Strategic Plan: Campaigns & Initiatives2024 STRATEGIC PLAN QUARTERLY REPORT4
2024 Strategic Plan: District-Wide Alignment2024 STRATEGIC PLAN QUARTERLY REPORT5
2024 Strategic Plan: Communications Framework SIM Website &SharePoint site Monthly Newsletters Poster & QR Code Monthly Newsletters Annual OutcomesReports Planning Retreats Social Media Other MarketingMaterials2024 STRATEGIC PLAN QUARTERLY REPORT6
2024 Strategic Plan: Communications Framework2024 STRATEGIC PLAN QUARTERLY REPORT7
2024 Strategic Plan: Execution Framework & ToolsMicrosoft TeamsUnified Communicationsand Information Sharing ofall Initiative-related workAmbassador ProgramSIM Ambassadors New model forexpandingcapacity 150 TrainedLeveraging Tools,Technology, &PersonalizedApproaches toFoster CollaborationIndividualConsultations Thought Partnership Quarterly Reporting Guidance Data AnalysisProject PlansTimelines, Resources, RisksMonthly Campaign MeetingsWith Executive Sponsors &Initiative Leads via Skype2024 STRATEGIC PLAN QUARTERLY REPORT8
2024 Strategic Plan: Maturity Model2024 STRATEGIC PLAN QUARTERLY REPORT9
2024 Strategic Plan: Cadence of AccountabilityQuarterly Reporting with Initiative Deep DivesDashboardsAnnual OutcomesReport2024 STRATEGIC PLAN QUARTERLY REPORTAnnual Strategic PlanRefresh10
2024 Strategic Plan: Metrics Development QIHQISSESSESSESSESSESSESSESSEMetricSchool Academic Performance: Enrichment Zone: ELASchool Academic Performance: ESSAStudent Academic Performance: KG ReadinessStudent Academic Performance: Primary ReadingStudent Academic Performance: ELAStudent Academic Performance: MathStudent Academic Performance: Algebra 1Student Academic Performance: ELLsStudent Academic Performance: Disabilities-ELAStudent Academic Performance: Disabilities-MathStudent Academic Performance: Higher Ed. Opps.Graduation RateConnection to SchoolCollege and Career ExplorationPersonalized Educational PathwaysSafety Preparedness: External-Sourced RecommendsSafety Preparedness: Priority 1 and 2 Work OrdersSafety Preparedness: Priority 1 and 2 Completion TimeSafety Preparedness: Training ProgramSafety Preparedness: CommunicationsPerceptions of Safety and SupportsStudent AttendanceTeacher Retention: New Hire RetentionStatusOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackPlanningPlanningOn TrackOn TrackPlanningIn DevelopmentIn DevelopmentOn TrackOn ESSESSEECECECECECECMetricTeacher Retention: MobilityProfessional LearningStudent Behavior SupportsOperational Efficiency: FinanceOperational Efficiency: FinanceOperational Efficiency: Food ServicesOperational Efficiency: Food ServicesOperational Efficiency: Information & TechnologyOperational Efficiency: Information & TechnologyOperational Efficiency: MaintenanceOperational Efficiency: MaintenanceOperational Efficiency: ProcurementOperational Efficiency: ProcurementOperational Efficiency: TransportationOperational Efficiency: TransportationSocial-Emotional LearningPerceptions of CommunicationCommunity PartnershipsCommunications AmbassadorsFamily ConnectionPositive Media CoverageSocial Media UsageStatusPlanningIn DevelopmentIn DevelopmentOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackOn TrackIn DevelopmentIn DevelopmentIn DevelopmentIn DevelopmentOn TrackIn DevelopmentPlanningBold indicates Primary Metrics69% On Track – Defined, Established Process, and Data Available20% In Development – Defined, Determining Process11% In Planning – Defining and Determining Process2024 STRATEGIC PLAN QUARTERLY REPORT11
2024 Strategic Plan: Dashboard StatusA functioning conceptualdashboard has beencreated to report 2024Strategic Plan Metrics.Currently providesviews for select HQImetrics. Ongoingwork will addadditional metricsand controls.2024 STRATEGIC PLAN QUARTERLY REPORT12
2024 Strategic Plan: Change Management Processwww.browardschools.com/strategicplanYour voice matters!2024 STRATEGIC PLAN QUARTERLY REPORT13
Student Experience CampaignMission, Vision, ValuesStrategic Goals (HQI, SSE, EC)Campaign: Student ExperienceTo ensure that students are engaged in school, motivated to attend everyday, and prepared for future challenges, it is critical that we set up allstakeholders for success. This includes consistently providing service whichis both personalized and high-quality in order to meet individual needs.Focus ofToday’sDeep DiveAchievement &EquityCollege, Career,& Life tOptimizationWork StreamsWork StreamsWork StreamsWork Streams2024 STRATEGIC PLAN QUARTERLY REPORT14
Achievement & Equity Initiative: Questions for the Board1. Are we on the right track?2. What are we missing?3. Where have you noticed best practices, gains, orneeds in Achievement & Equity?4. How can we sustain & strengthen our District cultureto support Achievement & Equity?5. How can we close the achievement gap to ensurewe are “Educating ALL students to reach theirhighest potential?”2024 STRATEGIC PLAN QUARTERLY REPORT15
Achievement & Equity Initiative: Theory of ActionTheoryLead Measures Attendance Behavior BAS BSA SchoolbasedFormativeAssessmentsLag Measures BAS PRT FSA EOC GraduationRatesIf we:Identify and scale up bestpractices while aligning systemsto enhance opportunities,support, resources, andstructures targeting student andschool needsThen we will:Close disparities in absolute levelsof achievement, learning gains,and opportunities across the PreK12 spectrum, ensuring the highestand most equitable outcomes forall students.Action Plan1) Identify schools successfully closingthe achievement gap andunderstand their strategies2) Design professional learningopportunities that focus onachievement equity3) Review and revise current practicesand systems as they impactachievement and equity4) Develop strategies to enable familiesto support achievement equity5) Review service delivery systems toidentify opportunities forimprovement (Collaborative ProblemSolving, Extended LearningOpportunities, Mentoring, SocialEmotional Learning Supports,Intervention Plans)BAS Benchmark Assessment Test; BSA Broward Standards Assessment; PRT Primary Reading Test;EOC End of Course Exam2024 STRATEGIC PLAN QUARTERLY REPORT16
Achievement & Equity Initiative DescriptionACHIEVEMENT & EQUITYGaps in academic achievement are a function of a host offactors, such as income and wealth inequality, access to childcare and preschool programs, nutrition, physical and emotionalhealth, environmental factors, community and family structures,differences in the quality of instruction and school, andeducational attainment.2024 STRATEGIC PLAN QUARTERLY REPORT17
Achievement & Equity Initiative: OverviewAchievement & EquityClose disparities in absolute levels of achievement, learning gains, andopportunities across the PreK-12 spectrum to ensure the highest and mostequitable outcomes for all students. Provide District-wide professional learning for teachers and instructional facilitators aligned withdefined best practices for facilitating achievement equity.Optimize usage of curriculum, Universal Design for Learning (UDL), access points, and thelearning management system.Identify schools successfully reducing achievement disparity to scale best practices, such asamong Exceptional Student Education (ESE), English for Speakers of Other Languages (ESOL), andother populations with special needs.Increase use of longitudinal dashboards and analysis for effective monitoring.Provide increased extracurricular and advanced academic activities, and develop a process tomonitor participation and link to student outcomes where appropriate for assessing impact.Partner with families and the community by providing education on how to help support theclosing of achievement disparities.Δ Utilize School Improvement Plans to address gaps within and across schools.Δ Analyze use of instructional support and supplemental funding (e.g., Title I) to ensure optimization.Δ Better leverage data to anticipate where the most supports will be needed.Δ Review practices around retaining students in the K-5 spectrum, with opportunity to ensure morecontinued progression through increased supports.Δ Continuous Improvement Idea2024 STRATEGIC PLAN QUARTERLY REPORT18
Achievement & Equity Initiative: Team ProfileTom Albano, Sharonda Bailey, Guy Barmoha, Richard Baum, Pablo Calvo, Lori Canning, ShawnCerra, Naomi Church, Nadia Clarke, Russell Clement, Fabian Cone, Lisa Cunningham, DarylDiamond, Scott Fiske, Angela Fulton, Daniel Gohl, Jacqueline Haywood, Mildred Grimaldo, SaemoneELLA y,& SIMEquity &DiversityAmbassadorsESLS, ELL,Title One,StudentAssessmentEETTPLG & PDSSTHEInnovativePrograms &AppliedLearningTEAMHollingsworth, Angela Iudica, Lisa Johnson, Aneatra King, Terrilynn Latour, Carol Lopez, AngeliqueLynch, Paula Lovett, Nicole Mancini, Melinda Mayers, Lisa McQuade, Robin Molan, Tanya Monroe,Monica Nelsas, Victoria Saldala, Elvine Sincere, Debra Thomas, Tanya Tompson, David Watkins2024 STRATEGIC PLAN QUARTERLY REPORT19
Achievement & Equity Initiative Context: ELA & MathematicsGroupFemaleMaleGAPBlackWhiteBroward has seen slightdecreases in gaps over thefour-year period from 2016to 2019. However, the size ofthe gaps between manygroups remains large.English Language FRLNon-FRLGAP1513Black - White538472-234Hispanic - White3574720152-143745231-360744214English Language Learners (ELL)213323858556603712422Students with Disabilities 4Socioeconomic Status (Free or Reduced Lunch, FRL)40455434857072273741* Includes Algebra 1Source: 2024 Strategic Plan Dashboard (in development)2024 STRATEGIC PLAN QUARTERLY REPORT20
Achievement & Equity Initiative Context: Science & Social StudiesGroup2016FemaleMale5252BlackWhite6937GAPThe gaps have remainedlarge between many groupsin Science and SocialStudies.0Science*Social 1656823703920Black - White152281GAP3231-1HispanicWhite69557055Hispanic - White168081129GAP1415ELLNon-ELL21541856English Language Learners-330268GAP3438SWDNon-SWD22562557Students with Disabilities336269Socioeconomic 814121-3* Includes Grade 5 and 8 Science and Biology** Includes Civics and US HistorySource: 2024 Strategic Plan Dashboard (in development)2024 STRATEGIC PLAN QUARTERLY REPORT21
Achievement & Equity Initiative: Year 1 PlanWhat to Look ForWhat We’re DoingINITIATEPLANxxxCONTROLIMPLEMENT Build TeamSchedule MeetingsResearchCommunicatethrough Team Site Identify CurrentInitiatives and BestPractices Analyze data Meet withStakeholders Develop Concept Conduct BestPractices SuccessInterviews Launch SubCommittees Align Work and Support Publish Achievementand Equity CurrentInitiatives and BestPractices (Year One) Provide Overview toDistrict Administrationand School Leadership Vision Theory of Action Project Kick-Off andMeeting Schedule Team Site Resources Project Plan Logic Model Schedule ofStakeholder Meetings Data AnalysesEnhanced Dashboards Sub-CommitteeComposition andSchedule of Meetings Achievement andEquity Resources District and SchoolLeadership Meetings2024 STRATEGIC PLAN QUARTERLY REPORT Expand Project Plan toinclude TacticConnections and Details Monitor Team Site forSharing of Resources andBest Practices Analyze ProgressMonitoring and InterimData with Focus onAchievement and Equity Project PlanDashboardsData AnalysisTeams SiteOngoing Meetings withSIM Team22
Achievement & Equity Initiative: Resourcing & School GradesWhat’s Driving Resourcing NeedsAchievement & Equity School Based Collaborative Problem Solving(CPS) Teams (Administration, LiteracyCoach, SLP, ESE, School Psychologist,Teacher) Guidance for Identifying Student Needs andTargeting Appropriate Instruction andIntervention Instructional Resources Rich in Content,Aligned with Standards, and Differentiatedto Meeting Student NeedsNear-term Impact onFlorida School GradeHiWhat We’re Doing to Satisfy ResourceRequirements:LoLoResourcing Needs Strengthening CPS Tools and Guidance Bringing Instruction and InterventionResource Allocations (Bookrooms,Classroom Libraries, Intervention Materials) Expanding Local, State, and NationalPartnerships Providing Opportunities for ProfessionalLearning and Teacher CertificationsHiSee Appendix for additional information on estimatingimpact on Florida School Grade and Resourcing Effects2024 STRATEGIC PLAN QUARTERLY REPORT23
Achievement & Equity Initiative: Plan StatusMilestones / Deliverables Build TeamHold Kick-Off MeetingSchedule Yearly MeetingsIdentify Current District Work andOutreach Aligned with TacticsDefine and Breakdown Tactics toSub-ComponentsComplete Project Plan, InitiativeVision, and Theory of ActionResearch State and NationalIdentify Broward Schools ClosingAchievement GapInterview Schools to Identify BestPracticesAchievements Kick-Off Meeting Held on 9-23 with Representation fromMultiple District Departments, Schools, and Community Identification of District Work Focused on Achievementand Equity, Closing the Achievement Gap Creation of Strategic Plan Dashboards Leadership Overviews, Decision Chart Calibrations,System Generated Referrals Support Directors Group Convening and Aligned WorkIssues, Barriers, or Risks Creating a Culture of UrgencyCompeting Programs and Priorities (Work to Align)Need for Expansion of ResourcesScheduling, Course Coding, Ensuring InterventionsIndicators & LegendNext Steps (90 Days)Percent of Tasks On-Target Hold Meeting #2 and Form Sub-Committees Complete Expanded Project Plan with Detailed Tacticsand Work-streams Identify Achievement and Equity Schools and ConductInterviews Bring Resource Allocation Request to the Board(Expansion of Bookrooms and partnerships)100%100%0%LegendComplete In Progress Not Started 2024 STRATEGIC PLAN QUARTERLY REPORT24
Achievement & Equity Initiative: Year 1 Project PlanSharing Spotlights2024 STRATEGIC PLAN QUARTERLY REPORT25
Achievement & Equity Initiative: Spotlight on Problem Solving2024 STRATEGIC PLAN QUARTERLY REPORT26
Achievement & Equity Initiative: Questions for the Board1. Are we on the right track?2. What are we missing?3. Where have you noticed best practices, gains, orneeds in Achievement & Equity?4. How can we sustain & strengthen our District cultureto support Achievement & Equity?5. How can we close the achievement gap to ensurewe are “Educating ALL students to reach theirhighest potential?”2024 STRATEGIC PLAN QUARTERLY REPORT27
Our Data, Our Tools CampaignMission, Vision, ValuesStrategic Goals (HQI, SSE, EC)Campaign: Our Data, Our ToolsSound decisions are based on sound data. Ensuring that data arecollected and reported accurately, completely, securely, andwith common definitions, provides the essential foundation forfuture decision-making.Data Governance & UseTool Development, Implementation,& UseWork StreamsWork Streams2024 STRATEGIC PLAN QUARTERLY REPORTFocus ofToday’sDeep Dive28
Tools Initiative: Questions for the Board1. What does success of this effort look like to you inreference to: People Processes Technology2. A new Student Information System (SIS) will be asignificant investment in People, Time, and Money.Please rate the order of importance and concernsaround each of these 3 areas, on a scale of 0-5.2024 STRATEGIC PLAN QUARTERLY REPORT29
Tool Development, Implementation, & Use Initiative: Theory of ActionTheoryLead Measures TR: OOW Age 5y SIS:StakeholdersSurvey/EngagementIf we execute this strategy:Begin technology refresh whilesetting up the framework of anew SIS while evaluating existingtools/processes Lag MeasuresThen we will realize this goal: TR: Avg OOWdrops TR: TCO drops TR: Ratio SIS:StakeholdersSurvey/Engagement1.2.Reduce data loss riskthroughout the organizationwhile enhancing theinteroperability andaccessibility of systems; andProvide impactful classroomtools for digital learningAction Plan1. Develop a sustainable plan for technologyrefresh. Finalize Planning/ITB & select vendors Four year rollout of new devices2. Provide a new Student Information System builton the latest technologies that will supportState reporting requirements & facilitateDistrict decision-making & student progressmonitoring. Scope/RFP/BudgetDevelopment/Presentation by Phase Document change managementstrategy Formalize project governance Compile Program Team Kickoff OCM Configure New SIS (Core ), ContinueOCM Rollout Core , Professional Development,Begin Phase II (Interfaces/DW) Custom App Rationalization (CAR)3. Develop & adopt process for reviewing,leveraging, and customizing existing tools &resources to adequately meet user needs overtime.OOW Out of Warranty; TR Technology Refresh; SIS Student Information System; TCO Total Cost of Ownership;DW Data Warehouse; OCM Organizational Change Management; ITB Invitation to Bid; RFP Request for Proposal2024 STRATEGIC PLAN QUARTERLY REPORT30
Tool Development, Implementation, & Use Initiative: OverviewTool Development, Implementation, & UseEnhance interoperability and accessibility of systems for increased processefficiencies and effective use of data for decision-making. Develop a system for measuring and evaluating impact of programs in place. Increase use of geo-visualization capabilities for generating robust analytics. Develop and adopt a process for reviewing, leveraging, and customizing existing tools andresources to adequately meet user needs over time. Provide professional learning to support major processes and tools. Develop a sustainable plan for technology refresh. Provide a new student information system (SIS) built on the latest technologies that will supportState reporting requirements and facilitate District decision-making and student progressmonitoring.ΔReduce system redundancies and silos.ΔIncrease digital automation to reduce the number of manual, paper processes.ΔOptimize dependencies on external resources (including vendors) to ensure ongoing support ofexisting tools.Δ Continuous Improvement Idea2024 STRATEGIC PLAN QUARTERLY REPORT31
Tool Development, Implementation, & Use Initiative: Team ProfileDaryl Diamond,LoriAyn Stickler,Nicole Mancini Academics]MTAston Henry– Safety &SecurityTHEDanielleMamede PWSTEAMEmi Ibrahim– BusinessSupportCenterMarissaSmith,CeniraInfante PWSAmy
Oct 29, 2019 · 2024 STRATEGIC PLAN QUARTERLY REPORT. 2. Agenda Strategic Plan Overview Vision, Mission, Values, and Goals Campaigns and Initiatives District-Wide Goal Alignment 2024 Strategic Plan Communication, Execution, & Accountability Framework Maturity Model and Change
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