Emergency Operations Plan - University Of Texas At Austin

Emergency Operations Plan2020Version XIV

Record of DistributionThis plan is available to the University of Texas at Austin through electronic distribution and is published athttp://preparedness.utexas.edu. The Emergency Operations Plan published on the Emergency Preparednesswebsite has been redacted to remove sensitive information. The un-redacted version of the plan is maintainedby the Office of Emergency Preparedness.Internal Support Distribution PresidentExecutive Vice President and ProvostExecutive Assistant to the PresidentDeputy to the PresidentDeputy to the President for Strategy andPolicyChief of StaffChief Communications Officer, Office of thePresidentSenior Vice Provost for Faculty AffairsSenior Vice Provost for Strategic InitiativesSenior Vice Provost for ResourceManagementExecutive Director of the InternationalOfficeSenior Vice President and Chief FinancialOfficerVice President for Diversity and CommunityEngagementVice President for Legal AffairsVice President for ResearchVice President for Student Affairs/Dean ofStudentsAssistant Vice President for Campus SafetyAssistant Vice President for CampusSecurityAssociate Vice President for HumanResourcesVice President and Chief Information OfficerAssociate Vice President for FacilitiesPlanning and ManagementAssociate Vice President for Utilities andEnergy ManagementAssociate Vice President for Student Affairsand Director of Counseling and MentalHealth Center Senior Associate Vice President andDirector of Recreational SportsExecutive Director for University UnionsAssociate Vice President for Campus Lifeand Senior Associate Dean of StudentsChair of Faculty CouncilChair of University Staff CouncilAssociate Executive Director of The TexasExesDirector/Fire Marshal, Fire PreventionServicesDirector of Environmental Health and SafetyDirector of Parking and TransportationServicesDirector of Facilities ServicesAssistant Vice President for UniversityHousing & DiningDirector of University Health ServicesVice President and Athletics DirectorChief of Staff to the Executive VicePresident & ProvostDirector of Sorority and Fraternity LifeDirector of New Student ServicesDirector of Texas ParentsDean of Cockrell School of EngineeringDean of College of EducationDean of College of Fine ArtsDean of College of Liberal ArtsDean of College of Natural SciencesDean of College of PharmacyDean of the Dell Medical SchoolDean of Graduate StudiesDean of Jackson School of GeosciencesDean of the LBJ School of Public AffairsDean of Red McCombs School of BusinessDean of Moody College of Communication

Dean of School of ArchitectureDean of School of InformationDean of School of LawDean of School of NursingDean of Steve Hicks School of Social WorkDean of School of Undergraduate StudiesDeputy to the President for GovernmentRelationsDirector of Emergency PreparednessSenior Vice Provost for EnrollmentManagementSenior Vice Provost for Academic Affairs Associate Vice President for CampusServicesDirector of Student Conduct and AcademicIntegrityDirector of Student Emergency ServicesDirector of Utilities and EnergyManagementExecutive Director of the Texas ExesVice President for DevelopmentVice President and Athletics DirectorVice Provost and Director of LibrariesExternal Support Distribution City of Austin Office of Homeland Security and Emergency ManagementCapital Area Council of GovernmentsUT System Office of Risk Management

Record of ChangesEntered ByDate EnteredUpdated Hazard and Risk AssessmentDescription of ChangeDavid CronkDecember 09, 2013New Incident Based Goals and ObjectivesDavid CronkDecember 09, 2013Updated Plan MapsDavid CronkDecember 10, 2015Updated Support Team MembersJonathan RobbNovember 10, 2016Updated Plan Maps and moved to AppendixJonathan RobbNovember 10, 2016Added Emergency Communication ProtocolJonathan RobbNovember 10, 2016Name changed to Emergency Operations Plan; Formatting and organizationalchanges throughout; minor language changes throughout to improve clarity andreadabilityAdded chart showing plan annexes, page 1; Added plan scope, page 2; Addedsection describing the university, page 3; Added section describing emergencymanagement responsibilities, page 6; Added incident organization chart, page 10;Added command and General Staff table, page 11Changed levels of readiness and activation from two systems with seven levels toone four-level system to align with the State Operations Center;Robin RichardsNovember 20, 2017Robin RichardsNovember 20, 2017Robin RichardsNovember 20, 2017Removed discussions of multiple EOCs throughout, only one EOC will operate at atime; Removed sections of Administration, Finance, and Logistics that are notapplicableReorganized Emergency Support Functions to be separate documents; chartadded listing emergency support functions; page 13Robin RichardsNovember 20, 2017Robin RichardsNovember 20, 2017Modifications to communications matrix, page 24, to align with current practice:i.e, Rapid Notifications sent via text message and not posted to social media.Robin RichardsNovember 20, 2017Updated Communication Plan for Critical Incidents that are Channeled throughUTPD to reflect current organizational structureRobin RichardsNovember 20, 2017Definitions replaced with definitions from Federal resources, ComprehensivePreparedness Guidance 101 and Clery Act resourcesRobin RichardsNovember 20, 2017Replaced Threat Assessment Team (TAT) with Behavioral Risk AssessmentCommittee (BRAC).Robin RichardsDecember 11, 2017Incorporated content of what used to be the Infectious Disease, Severe Weather,and Restricted Access annexes into main EOP. Removed redundant content.Robin RichardsNovember 2018Added language to comply with EMAP requirements.Minor language changes throughout. Updates to personnel titles throughout.Removed pagers as method of communication (pagers are no longer used by nonlaw enforcement personnel). Removed hand sanitation guidelines, personalprotective equipment guidelines (health authorities will issue these guidelines onan as needed basis.) Removed worst case scenario for a tropical storm. Removedweather guidelines and bomb threat checklist (will be incorporated into buildingemergency plan. Removed attached Sample Building Emergency Plan (OEPmaintains the official copy.) Removed certain acronyms and definitions that wereno longer relevant.Added Decision Process for a Delayed Opening or closure of Campus during aWeather Event.Robin RichardsRobin RichardsRobin RichardsNovember 2018November 2018November 2018Robin RichardsNovember 2018

Description of Change (cont.)Entered ByDate EnteredOrganizational changes throughout: Relocated distribution lists to Record ofDistribution; workgroup rosters relocated to Attachment 4; reorganizedsupplementary material as reflected in Appendices 1-5 and Attachments 1-5Updated information on the following topics: plans chart, page 1; University Factsand Figures, page 3; housing information, page 5; updates to Emergency SupportFunctions table, pages 13-14; evacuation zone maps, pages 63-68; updated Crisisand Emergency Working Group Rosters, pages 69-72; updated Restricted AccessMap, page 73; updated main campus and PRC mapsAdded clarifying or additional explanatory language on the following topics:related plans, page 1; plan scope, page 3; children, page 4; emergency operationscenter, pages 10-11, Crisis Communications Plan, page 17; FirstNet, page 22; plandistribution, page 23; protective actions, page 24Minor language or grammatical changes throughout.Added Appendix 1.4 Campus Shelter-in-Place and Appendix 1.5 CampusLockdown; Added Attachment 1. Emergency Guidance for Classroom Instructors,and Attachment 2. Considerations for Persons with Access or Functional Needs;Removed references to Reverse 911 and Student Media, pages 18-19 to align withcurrent practice; removed weather threat overview and weather relateddefinitions – information is contained in Severe and Inclement Weather ResponsePlanRobin RichardsDecember 2019Robin RichardsDecember 2019Robin RichardsDecember 2019Robin RichardsRobin RichardsDecember 2019December 2019Robin RichardsDecember 2019

ContentsLetter of Promulgation .2Approvals .3Record of Distribution . ivRecord of Changes . vi1.Purpose, Scope, Situation, and Assumptions .11.1. Plan Overview . 11.2. Purpose . 21.3. Authorities . 21.4. Plan Scope . 31.5. The University . 31.6. Threat and Hazard Analysis and Mitigation . 41.7. Situations and Assumptions . 52. Concept of Operations .62.1. University Emergency Management Responsibilities . 62.2. Key Areas of Emergency Planning and Incident Management . 62.3. Emergency Response Activation . 72.4. Levels of Readiness and Activation . 83. Direction, Control, and Coordination .93.1. Continuity of Government. 93.2. Incident Organization . 103.3. Incident Action Plans . 123.4. Support Components . 133.5. Resource Coordination . 154. Communications . 164.1. Emergency Alert/Notifications . 164.2. Communication Plan for Critical Incidents that are Channeled through UTPD . 204.3. Incident Communications. 215. Administration, Finance, and Logistics . 215.1. Agreements and Contracts . 215.2. Record Keeping for Emergency Operations . 215.3. Activity Logs . 215.4. Emergency Costs . 215.5. Public Protection . 226. Plan Development and Maintenance . 226.1. Plan Development . 226.2. Plan Distribution . 226.3. Plan Maintenance . 22APPENDICIES. 23Appendix 1.1.1.1.2.1.3.Campus Protective Actions and Procedures . 24Protective Actions Notice. 24Restricted Access . 27Campus Evacuation . 29

1.4. Campus Shelter-in-Place . 321.5. Campus Lockdown . 321.6. Decision Process for a Delayed Opening or Closure of Campus during a Weather Event. 34Appendix 2. Building Emergencies . 362.1. Building Emergency Management . 362.2. Building Evacuation . 382.3. Building Shelter-in-Place . 382.4. Building Lockdown . 38Appendix 3. Emergency Operations Center Access . 39Appendix 4.Overall Hazard Assessment . 414.1. Mitigation Overview . 48Appendix 5. Acronyms and Definitions . 53ATTACHMENTS . 58Attachment 1.Emergency Guidance for Classroom Instructors . 591.1. Emergency Procedures . 591.2. Recommended Syllabus Information . 59Attachment 2. Consideration for Persons with Access or Functional Needs . 612.1. General . 612.2. Notification . 612.3. Evacuation Assistance . 612.4. Emergency Procedures Guidance . 622.5. Additional Resources . 62Attachment 3. Evacuation Zones and Evacuation Routes . 633.1. Building Identification by Zone . 643.2. Zone 1 Buildings . 653.3. Zone 2 Buildings . 663.4. Zone 3 Buildings . 673.5. Zone 4 Buildings . 683.6. Zone 6 Buildings . 69Attachment 4. Crisis and Emergency Working Group Rosters . 704.1. Core Crisis Management Team . 704.2. Critical Incident Response Team . 704.3. Vice Presidents Council . 714.4. Behavioral Assessment Team . 714.5. Behavioral Risk Assessment Committee . 714.6. Campus Safety and Security Committee . 714.7. Internal Support Team . 734.8. External Support Team . 73Attachment 5. Restricted Access Map and Vehicle List . 74

1. Purpose, Scope, Situation, and Assumptions1.1.Plan OverviewThe University of Texas at Austin (“University”) Emergency Operations Plan is a framework for a coordinatedresponse to emergencies and disast

This plan is available to the University of Texas at Austin through electronic distribution and is published at . Dean of College of Pharmacy Dean of the Dell Medical School . New Incident Based Goals and Objectives David Cronk December 09,