Spring 2021 M-STEP Test Administration Manual
TMSpring 2021M-STEP TestAdministrationManual(TAM)Updated April 2021
Table of ContentsHow To Use This Manual . . . 6Introduction . . . . . . . . . . . . . . . . . . . . . . . 6Testing Schedules . . . . . . . . . . 9Overview . . . . . . . . . . . . . . . . 12M-STEP Assessments . . . . . . . . . . . . . . . . 12What’s New . . . . . . . . . . . . . . . . . . . . . . 12English Language Arts . . . . . . . . . . . . . . . 13LISTENING . . . . . . . . . . . . . . . . . . . . . . . . 13Mathematics . . . . . . . . . . . . . . . . . . . . . . 14CALCULATOR POLICY FOR MATHEMATICSASSESSMENTS . . . . . . . . . . . . . . . . . . . . . 14Science . . . . . . . . . . . . . . . . . . . . . . . . . 15CALCULATOR POLICY FORSCIENCE ASSESSMENTS . . . . . . . . . . . . . . 15Assessment System Access for District andBuilding Assessment Coordinators . . . . . . . 18THE OEAA SECURE SITE . . . . . . . . . . . . . . . 18THE EDUCATIONAL ENTITY MASTER . . . . . . 19DRC INSIGHT PORTAL . . . . . . . . . . . . . . 19Roles and Responsibilities . . . 20Roles and Responsibilities . . . . . . . . . . . . 20DISTRICT COORDINATORS . . . . . . . . . . . . . 20BUILDING COORDINATORS . . . . . . . . . . . . 20TEST ADMINISTRATORS . . . . . . . . . . . . . . . 21TECHNOLOGY COORDINATORS . . . . . . . . . . 21Supports andAccommodations . . . . . . . . . 22What Are Supportsand Accommodations? . . . . . . . . . . . . . . . 22Social Studies . . . . . . . . . . . . . . . . . . . . . 15Supports and AccommodationsTracking Sheet . . . . . . . . . . . . . . . . . . . . 22The Michigan Merit Examination . . . . . . . . 16Ordering Accommodated Materials . . . . . . 22Required Grade 8 Testing . . . . . . . . . . . . . 16Embedded and Non‑embedded Supportsand Accommodations . . . . . . . . . . . . . . . 23Test Administrator’s Directions and Manual 16Scratch Paper Guidelines . . . . . . . . . . . . . 16Designated Supports and Accommodations 16Resources for Students to Preparefor Testing . . . . . . . . . . . . . . . . . . . . . . . 17Call Center Contact Information . . . . . . . . 17OEAA Communications with Schoolsand Districts . . . . . . . . . . . . . . . . . . . . . . 17Standardized Testing . . . . . . . . . . . . . . . . 182M-STEP Test Administration ManualTurning On Designated Supports andAccommodations . . . . . . . . . . . . . . . . . . . 23Verifying Test Tickets . . . . . . . . . . . . . . 23Where to Find More Information onDesignated Supports and Accommodations 24Nonstandard Accommodations . . . . . . . . . 24Filling Out Designated Supports andAccommodations Information on AnswerDocuments . . . . . . . . . . . . . . . . . . . . . . . . 25
Table of ContentsM-STEP Multiplication Table . . . . . . . . . . . 33ELA STANDARD SUPPORTSAND ACCOMMODATIONS . . . . . . . . . . . . . . 25MATHEMATICS STANDARD SUPPORTSAND ACCOMMODATIONS . . . . . . . . . . . . . . 25Returning Accommodated Materialsand Answer Documents . . . . . . . . . . . . . . 33SUPPORTS AND ACCOMMODATIONS . . . . . . 25Other Reminders for Test Administratorsand Accommodations Providers . . . . . . . . 33Using Audio CD Versions of the Tests . . . 26PAPER/PENCIL ONLY: . . . . . . . . . . . . . . . 34Using Video DVD Versions of the Tests . . 26Student Pre-ID andTest Eligibility . . . . . . . . . . . . . 35SCIENCE AND SOCIAL STUDIES STANDARDHOW TO ADMINISTER VIDEO DVDVERSIONS OF THE TEST . . . . . . . . . . . . . . . 27Reading Directions and Track/ChapterNumbers—Audio CDs and Video DVDs . . . . 27Students to be Tested . . . . . . . . . . . . . . . 35Using Reader Scripts . . . . . . . . . . . . . . 28SECTION 504 PLANS . . . . . . . . . . . . . . . . . 35Using Oral Translationsfor Native Language . . . . . . . . . . . . . . . . 28Using Enlarged Print Versions of the Test 28Using Braille Versionsof the Test . . . . . . . . . . . . . . . . . . . . . . . 29Directions for Other Common Supportsand Accommodations . . . . . . . . . . . . . . . 29SCRIBES AND TAPE RECORDERS . . . . . . . . . 29STUDENTS WITH IEPS ANDENGLISH LEARNERS (ELS) . . . . . . . . . . . . . 35Student Grade Considerations . . . . . . . . . 35STUDENTS WHO REPEAT A GRADE LEVELOR ARE IN ADVANCED CLASSES . . . . . . . . . 35GRADE 12 STUDENTS NOT PREVIOUSLYINCLUDED IN ACCOUNTABILITY . . . . . . . . . 36Students in Different Locations . . . . . . . . . 36HOMESCHOOLED STUDENTS . . . . . . . . . . . 36STUDENTS ENROLLED IN PRIVATE/WORD PROCESSORS . . . . . . . . . . . . . . . 29NONPUBLIC SCHOOLS . . . . . . . . . . . . . . . . 36ADDITIONAL OR ADAPTED PAPER . . . . . 30REMOTE LEARNERS AND VIRTUAL SCHOOLS 36EXTENDED TIME/MULTIPLE DAY . . . . . . . . . 31Closed Captioning for ELA Listening . . . . 31SHARED EDUCATIONAL ENTITIES (SEES)/SPECIALIZED SHARED EDUCATIONALENTITIES (S2E2S) . . . . . . . . . . . . . . . . . . . 37Read-Aloud Guidelines for ELAand Mathematics . . . . . . . . . . . . . . . . . . . 31SEAT TIME WAIVERS . . . . . . . . . . . . . . . . . 37Scribing Protocol . . . . . . . . . . . . . . . . . . . 32HOSPITALIZED STUDENTS . . . . . . . . . . . . . 37Word-to-Word Bilingual Dictionaries . . . . . 32L1 (First Language) Glossaries . . . . . . . . . 32HOMEBOUND ANDStudents in Unique Circumstances . . . . . . 37SUSPENDED STUDENTS . . . . . . . . . . . . . . . 37EXPELLED STUDENTS . . . . . . . . . . . . . . . . 37Stacked Spanish . . . . . . . . . . . . . . . . . . . 32www.michigan.gov/mstep https://mi.drcedirect.comFOR HELP, call 1-877-560-83783
Table of ContentsSTUDENTS IN DETENTION ORCALCULATORS . . . . . . . . . . . . . . . . . . . . . . 47JUVENILE FACILITIES . . . . . . . . . . . . . . . . . 38NUMBER 2 PENCILS . . . . . . . . . . . . . . . . 47Accountability Considerations . . . . . . . . . . 38HIGHLIGHTERS . . . . . . . . . . . . . . . . . . . . . 47STUDENTS WHO MOVE INTO A SCHOOLADDITIONAL PAPER . . . . . . . . . . . . . . . . . . 48DURING TESTING . . . . . . . . . . . . . . . . . . . 38HEADPHONES . . . . . . . . . . . . . . . . . . . . . . 48STUDENTS WHO MOVE OUT OF A SCHOOLDURING TESTING . . . . . . . . . . . . . . . . . . . 39Unique Identification Codes . . . . . . . . . . . 39Test Administration Windows . . . . . . . . . . 40Computer Adaptive Testing for ELA andMathematics . . . . . . . . . . . . . . . . . . . . . . 40INSIGHT Availability . . . . . . . . . . . . . . . . 40Absences and Makeup Testing . . . . . . . . . .40Incident Reporting . . . . . . . . . . . . . . . . . . 40CDs/DVDs . . . . . . . . . . . . . . . . . . . . . . 48Software and Testing Devices . . . . . . . . 48DRC INSIGHT PORTAL . . . . . . . . . . . . . . . . 48INSIGHT AND CENTRAL OFFICE SERVICES . . 49SUPPORTED TESTING DEVICES . . . . . . . . 49Important Tasks Before Testing . . . . . . . . . 491. T RAINING REQUIREMENTS ANDRESOURCES FOR STUDENTS . . . . . . . 492. A SSIGN ROLES FOR DISTRICT USERS . . . 503. PRE-IDENTIFY STUDENTS FOR TESTING . . 51Testing Irregularities . . . . . . . . . . . . . . . . 414. ORDER TEST MATERIALS . . . . . . . . . . . . 51Before Testing . . . . . . . . . . . . 42DRC INSIGHT PORTAL . . . . . . . . . . . . . . . . 53Training Tools . . . . . . . . . . . . . . . . . . . . . 42RECORDED PRESENTATIONS IN THE5. LOAD STUDENTS IN THE6. ASSIGN/EDIT TEST SESSIONS . . . . . . 537. ASSIGN SUPPORTSAND ACCOMMODATIONS . . . . . . . . . . . . . . 54DRC INSIGHT PORTAL . . . . . . . . . . . . . . . . 428. CREATE TESTING SCHEDULES . . . . . . . . . 54Assessment Security . . . . . . . . . . . . . . . . 459. TEST TICKET PRINTING . . . . . . . . . . . 58. . . . . . . . . . . . . 45Important Tasks During Testing . . . . . . . . 59ASSESSMENT SECURITY TRAINING . . . . . . 451. MANAGING STUDENT TEST TICKETS . . 59ASSESSMENT TRAININGMaterial Security . . . . . . . . . . . . . . . . . . 45Test Administration . . . . . . . . . . . . . . . . .462. VERIFYING SUPPORTS ANDACCOMMODATIONS ON TEST TICKETS . . . . 59Security Compliance . . . . . . . . . . . . . . . . 46During Testing . . . . . . . . . . . . 59Materials Permitted or RequiredDuring Testing . . . . . . . . . . . . . . . . . . . . 473. DURING A TEST SESSION . . . . . . . . . . . . 60MDE-APPROVED INSIGHT TOOLS POSTER 475. VIDEO SURVEILLANCE CAMERAS . . . . . . . 634. RESUMED TESTING . . . . . . . . . . . . . . . . 626. ENDING A TEST SESSION . . . . . . . . . . . . 644M-STEP Test Administration Manual
Table of ContentsAfter Testing . . . . . . . . . . . . . 65Important Tasks After Testing . . . . . . . . . . 651. REPORTING DECISIONS . . . . . . . . . . . . . 652. MATERIALS HANDLING AND RETURN . . . . 65Appendix A:Calculator Policy . . . . . . . . . 72Online and Paper/Pencil Testers . . . . . . . . 72MATHEMATICS . . . . . . . . . . . . . . . . . . . . 72SCIENCE . . . . . . . . . . . . . . . . . . . . . . . . . 72Online Testers . . . . . . . . . . . . . . . . . . 72Paper/Pencil Testers . . . . . . . . . . . . . . 72Important Notes . . . . . . . . . . . . . . . . . . . 72Appendix C: IncidentReporting Guide . . . . . . . . . . 76Appendix D: DRC INSIGHTPortal User Guide . . . . . . . . . 89Appendix E: List ofImportant Dates . . . . . . . . . . 90Appendix F: AdministrationResources . . . . . . . . . . . . . . . 92Appendix G: ExtendedRetries Tech Bulletin . . . . . . . . 94ALIGNMENT . . . . . . . . . . . . . . . . . . . . . . 72FAIRNESS . . . . . . . . . . . . . . . . . . . . . . . . 73MANAGING ONLINE TESTERS AND EXTERNALHAND-HELD CALCULATORS . . . . . . . . . . . . 73Appendix H: Checklist . . . . 95Before Testing Checklist . . . . . . . . . . . . . . 95Appendix B: ScratchPaper Policy . . . . . . . . . . . . . . 74During Testing Checklist . . . . . . . . . . . . . . 96M-STEP Scratch Paper Policy . . . . . . . . . . .74Accountability Tasks . . . . . . . . . . . . . . . . 96TERMS . . . . . . . . . . . . . . . . . . . . . . . . . . . 74Appendix I: Change Log . . 97ONLINE TESTERS: MATHEMATICS . . . . . 74After Testing Checklist . . . . . . . . . . . . . . . 96ONLINE TESTERS: ENGLISH LANGUAGEARTS, SCIENCE, AND SOCIAL STUDIES . . . . 74PAPER/PENCIL TESTERS: MATHEMATICS . 74PAPER/PENCIL TESTERS: ENGLISHLANGUAGE ARTS, SCIENCE, ANDSOCIAL STUDIES . . . . . . . . . . . . . . . . . . . . 75www.michigan.gov/mstep https://mi.drcedirect.comFOR HELP, call 1-877-560-83785
How To Use This ManualIntroductionThis manual provides information about (1) howthe administration process works from beginningto end, (2) key dates when specific assessmentactivities take place, (3) the roles that schoolpersonnel play in the administration process,and (4) how to use available supports andaccommodations.On January 25, 2021, the Michigan Departmentof Education (MDE) delivered a request to theU.S. Department of Education to waive certainassessment and accountability requirements ofthe federal Every Student Succeeds Act (ESSA)including the Spring 2021 M-STEP. On March 26,MDE received approval of our request to waivecertain high-stakes components of accountabilityincluding the requirement to assess 95% of ourstudent population. As of April 1st, we have notreceived a response that will allow us to waive theadministration of the M-STEP for 2021.To comply with current law, MDE and the Officeof Educational Assessment and Accountability(OEAA) continue to prepare for the required springassessments in the event the USED does not grantour waiver request. All students, even studentsreceiving remote-only instruction, should have theopportunity to take the assessment. Districts haveto offer remote or virtual students the opportunityto come into school to take the appropriate statesummative assessments. However, those remoteonly students would not be required to comeinto school for the sole purpose of taking theassessments.Updates regarding the status of this requestwill be provided through the weekly Spotlighton Assessment and Accountability newsletter.Please know the health, safety, and well-being ofstudents, educators, and their families is MDE’sfirst priority.The OEAA has developed a Safe Testing PlanningDocument to assist districts and schools toplan for the safe administration of the Spring2021 assessments, including M-STEP. The6M-STEP Test Administration Manualplanning document includes guiding questionsand considerations for each aspect of testing tohelp you plan for your test administrations. Thisdocument is available on the M-STEP web page.The COVID-19 pandemic has significantly impactedthe 2020-2021 school year, and some policiesand procedures of the M-STEP test administrationhave been modified to provide schools additionaltime and flexibility for M-STEP testing. Havingsaid that, M-STEP must be proctored in-personby a trained test administrator according to therequirements of the Assessment Integrity Guide.Any administration in an Off-Site location mustreceive prior approval through the Off-Site TestAdministration request process (see page 36,the Students in Different Locations section) formore information).Important Note: eDIRECT has been renamedDRC INSIGHT Portal. The URL has not changed.This manual now refers to eDIRECT as the DRCINSIGHT Portal (https://mi.drcedirect.com).Instructions for easy navigation to documents inthe DRC INSIGHT Portal are on page 8.This manual is divided into ten sections: How to Use this Manual describes thecontent and sections included in the manual. Testing Schedule gathers calendarrelated information in one place to helpschool personnel prepare for, schedule, andadminister the test. Overview describes general informationthat everyone involved in the M-STEPadministration process needs to know. Roles and Responsibilities describesthe roles and responsibilities of DistrictAssessment Coordinators, Building AssessmentCoordinators, Technology Coordinators, andTest Administrators.
Supports and Accommodations describesin detail the supports and accommodationsavailable to students during testing. Student Pre-ID and Test Eligibilitydescribes the tasks associated with determiningwhich students are eligible and expected totest, and how to pre-identify students fortesting. Before Testing Tasks lists and describesthe assessment-related tasks to be completedbefore testing. During Testing Tasks lists and describesthe assessment-related tasks to be completedduring testing. After Testing Tasks lists and describes theassessment-related tasks to be completed aftertesting. Appendices– M-STEP Calculator Policy– M-STEP Scratch Paper Policy– Incident Reporting Guide– DRC INSIGHT Portal User Guide– M-STEP List of Important Dates– M-STEP Test Administration Resources,Extended Retries Tech Bulletinthey will administer.The M-STEP assessments are administered inperson and primarily online. However, there aretwo instances in which they may be administeredusing paper/pencil versions of the test: (1) whenrequired to meet an individual student’s needs,or (2) when a school has applied to the MichiganDepartment of Education (MDE) for a waiver andthe waiver has been approved. The current-yearwindow to apply for a waiver has passed; it wasposted in the Spotlight on Student Assessmentand Accountability newsletter and in the M-STEPList of Important Dates.Since this manual providesinformation on bothIconModemodes (types) of testadministration (online andPaper/Pencilpaper/pencil), MDE hasdeveloped two icons—aOnlinecomputer to representonline testing and a pencilto represent paper/pencil testing. When a sectionof the manual applies only to one mode of testing,the corresponding icon will appear. Sectionswithout icons pertain to both online and paper/pencil testing.– Checklists – before, during, and after testing– Change LogAll M-STEP District and Building AssessmentCoordinators must read the entire TestAdministrator Manual (this document). TestAdministrators must read the Test AdministratorDirections and Manual for each grade and testwww.michigan.gov/mstep https://mi.drcedirect.comFOR HELP, call 1-877-560-83787
Navigating the DRC INSIGHT PortalUsers can access documents and resources in the DRC INSIGHT Portal (https://mi.drcedirect.com).Test Administrators without secure access to the DRC INSIGHT Portal: select “here” in the Documentsand Training Materials line to view all of the materials that are available without secure access.Welcome to the DRC INSIGHT PortalWelcome to the DRC INSIGHT Portal, the web-based management site used to manage the online testadministration for M-STEP, MI-Access, and Early Literacy and Mathematics Benchmark Assessments forMichigan.To sign in, enter your email address and password on this page and then select Sign In.UsernameTo obtain a login and password, you must first be set up with the specific DRC INSIGHT Portal role onthe OEAA Secure Site. Click here for directions on how to request access to DRC INSIGHT Portalthrough the OEAA Secure Site.Documents and Training Materials can be accessed here without a login and password.PasswordYou can use this page for the following tasks: Management tools and sofware for downloads requires a login. Online Answer Document Portal for MI-Access Supported Independence and Participation can befound here. The link is only active during the testing window. Access the current system status of the DRC INSIGHT Portal here.Need assistance? Customer Support can be contacted at 877-560-8378 or misupport@datarecognitioncorp.com.District and Building Coordinators with secure access to the DRC INSIGHT Portal go toMy Applications and select General Information.MICHIGAN ONLINE ASSESSMENTSMY APPLICATIONSPARTICIPANT PREPARATIONGENERAL INFORMATIONStudent ManagementGeneral InformationUser ManagementTECHNOLOGY SETUPTEST PREPARATIONTest ManagementPOST-TEST ACTIONSStudent ManagementSCORING AND REPORTINGReport DeliveryThen, select the Documents tab.Documents(All)8M-STEP Test Administration ManualCentral Office Services
Testing SchedulesYou can copy and distribute these pages to others involved in the testing process.If further updates to this manual are necessitated by the uncertainty caused by the ongoing COVID-19pandemic, they will be announced in the Spotlight newsletter and documented in the Change Log inAppendix I.On March 18, MDE announced the extension of
– Incident Reporting Guide – DRC INSIGHT Portal User Guide – M-STEP List of Important Dates – M-STEP Test Administration Resources, Extended Retries Tech Bulletin – Checklists – before, during, and afte
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