Concordia University - DefendX Software

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Case StudyFaculty of Arts and ScienceConcordia University1 Page

LEARN WHY The Faculty of Arts and Science at Concordia University uses DefendX Software tounderstand and protect their dataAbout ConcordiaUniversityFaculty of Arts and Science“We manage, store, and protect all ofthe digital file data being generatedby the faculty at the Faculty of Artsand Science. But we have limitedcapacity on our SAN (storage areanetwork) and needed to make surethat our storage was efficientlyutilized so that we could continue tomeet the needs of all our clientswithout having to invest in moreexpensive SAN capacity.”Mohamed MohamedNetwork and Server AdministratorFaculty of Arts and Science, ConcordiaUniversity2 PageConcordia University, located inthe vibrant and cosmopolitan cityof Montreal, Quebec, is one ofCanada’s most innovative anddiverse comprehensiveuniversities, with an enrollment ofroughly 45,000 students spreadacross two large campuses.Concordia’s highly accomplishedfaculty members adoptinterdisciplinary approaches tolearning and focus on offering thebest possible scholarship,research, and training. In itsclassrooms, labs, and libraries atits downtown Sir George Williamsand west-end Loyola campuses,the Concordia community isresolutely anchored to the realworld — open and engaged,compassionate and caring.It’s an approach that dates back tothe founding of Concordia in 1974following the merger of LoyolaCollege (1896) and Sir GeorgeWilliams University (1926).Concordia offers more than 300undergraduate and 200 graduateprograms, diplomas, andcertificates in four Faculties, aSchool of Graduate Studies, and aSchool of Extended Learning.The Faculty of Arts and Science atConcordia is divided into threemain areas: Humanities, which ishome to eight departments andthree colleges; Sciences, which iscomprised of six departments andone college; and Social Sciences,with seven departments, oneschool, and one institute. TheFaculty of Arts and Science hasapproximately 200 professors andthousands of students.

“When we bought our SAN storagesystem and implemented VMware, weknew we’d quickly grow to hundredsof thousands of files. But we didn’thave the solutions needed to ensurethe storage was utilized efficientlyand not being consumed by nonschool related data. We also wantedto protect our faculty frominadvertently downloading potentiallyhazardous file types such as ‘.exe’files, which may contain viruses.”Mohamed MohamedNetwork and Server Administrator3 PageChallengeSolutionThe Faculty of Arts and Science hasdeployed VMware for greater flexibilityand cost optimization. The VMwareenvironment has a total of five ESXservers and fourteen guest machines toservice various departments, schools,colleges, and an institution that are allpart of the Faculty of Arts and Science.The primary operating system isWindows 2008, and the mainapplication is file storage. Within theenvironment, data was growing rapidly,file sizes were increasing, andhazardous files could potentially bedownloaded. The IT departmentneeded an easy-to-use file datamanagement solution not only tounderstand their data, but also to limitthe types and sizes of files that certaindepartments could store. They alsowanted the same solution to blockcertain file types that could behazardous. The overall goal was toutilize their capacity more efficientlyand secure their data from possibleharm.After installing their SAN anddeploying VMware, the Faculty of Artsand Science considered differentmethods to help them understand,manage, and, most importantly,control and protect the data beingstored. They decided that the bestand proven solution was provided byDefendX Software. DefendX SoftwareControl-QFS (Quota and File Sentinel)was immediately deployed, providingthe Faculty of Arts and Science withthe solution needed to understandtheir file data down to the individualuser and to block certain departmentsand users from storing file types thateither were not necessary for theirarea of focus or exceeded maximumfile size limits. The Faculty of Arts andScience was also now able to blockpotentially hazardous files fromentering the environment.Beyond optimizing their VMwareenvironment and SAN storage, theFaculty of Arts and Science alsodeployed leading-edge LTO tape toprovide backup and disaster recovery.

“We went from not being able tounderstand and restrict what wasbeing stored on the SAN to having fullvisibility and control over what filedata enters our environment. Wehave a very diverse group of users, sobeing able to define policies down toan individual client or department asto what they can and cannot store hasreally helped us to reduce our storageconsumption, dramatically loweredthe need to make additional capacityinvestments, and safeguarded ourdata. And, as an extra bonus, thesolution was so simple to use that wenever needed to call for support. Itsimply worked. As far as the Faculty ofArts and Science is concerned,DefendX Software is the best solutionfor managing file data. ”Mohamed MohamedNetwork and Server AdministratorResultThe FutureThe Concordia University – Facultyof Arts and Science achieved manybenefits by using DefendX Softwarefile data management solutions:The Concordia University – Facultyof Arts and Science continues tocreate more and more data to helpsupport and develop individualsand their aspirations to contributeto the world’s wealth ofknowledge, bridge communities,and make it possible forindividuals to grow academically,professionally, and personally. TheFaculty of Arts and Sciencecontinues to work with DefendXSoftware to discover new ways tostreamline data management andhelp conserve and protect theirdata and storage capacity. Provided insight with acomplete view andunderstanding of the filesbeing stored by each userand department Delivered control to theFaculty of Arts and Science tohalt data sprawl and blockextremely large or nonschool-related files fromconsuming valuable SANcapacity and backupresources Made growth predictablewith detailed analytics Reduced consumption of theSAN by 33% Improved data protectionand security by blockingpotentially hazardous files Simplified management bymaking users responsible formanaging their own data Lowered costs and futureSAN investment throughautomation, storageconservation, and using filedata management fromDefendX Software to ensureefficient storage utilization4 Page

About DefendXSoftwareDefendX Software puts users incharge of their file data and is theonly company providing file datamanagement solutions thatdeliver all of the enterprise-classfeatures needed to understand,manage, monitor, and secure filedata completely. DefendX is aglobal leader and has beenchosen by the majority ofFortune 1000 companies andthousands of customers inprivate and public sectors forproviding leadership throughsuperior solutions, professionalservices, experience, and trustedadvice. DefendX delivers a singlesolution across the entire datastorage environment, fromindividual files and users to anentire global enterprise acrossthousands of systems and sites.DefendX reduces the cost andcomplexity associated with theexponential growth of file data.We are located on the web atwww.defendx.com.DefendX SoftwareControl-QFSDefendX Software Control-QFScontrols costs with automatic policyenforcement and growthmanagement for both CIFS and NFSshares. Control-QFS enablesorganizations to create and enforcestorage quotas and block unwantedfiles while improving the end‐userexperience by automaticallycommunicating storage policies andproviding tools to help themmanage their own data and storageresource.“Control-QFS provides a unique andunified management infrastructure.This is an easy‐to‐use interface thatmanages all storage resourcesregardless of platform or geography.Network administrators will find iteasy to develop and enforce soundstorage management policies usingthe Control Family of Products.” ENT MagazineSystem administration is simplifiedwith automated, user or departmentspecific file data managementpolicies to control hundreds tothousands of users across all popularplatforms.Contact UsDefendX Software119 Drum Hill Road. #383Chelmsford, MA 01824800-390-6937info@defendx.comwww.defendx.com5 PageCopyright 2020 DefendXSoftware. All rights reserved. Alltrademarks and registeredtrademarks are the property oftheir respective owners.Doc# DFX1292EF

Faculty of Arts and Science, Concordia University About Concordia University Faculty of Arts and Science Concordia University, located in the vibrant and cosmopolitan city of Montreal, Quebec, is one of Canada’s most innovative and diverse comprehensive universities, with an enrollment of

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