GENERAL STORES DEPOT, N.C. RAILWAY, JHANSI

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GENERAL STORES DEPOT, N.C. RAILWAY, JHANSIGeneral Stores Depot, Jhansi is looking after all the materialrequirement of Wagon Repair Workshop Jhansi, Coach Mid-lifeRehabilitation Workshop (CMLR) and general, electrical, cleaning &stationery items required by JHS & AGC divisions. Uniform itemsrequirement of all the users of NCR for year 2013 onwards are also beingsupplied from this Depot.Local Purchase section of General Stores Depot, N.C.Railway, Jhansiis under control of Dy. CMM/GSD/N.C.Railway/ Jhansi for local purchaseof petty value items for value upto Rs. 01 lakh and normal purchase ofstock and non-stock items respectively upto Rs. 3 Lakh and Rs. 15 lakh.Besides this, the activity of sale of scrap materials for ‘Scrap yard,JHS’ and ‘JHS, AGC and ALD Division’ is also catered by this depot undercontrol of Dy. CMM/SD/JHS.

BRIEF GUIDELINES FOR REGISTRATION OF FIRMS FOR SUPPLY OF MATERIALS IN DEPUTYCHIEF MATERIAL MANAGER/ GSD/NORTH CENTRAL RAILWAY/JHANSI AGAINST LOCALPURCHASE AND NORMAL PURCHASE.Local Purchase section of General Stores Depot, N.C. Railway, Jhansi is under control ofDyCMM/GSD/N.C.Railway/ Jhansi for local purchase of petty value items for value upto Rs.1 Lakh and normalpurchase of stock and non stock items respectively upto 3 lakh & Rs. 15 lakhRailway generally needs following types of items through local purchase and normal purchase.1.2.3.4.5.6.7.General Items/ office equipmentsElectrical / Electronic ItemsMechanical ItemsFurniture ItemsComputer Hardware and Peripherals/Soft ware ItemsStationeryHardware ItemsHowever, any other items can be purchased which are not specified above.1. Procedure for new registration of firm – Application for registration of the firm is required in theprescribed format along with request on letter head in the office of DyCMM/GSD, local purchasesection, Near Railway Workshop, Nagra, Jhansi. Registration is done upto the monitory limit of Rs. 15Lakh.2. Criteria for registration –(a) All the registered sources of North Central Railway are automatically treated as registered sources forlocal purchase/normal purchase on their request for their respective trade groups.(b) The following documents are required to be submitted along with application.1. Sales Tax/Trade Tax registration certificate2. Tin No.3.Telephone Bill copy (duly paid)4. Electric consumption receipt and monthly bill.5. Shop and / or office registration certificate with local municipal body, if any6. PAN7. Income Tax return8. Annual turn over9. Purchase order copy received from Railway/other Govt. organization, if any3. Registration Period – The registration period will be initially for the period of two year and there afterfirm’s performance will be reviewed for renewal. Firm not having past performance the registration period willbe initially for one year.4. Renewal of firm- Six month before schedule of expiry of registration, the firm should send statementwhich shows compliance of supply orders.The firms must prove that they are active and have participated in purchase cases during preceding period.They must produce copies of the offers submitted by them in response to the tender enquiry issued to themagainst which they are unsuccessful.On reviewing the firm performance/participation their renewal is considered for a period of three years.5. De Registration or firm- If the firm performance is found unsatisfactory by the concerned officer,registration of the firm may be cancelled.

6. Railway reserves the rights to reject or ignore the application of any firm for registration without assigningany reason.Assistant Material Manager/IIGeneral Stores Depot, N.C.Railway, JhansiFormat for Firm Registration/RenewalToThe Dy. Chief Materials Manager, North Central Railway, Jhansi(Full address of office)Sub: Application for Registration / Renewal of Firm for supply ofmaterials against Local/Emergency purchase.---------------------------I/We request for registration/renewal of our firm in your office, for supply of materialagainst Local/Emergency purchase. Our details are furnished as under:1. Name of the Firm:2. Full correspondence address:3. Address of Shop/office/factory (Copy of Registration Certificate with:LocalMunicipal body should be enclosed)4. State Sales Tax/Trade Tax registration Certificate/TIN No. & return.(Copies:should be enclosed)5. Central/Trade Tax Registration No.(Copies should be enclosed):6. Electricity connection receipt & monthly bill (Copy of recent bill should be:enclosed)7. Income Tax Return (copy should be enclosed):8. Telephone No. & FAX No. (copy of recent bill should be enclosed):9. Name & Address of proprietors/ partners/ Directors:10 Registration with other Organizations such as. SSI/NSIC/ DGS&D/COS,N.C. Railway/other Railways./otherdeptts. (Copies:of latest /valid certificates must be enclosed)11Whether Manufacturer/Trader/ Dealer(necessary supporting documents should beattached)12 Annual Turn Over (Balance sheet/ statement should be enclosed)::

13 Statement of Past performance (Copies should be enclosed)Declaration:a.Whether firm haveother Branches/Fulladdressand phoneNos.Day of weekly off:Whether your firmhas ever beenBlacklistedDelisted givefromdetailsanyifyesthereofWhether your firmis ready tosupplymaterialattheconsignees premisesWhether your firmagreesfor er your firmis ready toTermsafteracceptPaymentreceipt & acceptancematerial(100%payment againstWhether your firmis readyto collect/theRejectedmaterial,withini.e.21 days.:If any dispute ariseswhether youagreesettlethedisputethrough mutualWhether you agreetoour Terms& acceptConditionsofTender and otheramendmentswhichare issued from e of ApplicantFirms NameOffice SealI/We hereby declare that the above information given by me/us is true and complete to the bestof my/our knowledge. If any information is found wrong or incomplete, I/We am/are aware that thefirms Registration is liable to be cancelled and that other action as per Rules and Laws can also beinitiated. I/We agree to take full responsibility for the above information.

(Signature of Applicant)NameFirms NameFull Address

GENERAL STORES DEPOT, N.C. RAILWAY, JHANSI General Stores Depot, Jhansi is looking after all the material re

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