COMPETITION GUIDE FOR TEAMS - State Bar Of Georgia

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COMPETITION GUIDEFOR TEAMS2021 MOCK TRIAL SEASON Virtual

Michael NixonDirector, High School Mock Trial CompetitionDear Coaches,This guide serves as the details and instructions for preparing your team for their virtual competitions. Itcontains details about the structure and timing of the competitions, along with what the team needs to haveon hand for competition day (space, technology, etc.)All of the dates, procedures, and timelines should be followed as closely as possible as described within thisguide. If there any discrepancies between this guide and any previously published source (Coaches’ Manual,team manual, information in email, etc.), the information contained within this guide should be taken ascorrect. As planning has progressed and details worked out, things get tweaked along the way.The most important things for this season are:1. Patience.2. Flexibility.3. Testing.The primary goal for the 2021 season is to provide a competition for the teams and students. This will requireeveryone to be flexible and to realize that this environment while not ideal, will still create a competitiveenvironment. It will help for everyone involved to keep in mind that “the way things usually work” may notapply to a situation this season. Please help us by keeping an open mind about the new structure and doingwhat you can to help make it work.Please feel free to bring any questions, suggestion, concerns, or ideas to us throughout the season.Michael1

The Competition SeasonThis is a quick recap of pages 17-19 of the Coaches’ Manual and Rules 32-35. The datesfrom the Manual are updated in this guide.The season consists of three levels:1. Preliminary Rounds (all registered teams)2. Mid-Level Rounds (64 teams)3. State Finals Tournament (32 teams)The Preliminary Rounds Rounds 1-4 The Prelims will work as one giant statewide Region, with everyone in the same pool of teams. Eachround is randomly matched. Each team will present both sides of the case in Rounds 1 and 2 and again in Rounds 3 and 4. Theteam will switch sides from R1 to R2 and from R3 to R4. Teams will not compete against the same team twice. Teams will not face their sister (additional) team in Prelims. After Round 4, all teams will be ranked based on Win/Loss, Ballots, Points, Point Spread (Rule 31(a))and the top 64 teams will move on to the Mid-Level Rounds.The Mid-Level Rounds Rounds 5 and 6 Teams will be divided into two 32-team brackets by ranking: 1-32 and 33-64. Round 5 will be randomly drawn between the two brackets. After Round 5, teams will put into two columns based on the side they presented in Round 5.- Within each column, teams will be ranked again using their 5-round record and divided againinto two 32-team brackets. Round 6 will randomly draw teams from the top half of P vs. bottom half of D, and vice-versa and allteams will switch sides. Teams will not compete against a team they’ve faced already. Teams will not face their sister (additional) team in Prelims in Round 5 but may in Round 6. After Round 6, all teams will be ranked using their 6-round record and the top 32 teams will moveon to the State Finals Tournament.- If two teams from the same school qualify for State Finals, only the higher ranked team willadvance. The team may make personnel adjustments between the two teams if they wish.The State Finals Tournament Rounds 7 - 11 Teams will be seeded into four brackets with 8 teams each. Each bracket is single-elimination, working down to the State Championship. Teams will not be protected from facing a previous opponent during State Finals. Ideally, teams will be able to switch sides between each Round. However, no team will present thesame side three times in a row and every attempt will be made to balance the presentation evenlyin the Rounds 7-10.2

Team CodesEach team has been assigned a two-letter code that will be used for the duration of the season. This codeshould not be shared with anyone outside of the team so as to ensure blind evaluators.Round Schedule for TeamsIn early January, the Mock Trial office will send each team the four dates of their Preliminary Round trials.This notice will only have the dates of competition; no opponent or side information will be included.This master schedule will have been built by randomly drawing each team’s four round matches andassigning sides. The schedule will consider date conflicts identified by teams in December as much aspossible. Once published, the schedule will not be changed unless extraordinary circumstances warrant.The same conflicted date process will be offered for the Mid-Level Rounds in early March. Since each roundis essentially its own week, it may be easier to avoid conflicts.Daily Competition NoticeA daily competition notice will be posted on the Team Info page of the Mock Trial website each evening forthe next day’s competition schedule; Saturdays will have two notices, one for each block. This will notifythe teams of the following items: Zoom link Courtroom number Opponent’s team code Side of caseThis will be the first time teams will learn of their opponent and side representation. The January notice willprovide just the date for teams’ planning purposes.ScrimmagesTeams will be assigned a scrimmage partner at random by the Mock Trial office and the teams will benotified of their partner (with contact information) in early January. The purpose of the scrimmage is to doa test-run of the technology and courtroom set up that will be used during trial. The two teams will be freeto arrange the date and time of the scrimmage.Teams may invite others in to preside and evaluate a scrimmage. However, we ask that this is done at aminimum so as to avoid creating any conflicts with judging panel members in competition rounds.(Consider all of the moving parts we are having to keep straight this season!!)The draw will be done as the first step the random draw process for Prelims. The scrimmage partner willnot be an opponent in Rounds 1-6.If a team wishes to schedule additional scrimmages, they may do so. However, the Mock Trial office will notprotect those two teams from being paired during the competition.3

Competition Calendar *UPDATED*The competition is broken up into “blocks”. Each block is a singletime/date of trials and will have several trials occurring at the sametime. Each team will compete during one block in each Round.Round 111 8:30 amTimes are to log-in by; Zoom will open 30 minutes prior. At the statetimes, teams will begin to be put into courtrooms. Trials should beginapproximately 20-30 minutes later.Prelim RoundsSundayMid-Level RoundsMondayBlockLog-in timeState Finals n. 30Round 111 8:30 am12 12:30 pmJan. 31Round 113 12:30 pmFeb. 1Feb. 2Feb. 3Feb. 4Round 1Round 1Round 1Round 214 5:30 pm15 5:30 pm16 5:30 pm21 5:30 pmFeb. 5Feb. 6Round 222 8:30 amNo trials scheduled23 12:30 pmACTFeb. 7Super BowlNo trialsFeb. 8Feb. 9Feb. 10Feb. 11Feb. 12Feb. 13Round 2Round 2Round 2Round 3Round 324 5:30 pm25 5:30 pm26 5:30 pm31 5:30 pm32 8:30 amNo trials scheduled33 12:30 pmOne Act Play –StateFeb. 14Round 334 12:30 pmFeb. 15Feb. 16Feb. 17Feb. 18Feb. 19Feb. 20Round 3Round 3Round 4Round 4Round 435 5:30 pm36 5:30 pm41 5:30 pm42 5:30 pm43 8:30 amNo trials scheduledPresident’s Day44 12:30 pmOne Act Play –StateFeb. 21Feb. 22Round 4No trials scheduled45 5:30 pmFeb. 23Round 446 5:30 pmFeb. 24Mid-Levelteams andscheduleannounced4Feb. 25ThesConFeb. 26ThesConFeb. 27ThesConGHP Interviews

SundayFeb. 28Round 551 1 pm 14MondayTuesdayMar. 1Round 552 6 pm 12WednesdayMar. 2Round 553 6 pm 12ThursdayMar. 3Round 554 6 pm 12Mar. 4FridaySaturdayMar. 5Round 5Mar. 6Round 655 6 pm 1461 9 am 1462 1 pm 14Mar. 7Round 663 1 pm 12Mar. 14Mar. 8Round 664 6 pm 12Mar. 9Round 665 6 pm 12Mar. 15Mar. 10SweetC 1 pm 86 pmMar. 12A 9 am 12B 1 pm 12Mar. 17Mar. 18Elite EightSixteenMar. 13TopThirtyTwoState Finalsteams andscheduleannouncedMar. 16TopThirtyTwoMar. 116 pmMar. 19Mar. 20Final Four1 pmMar. 21Final Round1 pmImportance of Coach LeadershipWe are relying on coaches to help keep the big picture in mind for this season. None of this has been donebefore at this scale, not just in Georgia, but in any mock trial competition. We are using the experiences ofsome other states’ early competitions and pre-season tournaments, along with college and law schoolmock trials (despite some structural differences) and new information may change some of these printedplans.We need all teams, coaches, students, and parents to be 1) patient and 2) flexible as we progress throughthe season. This season is asking everyone involved to reinvent how they approach mock trial and the“normal way” will not apply in many cases.We are also relying on the teams to prepare themselves for a virtual competition by thinking and planningahead. We need everyone to test their plans before their first day of competition. Do everything you canto take the surprise out of as much as you can. Have a Plan B mapped out. Have everyone involvedpractice getting set up, getting on together, turning cameras and microphones on and off, arranging thecamera in their space, arranging their space, etc. Insist on seeing the team’s competition version ofeverything before competition.While not every eventuality can be planned for, help us out by taking as many variables out of the equationas much as possible.5

General InformationThis section goes over some of the general information that applies to all situations. The next will get intothe details of each.Items with *UPDATED* were in the January 14 update. *UPDATED* are from January 21.Team Locations *UPDATED*Each team will have the option of where the team is during competition. There are three options: One Location – The entire team of students and coaches will be in one location for the round.Individual Locations – Each team member and coach will be in their own location.Hybrid Location – The three attorneys will be together in one location at the attorney table, with thewitnesses joining from their own location. This is the ideal situation if social distancing and otherguidelines allow.*UPDATED* These are meant to be starting points for your team. Every team’s situation is different and mayrequire some modification to work. Do what you need to do to compete, as long as the belowrequirements are met. If you have any questions, contact the Mock Trial office.Each scenario will have differing policies, regulations, and expectations about courtroom setup, Zoommanagement, etc. Below is a summary of each:Individual LocationsIf the team cannot gather in the one central location, each team member would be on their own device intheir own location. Each participant would require their own camera-enabled device with an individualZoom account. Attorney and witness students would turn their camera/microphone on and off as neededto appear on screen at appropriate times. The timekeeper would show the time remaining. The ScreenSharing Coordinator would run screen sharing operations and wouldn’t need a camera.Hybrid Location (Preferred Set-Up to be in one location)This combines the “best of both worlds”. It has the attorneys together in one location, allowing them tocommunicate easily during the trial while minimizing the number of individuals in one spot. Meanwhile,the witnesses will be on their own individual camera, making it easier to hear them during testimony.The witnesses, timekeeper, and Screen Sharing Coordinator will be in their own location, either at home oranother room in the building, requiring their own device with an individual Zoom account. The witnessesand timekeeper will also need a camera. If desired, the witnesses can share one camera/computerconnection by swapping out of the “witness stand”.The rooms will be set up according to specific instructions so as to allow the attorney table to be on screenthe entire time.One LocationThe team will be in one central location (media center, classroom, courtroom, basement, etc.). The teamwill require two computers (desktop or laptop) equipped with two web cameras, connected by two Zoomaccounts, with a third computer/account for the Screen Sharing Coordinator. One camera will capture the6

courtroom from the perspective of the bench while the second camera will be used by the timekeeper toshow time remaining.The courtroom will be set up according to specific instructions so as to show the attorney table and witnesschair, allowing all parts of the trial to take place in a small defined area of the room. All arguments,objections, testimony, etc. will be directed to the one camera.!The downside is that it may be hard to hear attorneys at the table making objections due to thedistance to the microphone and size of the room. In other tournaments, attorneys had to walk upto the well to be heard, which is not ideal.Location SettingCoaches will be responsible to ensure that their teams’ competition locations are set up appropriately andthat their teams/students are framed in the expected manner.Teams are expected to do a trial run/dress rehearsal of their intended competition spaces to ensure thattheir set-ups are correct, connections secure, and everyone involved knows how to get into the trial. Goal:No surprises on competition day!Large Rooms (One Location and attorney table in Hybrid)Teams may compete wherever they would like, be it at school, an attorney’s office, etc. Anywhere there isa large enough space to set up the courtroom as prescribed.!If a team wishes to compete from a courtroom, prior approval must be obtained from the MockTrial office.Setting- The room should be at least 20’ x 20’ for One Location set-ups.- Be mindful of the background that no one walks through or is seen during the trial- Hybrid: A classroom is sufficient since the only thing in the camera’s frame will be either the attorneytable or witness stand.Lighting- Make sure there is enough overhead light so no one is in a shadow- Avoid being backlight by an open or bright window, hallway, open doors to other rooms, etc.Background distractions- Avoid very busy, cluttered backgrounds that may be distracting- If competing at school: Nothing in the background that shows the school name or location, teacher’sname, mascot, etc.- If competing at an attorney’s office: Nothing in the background that would indicate the firm orattorney’s name.Individual Location and individuals in HybridThe background and setting should be professional. The students are appearing in court and will be dressedfor court, so their setting should complement this. Students appearing on camera need to pay specialattention to their setting and background in the following areas:Setting- Choose an office or living room setting where the background is close behind- Avoid having a large room behind you7

- Choose an isolated area of the house where others won’t walk in the frame or noises from the housecan be heard- Think about little siblings and pets- If competing from school (in Hybrid): nothing in the background that shows the school name orlocation, teacher’s name, mascot, etc.Lighting- Make sure the light is coming from the front- Avoid being backlight by an open or bright windowBackground distractions- Avoid very busy, cluttered backgrounds that may be distracting- Avoid open closets- No open bars or liquor cabinets- No posters or signs involving tobacco, alcohol, or drugs- Avoid sitting in front of a mirror that reflects the camera/computerZoomEach team will need a registered account for each device connecting for the competition. Zoom offers afree personal account that will suffice. The account is registered with an email address; that address willneed to be provided to the Mock Trial office in January. Only registered accounts will be able to get on theZoom call for competitions.An account associated with a teacher, parent, or coach will work as well.The Zoom ClientTo get into trials, each computer will need to have the Zoom Client installed. The first time a Zoom meetingis opened on that computer, Zoom will prompt the user to download the client:8

It will put a Zoom app on the desktop of the computer:Moving forward, all meetings/trials can beaccessed through the client. The client will allow each account to establish settings such as the displayedname that will appear when the camera is off and in the corner when on.The Mock Trial office will publish the Zoom Meeting ID for each trial as a hyperlink. Clicking on thehyperlink will open the above webpage/message and get the user into the trial through the client app(checking the box for “Always allow zoom.us to open links” will take you to the client automatically nexttime. Only registered Zoom accounts entering the trial meeting through the client will be allowed access.Account NamingEach account will have a specific naming protocol to identify the team code/individual while keeping theteam name anonymous. The protocol will be determined by the team setup (starting on page 19).*UPDATED* Each participant must have their account named properly before connecting to the meeting. Donot join with the account holder’s name in place and then try to change it once in the meeting. This mustbe done before joining.*UPDATED* The protocols outlined starting on page 19 must be followed exactly. Please ensure that eachparticipant’s naming mimics the instructions and does not add ALL CAPS, extra punctuation, etc. Somelabels have been shortened in this edition, so please note those.*NEW* If the attorneys would like to add their gender after their name, they can add “/M” or “/F”.Email/Accounts for Participants *NEW*The week of January 25, each team will need to submit a list of email addresses that will be used by theteam to log in to the various Zoom accounts for trials. This will be done with an online form. These mustbe the emails associated with the accounts that will be used by coaches and students for trial. They willnot be shared with anyone but used to pre-populate pre-trial breakout rooms for each team (more on thatbelow). With this information, when those accounts log in, they will automatically be pushed into theappropriate breakout room and not have to wait to be sorted.Zoom Functions During Trial *NEW*1. Mute Non-Video Participants: Once in the courtroom, each account should click on the videocamera arrow and choose “Mute Non-Video Participants”. This will then only show thoseparticipants with their cameras on.2. Screen Sharing: When an exhibit is shared on screen, the grid of participant camera feeds will shiftto a smaller grid on the side. Individual participants can adjust this to see both the shared screenand the individuals in the trial.Computer and Web CamerasEach team will need a set number of computers and web cameras for each trial, depending on their set-up.All students will be required to compete using a desktop or laptop computer and either integrated orseparate web camera. Phones and tablets are not allowed.Cameras can be either a standalone web camera or embedded in the laptop lid.9

!If using a laptop’s camera, it is essential that the user tests the microphone with the laptop tomake sure it’s picking up the audio appropriately.Coaches can view the trial either in person (details in each set-up’s section) or on any device.Computer ConnectionComputers being used for competition should be connected to the internet by an Ethernet cable as muchas possible. Do not rely on a stable Wi-Fi signal, especially at school. Students competing at home shouldalso hardwire connect with an Ethernet cable directly to their modem/router. This will ensure the moststable connection and avoid being dropped by Wi-Fi issues.!Teams may consider purchasing Ethernet cables for their students if needed and should look atwhere the student will be competing in relation to the connection well before competition day.Camera Set-up: HeightThe web camera should be set up with a monitor so the students can “talk to” those

This guide serves as the details and instructions for preparing your team for their virtual competitions. It . Director, High School Mock Trial Competition . 2 The Competition Season This is a quick recap of pages 17-19 of the Coaches’ Manual and Rules 32-35. The dates

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