Defense Acquisition Talent Management System (DATMS .
4th Estate DACMDefense Acquisition Talent ManagementSystem (DATMS)Configuration Control Board (CCB)April 27, 2017v2
AGENDA4th Estate DACMDATMS Current Capabilities in Progress: DATMS DAWIA Progress DATMS Data Management DATMS Fulfillment/Equivalency DATMS Defense Acquisition Waiver System System Change Requests Process and Review2
Current State4th Estate DACMDATMSACQTASInterfaceCertificationsDAC MembershipsDAU Completions Career Development DAU Registration Certification DAU Travel Defense Acquisition Corps Continuous LearningAT&L Waiver System Waiver PreparationWaiver ApprovalWaiver Reporting3
Future State4th Estate DACMDATMSDefense Acquisition Waiver SystemInterfaceWaiver StatusEmployee DataPosition Data Career DevelopmentCertificationDefense Acquisition CorpsContinuous LearningDAU RegistrationDAU TravelDAWIA ProgressData ManagementIndividual Development PlanFulfillments/EquivalenciesEvent Management Waiver PreparationWaiver ApprovalWaiver Reporting4
DATMS Current Capabilities in Progress4th Estate DACMRelease in Current Period of Performance(13 Feb 2017 – 12 Feb 2018) DAWIA ProgressData ManagementFulfillment/EquivalencyDefense Acquisition Waiver Integration5
DAWIA Progress – Overview & Functions4th Estate DACMProduct Goals Communicate employee progress toward Certification, Continuous Learningand Defense Acquisition Corps requirements Provide holistic view of employee’s acquisition accomplishments tosupervisors, Agency career managers, and the DACMProduct FunctionsKey product functions: Organization level DAWIA progress metrics Employee DAWIA progress indicators Acquisition employee list Functional training progress DAWIA Transcript/Career Brief Certifications Training Completions Continuous Learning Status Acquisition Corps Membership Status6
DAWIA Progress – Employee Dashboard4th Estate DACM7
DAWIA Progress – Supervisor Dashboard4th Estate DACM8
DAWIA Progress – Agency Dashboard4th Estate DACM9
DAWIA Progress – Supervisor/Agency Detail4th Estate DACM10
DAWIA Progress – DAWIA Transcript4th Estate DACM11
DAWIA Progress – DAWIA Transcript(continued)4 Estate DACMth12
DAWIA Progress – DAWIA Transcript(continued)4 Estate DACMth13
Data Management – Overview & Functions4th Estate DACMProduct Goals Enable employees to initiate the record correction process. Enable Agency POCs to validate position coding change requests.Product FunctionsKey product functions: Acquisition data change request and workflow Administrative override of DATMS business rules using acquisition data14
Data Management – Overview & Functions4th Estate DACMDATMSDCPDSEmployee submitscorrection requestAWDITPosition changefile uploadedRequest approvedCMISPosition changefile generatedPosition updatedPosition changereceivedPosition changeretrieved15
Data Management – Decision Point4th Estate DACMOnce approved, position coding changes will not be reflected in DATMS until thechange is uploaded to DCPDS and propagated back to DATMSDecision point: Option 1 : Automatically recognize the change in DATMS for the purposes ofdetermining Training Priority and Certification required. Recognition would belimited to x months.OR Option 2: Allow the Agency to manually override specific business rules when aposition coding change request has been approved.16
Data Management – Work History4th Estate DACM17
Data Management – Position Detail4th Estate DACM18
Data Management – Position Coding ChangeRequest4 Estate DACMth19
Fulfillment/Equivalency – Overview & Functions4th Estate DACMProduct Goals Enable employees to initiate the Fulfillment or Equivalency process. Enable Agency and 4th Estate reviewers to approve Fulfillment andEquivalency requests.Product FunctionsKey product functions: Fulfillment Request submission Equivalency Request submission Fulfillment Request approval Equivalency Request approval Equivalency Provider management Equivalency Course management20
Defense Acquisition Waiver Module – Overview &Functions4 Estate DACMthThe following features are within the scope of the effort: Modifications to the DATMS web application to communicate DATMS data to the AT&L Waiver system, aswell as accept 4th Estate data from the Defense Acquisition Waiver system. Modifications to the Defense Acquisition Waiver system to accept DATMS data, as well as communicate 4thEstate Defense Acquisition Waiver data to the DATMS web application. Automated authentication from DATMS to the Defense Acquisition Waiver system.Product OverviewThe integration between DATMS and the Defense Acquisition Waiver system will provide visibility of 4th Estateposition and tenure waivers generated in the Defense Acquisition Waiver system to users in DATMS. Inaddition, the integration will allow DATMS data that is pertinent to the waiver to be leveraged by the DefenseAcquisition Waiver system.Product FunctionsKey product functions: Capability for DATMS to interface with Defense Acquisition Waiver data Capability for the Defense Acquisition Waiver system to utilize DATMS data Automated authentication from DATMS to the Defense Acquisition Waiver system21
Menu change – Role based4th Estate DACM22
Menu change – Role based4th Estate DACM23
Menu change – Role based4th Estate DACM24
4th Estate DACMSystem Change Requests25
PROCESS4th Estate DACM1. Start System Change Request(Reason: Unresolved Help Desk issueNew Policy or Initiative)2. Send the request to CCB tododdacmTM@dau.mil3. Analyze the requirementCCB Reviews theChange RequestYES4. Accept RequirementNO4. Reject Change Request5. The change is updated in DATMS5. Archive the Change Request6. Return to Requestor with reason for rejection so that the requestor has to option toresubmit a completed or adjusted request26
System Change Request – Criteria & Prioritization4th Estate DACMCriteria Verifiable or TestableClear and concise (Single requirement, easy to understand)Complete (when possible, include performance measures)Consistent (No conflict with other requirements, uses consistent terms)Traceable (Include details, such as who and why to help the designer determine a goodsolution)Viable (Within scope and budget, possible with technology and time)Necessary (Needed to meet system objectives, deficiency if removed)Specify what function – Do not specify how to implement the functionGuidelines to Set the Priority Priority 1 – URGENT For example; Security patches and broken capabilitiesPriority 2 – Major corrections-Enhancement will provide impact to high frequency actionsPriority 3 – Minor corrections-Enhancement will provide impact to low frequency actionsPriority 4 – Enhancements and new capabilities27
DATMS System Change Request Form4th Estate DACM28
Completed System Change Requests4th Estate DACMDescriptionStatusHave the system generate a CL Start Date thatwill be the first day of the month in which theemployee information is received in the datafeed, or as specified by the agency.Completed. The employee CL start date isidentified as the first of the month when theemployee information is received.Review Agency access to changing prioritizationand funding flagsCompleted.Administrators can only view ContinuousLearning Points by creating a report of allacquisition workforce members. (This can onlybe sorted by first name.)Completed. This can be now be sorted by lastname.Ensure DISA/DITCO permissions are set upappropriately.Completed. Permissions are updated in DATMScurrently.Helpdesk Phone number to be added to theContact Us section.Completed. Helpdesk Phone number added tothe Contact Us section.Fix Internet Explorer (IE) version issues forexporting to Excel.Completed. Resolved IE version issue whenexporting to Excel.Restore the Supervisor ability to view employeestatus for CLP progress.Completed. Supervisors now have ability to viewtheir employee's CLP progress/data.29
Completed System Change Requests4th Estate DACMDescriptionInsert the updated CL Points Guidance Page inDATMSStatusCompleted. The CL Points Guidance Page isupdated in DATMS.Modify the ACQTAS DAU registration system to Completed. ACQTAS reflects the Certificationsinterface with DATMS to retrieve employeeand ACQ Corps memberships approved incertifications and acquisition corpsDATMS.memberships.Request all Supervisor information in ACQTASbe transferred to DATMS for those individualswho existed in ACQTAS before DATMS startedCompleteUser requires capability to upload documentsduring Acquisition Corps membershipapplicationComplete. Change deployed on April 5, 201730
System Change Requests Converted into HelpDeskTasks4 Estate DACMthDescriptionStatusNon-acquisition supervisor profilesRejected: The DACM recommended entering theDATMS Help Desk or the agency’s QuotaManager as the supervisor if the supervisor isnot in the acquisition workforce.Ability to subdivide agencies by organizationalcode (need data source)This action is being reviewed currently.31
4th Estate DACMSystem Change RequestsIn Progress32
DATMS System Change RequestSCR-114 Estate DACMthDescription:Implement dHistory of Changes to Status:This functionality is covered under theFulfillment/Equivalency SRS.Priority: 1Work Package:Justification:Anticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 2018This will assist in management of theFulfillment/Equivalency process for students.33
DATMS System Change RequestSCR-234 Estate DACMthDescription:In cases where student has multipleapplications for the same course, abilityfor system to delete pendingapplications once student hasreservation and notifications sent tostudent.Status:ApprovedPriority: 2Work Package:Justification:Sometimes students or QMs do notdelete pending applications once thestudent has reservation this will help ina timely processing of the requests andhaving accurate pending information.History of Changes to Status:This functionality is covered in the TrainingRegistration SRS.Anticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 201834
DATMS System Change RequestSCR-344th Estate DACMDescription:Reorganize DLA HQ information in the system.Status:ApprovedWe want to remove under sub-agency theAcquisition Management and rename DLA HQ toDLA Acquisition (J7).History of Changes to Status:ApprovedPriority: 2Work Package:Justification:Anticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 2018Added information will improve DLA’s abilityto manage this information.35
DATMS System Change RequestSCR-304 Estate DACMthDescription:Ensure request is stopped before itgoes to management – Administrativewithdraw function in DATMS so if theapplication needs to be stopped beforeit reaches a certain level of approvalStatus:ApprovedPriority: 2Work Package:Justification: This will be a time savingcapability and ensure a streamlinedprocess for the users.Anticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 2018History of Changes to Status:Discussed during Summit 201636
DATMS System Change RequestSCR-204 Estate DACMthDescription:DAWIA Progress: When the individual looksup his/her profile, the display should includethe same information as displayed inACQTAS. Please include CL period and pointsearned.Priority: 3Justification:This was available in ACQTAS and agencieswant this capability in DATMS.Status:ApprovedHistory of Changes to Status:This functionality is covered under theDAWIA Progress SRS. It will create acomprehensive DAWIA record. Thisinformation is also related to the ‘MyTranscript’ section discussed earlier.Work Package:Anticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 201837
DATMS System Change RequestSCR-274 Estate DACMthDescription:Add SQS to Prerequisite ReportStatus:Approved; LOE #24548History of Changes to Status:Approved; change pending; LOE #24548Priority: 3Justification:This will enhance user experienceWork Package:Anticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 201838
DATMS System Change RequestSCR-144th Estate DACMDescription:Provide global search feature to quotamanagers to provide the same capability as“search for employee” in ACQTASStatus:ApprovedHistory of Changes to Status:This functionality is not covered underthe SRS.Priority: 4Work Package:Justification:This will enhance user experienceAnticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 201839
DATMS System Change RequestSCR-154th Estate DACMDescription:Status:Provide updated training materials toaccommodate new system functionalityApprovedHistory of Changes to Status:This functionality is not covered underthe SRS.Priority: 4Work Package:Justification:This will enhance user experienceAnticipated Go Live Date:On-going40
DATMS System Change RequestSCR-354 Estate DACMthDescription:Reversing accidental certificationapprovalsStatus:ApprovedHistory of Changes to Status:ApprovedPriority: 4Work Package:Justification:This capability will resolve errorcorrections in an efficient manner.Anticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 201841
DATMS System Change RequestSCR-324 Estate DACMthDescription:Expand CL report to include supervisorname and email and CL achievementstatus in previous period on the detailview.Status:ApprovedHistory of Changes to Status:ApprovedPriority: 4Work Package:Justification:Allows Component ACM to rapidlyensure correct supervisor informationare in records. Eliminates delays andfalse notifications of supervisorsAnticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 201842
4th Estate DACMSystem Change RequestsUnder Investigation41
DATMS System Change RequestSCR-164th Estate DACMDescription:Status:Certain manually entered entries are notflowing back to AWDIT (certifications)Under InvestigationHistory of Changes to Status:This functionality is covered under theData Management SRS.Priority: 1Work Package:Justification:Database errors can impact dataquality. This will enhance userexperience.Anticipated Go Live Date:TBD44
DATMS System Change RequestSCR-334 Estate DACMthDescription:Develop report to allow ComponentACM to select individual or componentreport on all training accomplished todate by componentStatus:Under InvestigationHistory of Changes to Status:Need more informationPriority: 1Justification:Allows Component ACM to improvemanagement of individuals in theircomponent and supports generation ofa Component employee status reportsimilar to ACMS or EDACMWork Package:Anticipated Go Live Date:TBD45
DATMS System Change RequestSCR-174th Estate DACMDescription:Status:Certification and Acquisition Corp membershipfrom other services are not transferring toDATMS. This may be related to the data flowproblem.Under InvestigationPriority: 1Work Package:Justification:Database errors can impact dataquality. This will enhance userexperience.Anticipated Go Live Date:TBDHistory of Changes to Status:This functionality is covered under theData Management SRS.46
DATMS System Change RequestSCR-264 Estate DACMthDescription:Provide report showing everyone withDAC membership and the date theywere awarded, whether completed inDATMS or not.Status:Under InvestigationPriority: 3Work Package:Justification:This report will help review DACmemberships for the workforce.Anticipated Go Live Date:Anticipated 13 Feb 2017 – 12 Feb 2018History of Changes to Status:New47
DATMS System Change RequestSCR-214 Estate DACMthDescription:Enhance the Supervisor role with moretracking capabilitiesStatus:Under investigationHistory of Changes to Status:Needs more information(11/29/2016: Added CL Point tracking. Isthere any other information to add?)Priority: 4Work Package:Justification:Anticipated Go Live Date:TBDThis will enhance user experience.48
Way ahead for Next CCB4th Estate DACMNext meeting date: September 2017Email Hina.Munir@doddacm.mil with suggestions for systemimprovements for next CCB49
4th Estate DACMBACK UP50
DAWIA Progress – User Stories4th Estate DACMAs an Employee: I want a read only view of my DAWIA data that is available to the Agency POC so that I can manage my acquisition career.As a Supervisor: I want to filter and sort the employees by career field, level required, and certification date so that I can focus on the progress ofspecific populations of my workforce.As an Agency POC (includes Quota Manager, Training Coordinator, Supervisor): I want to see the DAWIA data associated with each employee in my Agency so that I can monitor the progress of employees in myagency. I want to see the following data for each employee: Current CL Period dates, points achieved, points needed, CL Status DAWIA Career Field and Level required DAWIA Certifications achieved Education (Degree and field of study) Experience, to include time (years and months) in position and/or career field and/or acquisition DAU completions recorded in ATRRS Acquisition Corps membership status Critical Acquisition Position status Degree pertinent to career field experience status I want to see all DAU training required for certification so that I am aware of the potential training required of my workforce. I want to see an employee’s completion status for each DAU training required for certification so that I can monitor the progress ofemployees in my agency toward completion of certification training requirements. I want to see an employee’s completion status for each DAU training requirement in the employee’s career field and at the levelrequired and the level not required of their position so that I can help the employee complete certification training requirements andany future training needs. I want add notes to an employee’s record so that I can communicate with others viewing the employee’s record. I want to receive an email when an employee has not earned the required certification by the required due date so that I can reachout to the employee personally.As a 4th Estate DACM POC: I should be able to perform any actions that can be performed by an agency POC and administrators (4th Estate Help Desk, 4th EstateQuota Manager, 4th Estate Travel Manager) for the entire 4th Estate Workforce.51
Data Management – User Stories4th Estate DACMAs an Employee: I want to request position coding changes on current and previous positions such as acquisition workforce status,career field, career field level required, and certification start date, so that I am pursuing the correct DAWIA goalsand accumulating accurate experience. I want to request correction to my degree and field of study so that reviewers of my certification request oracquisition corps membership request can assess my education against requirements. I want to be notified when anyone takes action on my position coding change request so I can stay apprised of thestatus of my request.As a Supervisor: I want to review and recommend approval/disapproval of position coding change requests submitted byemployees in my purview so that I am involved in my employees’ acquisition career. As a supervisor, I want to be notified when a position coding change request is pending in my actions so that I canpromptly process the request.As an Agency POC: I want to review and approve/disapprove position coding change requests submitted by employees in my purviewso that I can validate changes to the data on my workforce. I want to review and print the disposition of position coding change requests submitted by employees in mypurview so that I can distribute the information to non-DATMS users. I want to monitor approved position coding changes submitted by employees in my purview that have not beenloaded into DATMS so that I can ensure coding changes are processed to completion. I want to review metrics on the number of acquisition workforce status and career field changes for employees inmy purview so that I can identify the volume of miscoded positions. I want to override business rules preventing an employee
Estate Defense Acquisition Waiver data to the DATMS web application. Automated authentication from DATMS to the Defense Acquisition Waiver system. Product Overview The integration between DATMS and the Defense Acquisition
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