S 2021 Prospectus
KentuckyNorth CarolinaTennesseeSouth CarolinaCHAPTER MEMBERSHIPPROFILEGeorgiaAlabamaPLANNER MEMBERS 44%SUPPLIER MEMBERS 56%The Southeast chapter was formed in 1993 and represents450 plus members from Georgia, Alabama, Florida, SouthCarolina, North Carolina, Tennessee, Kentucky and PuertoRico.FloridaPuerto RicoOUR MISSIONThe mission of the PCMA SE Chapter is to offer relevanteducation, caring impactful community service projects, andabundant participation opportunities for meeting professionals.As a chapter we are committed to supporting the future of ourindustry through quality programming, networking and theparticipation of our enthusiastic professionals and students alike.We are the leading organization for meeting, tradeshow and1s 2021ProspectusOffering NewOpportunities!
Annual Meeting Sponsors 3,500 – 2 Opportunities Available1 – CVB 1 – Additional Organization Support the Chapter and receive opportunities tobuild your organization’s exposure by selectingone of the chapter’s most well attended events!The Annual Meeting is typically hosted the firstWednesday in November in the Atlanta area.February Education ProgramSponsors 2,500 - 2 Opportunities Available for Each Program1 – CVB 1 – Additional Organization As one of the Education Program Sponsors, yourorganization receives unique opportunities to get in frontof our membership, share your message, build brandawareness, publicize products and services, and networkwith industry leaders.Benefits Include: Presentation time (3-5 minutes) at the AnnualMeeting Three (3) complimentary registrations to theAnnual Meeting Two (2) complimentary registrations to one (1)additional Education Program in the Atlanta orCentral Florida area One (1) complimentary registration to the May ORSeptember Social Event (These have been held atBraves Stadium and Porsche Driving Experience inthe past) One complimentary National PCMA SupplierMembership for the year (or renewal) Opportunity to do a raffle drawing and obtainattendee contact information at the AnnualMeeting Hyperlink to your promotional video on Chapterwebsite Clickable logo recognition on Chapter website forone (1) year Logo recognition on the Annual Meetingregistration page and related emailcommunications The opportunity to distribute materials (in personor virtually) at the Annual Meeting Sponsor Spotlight article inclusion in one (1)Chapter E- Newsletter (provided by yourorganization) Verbal recognition from Chapter President at theAnnual Meeting Attendee mailing list distributed following theAnnual Meeting (no telephone numbers oremails included)Benefits Include: Presentation time (2-3 minutes) at your sponsoredEducation Program Two (2) complimentary registrations to your sponsoredEducation Program Two (2) complimentary registrations to one (1)additional Education Program in the Atlanta or CentralFlorida area One (1) complimentary table-top exhibit or breakout roomat your sponsored Education Program Logo recognition on your sponsored Education Programregistration page and related email communications The opportunity to distribute materials (in person orvirtually) at your sponsored Education Program Sponsor Spotlight article inclusion in one (1) Chapter ENewsletter (provided by your organization) Verbal recognition from Chapter President at yoursponsored Education Program Clickable logo recognition on Chapter website for one (1)year Sponsor Ribbon identification at sponsored EducationProgram Slide recognition during all local Education ProgrampresentationsAugust Education Program Sponsors 2,500 - 2 Opportunities Available for Each Program1 – CVB 1 – Additional Organization As one of the Education Program Sponsors, yourorganization receives unique opportunities to get in frontof our membership, share your message, build brandawareness, publicize products and services, and networkwith industry leaders. Slide recognition during all Education Programpresentations Sponsor Ribbon identification at the Annual Meeting(if held in person) One (1) complimentary table-top exhibit at theAnnual Meeting (if held in person)Benefits listed on next page2
August Education Benefits Include:Spring Social Event Sponsor (May) Presentation time (2-3 minutes) at your sponsoredEducation Program Two (2) complimentary registrations to yoursponsored Education Program Two (2) complimentary registrations to one (1)additional Education Program in the Atlanta orCentral Florida area One (1) complimentary table-top exhibit or breakoutroom at your sponsored Education Program Logo recognition on your sponsored EducationProgram registration page and related emails The opportunity to distribute materials (in personor virtually) at your sponsored Education Program Sponsor Spotlight article inclusion in one (1) ChapterE- Newsletter (provided by your organization) Verbal recognition from Chapter President at yoursponsored Education Program Clickable logo recognition on Chapter website forone (1) year Sponsor Ribbon identification at sponsoredEducation Program Slide recognition during all local Education Programpresentations 3,500 -1 Opportunity -Available This is an exclusive sponsorship opportunity for one ofthe most well attended events of the year! This has beenhosted at the Porsche Driving Experience and BravesStadium in the past. This May Event typically sells outquickly and is a fan favorite!Benefits Include: Presentation time (3-5 minutes) at the Spring Social event Three (3) complimentary registrations to the Spring Event Two (2) complimentary registrations to one (1) additionalEducation Program in Atlanta or Central Florida Opportunity to do a raffle drawing and obtain attendeecontact information at the Spring Social Event Hyperlink to your promotional video on Chapter website Logo recognition on the Spring Social Event registration pageand related email communications The opportunity to distribute materials (in person or virtually)at the Spring Social Event Sponsor Signage to be placed at the Spring Social Event Sponsor Spotlight article inclusion in one (1) Chapter ENewsletter (provided by your organization) Attendee mailing list distributed following the Spring SocialEvent (no telephone numbers or emails included) Two (2) complimentary registrations to the Fall Social Event Three (3) social media posts promoting your organization (tobe provided by your organization) during the year Clickable logo recognition on Chapter website for one (1) year Sponsor Ribbon identification at the Spring Social Event2022 Convening LeadersChapter Reception Sponsors 2,500- 2 Opportunities Available1 – CVB 1 – Additional OrganizationHost our largest mixer and fundraiser of the year! EachChapter of PCMA hosts a chapter reception before theopening reception at Convening Leaders. It is awonderful opportunity to network with Chaptermembers and kickoff our annual silent auction!Fall Social Event Sponsor(September) 3,500 -1 Opportunity -Available This is an exclusive sponsorship opportunity for one of themost well attended events of the year! (This was aCooking Competition in 2018 and 2019). Thiscustomizable September Event typically sells out quicklyand is a fan favorite!Benefits Include: Clickable logo recognition on Chapter website forone (1) yearSponsor Ribbon at Chapter ReceptionPresentation time (2-3 minutes) at ReceptionLogo recognition on Chapter Reception registrationpage and related email communicationsSponsor signage at registration table and nearpodiumTwo (2) complimentary registrations to one (1)Education Program in Atlanta or Central FloridaSponsor Spotlight article inclusion in one (1)Chapter E-Newsletter (provided by yourorganization)Benefits Include: Presentation time (3-5 minutes) at the Fall Social Event Three (3) complimentary registrations to the Fall Event Two (2) complimentary registrations to one (1)additional Education Program in Atlanta or CentralFloridaBenefits continued on next page3
Two (2) complimentary registrations to the SpringSocial Event (These have been at Braves Stadiumand Porsche Driving Experience in the past.) Opportunity to do a raffle drawing and obtainattendee contact information at the Fall SocialEvent Sponsor Signage to be placed at the Fall SocialEvent Logo recognition on Fall Social Eventregistration page and related emailcommunications Sponsor Spotlight article inclusion in one (1)Chapter E-Newsletter (provided by yourorganization Attendee mailing list distributed following FallSocial Event (no telephone numbers or emailsincluded) Three (3) social media posts promoting yourorganization (to be provided by your organization)during the year Clickable logo recognition on Chapter website forone (1) year Sponsor Ribbon identification at the Fall SocialEvent Global Meetings Industry Day(GMID) Sponsor 2,000 - 2 Opportunities Available1- CVB and 1- Supplier This is a unique opportunity to partner with several otherindustry organizations to host the Southeast GMID eventin Atlanta. In 2019, we had a partnership with multiplehospitality organizations that featured a prestigiouspanel. Your organization would be one of the PCMASoutheast Chapter sponsors of the event!Benefits Include: Logo recognition on GMID registration page andrelated email communications Presentation time (2-4 minutes) prior to event startor at conclusion of event Clickable logo recognition on Chapter website for one(1) year Sponsor can provide any giveaways of theirchoosing for GMID participants Three (3) complimentary registrations to GMID eventfor your organization employees or customers Two (2) complimentary registrations to the EducationProgram of your choice One (1) complimentary table-top exhibit atEducation Program of your choice Sponsor Ribbon identification for GMID eventVolunteer of the Year andVolunteer of the QuarterSponsor 2,750 - One opportunity Available This sponsor receives unique opportunities to get infront of our membership at events each quarter,through Chapter communications, and during theHoliday Luncheon in December. This is a wonderfulway to recognize those who make this Chapterpossible!Orlando/Kissimmee ProgramSponsorsMarch 2,000-2 OpportunitiesBenefits Include: Logo recognition on Chapter GMID registration page andrelated email communicationsClickable logo recognition on Chapter website for one(1) year1-CVB and 1- Supplier AvailableSponsor will be recognized verbally and with apromotional slide in the presentation at eachEducational Program and the Holiday Luncheon inDecemberSponsor will present the award to the recipient ateach Educational ProgramPresentation time (2-3 minutes) at one (1)Educational ProgramRecognized as Sponsor in Chapter Newsletters five(5) times during the year when VoQ and VoY areannouncedSeptember 2,000-2 Opportunities1- CVB and 1- Supplier Available We our hosting two (2) programs in Central Florida in2021. We are offering a March sponsorship and aSeptember sponsorship. As a Program Sponsor, you will besupporting education and networking in other parts of thevast Southeast Chapter. Each sponsor is in addition to theIn-Kind Sponsorship of the venue host.Benefits listed on next page4
Central Florida Area Watch PartySponsorBenefits Include: Presentation time (2-4 minutes) at your sponsoredprogramTwo (2) complimentary registrations to both FloridaprogramsTwo (2) complimentary registrations to one (1)Atlanta education program of your choiceOne (1) complimentary table-top exhibit at yourchoice of any Educational ProgramLogo recognition on sponsored program registrationpage and related email communicationsClickable logo recognition on Chapter website forone (1) yearThe opportunity to distribute materials (in person orvirtually) at your sponsored programAttendee mailing list distributed following yoursponsored program (no telephone numbers oremails included)Sponsor Ribbon identification at each sponsoredprogramSlide recognition at your sponsoredprogram 1,500 – AvailableSponsor this first-time event by hosting a Central FloridaLive-Stream Watch Party of one of our Atlanta BasedEducation Programs. This will be live-streamed at a venuein Central Florida to allow our Florida members theopportunity to network and enjoy this amazing contentas a group!Benefits Include: Presentation time (2-4 minutes) at your sponsoredprogramTwo (2)complimentary registrations to two (2) FloridaeventsTwo (2) complimentary registrations to one (1) AtlantaEducation ProgramLogo recognition on Watch Party registration page andrelated email communicationsClickable logo recognition on Chapter websitefor one (1) yearThe opportunity to distribute materials at the eventSponsor Ribbon identification at Watch PartyPlanner Recruitment SponsorPast Presidents and MeetingPlanners Roundtable Sponsor 1,600 – One opportunity Available As our planner recruitment sponsor you areproviding planners within the Southeast theopportunity to attend our programs at no cost ifthey meet specific criteria. 1,000 - One opportunity Available This is an annual event where we thank our PastPresidents and collaborate with local meeting planners tosolicit their assistance with various projects anddetermine content for the coming year.Benefits Include: Clickable logo recognition on Chapter website forone (1) year Sponsor Ribbon identification at all chapter events Logo inclusion on all planner outreach, with “yourregistration is sponsored by” Logo inclusion in the slide deck at each EducationProgram in 2021 Opportunity to host one (1) complimentary table-topexhibit at the Education Program of your choice Presentation time (2-4 minutes) at one (1)Educational ProgramBenefits Include: Clickable logo recognition on Chapter website for one (1)year Two (2) complimentary registrations to the Atlanta areaEducation Program of your choice Logo inclusion on all planner outreach, with “yourregistration is sponsored by” One (1) complimentary table-top exhibit at the EducationProgram of your choice Opportunity to attend and participate in this very exclusiveevent5
The money earned from auctioning donations servesseveral purposes-a portion is donated to the PCMA EducationFoundation and scholarship funds while the remaining fundsgo directly back into the Chapter’s Education Programs.Program Speaker SponsorsAvailable 500 – 2 opportunities per program (3 Atlantaprograms and 2 Central Florida programs) Help support the Chapter by contributing to ourSpeaker Pool! Your support will help our Chapterpartner with quality speakers that will increaseattendance for our Education Programs throughout theyear.Benefits Include: Benefits Include:Logo recognition on Chapter Reception event page Sponsor Spotlight article inclusion in one (1) ChapterE-Newsletter (provided by your organization)Complimentary registration to the Chapter ReceptionTable-Top Exhibitor Two (2) complimentary registrations to two (2)Education Programs of your choice Verbal recognition from the Chapter President at allEducation Programs Slide recognition during all EducationPrograms One (1) complimentary table-top exhibit atthe Education Program of your choice Clickable logo recognition on Chapter websitefor one (1) year 250 Per table – 2 Opportunities Available per event(up to 5 events) As a table-top exhibitor, you will gain valuable exposure toevent attendees and quality interaction while boostingyour brandawareness to our membershipBenefits Include: Two (2) complimentary registrations to theEducation Program of your choice Verbal recognition from Chapter President at theEducation Programs Slide recognition during Education ProgramsNEW: Social SpotlightSponsorship 350 – 4 Opportunities AvailableYear-Round A/V Sponsor Get your organization/brand in front of the entireSoutheast Chapter throughout 2021 with our all newSocial Spotlight Sponsorship opportunity!Support our quarterly Chapter programs by providing youraudio-visual expertise, staffing, and equipment. In return, yourcompany will get great exposure where planners canexperience your services firsthand!Benefits Include: Option to share two (2) videos (provided byyour organization) OR one (1) video twiceduring the year Three (3) Social Spotlight posts of your choicewill be blasted to our membership on varioussocial media platforms during the year (postmust be reviewed and approval by Chapter) Clickable logo recognition on Chapter websitefor one (1) yearBenefits Include: Silent Auction ItemSponsorship Help support the Southeast Chapter by donating asilent auction item of your choice! Our chapter hosts asilent auction each year during the Convening LeadersChapter Reception in January and the Fall Social Event. 6Presentation time (3-5 minutes) at program of choiceTwo (2) complimentary registrations to each sponsoredprogramLogo recognition on sponsored program registrationpage and related email communicationsLogo on program slide deck at each programClickable logo recognition on Chapter website for one (1)yearThe opportunity to distribute materials (in person orvirtually) at your sponsored programsSponsor Spotlight article inclusion in one (1) Chapter ENewsletter (provided by your organization)Sponsor Ribbon identification for attendees fromsponsored organizationOne (1) complimentary table-top exhibit at all programsOR the ability to set up a demonstration or equipmentat your sponsored programs
Annual Board Retreat Sponsor(In-Kind Sponsorship)NEW: Customized Sponsorships TBD – Endless Opportunities Available Get your organization/brand in front of the entire SoutheastChapter throughout 2021 with our all new CustomizedSponsorship opportunity! Our team will work with you todesign an opportunity, experience or event specifically foryour organization and needs. Budgets can be discussed. Weare open to working to meet your needs! As the exclusive Southeast Chapter Annual BoardRetreat Sponsor, you will have an opportunity tonetwork with Chapter leaders and receive exclusiveopportunities to benefit your organization! The AnnualBoard Retreat is typically held during a ThursdaySaturday pattern in either October, November orDecember.Benefits Include: TBD: Let us work with you to determine how wecan focus on the benefits that are most importantto your organization. Creativity welcome!Benefits Include: As the Board Retreat host, you will welcome theChapter leaders and have exclusive one-on-onetime to network during the Opening Reception.You can present, share a video, and/or take theteam on a tour of any facilities of your choosing. Year-round banner ad on our newsletter webpage. Opportunity to do one (1) raffle drawing andHyperlink to your promotional video on Chapterwebsite The opportunity to distribute materials (in personor virtually) at one (1) local and one (1) satelliteEducation Program of your choice Sponsor Spotlight article inclusion in one (1)Chapter E-Newsletter (provided by yourorganization) Logo recognition in two (2) Chapter E-Newsletters Verbal recognition and logo recognition in slidedeck for two (2) Education Programs Attendee mailing list distributed following theEducation Program of your choice (no telephonenumbers or emails included) Two (2) complimentary registrations to two (2)Education Programs of your choice Two (2) complimentary registrations to the SpringSocial Event (These events have been at BravesStadium and Porsche Driving Experience in thepast) Two (2) complimentary registrations to the FallSocial Event Two (2) Social Spotlight posts promoting yourorganization (to be provided by yourorganization) during the year One (1) table-top exhibit for the EducationProgram of your choice Clickable logo recognition on the chapterwebsite for one (1) year Sponsor ribbon identification at sponsoredevent for two (2) attendees7
Sponsors can partner together to split costs.Sponsorship dollars offset the expenses for each event including the cost of speakers, food and beverage costs, and otheradministrative co
The Southeast chapter was formed in 1993 and represents Florida 450 plus members from Georgia, Alabama, Florida, South Carolina, North Carolina, Tennessee, Kentucky and Puerto . organization receives unique opportunities to get in front of our membership, share your message, build brand awareness,
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