CBT-L5 Tutor Guide - CPCAB
2020 - 2021Tutor GuideLevel 5 Diploma in Cognitive BehaviouralTherapeutic Skills and Theory (CBT-L5)This RQF qualification is regulated by Ofqual in England, Qualifications Wales in Wales and CCEA inNorthern Ireland.Qualification/learning aim number: 500/8460/4Counselling & Psychotherapy Central Awarding Body (CPCAB)P.O. Box 1768GlastonburySomersetBA6 8YPTel. 01458 850 350Website: www.cpcab.co.ukEmail: admin@cpcab.co.uk
CBT-L5 Tutor GuideContentsPage1. Introduction for Tutors32. Qualification Structure33. Standardisation of Tutor Assessment34. Candidate Registration45. Internal Assessment56. Recording Final Results of Internal Assessment67. External Assessment88. Internal Moderation and Verification/Internal Quality Assurance (IQA)89. External Verification810. Annual Practising Certificate (APC)911. Equal Opportunities and Reasonable Adjustments912. Re-sits, External Assessment Enquiries and Appeals1013. Additional Qualification Requirements1114. Tutor Feedback12PageAppendices1. Learning Outcomes, Assessment Criteria and Guidance for Tutors132. Example Completion Statement203. Case Review Cover Sheet214. Criteria Assessment Sheet (CAS)22Please note that: This document can be downloaded from the CPCAB Website along with tutor support materials. Tutor support DVDs can be purchased from the ‘Shop’ on the CPCAB website:www.cpcab.co.uk/shopFind us on Facebook: www.facebook.com/cpcab.co.ukFollow us on Twitter: www.twitter.com/cpcabWatch us at: www.cpcab.co.uk/videosDiscover new & interesting things: www.newvisionformentalhealth.com2
CBT-L5 Tutor Guide1.Introduction for TutorsThis qualification is for candidates who are already working as counselling practitioners and who want todevelop their skills in Cognitive Behavioural Therapy (CBT) and use these skills as an integral part of theirwork. Candidates are expected to be working with clients within a professional framework in order toapply their learning on this course and to meet the assessment requirements.The qualification includes training on how to:»»Practise and develop CBT skills and theory.Integrate CBT skills and theory into their existing client work.Tip:Make sure your candidates understand they will need to work with at least three different clients(30 hours minimum) using a CBT approach and to participate in group training supervision as part ofthe course.2.Qualification StructureThe qualification is made up of 7 mandatory units, each of which has learning outcomes and assessmentcriteria. This structure is based on the 7 processes of the CPCAB's Model.Tip:Encourage your learners to think of the assessment criteria as ‘learning tasks’ which they have tocomplete and then record so that you can see they have achieved the task.All the qualification information – including the minimum assessment requirements – is contained inthe CBT-L5 Specification.The Learning Outcomes, Assessment Criteria and Guidance for Tutors can be found in Appendix 1 of thisdocument.To achieve the qualification candidates must be (a) internally assessed by you, the tutor, as Proficient inall 7 learning outcomes and (b) externally assessed by CPCAB as Proficient.3.Standardisation of Tutor AssessmentAs a tutor for CBT-L5 you are required to attend one of the free CPCAB standardisation training days eitherbefore or during your first delivery of the course. You must then attend a standardisation training sessionat least once every two years and receive ‘cascade’ training from a colleague in the intervening year.Please see: CPCAB’s Terms and Conditions. Further information including dates, venues and the booking form to book your place.Important note:3
CBT-L5 Tutor Guide Failure to attend a standardisation training day may result in your internal assessment decisionsbeing declared invalid.Where a training place has been reserved but the tutor does not attend on the day and has notinformed CPCAB of the cancellation in advance the centre will be charged a non-attendance fee.For further details please contact CPCAB via Jackie@cpcab.co.uk4.Candidate RegistrationCandidates must be registered with CPCAB within six weeks of the course start date. Candidates whoare not registered will not receive qualification certificates. Candidate registrations should be completedvia the CPCAB portal and by the centre’s exams department.Please note that CPCAB has no responsibility for candidates who are not registered with CPCAB. Please see the CPCAB Guidance on How to Register your Candidates (CRO).When registering candidates please be aware of the need to complete a Conflict of Interest Declaration(CR10) form to inform CPCAB of any dual relationships/conflicts of interest likely to compromise theintegrity of the assessment process e.g. if a tutor has any other personal/professional relationship with aprospective candidate1. If in doubt, please contact CPCAB for further advice or information.Minimum registration numbersThere is a minimum number of 6 candidates that need to be registered per group.The minimum numbers for candidate registrations per centre per year are: Levels 2 and 3: a total of 12 candidates per year Levels 4 to 6: a total of 9 candidates per year. (CPCAB strongly recommends a minimum of 9candidates per group when registering Year 1 of TC-L4).Please note that CPCAB reserves the right to refuse to register groups of fewer than 6 learners.If registrations are below this number in order for us to review if this registration can fulfil thequalification requirements we would ask that you provide written details on how this group size will bemanaged to enable all core assessment activities to take place, and all relational and inter-personalaspects of the course to be fully experienced by all candidates involved. You should also note acontingency plan for what would occur if group numbers reduce further.2Candidate registration feesPlease see the CPCAB Fees documents for candidate registration fees and any additional fees the centremay incur.CPCAB minimum and maximum group size requirementsPlease note that the minimum tutor numbers are mandatory:Levels 2 and 3: minimum of one tutor involved in internal assessment124Please see the Conflict of Interest Policy on the CPCAB website for further guidance.Until this information is received, we will not be able to approve this registration and the candidates will not be entered for any assessment.Please contact the exams department exams@cpcab.co.uk if your candidate group is less than the minimum requirements.
CBT-L5 Tutor Guide maximum of 18 candidates with one tutormaximum of 24 candidates with two tutorsLevels 4 to 6: minimum of two tutors must be involved in internal assessment for higher levels qualificationsexcept LC-L4 and CBT-L5 which only require one maximum of 16 candidates5.Internal AssessmentAs the tutor you are responsible for carrying out internal assessment which is then internally moderatedand verified at the centre and externally verified by CPCAB.Candidates collect evidence of their learning in a portfolio and complete the Candidate Learning Record(CLR) found in the Candidate Guide, which is placed at the front of the portfolio to signpost the evidencefor each criterion.Candidates must give two pieces of evidence for each criterion. In addition, the CLR (when complete)must include references to the following three types of course work:31. Documents – Your candidate must include a learning review and 2 written assignments (3,000 –3,500 words), a client record of a minimum of 30 hours counselling with at least 3 different clientsusing CBT, and a supervision record. Your candidate might also include, for example, a self-reviewof an audio/video recording (including verbatim transcripts) and notes on their personaldevelopment.2. Tutor observation – Your candidate must include records of tutor feedback on (a) their counsellingpractice sessions using CBT skills and (b) a case presentation. They might also include tutorial records,tutor feedback on group discussions (including contributions to seminars, group-work and traininggroup supervision).3. Testimony – Your candidate must include records of peer feedback on their counselling practicesessions and at least one supervisor report. They might also include, for example, peer feedbackon case presentations and group discussions (including contributions to seminars, group-workand training group supervision), and client evaluation/feedback. See CBT-L5 Specification for summary of minimum assessment requirements. See the CPCAB film on How to build a student portfolio.Tip:It is a good idea to outline possible sections in the portfolio. For example: Documents: learning reviews, written assignments Tutor observations: tutor feedbacks on counselling practice Testimony: peer feedbacks on counselling practice, report from supervisorMake the portfolio requirements clear and encourage a consistent house style.35Please note that if it’s appropriate the candidate can reference the same section of their portfolio, or the same piece of work a number oftimes.
CBT-L5 Tutor GuideCPCAB recommends that candidates attach a Criteria Assessment Sheet (CAS) to any work they hand infor assessment. You can use the CAS sheets to indicate which criteria have been met and to offerformative feedback throughout the course.Tip:Meeting criteria is important, but the overall learning experience should not be criteria driven,achieving this balance is down to your skill as a tutor. You can also encourage candidates to becreative.It is important to explain to candidates that the work that they include in their portfolios is assessablematerial and cannot be kept completely confidential. Not only will it be assessed by you the tutor, but itmay also be seen by all those involved in the internal assessment process or any associated appeal orcomplaint. Such people will include the internal moderator and verifier as part of internal qualityassurance (IQA) as well as the CPCAB external verifier.6. Recording Final Results of Internal AssessmentAt the end of the course you (the tutor) must look at the evidence referenced in the Candidate LearningRecord (CLR) and assess whether the candidate has achieved all the learning outcomes and associatedcriteria (including referencing all three kinds of course work) and met all the qualification requirements.This final assessment is recorded on the Completion Statement at the end of the CLR.Where a candidate has not met the learning outcomes (either because of insufficient evidence orbecause you as tutor are aware of contra-indications4) this must be recorded on the CompletionStatement at the final assessment. All possible steps should be taken to give candidates prior warning ofany concerns likely to affect the final internal assessment decision. These concerns should clearly relateto specific learning outcome(s) and be documented (e.g. in tutorial records) alongside any agreedactions or support offered.Tip:It is important to emphasise to candidates at the beginning of the course that simply presentingevidence to meet assessment criteria may not be sufficient to meet the overall learning outcomesand/or qualification requirements.The tutor’s final internal assessment (IA) for the whole group must be recorded (by the centre) on-linevia the CPCAB Portal. Please note that centres do not need to wait until the external verification visitbefore recording internal assessment results.The IA must record one of the following final outcomes:1. Proficient (P): the candidate has met all the assessment criteria, achieved all 7 learningoutcomes and met all the qualification requirements.46Substantive evidence which you have observed as tutor which indicates that a specific assessment criterion or learning outcome hasnot been met despite the evidence submitted by the candidate.
CBT-L5 Tutor Guide2. Not Proficient (NP)5: the candidate has not met the assessment criteria and/or has not achievedthe 7 learning outcomes and/or has not met all the qualification requirements. Or contraindications have been indicated.3. Left course: the candidate left the course before completing internal assessment.4. Deceased: the candidate died before completing the course.5. Deferred (D): the candidate is being supported to complete internal assessment but has not yetmet all the qualification requirements. Reasons might include incomplete portfolio work, clienthours or incomplete work to address contra-indications.Centres may make explicit appropriate arrangements with candidates who have been Deferred tocomplete the qualification within a clear time frame. It is expected that candidates will complete withinthree months beyond the end of the course.Candidates registered for CBT-L5 have up to ONE year after the end of their course to complete therequired 30 hours (minimum) of client work. If a candidate is likely to exceed this one-year extension,then the core tutor must complete the Extension Request for Candidates (CR11) form for candidatescompleting client hours and send to CPCAB before the 12 months have expired to request permissionfrom CPCAB for a further extension:All requests must be sent to exams@cpcab.co.ukAlternative arrangementsIf any circumstances arise where the approved tutor(s) is unable to sign off the IA for a candidate, thecentre must seek formal CPCAB approval for alternative arrangements in order to ensure that thesemeet CPCAB requirements for valid internal assessment.6CertificationQualification certificates are automatically sent to your centre for all non-deferred candidates who areProficient in both internal and external assessment and have successfully completed all the qualificationrequirements. Please use form Certification Request for Deferred Candidates (CR5) to request certificates fordeferred candidates once they have successfully completed all the qualification requirements.7. External AssessmentCandidates must have completed at least two-thirds of the course before undertaking externalassessment. For this external assessment candidates need to write a structured case review using theheadings given in the guidance. It is not written under exam conditions, but it must be the candidate’sown work. The total word count – including all quotations – must be between 3,000 – 3,500 words. Casestudies exceeding the maximum word count of 3,500 will be deemed Not Proficient.See CBT-L5 - Guidance to Writing External Assessment Case Review.When the case review is complete, the candidate must attach it to the Cover Sheet (supplied in theirCandidate Guide), which both the candidate and you (the tutor) sign to confirm that it is the candidate’sown work. Candidates will need guidance from you about when to complete this case review. As the567Candidates have access to centre internal appeals procedures if they wish to contest an internal assessment decision.This is particularly important in situations arising from complaints against internal assessment or breakdown in relationship betweencandidate and tutors.
CBT-L5 Tutor Guidetutor you are responsible for ensuring that the candidate case reviews for the whole learner group arereceived by CPCAB for external assessment by the deadline date given on the CPCAB CandidateRegistration and Certification List7. This is normally done via your exams department. Please note thatlate submissions cannot be accepted.If a candidate is absent from the external assessment, then they can be entered to sit at the nextavailable window. Please contact exams@cpcab.co.uk to ensure that they are entered. This must bedone at least 14 days before the external assessment window.8. Internal Moderation, Verification, and InternalQuality Assurance (IQA)During each teaching year an internal moderator must sample and confirm your assessments for thisqualification – but not necessarily for each group you teach. During each teaching year an internalverifier/internal quality assurer must also verify that the centre’s programmes are properly in place andoperating effectively. Please contact your programme coordinator to find out what procedures operateat your centre. See the Guide to Internal Moderation, Internal Verification and Internal Quality Assurancefor Centres.9. External VerificationAll centres teaching CBT-L5 are required to have two mandatory annual external verification visits,usually one early into the academic year (between August and December) and a second later in theacademic year (between March and July).During your visits from the external verifier they will review the centre’s system of internal assessment.To do this they examine the overall process of assessment, together with a sample of candidate learningrecords (CLRs), portfolios and associated tutor assessment and moderation of those CLRs/portfolios.They will also meet with the counselling training team and a registered candidate group.There are no fees for external verification visits as these are included within the candidate registrationfee but where additional support/visits are deemed necessary there could be an additional fee incurredby the centre.Please see the CPCAB website for: 78CPCAB Fees for guidance on additional fees.CPCAB Guidance to External Verification Visits.This list is generated by our online Portal when your learner group is registered with us. Please note that the published date for CPCABreceipt of external assessment case-reviews for CBT-L5 is a specific deadline date.
CBT-L5 Tutor Guide10. Annual Practising Certificate (APC)When a centre first registers with CPCAB they will receive initial approval to run for one year. In order tomeet the requirements of its regulators8, to comply with UK law and to protect the interests of learnersCPCAB is obliged to obtain a further declaration of compliance from each of its recognised centres everyyear. This declaration is also intended to confirm that the information provided to CPCAB at the time ofthe centre’s first approval remains accurate and up to date.It must be signed by the person responsible for the quality assurance and management of CPCABqualifications within the centre via the CPCAB portal at the beginning of each academic year. Oncesigned the portal will automatically generate your Annual Practising Certificate (APC) for the currentacademic year. This declaration will be requested before the first registration is made and may delayfurther registrations if not completed.An APC can be withheld: Until the annual declaration of compliance has been signed. Following an external verification visit to the centre any serious concerns are identified. The APCwill be withheld until these concerns have been rectified. CPCAB will offer appropriate support.CPCAB reserves the right to refuse to register any further candidates or to delay candidate certificationfor qualifications where serious concerns have been identified. Failure to respond to the support offered– and/or address areas identified as needing development – may lead to deregistration. De-registrationmay also result if a centre is involved in malpractice. Please view our policies on Sanctions, Malpractice & Maladministration, and Whistleblowing onthe CPCAB Website.11. Equal Opportunities and Reasonable AdjustmentsIn order to make sure that assessment is fair to all candidates, CPCAB requires all registered centres tohave an appropriate candidate support system in place and to make appropriate arrangements to meetindividual assessment needs. As a centre you are required to identify individual candidate assessmentneeds prior to enrolment in order to make arrangements for reasonable adjustments.Please see CPCAB’s Equal Opportunities Policy.Reasonable adjustments are designed to meet individual assessment needs that reflect the kind ofsupport that the centre is already giving the candidate. Due to the nature of External Assessment for thisqualification, where candidates complete a structured case review, reasonable adjustments will take thesame form as the ongoing su
CBT-L5 Tutor Guide 5 maximum of 18 candidates with one tutor maximum of 24 candidates with two tutors Levels 4 to 6: minimum of two tutors must be involved in internal assessment for higher levels qualifications except LC-L4 and CBT-L5 which only require one maximum of 16 candidates As the tutor you are responsible for carr
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