Student Academy Representative Toolkit 2020
Student Academy RepresentativeToolkit 2020
American Academy of PAsFounded in 1968, the American Academy of PAs is the national professional society for PAs. It represents a professionof more than 131,000 PAs across all medical and surgical specialties in all 50 states, the District of Columbia, U.S.territories, and the uniformed services.AAPA advocates and educates on behalf of the profession and the patients PAs serve. They work to ensure theprofessional growth, personal excellence, and recognition of PAs. They also enhance PAs’ ability to improve thequality, accessibility and cost-effectiveness of patient-centered healthcare.Student Academy of AAPAThe Student Academy of the American Academy of PAs is part of AAPA The Student Academy gives voice to the uniqueviews and needs of PA students within AAPA and the PA profession. All AAPA student members are automaticallyStudent Academy members. The Student Academy is led by the Student Board of Directors and includes the Assemblyof Representatives, which is comprised of Student Academy Representatives (SARs) from each recognized PAprogram’s Student Society. Students’ voices can be heard through their own Student Academy Representative at theStudent Academy’s Assembly of Representatives (AOR) meeting.Student Board of Directors The Student Board of Directors (SBOD) is comprised of ten positions, elected by the AOR at Conference. Inaddition, there is a PA Foundation liaison (appointed by the Student Board), two advisors, and one staff advisorfrom AAPA.All Student Board Members must be AAPA student members.The SBOD leads the business of the Student Academy and coordinates efforts at the national level to developStudent Academy activities based on the AOR resolutions.Student Academy Board Positions: President - oversees the work of the Student Academy and serves on the AAPA Board of Directors as StudentDirector.President-elect - coordinates action and activity of the Student Academy as a whole. The president-elect willserve a second year as President. Chief Delegate – leads the student delegation to the AAPA’s House of Delegates (HOD). Director of Outreach – develops external outreach opportunities for PA students focused on local service,interprofessional collaboration, leadership development, and diversity and health disparities. Director of Student Communications – develops comprehensive communication efforts on behalf of theStudent Board to portray the ongoing work of the Student Academy. Regional Directors (6) - works with SARs in their respective regions to maintain open means of communicationfrom the national to student society levels, and coordinate projects at the regional and student society levels.o Mid-Atlantic - DC, DE, MD, PA, VA, WVo North Central - IL, IN, IA, MI, MN, ND, OH, SD, WIo Northeast - CT, ME, MA, NH, NJ, NY, RI, VTo South Central - AR, KS, LA, MO, MS, NE, NM, OK, TXo Southeast - AL, FL, GA, KY, NC, SC, TNo West - AK, AZ, CA, CO, HI, ID, MT, NV, OR, UT, WA, WYFor more information visit: Student Academy Board of DirectorsStudent SocietiesStudent societies are groups of PA students who assemble on a regular basis to discuss issues of common interest thatoften deal with healthcare, the PA profession, or other social issues. Each student society can have its own uniquemission and goals, but they all work to promote PA students and the PA profession. Any PA program can start astudent society; however, to become a student society that is officially recognized by the Student Academy, the
student society must meet the following criteria: At least fthree unique PA student officers of the society must also be student members of AAPA; The PA program must be accredited or provisionally accredited; The student society must register online with the Student Academy; Only one student society will be recognized by the Student Academy from each accredited or provisionallyaccredited PA program. PA programs with multiple campuses are allowed one officially recognized studentsociety from each campus.How can the student society register with the Student Academy?Complete the online form each year. Student society online applications open September 1 and contain the followingstudent positions: REQUIRED Officer Positions include: President, Student Academy Representative, and State Chapter StudentRepresentative (name, email, AAPA ID number) Optional positions include: Vice President, Outreach Chair, Secretary, Treasurer, Student Academy Alternate,Student Historian, Student Diversity Committee Representative, Green Chair, Health and Wellness ChairYou will want to register your society as soon as you can so your society officers can start communicating with theStudent Academy Board members. A list of all PA programs and a checklist of registered societies, including eligibilityfor individual events, is available online.Your student society is not obligated to have each position filled; however, it does allow more students in yourprogram a chance to practice and improve their leadership skills, and expand your student society’s awareness of thecommunity, other PA programs, and state chapter’s activities.Positions Required for Student Society Registration: Faculty Advisor – The role of the faculty advisor is to motivate future leaders in the PA profession by encouragingparticipation, providing information about resources, and nurturing interest in the activities of the program’sstudent society.President – The President shall preside over the monthly meetings, set the meetings’ agendas, and submit agendasto the secretary for copies and distribution, coordinate the activities of the committees, and keep the membershipinformed of the activities of these committees.Student Academy Representative (SAR) – This is your program's student representative to the Assembly ofRepresentatives (AOR). The AOR meeting is an opportunity for students to discuss and determine resolutionswhich will guide the work of the Student Academy Board of Directors and student volunteers for the subsequentleadership year. They also elect the Student Academy Board of Directors.State Chapter Student Representative (SCSR) – This position represents your program to the AAPA constituentchapter on the state level. This individual might work directly with the student who is an officer for the statechapter, or this individual might be the officer of the state chapter.Optional Positions for Student Society Registration: Vice President – This position assists the President in their duties and acts as the leader when the President isabsent.Secretary – This position records the minutes and then distributes these minutes to all student society members.Treasurer – The Treasurer is responsible for any monies your chapter may receive, raise, or inherit from theprevious year’s student society.Outreach Chair (OC) – This position serves as a liaison to coordinate activities and public relations efforts betweentheir student society and external groups and works to promote the profession. These groups may include but arenot limited to other medical professionals (MD, DO, PT, OT, nurses, speech, etc.), city organizations, countyorganizations, state organizations, national organizations, and other community related organizations.Student Historian – This position serves as a liaison to coordinate activities between their student society and theSociety for the Preservation of PA History.
Student Academy Alternate – Your program may also designate a Student Academy Alternate. The alternate willnot be allowed on the floor to introduce new business, make a motion, or vote unless the seated representative tothe AOR relinquishes their seat either temporarily or permanently.Student Diversity Committee Representative (SDCR) – The SDCR serves as the liaison between the StudentAcademy and the student society regarding diversity issues affecting their classmates as future colleagues andhealth care providers.Green Chair – The Green Chair shall educate student society members on local and national "green" issues; workwith campus and PA program leadership to facilitate green initiatives; increase interaction between the studentsociety, constituent chapter, the Student Academy, and the AAPA national office with regard to green practice.Health & Wellness Chair—The Health & Wellness Chair is responsible for organizing wellness activities for thestudent society and promoting school and life balance.Assembly of Representatives (AOR)The Assembly of Representatives is comprised of the elected Student Academy Representatives (SARs) from eachrecognized PA program’s student society. All AAPA student members are welcome to attend and participate in theAOR meeting at Conference. This is the opportunity for students to discuss and determine resolutions which will guidethe work of the Student Academy Board of Directors and student volunteers for the subsequent leadership year. Inaddition to discussing resolutions, SARs are also responsible for electing the Student Board of Directors (SBOD) for thefollowing year. SARs are the liaison between AAPA and their respective student society and are responsible for relayingall information to their student society and classmates.The AOR is also where students are given an opportunity to engage with national leaders on current issues impactingthe PA profession and their future career through a Leadership Panel.Student Academy Representative TimelineTake these steps within the first month of leadership. Email your Regional Director to introduce yourself as the new SAR (Elections are held at different times foreach PA program, so they may not know to expect you!) You can expect emails from your Regional Director twice monthly, which include information and updates toshare with your classmates in addition to important dates to be aware of and advocacy updates. SAR conference calls will occur quarterly. Information regarding the call will be sent in an email by yourRegional Director. Follow social media for the student society and your region for news and updatesSummer Consider joining a Student Board Committee to get involved! Start planning with your own student society on how to fund travel to the AAPA Conference and recruit asmany classmates as possible.Fall Student society Registration opens September 1! You will need all officers AAPA ID numbers. Collaborate with classmates and faculty on how to celebrate PA week! PA week is celebrated nationally eachyear from October 6-12. Begin to make plans for a Challenge Bowl team. Conference Registration opens.Winter SAR and HOD Travel Grants due in mid-February. Challenge Bowl registration open during the month of February. Start drafting an AOR resolution with your classmates which can be pre-submitted to the Student Academy.Spring Think about running for a position on the Student Board and visit the elections page. Prepare to attend the AAPA Conference and have fun!
It is important to pass along the toolkit, contacts, and other helpful information to the next SAR elected atyour school.The above list is not all-inclusive and some additional responsibilities can be found on the AOR page. Follow the AORSteps to Success document for regular duties that are not seasonal. The best way to be successful is to prepare asmooth transition with your class’s incoming officers. You can always reach out with any questions you may have anddon’t hesitate to do so if anything seems unclear.AOR ResolutionsA resolution is an action statement that empowers the Student Academy Board of Directors to conduct business inareas that are meaningful and impactful to PA students. Submitting resolutions for the AOR meetingis encouraged but not required. Read resolutions passed during previous years. Beneficial resolutions - When creating resolutions, keep the idea broad so that the volunteer committees will haveroom to work with their creativity and so the resolution is achievable.o Example: Resolution 2012‐02 The Student Academy resolves to establish a PA student mentorship programwhose aim will be to connect current PA students and existing student society leaders with interestedpre‐PA and high school students with the intent of helping guide interested individuals in their progresstowards PA school. -CARRIESo Reasoning: Note that in this example it is not specified how they will connect with students. This allowsthe use of social media, forums, direct contact, etc., allowing the committee to find the best possible wayto make the resolution succeed.Problematic resolutions -These resolutions are items that are related to AAPA and their business/fiduciarydecisions, which can’t be dictated by PA students. Make sure the resolution is within the scope of what theStudent Academy can accomplish.o Example: Resolution 2012‐18 The Student Academy proposes to encourage the AAPA investigate optionsto allow students to have access to EMR to allow students to be able to review past medical history, labs,studies, and the ability to document as a student in charts. – FAILSo Reasoning: We can encourage these organizations to investigate these topics or suggestions, but we aren’table to make changes to curriculum requirements. PAEA and ARC-PA are organizations focused on PAprograms and education.o Example: Resolution 2013‐11 The Student Academy resolves to encourage all PA programs to participate inpromoting the profession during National PA Week – October 6‐12. -WITHDRAWNo Reasoning: The AAPA already encourages PA programs to participate in National PA Week. If AAPA isalready working on something, the Student Academy will be expected to participate in some way –youdon’t need a resolution to empower that action.Student AwardsThe following student-related awards are given by AAPA. PA Student of the Year: This award honors a PA student who has demonstrated exemplary service. Student shouldbe a member of AAPA. Outstanding Student Society: This award recognizes one student society for their outstanding service to theprofession.Travel Grants: A 200 grant for Student Academy Representatives/alternates and Student Academy electedHOD student delegates to minimize travel expenses to the annual conference. All applicants must be members ofAAPA. These travel grants are due February 11, 2020.What is the House of Delegates (HOD)?The House of Delegates (HOD) is AAPA’s policy-making body that defines the bylaws, policies and procedures of AAPA.Students have input on AAPA policy by way of their votes during the HOD. Currently, students have the largest number
of delegates, meaning they have the largest collective vote. The student delegation is elected by the Student Board attheir fall meeting.Students interested in the HOD can go through the application process in the fall. Any student member of the AAPAcan apply to be an HOD student delegate (multiple students from the same PA program can apply). Once elected,student delegates are assigned to a Reference Committee and will represent the collective interests of all AAPAstudent members.Student Board Committees:Student Board Committees are chaired by Student Academy leaders. Participation on these groups is open to all PAstudent members of AAPA. Student Board Committees will change annually based on resolutions passed during theAssembly of Representatives at Conference. Sign-ups for committees is open during summer. Volunteer sign-up formAAPA National Medical Challenge BowlThis is a high-energy medical game show that is held during AAPA Conference. All teams will answer multiple choicequestions on a screen using an Audience Response System (ARS) keypad. The top-scoring 36 teams will then advanceto the on-stage rounds and will answer free response questions on a variety of topics ranging from physical diagnosis,microbiology, psychiatry, anatomy, OB/GYN, pulmonary, cardiology, primary care, emergency medicine andsurgery. The SAR is responsible for relaying information about Challenge Bowl to their respective program.To participate in the AAPA National Medical Challenge Bowl, you MUST have the following: At least 75% of all PA students in the team's PA program must be AAPA members; The team's Student Academy Representative must attend the AOR meeting held during AAPA's Conference; All team members must be AAPA student members currently enrolled in an accredited PA program that has astudent society registered with AAPA; All team members must be registered for AAPA's Conference; Only one team member per team can be graduating within 30 days of competition.Team registration opens annually in February. There is no entrance fee. Participants must be registered as Conferenceattendees and show their conference name badge at team orientation. Find information about Challenge Bowlorientation, game scoring and policies in the Challenge Bowl Rules & Procedures. For more information, contact theStudent Academy National Office at 571-319-4310 or email students@aapa.org.Student Academy Social Media The Student Academy Page: https://www.aapa.org/StudentAcademyFacebook http://www.facebook.com/AAPAstudentsTwitter www.Twitter.com/StuAcademyAAPAInstagram: www.Instagram.com/AAPAorgLinkedIn: of-physician-assistantsHuddle: huddle.aapa.orgYouTube https://www.youtube.com/user/aapavideo
Student Academy Representative Toolkit 2020 . American Academy of PAs Founded in 1968, the American Academy of PAs is the national professional society for PAs. It represents a profession of more than 131,000 PAs across all medical and surgical specialties in all 50 states, the District of Columbia, U.S.
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