Bkg/2018-19/ Insurance Covers - The Haryana State Co .
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.comNOTICE INVITING TENDERSThe e-tenders are hereby invited on behalf of Haryana State Cooperative Apex BankLtd under Two Bid System (Technical Bid and Financial Bid) for the following worksto be carried out from the eligible parties as per details given below:-Tender Ref. No.Description of ItemEarnest MoneyTender Fee(Non-refundable)e-service Fees(Non –refundable)Start date and time of Bidpreparation & submission on eprocurement portalLast date and time forBidpreparation & submission by biddersDate and time of Tender Opening(Technical Bid Part-I)Date and time of Tender Opening(Financial Bid Part-II)Last date and time for Earnest MoneyDeposit (EMD) of Bid submissionPre-bid meetingBkg/2018-19/ InsuranceCoversRequest of Proposal for Insurance Covers forits Account Holders for 2019-20 FYNiLRs. 1000/Rs. 1000/29.01.201920.02.2019 (14:00 hrs)25.02.2019 (10:00 hrs)To be decided later onNil11.02.2019 (12:00 hrs)The complete bidding documents, fee details, technical specifications and ://haryanaeprocurement.gov.in and www.harcobank.org.in Bid through anyother mode shall not be entertained. Please note that Managing Director, HARCOBank reserves the right to accept or reject the tendering process at any stagewithout assigning any reason whatsoever.Managing DirectorHaryana State Cooperative Apex Bank Ltd.1
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.comKEY DATESSr.No.Department StageBidder's Stage1Start date andTime29.01.2019TenderDocumentDownload and BidPreparation/Submission2Technical Bid Opening3Financial Bid OpeningExpiry dateand time20.02.2019(14:00 hrs)25.02.2019 (10:00 hrs)To be intimated later onImportant Note:Under this process, the Pre-qualification/ Technical online bid Application as well as onlinePrice Bid shall be invited at single stage under two covers i.e. PQQ/Technical & CommercialEnvelope. Eligibility and qualification of the Applicant will be first examined based on thedetails submitted online under first cover (PQQ or Technical) with respect to eligibility andqualification criteria prescribed in this Tender document. The Price Bid under the second covershall be opened for only those Applicants whose PQQ/ Technical Applications are responsiveto eligibility and qualifications requirements as per Tender document. The Applicants/bidders have to complete ‘Application / Bid Preparation &Submission’ stage on scheduled time as mentioned above. If any Applicant /bidder failed to complete his / her aforesaid stage in the stipulated onlinetime schedule for this stage, his / her Application/bid status will beconsidered as ‘Applications / bids not submitted’. Applicant/Bidder must confirm & check his/her Application/bid status aftercompletion of his/her all activities for e-bidding. Applicant/Bidder can rework on his/her bids even after completion of‘Application/Bid Preparation & submission stage’ (Application/Bidder Stage),subject to the condition that the rework must take place during the stipulatedtime frame of the Applicant/Bidder Stage.2
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.com4.1In the first instance, the online payment details of tender document fee eService and EMD & PQQ/Technical Envelope shall be opened. Henceforthfinancial bid quoted against each of the item by the shortlisted bidder/Agency wherever required shall be opened online in the presence of suchbidders/ Agency who either themselves or through their representativeschoose to be present. The bidder can submit online their bids as per thedates mentioned in the schedule/Key Dates above.4.2The payment for Tender Document Fee and e-Service Fee shall be made byeligible bidders online directly through Debit Cards & Internet BankingAccounts and the payment for EMD can be made online directly throughRTGS/NEFT Please refer to ‘Online Payment Guideline’ available at theSingle e-Procurement portal of GoH (Govt. of Haryana) and alsomentioned under the Tender Document.5. Intending bidders will be mandatorily required to online sign-up (create user account)on the website https://haryanaeprocurement.gov.in to be eligible to participate in thee-Tender. He / She will be required to make online payment of Rs. Nil towardsEMD fee in due course of time. The intended bidder fails to pay EMD fee underthe stipulated time frame shall not be allowed to submit his / her bids for therespective event / Tenders.6. The interested bidders must remit the funds at least T 1 working day (Transaction day One working Day) in advance i.e. on or before (20.02.2019 upto1400hrs)andmake payment via RTGS /NEFT to the beneficiary accountnumber specified under the online generated challan. The intended bidder /Agency thereafter will be able to successfully verify their payment online, andsubmit their bids on or before the expiry date & time of the respectiveevents/Tenders at https://haryanaeprocurement.gov.in.The interested bidders shall have to pay mandatorily e-Service fee (underdocument fee – Non refundable) of Rs.1000/- (Rupee One Thousand Only) online by usingthe service of secure electronic gateway. The secure electronic payments gateway is anonline interface between bidders & online payment authorization networks.The Payment for document fee/ e-Service fee can be made by eligiblebidders online directly through Debit Cards & Internet Banking.The Bidders can submit their tender documents (Online) as per the datesmentioned in the key dates above.The bidders shall quote the prices in price bid format under Commercial Bid.3
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.comINSTRUCTIONS TO BIDDER ON ELECTRONIC TENDERING SYSTEMThese conditions will over-rule the conditions stated in the tender documents,wherever relevant and applicable.7. Registration of bidders on e-Procurement Portal:All the bidders intending to participate in the tenders process online arerequired to get registered on the centralized e - Procurement Portal i.e.https://haryanaeprocurement.gov.in. Please visit the website for moredetails.8. Obtaining a Digital Certificate:8.1 The Bids submitted online should be encrypted and signed electronically witha Digital Certificate to establish the identity of the bidder bidding online.These Digital Certificates are issued by an Approved Certifying Authority, bythe Controller of Certifying Authorities, Government of India.8.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e.Applicant’s PAN Card) and Address proofs and verification form duly attestedby the Bank Manager / Post Master / Gazetted Officer. Only upon the receiptof the required documents, a digital certificate can be issued. For moredetails please visit the website – https://haryanaeprocurement.gov.in.8.3 The bidders may obtain Class-II or III digital signature certificate from anyCertifying Authority or Sub-certifying Authority authorized by the Controllerof Certifying Authorities or may obtain information and application formatand documents required for the issue of digital certificate from.8.4 The bidder must ensure that he/she comply by the online available importantguidelines at the portal https://haryanaeprocurement.gov.in for DigitalSignature Certificate (DSC) including the e-Token carrying DSCs.8.5 Bid for a particular tender must be submitted online using the digitalcertificate (Encryption & Signing), which is used to encrypt and sign the dataduring the stage of bid preparation. In case, during the process of aparticular tender, the user loses his digital certificate (due to virus attack,hardware problem, operating system or any other problem) he will not beable to submit the bid online. Hence, the users are advised to keep a backupof the certificate and also keep the copies at safe place under propersecurity (for its use in case of emergencies).8.6 In case of online tendering, if the digital certificate issued to the authorizeduser of a firm is used for signing and submitting a bid, it will be consideredequivalent to a no-objection certificate /power of attorney / lawfulauthorization to that User. The firm has to authorize a specific individual4
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.comthrough an authorization certificate signed by all partners to use the digitalcertificate as per Indian Information Technology Act 2000. Unless thecertificates are revoked, it will be assumed to represent adequate authorityof the user to bid on behalf of the firm in the department tenders as perInformation Technology Act 2000. The digital signature of this authorizeduser will be binding on the firm.9.In case of any change in the authorization, it shall be the responsibility ofmanagement / partners of the firm to inform the certifying authority aboutthe change and to obtain the digital signatures of the new person / user onbehalf of the firm / company. The procedure for application of a digitalcertificate however will remain the same for the new user.10. The same procedure holds true for the authorized users in a private/Publiclimited company. In this case, the authorization certificate will have to besigned by the directors of the company.11.Pre-requisites for online bidding:In order to operate on the electronic tender management system, a user’smachine is required to be set up. A help file on system setup/Pre-requisitecan be obtained from Nextenders (India) Pvt. Ltd. or downloaded from thehome page of the website - https://haryanaeprocurement.gov.in. The linkfor downloading required java applet & DC setup are also available on theHome page of the e-tendering Portal.12.Online Viewing of Detailed Notice Inviting Tenders:The bidders can view the detailed N.I.T and the time schedule (Key Dates)for all the tenders floated through the single portal eProcurement system onthe Home Page at https://haryanaeprocurement.gov.in.13.Download of Tender Documents:The tender documents can be downloaded free of cost from theeProcurement portal https://haryanaeprocurement.gov.in14.Key Dates:The bidders are strictly advised to follow dates and times as indicated in theonline Notice Inviting Tenders. The date and time shall be binding on allbidders. All online activities are time tracked and the system enforces timelocks that ensure that no activity or transaction can take place outside thestart and end dates and the time of the stage as defined in the online NoticeInviting Tenders.5
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.com15.Online Payment of Tender Document Fee, eService fee , EMD fees & BidPreparation & Submission (PQQ/ Technical & Commercial/Price Bid):i) Online Payment of Tender Document Fee e-Service fee:The online payment for Tender document fee, eService Fee & EMD can bedone using the secure electronic payment gateway. The Payment for TenderDocument Fee and eService Fee shall be made by bidders/ Vendors onlinedirectly through Debit Cards & Internet Banking Accounts and the Paymentfor EMD shall be made online directly through RTGS / NEFT. The secureelectronic payments gateway is an online interface between contractors andDebit card / online payment authorization networks.ii) PREPARATION & SUBMISSION Of online APPLICATIONS/BIDS:Detailed Tender documents may be downloaded from e-procurement website(https://haryanaeprocurement.gov.in) and tender mandatorily be submittedonline.Scan copy of Documents to be submitted/uploaded for Prequalification orTechnical bid under online PQQ / Technical Envelope: Therequireddocuments (refer to DNIT) shall be prepared and scanned indifferent file formats (in PDF /JPEG/MS WORD format such that file size isnot exceed more than 10 MB) and uploaded during the on-line submission ofPQQ or Technical Envelope.FINANCIAL or Price Bid PROPOSAL shall be submitted mandatorily onlineunder Commercial Envelope and original not to be submitted manually)16.ASSISTANCE TO THE BIDDERS:In case of any query regarding process of etenders and for undertakingtraining purpose, the intended bidder can also avail the following and cancontact service provider as per below:Office Timings of Help-desk support for Single e Procurement PortalofGovernment of Haryana- Technical Support Assistance will be availableover telephone Monday to Friday (09:00 am. to 5:30 pm) & Trainingworkshop will be conducted on every 1st, 2nd Wednesday (from 3:30 pm upto 5:00 pm).All queries would require to be registered at our official emailchandigarh@nextenders.com for on- time support (Only those querieswhichare sent through email along with appropriate screenshots or error6
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.comdescription will be considered as registered with the Help-desk)Important Note:1. Any intending bidder can contact the helpdesk on or before prior to 4 hours ofthe scheduled closing date & time of respective e-Auction/ Tender event.2. For queries pertaining to e-Payment of EMD, please contact the helpdesk at least 2 businessdays prior to the closing date & time of e-Auction/Tender event.3. Help-desk support will remain closed during lunch break i.e. from 1:30 PM up to2:15 PM on each working day.Schedule for Training:Training workshop will be held on 1st, 2nd Wednesday (from 3:30 pm upto 5:00pm) of each month at following addresses:Nextenders (India) Pvt.LtdMunicipal CorporationFaridabad, NearB.K.Chowk, Opp.B.K.Hospital, NIT,FaridabadContact no.9310335475Nextenders (India)Nextenders (India) Pvt. Ltd.,Pvt.Ltd. Public Health Nirman Sadan (PWD B&R),Division No. 2Plot No.- 01, Basement,Hisar, Model Town Opp.DakshinMarg, Sec- 33 A,N.D Gupta Hospital,Chandigarh -160020HisarFor Support- 1800-180Contact: 90343577932097,0172-2582008-2009For Support Call – 1800-180-2097Haryana eProcurement Help Desk Office will remain closed on SaturdaySunday and National HolidaysNOTE:-Bidders participating in online tenders shall check the validity ofhis/herDigital Signature Certificate before participating in the online Tenders atthe portal https://haryanaeprocurement.gov.in.For help manual please refer to the ‘Home Page’ of the e-Procurement website athttps://haryanaeprocurement.gov.in, and click on the available link ‘How to.?’ todownload the file.7
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.comGUIDELINE FOR ONLINE PAYMENTS IN E-TENDERINGPost registration, bidder shall proceed for bidding by using both his digitalcertificates (one each for encryption and signing). Bidder shall proceed to selectthe tender he is interested in. On the respective Department’s page in the etendering portal, the Bidder would have following options to make payment fortender document & EMD:A. Debit CardB. Net BankingC. RTGS/NEFTOperative Procedures for Bidder PaymentsA)Debit CardThe procedure for paying through Debit Card will be as follows.i. Bidder selects Debit Card option in e-Procurement portal.ii. The e-Procurement portal displays the amount and the card charges to bepaid by bidder. The portal also displays the total amount to be paid bythe bidder.iii. Bidder clicks on “Continue” buttoniv. The e-Procurement portal takes the bidder to Debit Card paymentgateway screen.v. Bidder enters card credentials and confirms paymentvi. The gateway verifies the credentials and confirms with “successful” or“failure” message, which is confirmed back to e-Procurement portal.vii. The page is automatically routed back to e-Procurement portalviii. The status of the payment is displayed as “successful” in e-Procurementportal. The e-Procurement portal also generates a receipt for allsuccessful transactions. The bidder can take a print out of the same,ix. The e-Procurement portal allows Bidder to process another paymentattempt in case payments are not successful for previous attempt.B)Net BankingThe procedure for paying through Net Banking will be as follows.i.ii.iii.iv.Bidder selects Net Banking option in e-Procurement portal.The e-Procurement portal displays the amount to be paid by bidder.Bidder clicks on “Continue” buttonThe e-Procurement portal takes the bidder to Net Banking paymentgateway screen displaying list of Banks8
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.comBidder chooses his / her BankThe Net Banking gateway redirects Bidder to the Net Banking page of theselected BankBidder enters his account credentials and confirms paymentThe Bank verifies the credentials and confirms with “successful” or“failure” message to the Net Banking gateway which is confirmed back toe-Procurement portal.The page is automatically routed back to e-Procurement portalThe status of the payment is displayed as “successful” in e-Procurementportal. The e-Procurement portal also generates a receipt for allsuccessful transactions. The bidder can take a print out of the same.The e-Procurement portal allows Bidder to process another paymentattempt in case payments are not successful for previous attempt.1.9.RTGS/ NEFTThe bidder shall have the option to make the EMD payment via RTGS/ NEFT.Using this module, bidder would be able to pay from their existing Bankaccount through RTGS/NEFT. This would offer a wide reach for more than90,000 bank branches and would enable the bidder to make the paymentfrom almost any bank branch across India.Bidder shall log into the client e-procurement portal using user id andpassword as per existing process and selects the RTGS/NEFT paymentoption.Upon doing so, the e-procurement portal shall generate a pre-filledchallan. The challan will have all the details that is required by thebidder to make RTGS-NEFT payment.Each challan shall therefore include the following details that will bepre-populated: Beneficiary account no: (unique alphanumeric code for e-tendering) Beneficiary IFSC Code: Amount: Beneficiary bank branch: Beneficiary name: The Bidder shall be required to take a print of this challan and make theRTGS/NEFT on the basis of the details printed on the challan.The bidder would remit the funds at least T 1 day (Transaction Oneday) in advance to the last day and make the payment via RTGS / NEFTto the beneficiary account number as mentioned in the challan.Post making the payment, the bidder would login to the e-Tenderingportal and go to the payment page. On clicking the RTGS / NEFT mode of9
HARYANA STATE COOPERATIVE APEX BANK LTDSCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARHPh. 0172-2714520, 2704349 (FAX)Email-harcobank@yahoo.compayment, there would be a link for real time validation. On clicking thesame, system would do auto validation of the payment made.2.2.Over-the-Counter (OTC)This solution shall allow the bidder having account with ICICI Bank, to make thepayment from any CMS enabled Branch of ICICI Bank in India. Bidders can make the payment viacash (if amount is 49,999), Demand Draft or ICICI Bank Cheque.The procedure for paying through OTC mode is as follows:2.3.Bidder selects Over-the-Counter remittance option in e-Procurementportal.2.4. The e-Procurement portal displays the amount to be paid. Bidder choosesthe bank account no. for refund of the amount.2.5. Bidder clicks on “Continue” button2.6. The e-Procurement portal displays the details of payment. Bidders clicks on“print challan” and prints the OTC challan.2.7.Bidder submits the OTC challan at the counter of an
HARYANA STATE COOPERATIVE APEX BANK LTD SCO 78-80, BANK SQUARE, SECTOR-17B, CHANDIGARH Ph. 0172-2714520, 2704349 (FAX) Email-harcobank@yahoo.com NOTICE INVITING TENDERS The e-tenders are hereby invited on behalf of Haryana State Cooperative Apex Bank Ltd under Two Bid System (Technical Bid and Financial Bid) for the following works
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