The Implementation Of ESSA In New York State
. The Implementation of ESSA in New York State Emily Hanehan and Will Messier New York State ID&R Program IRRC Dissemination- September 2018 2018 Joint CIG Dissemination Event
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Objectives Learn about strategies that were used to train statewide Recruiters in New York State. Analyze the data reports that were used to identify migratory children and their families with extended eligibility under ESSA. Review scenarios and timelines to increase understanding of new guidelines under ESSA. 2018 Joint CIG Dissemination Event
ESSA Implementation Strategy Collaboration with other states Development of training materials Data analysis- Development of ESSA referral list Statewide recruiter training (June 2017) Statewide recruitment plan Statewide recruiter training (November 2017) 2018 Joint CIG Dissemination Event
Collaboration with Other States Review of OME, state-created materials Analysis and discussion of new guidance ID&R Think Tank OME meetings 2018 Joint CIG Dissemination Event
Development of Training Materials ESSA Changes PowerPoint ESSA Terminology (Sp.) ESSA Flow Chart (Sp.) ESSA Timeline (Sp.) Eligibility Scenarios ESSA Interview Questions (Sp.) 2018 Joint CIG Dissemination Event
Statewide Recruiter Training Shut down recruitment system in New York on 6/28/17 to prepare for ESSA implementation on 7/1/17 3 day required training for all recruiters in New York State (6/28-6/30/2017) Presented training materials, group discussions, open forum for questions During this time we were able to update our Electronic COE form on MIS2000, collect and approve all outstanding NCLB COEs, and prepare recruiters for the changes. 2018 Joint CIG Dissemination Event
TIMELINE SCENARIO
Timeline Scenario Step 1: Migratory Agricultural Worker Move: On July 1, 2017, Carlos moves from Albany, NY to Syracuse, NY on his own and engages in work soon after the move planting trees at a nursery. On this date, Carlos becomes a Migratory Agricultural Worker, and will be considered a Migratory Agricultural Worker for 36 months (until July 1, 2020). 2018 Joint CIG Dissemination Event
July 1, 2017 - Carlos becomes a Migratory Agricultural Worker. July 1, 2020- Carlos’s Migratory Agricultural Worker eligibility expires.
Timeline Scenario Step 2: Qualifying Move: A few months later, Carlos returns to his family in Albany, NY. On March 15, 2018, Carlos, his wife, and 2 young children move from Albany, NY to Plattsburgh, NY, where Carlos finds a job working in a restaurant. The family has made a Qualifying Move (a move due to economic necessity from one school district to another) with a Migratory Agricultural Worker. The children qualify for MEP services, and will have eligibility for 36 months from the date of the move (until March 15, 2021). 2018 Joint CIG Dissemination Event
March 15, 2018- The two children qualify for the MEP. This date is the Qualifying Arrival Date, or QAD (the date the worker and children both complete the qualifying move).
Timeline Scenario Step 3: Additional Qualifying Move(s): Carlos and his family live in Plattsburgh for over a year, until he loses his job when the restaurant he works at closes. The family moves from Plattsburgh, NY to Watertown, NY on May 2, 2020, where Carlos and his wife are both able to find work at the local hospital. The family has made another Qualifying Move (a move due to economic necessity from one school district to another) with a Migratory Agricultural Worker. The children re-qualify for MEP services, and will have eligibility for 36 months from the date of the move (until May 2, 2023). 2018 Joint CIG Dissemination Event
May 2, 2020- The two children re-qualify for the MEP. This date is a new QAD. The children will receive another 36 months of eligibility from this date. May 2, 2023- The children’s eligibility for the MEP expires.
SCENARIOS
Scenario 1 On June 1, 2017, Jessica moves with her two children, ages 6 and 8, from Dallas, TX to South Fallsburg, NY to live with relatives after losing her job in Dallas. Jessica is hoping to find work similar to her last job in housekeeping, but finds that she can earn more money in a job at a poultry-processing facility. She only plans to stay for a few months to save money, and begins work deboning chicken at the poultry plant on July 15, 2017. Are Jessica’s children eligible for the MEP? 2018 Joint CIG Dissemination Event
Scenario 1 Are Jessica’s children eligible for the MEP? Yes Migratory Agricultural Worker: Is the parent/guardian/spouse or the child himself a Migratory Agricultural Worker? Yes. The children's’ mother is a Migratory Agricultural Worker because she made a qualifying move in the preceding 36 months, soon after which she engaged in new qualifying work. Qualifying Move: Did the children make a “Qualifying Move” (Due to economic necessity, from one residence to another, and from one school district to another) within the preceding 36 months? Yes Child: Are the children under the age of 22 and still entitled to a free public education in the state? Yes With/To Join: Did the children make the Qualifying Move on their own as or with/to join a parent/guardian/spouse who is a Migratory Agricultural Worker? Yes 2018 Joint CIG Dissemination Event
June 1, 2017- Jessica becomes a Migratory Agricultural Worker. June 1, 2020- Jessica’s eligibility as a MAW expires. June 1, 2017- Jessica’s children become eligible for MEP services after making a Qualifying Move. June 1, 2020- Children’s eligibility for MEP services expires.
Fallsburg CSD/South Fallsburg/NY Dallas/TX/USA X X Jessica 06/01/2017 06/01/17 Dallas/TX/USA Fallsburg CSD/South Fallsburg/NY X Deboning Chicken X X X Poultry Processing Facility Name Address
Scenario 2 Jairo, a 17 year old farmworker who did not complete school, moved from Cuilco, Guatemala to Marcy, NY on 08/05/2016 where he engaged in work milking cows. After leaving his temporary job at the dairy, Jairo moved to Syracuse, NY on 11/12/2016 where he found a job in the laundry room at the local hospital. On 02/15/2019 Jairo quit his job at the hospital and moved to Albany, NY. There he found work at a local painting company. The recruiter identifies Jairo on 03/01/2019. Does Jairo qualify for MEP services? 2018 Joint CIG Dissemination Event
Scenario 2 Does Jairo qualify for the MEP? Yes What is the QAD(s)? 8/5/2016, 11/12/2016 and 2/15/2019 Migratory Agricultural Worker: Is the parent/guardian/spouse or the child himself a Migratory Agricultural Worker? Yes. Jairo is a Migratory Agricultural Workers because he made a qualifying move in the preceding 36 months, soon after which he engaged in new qualifying work. Qualifying Move: Did the children make a “Qualifying Move” (Due to economic necessity, from one residence to another, and from one school district to another) within the preceding 36 months? Yes Child: Are the children under the age of 22 and still entitled to a free public education in the state? Yes With/To Join: Did the children make the Qualifying Move on their own as or with/to join a parent/guardian/spouse who is a Migratory Agricultural Worker? Yes- Jairo made 3 Qualifying Moves. 2018 Joint CIG Dissemination Event
August 5, 2016- Jairo becomes a Migratory Agricultural Worker. August 5, 2016- Jairo also makes a Qualifying Move and becomes eligible for MEP services. November 12, 2016- Jairo makes another Qualifying Move, and his 36 month MEP eligibility resets. February 15, 2019- Jairo makes another Qualifying Move, and his 36 month MEP eligibility resets. August 5, 2016- Jairo’s eligibility as a Migratory Agricultural Worker expires. August 2021- Jairo’s eligibility for the MEP expires when he turns 22.
Syracuse CSD/ Albany CSD/Albany/NY Syracuse/NY/USA X Jairo X 02/15/2019 08/05/16 Cuilco/GUT Marcy CSD/Marcy/NY X Milking Cows X X X Dairy Farm Name Address
Scenario 3 Julio, a 17-year old Out-of-School Youth, had not moved since he was about 10 years old. Because he could not find employment in his hometown of Olean, NY, he moved to Sodus, NY on July 1, 2017. Within a week of moving to Sodus, he applied for seasonal employment picking apples, but did not get the job. Is Julio eligible for the MEP? 2018 Joint CIG Dissemination Event
Scenario 3 Is Julio eligible for the MEP? No Migratory Agricultural Worker: Is the parent/guardian/spouse or the child himself a Migratory Agricultural Worker? No. He did not engage in new qualifying work soon after the move. Although he actively sought new qualifying work after the move, he does not have a recent history of moves where he engaged in qualifying work. Qualifying Move: Did the children make a “Qualifying Move” (Due to economic necessity, from one residence to another, and from one school district to another) within the preceding 36 months? Yes Child: Are the children under the age of 22 and still entitled for a free public education in the state? Yes With/To Join: Did the children make the Qualifying Move on their own as or with/to join a parent/guardian/spouse who is a Migratory Agricultural Worker? No- Although he made a move in the preceding 36 months it was not as a/with a MAW. 2018 Joint CIG Dissemination Event
Scenario 4 Rosa and Benito have 5 school aged children. They move together from Portland, ME to Malone, NY on 06/01/2017. Soon after the move, Benito finds work cutting hay for a local farmer. When the hay season is over on 09/01/2017, Benito moves to Schodack, NY to pack apples, while Rosa and the children move to Plattsburgh, NY to stay with Rosa’s family. Benito returns to the family in Plattsburgh on 11/01/2018. Do the children qualify for MEP services? 2018 Joint CIG Dissemination Event
Scenario 4 Do the children qualify for the MEP? Yes What is the QAD(s)? 06/01/2017 Migratory Agricultural Worker: Is the parent/guardian/spouse or the child himself a Migratory Agricultural Worker? Yes. Benito is a Migratory Agricultural Workers because he made a qualifying move in the preceding 36 months, soon after which he engaged in new qualifying work. Qualifying Move: Did the children make a “Qualifying Move” (Due to economic necessity, from one residence to another, and from one school district to another) within the preceding 36 months? Yes Child: Are the children under the age of 22 and still entitled to a free public education in the state? Yes With/To Join: Did the children make the Qualifying Move on their own as or with/to join a parent/guardian/spouse who is a Migratory Agricultural Worker? Yes 2018 Joint CIG Dissemination Event
June 1, 2017- Benito becomes a Migratory Agricultural Worker. June 1, 2017- Benito’s children make a Qualifying Move and become eligible for MEP services. September 1, 2017- Benito moves to engage in new qualifying work, and his 36 month MAW eligibility resets. September 1, 2017- The children make a Qualifying Move without a MAW- no new QAD. June 1, 2020- The children’s eligibility for the MEP expires. September 1, 2020- Benito’s eligibility as a Migratory Agricultural Worker expires.
Portland CSD/ Malone CSD/Malone/NY Portland/ME/USA X X Benito 06/01/2017 06/01/17 Portland/ME/USA Portland CSD/ Malone CSD/Malone/NY X Cutting Hay X X Farm Name Address *Note- Residency date will be 9/1/17 in Plattsburgh CSD
Data Analysis- ESSA Referral List Who was included on this list? Students with a COE filled out before 7/1/2017 that had a Residency Date after the most recent Qualifying Arrival Date (QAD). With new eligibility under ESSA, these students could potentially receive a more recent QAD IF the move to a new school district was made for reasons of economic necessity AND as, with, or to join/precede a Migratory Agricultural Worker. 2018 Joint CIG Dissemination Event
Recruiters should re-visit each family/student and ask the following questions: Why did you make the move on (Res Date)? Did (Migratory Agricultural Worker) move with or to join the child? If the answer to these 2 questions is yes, the recruiter can fill out a new COE for the family with an updated QAD (should be the same as the Res Date). These students will already be in the system with a COE filled out for the current school district. No departure is required- just updated QAD info.
SCENARIO
The Cruz family made a move for qualifying work on 5/01/2015. This move resulted in a new QAD. The family moved to the Albion School District on 7/10/2015. The parents did not engage in qualifying work, and therefore the recruiter filled out a COE with a Residency Date of 7/10/2015, using the most recent QAD (5/1/2015). The recruiter goes out to re-interview the Cruz family today, using the new ESSA guidance. Luisa’s father, Jose, tells the recruiter that he was the one who engaged in agricultural work on 5/1/2015, making him the Migratory Agricultural Worker. His whole family moved together on 7/10/2015. Was the move made with or as the Migratory Agricultural Worker? Or to join/to precede the MAW (within 12 months)?- YES
Jose also tells the recruiter that the reason the family moved was because he lost his job and was able to find work in Albion at a restaurant. Was the move made for reasons of economic necessity?- YES As a result of this interview, the recruiter determines that the move made on 7/10/2015 was a Qualifying Move under ESSA. She fills out a COE with an updated QAD of 7/10/2015. This will extend Luisa’s eligibility until 7/10/2018 and make her eligible for an additional year of summer services!
Statewide Recruitment Plan Recruiters, data specialists, and regional program directors were trained on new ESSA guidelines. Recruiters and data specialists worked together to complete ESSA referral list. Recruiters were encouraged to create an “elevator pitch” to explain eligibility changes to families that needed to be re-interviewed. Recruiters had a support system of 3 statewide staff members to call with questions about ESSA. New York State encouraged mentoring and collaboration between recruiters during the learning process. 2018 Joint CIG Dissemination Event
Statewide Recruiter Training During our November 2017 Statewide Recruiter Training, we were able to: Review training materials Address common COE errors Discuss commonly asked questions Analyze results of ESSA recruitment list data Get a feel for recruiter understanding of ESSA after a few months of implementation The result? Success! 2018 Joint CIG Dissemination Event
THANK YOU! ANY QUESTIONS? Will Messier NYS Director of ID&R, Data, MSIX wmessier@nycap.rr.com Emily Hanehan NYS ID&R Training Coordinator emilyhanehan@gmail.com
ESSA Flow Chart (Sp.) ESSA Timeline (Sp.) Eligibility Scenarios ESSA Interview Questions (Sp.) . 2018 Joint CIG Dissemination Event Shut down recruitment system in New York on 6/28/17 to prepare for ESSA implementation on 7/1/17 3 day required training for all recruiters in New York State (6/28-6/30/2017) Presented .
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ESSA Implementation Transition IV. ESSA and Family Engagement V. ESSA Stakeholder Engagement Requirements VI. A Parent's Role in ESSA Implementation VII.ESSA Resources for Families. Agenda ESSA was signed into law by President Barack Obama on December 10, 2015
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ESSA IMPLEMENTATION TIMELINE Source: National Association of Secondary School Principals (nassp.org) Dec. 2015 - Sept. 2017 Transition Period to ESSA 2015 2016 2017 2018 December 2015: President Obama signs ESSA into law August 1, 2016: ESEA flexibility waivers expire 2017-2018 School Year: Full implementation of ESSA March 6 / July 5, 2017:
