Warrants And Other Official Appointments
DEPARTMENT OF DEFENSEDefense Contract Management AgencyINSTRUCTIONWarrants and Other Official AppointmentsContracts DirectorateOPR: DCMA-AQDCMA-INST 129August 5, 20131. PURPOSE. This Instruction:a. Reissues and updates DCMA Instruction (DCMA-INST) 129, “Warrants and OtherOfficial Appointments” (Reference (a)).b. Updates DCMA policy, assigns roles and responsibilities for personnel involved,provides procedures for implementing the Warrant Assessment Program, and the process forrequesting and issuing of Warrants and Other Official Appointments.c. Implements DCMA policy pursuant to the references on page 5.d. Complies with DoD Directive 5105.64 (Reference (b)).2. APPLICABILITY. This Instruction applies to all DCMA activities unless higher-levelregulations, policy, guidance, or agreements take precedence (e.g., International Directorate andSpecial Programs Directorate activities).3. MANAGERS’ INTERNAL CONTROL PROGRAM. This instruction contains managers’internal control provisions that are subject to evaluation and testing as required by DCMA-INST710, “Managers’ Internal Control Program” (Reference (c)). The Process Flowchart is located atAppendix A.4. RELEASABILITY – UNLIMITED. This Instruction is approved for public release.5. PLAS CODE. 009 – Selection, Appointment, Termination of Officers.6. POLICY RESOURCE PAGE. https://home.dcma.mil/policy/129rThe resource page contains templates, attachments, references, and points of contact for thisInstruction.
DCMA INST 129August 5, 20137. EFFECTIVE DATE. By order of the Director, DCMA, this Instruction is effectiveimmediately.Timothy P. CallahanExecutive DirectorContracts2
DCMA INST 129August 5, 2013TABLE OF CONTENTSREFERENCES .5CHAPTER 1 – POLICY1.1. Overview . 61.2. Delegation of Authority .6CHAPTER 2 – RESPONSIBILITIES2.1.2.2.2.3.2.4.Executive Director, Contracts .8Director, Contracts Policy Division .8Director, Corporate/Divisional Administrative Contracting Officer (ACO) Group .8Director, Property Group; Director, Plant Clearance Group; Director, ProcurementDivision; Director, Terminations Group; Operations Contracts Director; InternationalContracts Director; Special Programs Contracts Director; and Contract ManagementOffice (CMO) Contracts Directors .82.5. Performance Advocate – Warrants and Other Official Appointments .82.6. Performance Advocate – Property and Plant Clearance Appointments .92.7. Transportation Director – Transportation Officer (TO) and Agent (TA) appointments .9CHAPTER 3 – CONTRACTING OFFICER WARRANT ASSESSMENT PROGRAM3.1. Overview .103.2. Applicability of the Warrant Assessment Program .103.3. Exemptions to the Warrant Assessment Program .103.4. Purpose of the COAT.113.5. COAT Procedures .113.6. COAT Results .123.7. COAT Appeal Process .123.8. Purpose of the CORB.133.9. CORB Membership .143.10. CORB Procedures .143.11. CORB Recommendation .153.12. CORB Appeal Process .15CHAPTER 4 – WARRANTS AND OTHER OFFICIAL APPOINTMENTS PROCESSING4.1.4.2.4.3.4.4.4.5.4.6.Determine the Need for an Appointment .17Determine the Type of Appointment to be Requested.17Evaluate the Standards for Appointment .23Prepare and Submit Appointment Request .24DCMA HQ Processing .26Numbering Convention for Appointments .273
DCMA INST 129August 5, 20134.7. Administrative.284.8. Termination of Appointment .294.9. Annual Review of Appointments.304.10. Record Retention .30APPENDIXAppendix A - Flow Chart .32GLOSSARYDefinitions .44Acronyms .494
DCMA INST 129August 5, (ac)(ad)(ae)(af)(ag)(ah)(ai)DCMA-INST 129, “Warrants and Other Official Appointments,” December 31, 2011(hereby canceled)DoD Directive 5105.64, “Defense Contract Management Agency (DCMA),”January 10, 2013DCMA-INST 710, “Managers’ Internal Control Program”, September 12, 2011Public Law 101-510, Title 10 United States Code, Defense Acquisition Workforce IImprovement Act (DAWIA)Federal Acquisition Regulation (FAR) 1.603, Selection, Appointment, and Termination ofAppointment for Contracting OfficersDefense Federal Acquisition Regulation Supplement (DFARS) 201.603, Selection,Appointment and Termination of AppointmentFAR 1.603-1, GeneralPart 21.210(b) of title 32, Code of Federal RegulationsDoD 3210.6-R, “Department of Defense Grant and Agreement Regulations,”August 27, 2007DFARS 201.670, Appointment of Property Administrators and Plant Clearance OfficersDefense Transportation Regulations, 4500.9-R, chapter 201, paragraph (C)(13)(a)“Cargo Movement,” June 2008FAR 42.602, Assignment and LocationDFARS 242.602, Corporate Administrative Contracting Officer, Assignment and LocationFAR 1.602-2, ResponsibilitiesFAR 1.602, Contracting OfficersFAR 42.302(a), Contract Administration FunctionsFAR 42.302(a)(24), Contract Administration FunctionsDCMA-INST 631 “Civilian Rotation Program – CONUS,” June 26 , 2013FAR 42.603(a)(2), ResponsibilitiesFAR 42.302(a)(5), Contract Administration FunctionsFAR 42.1701, Forward Pricing Rate Agreements ProceduresDCMA-INST 130, “Forward Pricing Rate Agreements,” December 31, 2011FAR 42.603(a)(3), ResponsibilitiesFAR 42.603(a)(1), ResponsibilitiesFAR 42.801(e), Notice of Intent to Disallow CostsDFARS 242.771-3(a), Independent Research and Development and Bid Proposal CostsDFARS 242.302(a)(4)(S-70), Contract Administration FunctionsFAR 30.201-1, CAS ApplicabilityFAR Part 49, Termination of ContractsFAR 12.403, TerminationFAR Part 45, Government PropertyDFARS Part 245, Government PropertyFAR 1.603-3, AppointmentFAR 1.603-4, TerminationDCMA-INST 809, “Records Management,” May 1, 20095
DCMA INST 129August 5, 2013CHAPTER 1POLICY1.1. OVERVIEW.1.1.1. It is DCMA policy to ensure only qualified, well trained, and experienced personnelreceive appointments for DCMA positions having an identifiable workload.1.1.2. DCMA will implement a Warrant Assessment Program with written and oralcomponents to be successfully completed prior to the submission of a request for a contractingofficer appointment.1.1.3. Decisions for selection, appointment and termination of appointments of ContractingOfficers are in accordance with the Defense Acquisition Workforce Improvement Act (DAWIA)(Reference (d)), Federal Acquisition Regulation (FAR) 1.603 (Reference (e)), and DefenseFederal Acquisition Regulation Supplement (DFARS) 201.603 (Reference (f)).1.1.4. Only duly warranted or appointed individuals may enter into contracts and agreementson behalf of the government. Types of warrants or appointments: Administrative Contracting Officer (ACO)Administrative Grants Officer/Administrative Agreements Officer (AGO/AAO)Procuring Contracting Officer (PCO)Termination Contracting Officer (TCO)Corporate Administrative Contracting Officer (CACO)Divisional Administrative Contracting Officer (DACO)Contingency Contract Administrative Services (CCAS) ACOProperty Administrator (PA)Plant Clearance Officer (PLCO)Transportation Officer (TO)Transportation Agent (TA)1.2. DELEGATION OF AUTHORITY.1.2.1. The authority identified in FAR 1.603-1 (Reference (g)) for selection, appointment,and termination of appointment of Contracting Officers has been delegated by the Director,DCMA to the Executive Director, Contracts, with power of further delegation; and to theDirector, Special Programs, without power of further delegation.1.2.2. The authority in part 21.210(b) of title 32, Code of Federal Regulations (CFR)(Reference (h)) (as implemented by DoD 3210.6-R, part 21.425, DoD Grant and AgreementRegulations (DoDGAR) (Reference (i)) to appoint Grants Officers and Agreements Officers isdelegated by the Director, DCMA to the Executive Director, Contracts, with power of furtherdelegation; and to the Director, Special Programs, without power of further delegation.6
DCMA INST 129August 5, 20131.2.3. The authority in DFARS 201.670 (Reference (j)) for the appointment and terminationof PAs and PLCOs is delegated by the Director, DCMA to the Executive Director, Contracts,with power of further delegation; and to the Director, Special Programs, without power of furtherdelegation.1.2.4. The Executive Director, Contracts, has delegated the authority to select, appoint, andterminate the appointment of Contracting Officers (inclusive of PCO, ACO, CACO, DACO,TCO), along with AGO/AAO, PA, and PLCO to the Director, Contracts Policy Division.1.2.5. The Director, Contracts Policy Division has further delegated authority to terminatecontracting officer warrants for routine situations (workload no longer supports the position,retirement, leaving the agency, transfer to new position not requiring a warrant) to theperformance advocate for Warrants and Other Official Appointments.1.2.6. In accordance with the Defense Transportation Regulations 4500.9-R, chapter 201,paragraph (C)(13)(a) (Reference (k)), authority to issue TO and TA appointments is delegated tothe DCMA Director of the Transportation Group.7
DCMA INST 129August 5, 2013CHAPTER 2ROLES AND RESPONSIBILITIES2.1. EXECUTIVE DIRECTOR, CONTRACTS. The Executive Director, Contracts mayextend a CACO appointment for 2 years (for a maximum of 7 years) in cases where there is noother CACO position within the same commuting area to rotate a CACO who has reached the 5year term limit.2.2. DIRECTOR, CONTRACTS POLICY DIVISION. It is the responsibility of theDirector, Contracts Policy Division to manage the Agency’s Contracting Officer WarrantProgram.2.3. DIRECTOR, CORPORATE/DIVISIONAL ADMINISTRATIVE CONTRACTINGOFFICER (ACO) GROUP. The Director of the Corporate/Divisional ACO Group shall:2.3.1. Recommend CACO assignments and locations of positions in accordance with thecriteria set forth in FAR 42.602 (Reference (l)) and DFARS 242.602 (Reference (m)).2.3.2. Recommend DACO assignments and locations, except for Special ProgramsDirectorate.2.3.2.1. Review DACO assignments for potential rotation or reassignments.2.3.3. Review, approve, sign, and date all CACO and DACO warrant requests using thelatest version of the respective Appointment Request Qualifications Statement (ARQS) (seeResource Web Page), except for Special Programs Directorate.2.4. DIRECTOR, PROPERTY GROUP; DIRECTOR, PLANT CLEARANCE GROUP;DIRECTOR, PROCUREMENT DIVISION; DIRECTOR, TERMINATIONS GROUP;OPERATIONS CONTRACTS DIRECTOR; INTERNATIONAL CONTRACTSDIRECTOR; SPECIAL PROGRAMS CONTRACTS DIRECTOR; AND CONTRACTMANAGEMENT OFFICE (CMO) CONTRACTS DIRECTORS.2.4.1. The appropriate Directors shall review, approve, sign, and date all appointmentrequests for contracting officer, PA, and PLCO using the latest version of the respective ARQSwithin 10 days of receipt.2.4.2. CMO Contracts Directors will immediately recommend termination of appointmentwhen an ACO fails to demonstrate the requisite specialized knowledge, experience, training,business acumen, and judgment required to execute the duties of an ACO or within 30 days afterthe position is vacated, to the Director Contracts Policy Division using the latest version of theAppointment Termination Request (see Resource Web Page).2.5. PERFORMANCE ADVOCATE – WARRANTS AND OTHER OFFICIALAPPOINTMENTS. The performance advocate is responsible for processing ACO, AGO/AAO,8
DCMA INST 129August 5, 2013CCAS, PCO, TCO, CACO, and DACO appointment requests uploaded to the AQ-WarrantRequests Project in the portal by Operations, the Corporate/Divisional ACO Group, InternationalDirectorate, Procurement Center, and the Terminations Group. The performance advocate isresponsible for maintaining current templates, forms, warrant logs, and records retention.2.6. PERFORMANCE ADVOCATE – PROPERTY AND PLANT CLEARANCEAPPOINTMENTS. The performance advocate is responsible for processing PA and PLCOappointment requests and maintaining current templates, forms, warrant logs, and recordsretention.2.7. TRANSPORTATION DIRECTOR – TRANSPORTATION OFFICER (TO) ANDAGENT (TA) APPOINTMENTS. The Director, Transportation is responsible for processingTO and TA appointment requests and maintaining up-to-date transportation-related templates,forms, warrant logs, and records retention. The Transportation performance advocate isresponsible for transportation appointments policy. These appointments will not be furtheraddressed in this policy.9
DCMA INST 129August 5, 2013CHAPTER 3CONTRACTING OFFICER WARRANT ASSESSMENT PROGRAM3.1. OVERVIEW. It is the intent and purpose of the DCMA Contracting Officer AssessmentProgram to enhance Contracting Officer selection and appointment by validating a candidate’sgeneral and specialized knowledge to determine the effectiveness, readiness, and qualificationsof contracting workforce members prior to submission of a request for a Contracting Officerwarrant.3.2. APPLICABILITY OF THE WARRANT ASSESSMENT PROGRAM.3.2.1. When fully implemented, all personnel applying for a permanent DCMA ContractingOfficer warrant (ACO, PCO, TCO, CACO or DACO) shall successfully complete the two-partassessment prior to submitting a request for warrant. There is no required order for taking eitherpart of the assessment (Contracting Officers Assessment Tool (COAT) or Contracting OfficerReview Board (CORB). The CORB may be completed before the COAT.3.2.2. Effective February 25, 2013, all requests for permanent Contracting Officer warrantsmust include the CORB Certificate of Completion of the Contracting Officer AssessmentProgram in the supporting documentation.3.2.3. All requests for permanent Contracting Officer warrants must include both the COATand CORB Certificates of Completion for the Warrant Assessment Program in the supportingdocumentation.3.2.4. Successful completion of the Warrant Assessment Program is required once perwarrant type, prior to submission of a request for a Contracting Officer warrant.3.2.5. Potential candidates can participate in the program when applicable qualificationshave been met at the request of the supervisor or a requesting official (see the AppointmentQualifications Matrix on the Resource Web Page).3.2.6. Successful completion of the two-part assessment does not guarantee issuance of aDCMA Contracting Officer warrant.3.3. EXEMPTIONS TO THE WARRANT ASSESSMENT PROGRAM.3.3.1. Appointments for CCAS Contracting Officers and temporary appointments of lessthan 1-year are exempt from the CORB, but will be required to successfully complete the writtenassessment (COAT) once per warrant type. Subsequent requests for a permanent ContractingOfficer warrant will require a CORB.3.3.2. Individuals with a DCMA warrant at the time of Warrant Assessment Programimplementation (includes DCMA internal transfers and laterals) are exempt from both the COATand the CORB.10
DCMA INST 129August 5, 20133.3.3. An individual with a DCMA ACO warrant is required to complete the COAT andCORB prior to submitting a request for a different warrant type (TCO, PCO, CACO, or DACO).3.3.4. An individual with a current DACO warrant is exempt from CORBs and COATswhen applying for a CACO warrant.3.3.5. Small Business warrant requests are exempt from the Warrant Assessment Program.3.3.6. An individual with a DCMA ACO warrant does not need to complete the COAT andthe CORB to obtain an AGO/AAO warrant.3.4. PURPOSE OF THE COAT.3.4.1. The purpose of the COAT is to allow a qualified Contracting Officer candidate todemonstrate the ability to research the FAR and DFARS by answering questions and providingaccurate FAR and DFARS references. A qualified candidate is a person who meets all therequirements required for a warrant identified in the Appointment Qualifications Matrix (seeResource Web Page).3.4.2. The COAT is to be completed once per warrant type. The COAT eTool will generate25 random warrant-type specific, true/false or multiple choice questions. The candidateresearches questions using online versions of FAR, DFARS, and Procedures, Guidance andInformation (PGI) to identify the correct answer and the appropriate reference.3.5. COAT PROCEDURES.3.5.1. The requesting official will send an email to the “WAP Inbox” requesting COATaccess for a qualified candidate.3.5.2. Access requests may be granted by the Assessment Coordinator through Internal WebAccess management (IWAM) or External Web Access Management (EWAM) process.3.5.3. The Assessment Coordinator will grant a 1-day access to the COAT. The eToolprovides detailed instructions and reference formatting.3.5.3.1. To gain access to the COAT questions, the candidate must certify that theassessment will be completed without assistance.3.5.3.2. A practice assessment will be available to familiarize the candidate withanswering questions and reference formatting. The practice assessment consists of fivequestions applicable to specific Contracting Officer warrant types (ACO, PCO, TCO, CACO,and DACO). Practice assessment results are not retained or tracked.3.5.3.3. The COAT will generate 25 random, warrant-type specific, true/false or multiplechoice questions to be completed by the candidate.11
DCMA INST 129August 5, 20133.5.3.4. A complete response includes an answer to the question and one appropriateFAR, DFARS, or PGI reference (there may be more than one reference, but only one is needed).Successful completion of the assessment means that at least 20 out of 25 questions (80 percent)are answered correctly, plus at least 20 out of 25 references (80 percent) are correctly identified.A candidate cannot achieve success by answering questions only or providing references only.3.6. COAT RESULTS.3.6.1. Answers to questions and fill-in-the-blank references are to be tallied separately andthen be combined.3.6.2. Points will be awarded as follows with a maximum of 4 points per question (25questions x 4 points 100 points).3.6.3. Assessments will be scored automatically with instant results provided to thecandidate after the “Submit” button is clicked. A view of all questions showing correct andincorrect responses will be provided to the candidate.3.6.3.1. The results will also be automatically provided by the system to the requestingofficial and the Assessment Coordinator upon completion.3.6.4. If the candidate successfully completes the assessment, a link to an auto-generated,dated, warrant-type-specific certificate is sent to the candidate.3.6.5. If the candidate is unsuccessful, the candidate will be prompted to contact theAssessment Coordinator to request another 1-day access to the COAT to retake the assessment.Candidates are permitted two attempts per month.3.6.6. The requesting official or supervisor will enter a successful completion into theTraining Competency Assessment Tool (TCAT) for DCMA employees.3.6.7. The Assessment Coordinator will receive a report of wrong answers for future trainingopportunities or question revision.3.7. COAT APPEAL PROCESS.3.7.1. Any request for reconsideration of the COAT results will be sent by email from thecandidate to the WAP Inbox within 3 business days of the candidate’s receipt of COAT results.3.7.2. The request for appeal shall include the specific question(s) and or reference(s)considered to be in error. The request for appeal shall provide an explanation and basis for thecorrection requested.3.7.3. The Assessment Coordinator will review the candidate’s request within 2 businessdays and send a notification to the candidate and the requesting official with the results of theappeal.12
DCMA INST 129August 5, 20133.7.3.1. If the request is valid, the Assessment Coordinator will adjust the candidate’sresults in the COAT accordingly, generating an email to the candidate with a link to an autogenerated dated certificate, if applicable.3.7.3.2. If the basis of the appeal is correct, the Assessment Coordinator will take actionto adjust the items in question in the COAT system.3.7.3.3. If the request is not deemed appropriate, no adjustment will be made to a COATquestion, answer, or reference and further appeal will not considered.3.8. PURPOSE OF THE CORB.3.8.1. The purpose of the CORB is to assess the candidate’s experience, qualifications, andcommunication skills, in order to provide additional information upon which the requestingofficial may make a reasonable determination of the candidate’s potential as a warrantedContracting Officer.3.8.2. All personnel applying for a DCMA Contracting Officer warrant (ACO, PCO, TCO,CACO, or DACO), except AGOs/AAOs and DACO to CACO, shall be subject to a CORBinterview. The CORB will make a recommendation that the candidate is ready or not yet readyto be a Contracting Officer. (See paragraph 3.11., CORB Recommendation.)3.8.3. Request for a CORB is restricted to qualified candidates who need a ContractingOfficer warrant in their position. A qualified candidate means a person meeting the requirementsidentified for the warrant type per the Appointment Qualifications Matrix (see Resource WebPage). The CORB Request form (see Resource Web Page) is to be completed by the requestingofficial and sent to the WAP Inbox.3.8.4. A CORB interview is required for DCMA ACOs seeking a PCO, TCO, CACO, orDACO warrant.3.8.5. Unsuccessful Candidates.3.8.5.1. Second Attempt. The requesting official may request a second CORB interviewat least 30 days following CORB notification to the unsuccessful candidate.3.8.5.2. Third Attempt. The requesting official may request a third CORB interview aminimum 60 days following CORB notification to the unsuccessful candidate.3.8.5.3. Fourth Attempt. The requesting official may request a fourth CORB interview aminimum 90 days following CORB notification to the unsuccessful candidate.3.8.5.4. The requesting official should reconsider seeking additional CORB interviewsbeyond a candidate’s fourth unsuccessful attempt13
DCMA INST 129August 5, 20133.9. CORB MEMBERSHIP.3.9.1. Each CORB session will consist of a GS-15 chairman plus a minimum of threeContracting Level III certified board members of the same or higher grade as the position beingfilled. A minimum of three GS-1102 panel members will participate in the CORB. A militaryequivalent rank may be a panel member. (See CORB Membership Plan on the Resource WebPage).3.9.2. One GS-15 chairman for each session will be selected from the following positions: Director, Contracts Policy DivisionDirector, Corporate/Divisional ACO GroupDeputy Director, Finance & Payment Branch, Contracts Policy DivisionContracts Director, Operations DirectorateContracts Director, Special Programs DirectorateContracts Director, International Directorate3.9.3. A selecting official or the Assessment Coordinator may not serve as a CORB panelmember.3.10. CORB PROCEDURES.3.10.1. The Assessment Coordinator shall schedule the CORB and notify all CORBparticipants as provided (see CORB Membership Plan on the Resource Web Page).3.10.1.1. CORB chairmen and panel members will be notified of their monthlyassignments by December 15 of each year.3.10.1.2. CORB members and candidates will be notified by the Assessment Coordinatorof the date, time, location, and other details of the proceedings.3.10.2. The preferred method to conduct the CORB is face-to-face, in person, or via videoteleconference (VTC), if available. The next choice to conduct the CORB is by conference call.3.10.3. When the CORB is used in conjunction with hiring, the CORB will occur as asecond interview for no more than the top three candidates.3.10.4. Time zones for participants will be considered when scheduling the CORB. Therequesting official will notify the Assessment Coordinator if outside the continental UnitedStates (OCONUS) time zones are anticipated.3.10.5. CORB panel members will select three to five scenario-based, warrant-type specificquestions from a database of approved questions provided by the Assessment Coordinator.3.10.6. New questions can be submitted to the Assessment Coordinator to be added to thequestion database.14
DCMA INST 129August 5, 20133.10.7. The CORB members will assess the ability of the candidate to analyze a situation,offer problem resolution and sound business advice, and the candidate’s overall poise during theBoard process.3.11. CORB RECOMMENDATION.3.11.1. At the conclusion of the CORB, the chairman and panel members will deliberate andprovide a recommendation with supporting documentation to the Assessment Coordinatorregarding the candidate’s readiness to be warranted as a Contracting Officer.3.11.2. The Assessment Coordinator will send a notification to the requesting official andthe candidate with the determination of the CORB.3.11.3. The recommendation will be sent within 3 business days.3.11.3.1. A recommendation that the candidate is “ready” to apply for a warrant may beaccompanied by supporting documentation that identifies the candidate’s strengths andweaknesses that may need to be addressed.3.11.3.2. A recommendation that the candidate is “not yet ready” to apply for a warrantwill be accompanied by rationale with specific areas of weakness that need to be strengthenedbefore requesting another CORB.3.11.3.3. If successful, the Assessment Coordinator will also include a dated, warranttype specific (e.g., ACO, CACO, DACO, PCO, TCO) certificate with a 12-month validity in thenotification to the requesting official and the candidate.3.12. CORB APPEAL PROCESS.3.12.1. A request for reconsideration of the CORB determination will be sent by email fromthe candidate to the chairman of the CORB with a copy to the requesting official and AssessmentCoordinator, within 3 business days of the candidate’s receipt of the CORB notification.3.12.2. The request should address the weaknesses identified by the CORB and providesupporting documentation or rationale for reconsideration of any recommendation.3.12.3. The CORB chairman will confer with the panel members and provide adetermination to the Assessment Coordinator within 3 business days of receipt of the appeal.3.12.3.1. If the CORB amends the determination, the Assessment Coordinator will sendan amended notification along with a dated, warrant-type specific certificate with a 12-monthvalidity to the requesting official and the candidate.15
DCMA INST 129August 5, 20133.12.3.2. If the CORB maintains the original determination that the candidate is not yetready, the Assessment Coordinator will send a notification to the requesting official and thecandidate indicating that no change was made. Further appeal will not be considered.16
DCMA INST 129August 5, 2013CHAPTER 4WARRANTS AND OTHER OFFICIAL APPOINTMENTS PROCESSING4.1. DETERMINE THE NEED FOR AN APPOINTMENT.4.1.1. Demonstrated need for an appointment based on workload is equal in importance toindividual qualifications.4.1.2. There must be an identifiable workload for the authority requested.4.1.3. If the position has not been previously covered by an appointed individual, analyzeand document the workload and other conditions that demonstrate the need to create a newappointment.4.1.4. If the position has previously been covered by an appointed individual, a reviewshould be performed to ensure the supporting workload still exists.4.1.4.1. Generally, supervisory personnel will
a. Reissues and updates DCMA Instruction (DCMA-INST) 129, “Warrants and Other Official Appointments” (Reference (a)). b. Updates DCMA policy, assigns roles and responsibilities for personnel involved, provides procedur
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