Distance Policy And Procedures Manual

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LBWCC Distance Education Policies and Procedures ManualLurleen B. WallaceCommunity College2016-2017DistancePolicies andProceduresManualLurleen B. Wallace Community CollegePost Office Drawer 1418Andalusia, Alabama 36421334-222-6591334-881-23003/14/2013Page 1 of 92

Distance Education Policies and Procedures ManualTable of ContentsWelcome . 6Overview . 7College Mission and Vision Statement . 8Mission Statement. 8Vision Statement . 8Definition, Mission, and Purpose of Distance Education . 9Definition of Distance Education. 9Definition of Correspondence Education. 9Mission of Distance Education . 9Purpose of Distance Education . 10Principles of Good Practice for Electronically Offered Academic Programs and Certificate Programs . 10Review of Distance Education Policy and Procedures Manual . 10Copyright and Intellectual Property Policies . 11Intellectual Property Policy. 11Employees: . 11Students:. 11Resolution of Disputes: . 12Use of Copyrighted Materials for Instruction . 12Distance Education Facilities and Support Services . 13Distance Education Equipment and Facilities . 13Funding for Distance Education . 13Institutional Technology Responsibility . 13Distance Education Course Definitions . 14Online Courses . 14Hybrid Courses . 14Web-Enhanced Course. 14Distance Education Course Information . 16Accessing Online Courses . 16Archiving a Distance Education Course . 16Award of Credit . 16Course Oversight . 16Course Access – Administrative Rights . 16Course Availability. 16Course Cancellation . 17Course Caps . 17Course Content – Student Learning Outcomes . 17Course Shells . 17Course Sections . 18Course Removal Policy. 18Distance Education Roles and Responsibilities . 20Associate Dean of Instructional and Information Technology . 20Coordinator for Distance Education Faculty Development . 20Division Chairs . 21Student Services . 21Distance Education Faculty . 21Distance Education Advisory Committee . 22Page 2 of 92

Distance Education Policies and Procedures ManualDistance Education Course Development Cycles. 23Cycle 1 - New Courses developed by Novice Instructors . 23Cycle 2 – Course Revisions developed by Novice Instructors . 23Cycle 3 – New Courses developed by Experienced Instructors . 23Cycle 4 – Course Revisions developed by Experienced Instructors. 24Distance Education Quality Assurance . 25Distance Education Course Development Process . 27Distance Education Course Review Process. 29Courses are reviewed based on one of the following methods: . 29Process for Course Review . 29Process for 5th Year Periodic Course Review . 31Distance Education Course Ownership . 33Scenario 1. 33Scenario 2. 33Distance Education Compensation for Course . 34Creation of Course . 34Option 1: . 34Option 2: . 34Option 3: . 34Option 4: . 34Distance Education Attendance Policy . 35Attendance Verification . 35Verification of Student Enrollment for Financial Aid . 35Attendance Policy . 35Hybrid Attendance Policy . 35Online Attendance Policy . 37Faculty Requirements and Expectations . 39Faculty Responsibility . 39Faculty Qualifications . 39Faculty Training . 39Faculty Evaluation . 39Faculty Teaching Load . 40Faculty Class Roll . 41Faculty Availability of Grades . 42Faculty Accessibility. 42Email . 42Phone Calls . 42Discussion Forums . 42Face-to-Face Appointments . 43Live Chats . 43Class Interaction. 43Evaluation . 44Documentation and Backup . 44Holidays, Breaks, and Weekends . 44Inclement Weather . 44Virtual Office Hours Policy . 45Syllabus . 46Student Information . 47Student Privacy . 47Page 3 of 92

Distance Education Policies and Procedures ManualAccessing Student Information . 47Distribution of Student Information. 47Protection and Storage of Student Information . 48Using Student Information . 48Disposing of Student Information . 48Business Continuity . 48Making a Course Unavailable to an Individual Student . 49Student Services . 49Student Activities . 50Student Complaints/Grievance Procedure . 50Student Email Accounts . 50Canvas Accounts . 50myLBWCC Accounts . 50Student Orientation . 50Student Technical Problems . 51Student Policies. 51Student Advising. 52Student Academic Dishonesty . 52Student Fees associated with Verification of Student Identity . 53Library Resources . 53LBWCC Bookstore . 53Computer Requirements . 53Canvas OS Requirements: What are the basic specifications for Canvas? . 53Computer and Operating System Specifications . 54Screen Size . 54Operating Systems . 54Mobile OS Native App Support . 54Computer Speed and Processor . 54Internet Speed . 54Screen Readers . 54Computer Access . 54Computer Recommendations .

The 2016-17 Distance Education Policy and Procedures Manual was approved by the Distance Education Advisory Committee on October 24, 2016. The policy was also approved by the In

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