Rise And Report (Items Released From . - Metro

ATTACHMENT 1Metro Vancouver Cultural Grants: Regional ProjectsEligibility Criteria2017Application deadline May 24, 2017In order to qualify for a grant, the applicant must: promote arts and culture as its primary purpose; provide public arts programs and services on an ongoing basis within Metro Vancouver; be open and accessible to anyone who wishes to become involved; be a “stand-alone” and not merely part of an organization whose function or purpose extends beyond anarts and culture mandate; be a non-profit society, registered under the BC Societies Act for at least 2 years; demonstrate that it is a well-run organization with a well-defined arts and culture mandate, soundadministration and solid business plan; obtain funding from diverse sources.Required Documentation 2 copies of the Regional Project Grant applicationCurrent Board of Directors list – name and position only (do not include personal contact information)Most recent Financial Statements – signed by the appropriate Board executiveRegional Project BudgetTable of contents from a business plan or equivalent documentationSupport material – optional and will not be returnedSelection CriteriaThe selection of projects will be based on the following assessment criteria. The relative weight given to eachcriterion is indicated in brackets.Merit (60 percent) The merit of the organization, based on past excellence and proven ability to carry out the proposedproject The applicant’s experience, qualifications and proven ability to carry out projects The quality of programming and artistic goals of the proposed project The goals of the proposed project and its relevance to arts and culture within the regionRegional Impact (20 percent) The regional impact of the proposed project Promotion of the applicant’s contribution to the regional arts and culture landscape through theproposed project Applicant’s current initiatives and past projects related to regional serving programsAdministrative (20 percent) Presentation of a realistic budget and timeline Applicant’s ability to forecast and propose mitigation measures in response to the potential risks of theproposed project The applicant’s financial stabilityProjecting ReportGrant recipients will be required to complete a follow-up report for Metro Vancouver. Receipt of this report willbe a precondition for consideration of the organization’s future grant applications.21323815RC- Closed -10

Metro Vancouver Cultural Grants2017 Application for Regional ProjectsApplicant InformationName of the organization (legally registered name)AddressMailing Address if differentTelephoneEmailWebsiteContact person, and title, regarding information contained in the applicationNumber of staff in your organizationNumber of volunteers in your organizationAnnual budgetYear FoundedBC Societies Act NumberRC- Closed -11

Regional Project InformationPlease provide the following information. Be brief and use plain language. Write as if you were describing yourorganization and project to someone who doesn’t know anything about you.1. Describe your organization, its history, mandate and programs.2. Briefly describe the proposed project, its objectives and the benefits it will have to Metro Vancouver’sregion, your municipality, artists, and your organization. Why are you undertaking this project? What arethe anticipated results? What makes the project unique and innovative?3. Is this a new project or an expansion of an existing initiative?4. List the main participants involved in carrying out the proposed project (paid staff, contract employees,volunteers).5. Describe any partnerships or collaboration involved in creating or producing the proposed project. Pleaseattach letters of support.Planning and Financial Information6. How will the grant money be spent? Please submit a detailed budget as a separate attachment.7. What other sources of project funding are you currently pursuing? Identify any groups, agencies orbusinesses that you have identified or approached as donors and sponsors.8. Please attach a planning timetable, promotional material, sponsor package, etc. (If applicable.)9. How will you evaluate this project? How will you determine whether it has been successful? Whatmeasurable outcomes will you use in your evaluation?Required Documentation 2 copies of the Regional Project Grant ApplicationCurrent Board of Directors list – name and position only (do not include personal contact info)Most recent Financial Statements – signed by the appropriate Board executiveRegional Project BudgetTable of contents from a business plan or equivalent documentationSupport material – optional and will not be returnedRC- Closed -12

Conditions and Signature Grant recipients must acknowledge the support of Metro Vancouver on all promotional materials relatedto the funded project.Organizations making significant changes to the information provided in this application must discusssuch changes with Metro Vancouver staff prior to the implementation.Grant recipients will be required to complete a follow-up report for Metro Vancouver. Receipt of thisreport will be a precondition for consideration of the organization’s future grant applications.Information provided in the Regional Project Grant application may be subject to disclosure under the BCFreedom of Information and Protection of Privacy Act.Submitted by:name, titleOn behalf of:name of organizationsignatureSignature of Chair/President of the Board of Directors:By signing this form we do solemnly declare that, to the best of our knowledge, the information given in ourapplication is complete and true in every respect.Deadline for submissionMail or deliver two completed copies of the application form by Wednesday, May 24, 2017, 4pmTo: Metro Vancouver, Cultural Grants Program External Relations, 3rd floor 4330 Kingsway Burnaby, B.C. V5H4G8If you have any questions about the application or the eligibility of your project call Judy Robertson at 604-4326205 or email judy.robertson@metrovancouver.orgRC- Closed -13

ATTACHMENT 2External Relations DepartmentTel. 604 432-6993 Fax 604 432-6399File: FA-18-01«TITLE» «FIRST NAME» «LAST NAME», «POSITION»«COMPANY»«ADDRESS»«CITY», «PROVINCE» «POSTAL CODE»Dear «Title» «Last Name»:Re:2016 Metro Vancouver Cultural Grants: Regional Projects Final ReportAs a grant recipient you are required to complete a follow-up report for Metro Vancouver.Please include the following documents in your final report package:1.2.3.4.Project Information Report (Please refer to your original application in your responses.)a. Briefly describe the completed project noting any changes from the original proposal and why.b. Highlight successes and achievements.c. What was the Metro Vancouver grant money used for? Please be specific.d. Did the project reach its overall objectives? If yes, what do you feel contributed to the success. Ifno, why not?Comparative revenue and expense statement showing budget versus actual. May be provided in your ownformat.Samples of Marketing Materials and Programmes demonstrating the required use of the Metro VancouverLogo to acknowledge the funding received.Cover sheet with Signed Declaration (Form attached)Receipt of this report will be a precondition for consideration of the organization’s future grant applications.Submission deadline May 19, 2017.Mail or Deliver Final reports to:Judy RobertsonMetro Vancouver4330 KingswayBurnaby, BC V5H 4G8If you have any questions please call Judy Robertson at 604-432-6205.Sincerely,Heather SchoemakerGeneral Manager, External Relations DepartmentHS/JR/mbEncl: Declaration formRC- Closed -14

Declaration2016 Metro Vancouver Cultural Grants: Regional Projects Final Report and EvaluationSubmission deadline May 19, 2017Mail or Deliver Final reports to:Judy RobertsonMetro Vancouver4330 Kingsway, Burnaby, B.C. V5H 4G8If you have any questions please call Judy Robertson at 604-432-6205Date Submitted:Name of Project:Name of Recipient Organization:Project Completion DateGrant Received:% of project budget:DECLARATIONSubmitted by (please print)On behalf ofSignatureDateSignature of Chair/President of the Board of DirectorsDateBy signing this form we do solemnly declare that, to the best of our knowledge, the information given in our reportis complete and true in every respect.21328139RC- Closed -15

ATTACHMENT 3April 07, 2017CULTURAL GRANTS – APPLICATION DEADLINE MAY 24Cultural groups can now apply to Metro Vancouver for Regional Project Grants.The 2017 application form and the Project Grant Eligibility and Selection Criteria can be downloadedfrom ly, request the application form and grant eligibility material by e-mailingjudy.robertson@metrovancouver.org or calling 604-432-6205.The Regional Project Grants will support research creation, production, dissemination, audiencedevelopment, project staff and/or administrative capacity building and the per-project grantawarded to a maximum of 10,000.Completed applications must be submitted by 4 pm, Wednesday, May 24, 2017.For more information, please contact Metro Vancouver at 604-432-6200.Metro Vancouver is a federation of 21 municipalities, one Electoral Area and one Treaty First Nation that collaboratively plans for and delivers regionalscale services. Its core services are drinking water, wastewater treatment and solid waste management. Metro Vancouver also regulates air quality,plans for urban growth, manages a regional parks system and provides affordable housing. The regional district is governed by a Board of Directors ofelected officials from each local authority.RC- Closed -16

ATTACHMENT 42017 REGIONAL CULTURAL GRANTS ADJUDICATIONOrganization Name:Amount requested:REGIONAL IMPACT (20%)The regional impact of the project.The impact of the project on the organization’s contribution to the regional arts and culture landscape.Organization’s current initiatives and past projects related to regional serving programs.ADMINISTRATIVE (20%)Presentation of a realistic budget and timeline.The organization’s ability to forecast the potential risks of the project.The financial stability of the organization.RC- Closed -17

2017 REGIONAL CULTURAL GRANTS ADJUDICATIONOrganization Name:Amount requested:2017 Project Name:Overall Project Budget:2016 Project Name: or N/A2016 Report received:YesNoN/A2016 MV Recognition:YesNoN/AMERIT (60%)Artistic merit of the organization, based on past excellence and proven ability to carry out the proposedproject.Merit of the artists and administrators involved in the project, based on their experience, qualifications andproven ability to carry out the project.The quality of programming and merit of the artistic goals of the project.Goals and their relevance to arts and culture within the region.RC- Closed -18

BOARD POLICYPROCUREMENT AND REAL PROPERTY CONTRACTING AUTHORITYEffective Date: September 1, 2014 (Amended July 28, 2017 by MVRD Board)Approved By:MVRD.GVS&DD/GVWD/MVHC BoardsPURPOSE1.1This policy outlines:(a)The authorization and competition requirements for procuring Goods, Services andConstruction (as these terms are defined in this policy) (“ProcurementTransactions”); and(b)The authorization and general requirements for the Acquisition, Disposition, use ormanagement of Real Property (as these terms are defined in this policy) (“RealProperty Transactions”)(together, “Transactions”),for the Metro Vancouver Regional District, the Greater Vancouver Water District, theGreater Vancouver Sewerage and Drainage District, and the Metro Vancouver HousingCorporation (collectively, “Metro Vancouver”).DELEGATION OF AUTHORITY2.12.2The following instruments and this policy provide the delegated authority for staff to enterinto Transactions for or on behalf of Metro Vancouver:Metro Vancouver EntityMetro Vancouver Regional DistrictDelegation InstrumentBylaw 1208, 2014 Officers and Delegation BylawGreater Vancouver Water DistrictGreater Vancouver Sewerage andDrainage DistrictMetro Vancouver Housing CorporationBylaw 247, 2014 Officers and Delegation BylawBylaw 284, 2014 Officers and Delegation BylawBy ResolutionNothing in this policy delegates authority to non‐Metro Vancouver staff to enter intoTransactions for or on behalf of Metro Vancouver.DEFINITIONS3.1The following terms used in the policy are defined as:(a)“Acquire” or “Acquisition” means to obtain by any method, accept, receive, purchase,9280897 (version 2)Procurement and Real Property Contracting Authority PolicyPage 1 of 7

BOARD POLICYbe vested with, lease, take possession, control or occupation of, and agree to do any ofthose things, but excludes expropriation, except by agreement under section 3 of theExpropriation Act;(b)“Board” means the Board of the Metro Vancouver entity undertaking the Transaction;(c)“Change Order” means a Construction Contract amendment changing the works orservices provided under the Construction Contract, including but not limited tospecification, schedule, or price;(d)“Construction” means the building, erection, installation, repair, renovation, restorationand demolition of all things including but not limited to: buildings, pipes, roads,reservoirs, tanks, land filling, excavation, landscaping, water and sewerage treatmentfacilities, pump stations, dams, intake and outfall facilities, dredging, and the relatedsupply of Goods, Services and leased equipment;(e)“Construction Contract” means a Contract for Construction, and includes Contracts forthe related supply of Goods, Services and leased equipment;(f)“Contract” means a contract for the supply (by way of sale, conditional sale, lease orotherwise) of Goods, Services or Construction, including a purchase order or otherdocument evidencing the obligation, and any Contract Amendments;(g)“Contract Amendment” means any change to a term, condition or other Contractprovision, including a Change Order;(h)“Cumulative Value” means the Original Value and the value of all ContractAmendments, excluding taxes;(i)“Dispose” or “Disposition” means to transfer by any method including assign, give, sell,grant, charge, convey, lease, divest, dedicate, release, exchange, alienate or agree to doany of those things;(j)“First Nation Entity” means any business arrangement in which First Nation individualsand/or First Nation communities have an ownership or other interest, and includes abusiness entity identified by a First Nation community as its designated businesspartner;(k)“First Nation Lands” means Indian Reserves or Treaty Lands;(l)“First Nation Traditional Territory” means the geographic area identified by a FirstNation to be the area of land which they and / or their ancestors traditionally occupiedor used;(m) “Goods” means material, supplies, equipment and other property, excluding RealProperty, whether or not existing at the time of the Contract;9280897Procurement and Real Property Contracting Authority PolicyPage 2 of 7

BOARD POLICY(n)“Long Term Real Property Transaction” means a Real Property Transaction of apermanent or long term nature, including but not limited to:(i)the Acquisition or Disposition of a fee simple interest,(ii)the Acquisition or Disposition of a permit, licence, lease or similar interest witha term longer than 5 years, and(iii)the Disposition of a statutory right of way, easement, covenant or similarinterest;(o)“Multi‐Phase Contract” means a Construction Contract where consultancy Services areprovided in phases, with progression (if any) from the initial to further phases beingdetermined by project requirements;(p)“Original Value” means the contract price or fees for services as at the effective date ofthe Contract, excluding taxes;(q)“Procurement Contracting Authority” has the meaning set out in sections 5.1 and 6.1;(r)"Real Property" means land with or without improvements affixed to the land, or anyinterest in land, including any right, title or estate in it of any tenure;(s)“Real Property Contract” means a contract, agreement or instrument to Acquire orDispose of Real Property or otherwise related to Real Property, including but not limitedto any permit, licence, easement, statutory right of way, lease, covenant or any otherdocument required to complete a Real Property Transaction;(t)“Services” means services that are not provided by Metro Vancouver employees; and(u)“Standard Real Property Transaction” means a Real Property Transaction of a routineor standard nature, including but not limited to:9280897(i)a residential tenancy agreement,(ii)the Acquisition or Disposition of a permit, licence, lease or similar interest with aterm no longer than 5 years including renewals,(iii)the Acquisition of a statutory right of way, easement, covenant or similar interest,and(v)an application, instrument or arrangement entered into in anticipation or supportof a Real Property Transaction, including but not limited to an application oragreement for rezoning, official community plan amendment, subdivisionapproval, and a demolition, building or other development permit.Procurement and Real Property Contracting Authority PolicyPage 3 of 7

BOARD POLICYMANDATORY CONDITIONS FOR TRANSACTIONS4.1Staff are not authorized to enter into any Transactions unless the following conditions (the“Mandatory Conditions”) are met:(a) The Transaction is within the scope of the Board approved budget (the “ApprovedBudget”);(b) The Transaction has been authorized by a staff member having authority to initiate theTransaction (“Spending Authority”); and(c) The staff member entering into the Transaction has authority to execute the relevantdocument (“Contracting Authority”). This policy sets out the levels of ContractingAuthority.PROCUREMENT CONTRACTING AUTHORITY5.1Subject to the terms of this policy, any statutory requirements, and Metro Vancouverbylaws, the following positions have authority (“Procurement Contracting Authority”) toexecute Contracts for Procurement Transactions up to the identified Cumulative Valuelimits:(a)(b)(c)(d)Housing Dispatchers (Metro Vancouver Housing Corporation only): 10,000;Dispatchers (Lake City Operation Centre): the greater of 50,000 and 3 months’ duration;Purchasing staff with buying authority: 250,000;Division Manager of Purchasing and Risk Management:(i) 250,000, and(ii) 500,000 with General Manager approval;(e) Chief Financial Officer: 2,000,000 with General Manager and Division Manager ofPurchasing and Risk Management approval;(f) Chief Administrative Officer/Commissioner: 5,000,000 with Chief Financial Officer,General Manager and Division Manager of Purchasing and Risk Management approval; and(g) As directed by the Board: over 5,000,000.5.2For Procurement Contracting Authority for Multi‐Phase Contracts, the Contract value is theanticipated total value of the Services to be provided over all phases, excluding taxes.5.3Splitting Procurement Transactions into multiple increments to circumvent any relevantpolicy, Spending Authority or Procurement Contracting Authority limit is not permitted.CHANGE ORDERS FOR CONSTRUCTION CONTRACTS6.1The following positions have Procurement Contracting Authority (separate from andadditional to the limits set out above) to execute Change Orders up to the identified limits,excluding taxes:(a) Senior Engineer: 25,000 per Change Order, cumulative value not to exceed 5% of the9280897Procurement and Real Property Contracting Authority PolicyPage 4 of 7

BOARD POLICY(b)(c)(d)(e)Original Value of the Construction Contract;Senior Engineer: 100,000 per Change Order with Director approval, cumulative value notto exceed 5% of the Original Value of the Construction Contract;Director: 250,000 per Change Order with Division Manager of Purchasing and RiskManagement approval, cumulative value not to exceed 10% of the Original Value of theConstruction Contract;General Manager: 500,000 per Change Order with Division Manager of Purchasing andRisk Management appro

Jul 28, 2017 · Vancouver Opera Association 5,000 Women in Film and Television Vancouver Society 3,000 Total 2017 Cultural Grants 110,000 . b) authorize the Corporate Officer to release to the public the report dated July 12, 2017, titled “Metro Vancouver 2017 Cultural Grant