The Ribbon Home Tab
Introduction to Word 2007The Introduction to Word 2007 class will show what’s different in Word 2007. The Ribbon at the top of the pagehas replaced menus and toolbars in Word, Excel, PowerPoint, and Access. The ribbon is organized into tabs,groups and commands. This class covers the use of the Ribbon, the Microsoft Office Button (Where’ s the Filemenu?), getting Help and online Training, Live Preview, the Mini Toolbar, the Quick Access Toolbar, New FileFormats, and a Few Fun Features. It also covers the basics of Introduction to Word 2007 for new users. The classand handout are designed so when you return to your desk you can begin using the Word 2007.There are three major differences in Word 2007, the Ribbon, the Office Button and the New File Formats.The RibbonHome TabThe Ribbon at the top of the page has replaced menus and toolbars in Word, Excel, PowerPoint, Access and newmessages in Outlook.Tabs – Represent core tasks.Groups – Are sets of related commands.Commands – Are buttons, menus or boxes where you enter information.Home TabHome TabTry it:1.2.3.Start Word 2007.Click on each tab to displaydifferent groups of commands.Hover over a command forEnhanced Toolbar Tips. Note:keyboard shortcuts are shown ifavailable.The Home Tab displays the most commonly used commands. In Word and Excel these include Copy, Cut, andPaste, Bold, Italic, Underscore etc. The commands are arranged in groups: Clipboard, Font, Paragraph,Styles and Editing.The most frequently used commands, Paste, Cut, Copy and Format Painter, are the left most in the first group inthe Home Tab.The less frequently used commands or command choices can Try it: To display the Paste Specialcommand:be displayed by clicking the down arrow under the1. Select some text.command.2. Click the Home tab.3.In the Clipboard group, underPaste button, click the downarrow.
Contextual (On Demand) TabsSome commands only appear when you need them. Forexample The Table Tools Tab only appears when you aremodifying a table.Insert TabTry it:1.Click Insert Table.2.Click in the table to view the tablecommands and out of the table tohave them disappear.Galleries (with Table Tools example)Galleries are collections of thumbnail graphics. They give youquick visual access to available formats.Table Tools Design TabTry it: Table Tools1.Click the down arrow in the TableTools Design Tab – Table Stylesgroup.2.Hover over the graphics presentedto see the table change format.Live Preview (with Quick Styles example)Live Preview temporarily applies formatting on the selectedtext or object when you mouse-over any of theformatting buttons. This allows you to preview how thetext would appear without having to apply theformatting.Home TabTry it: Quick Styles1.Click the Home tab.2.Select some text.3.In the Styles group, hover over theselections to see formatting changes.4.Click the down arrow for moreselections.5.Click Style Set.6.Hover over the selection of styles topreview the format changes.Style SetsHome TabStyle Sets allow you to quickly change the look of an entiredocument using predefined styles.Try it:1.Click the Home tab.2.In the Styles group, in Change Styles(far right) click the down arrow.3.Click Style Set.4.Hover over the selection of styles topreview the format changes.Dialog Box LauncherTry it:The Dialog Box Launcherdisplays more options.at the bottom of any group1.Click the arrow at the bottom ofany group to view more options.
Show/Hide GroupsHome TabTry it:1.Make the program window smalleruntil some groups only show thegroup name.2.Click the down arrow under a groupname.When the screen is lower resolution orthe program window is small, some groups may displayonly the group name. Click the down arrow under thegroup name to see the commands for that group.Minimize the RibbonTry it:To minimizethe Ribbon right click in the tab area or right click on anycommand.1.Right click in the tab area.2.Select Minimize the Ribbon.3.Right click in the tab area4.De-select Minimize the Ribbon.The Office Button (Top Left Corner)Office ButtonTry it:The Office Button has replaced the Filemenu. It contains the commands for handing files, suchas New, Open, Save, Save As, and Print, and filepreparation commands such as Prepare Properties,exit the application, and Recent Documents. It includesup to 50 recently opened documents.1.Hover over the Office Button tosee its functions.2.Click the Office Button.3.Hover over the commands on theleft for an explanation of eachcommand.4.Click the push pin in the RecentDocuments keep a document onthe list.The Options ButtonOffice ButtonTry it:The Optionsbutton at the bottom of the OfficeButton menu allows you to change yourpreferences.1.Click the Office Button.2.Click the Options Button.3.Click on each of the selections listed on the right.4.Click Save to customize where your files are saved orchange the default file format.5.Click Proofing AutoCorrect Options to change howWord corrects text as you type.
Mini ToolbarMini ToolbarTry it:The Mini Toolbar pops upwhenever text is selected to provide easy access to the most commonlyused formatting commands. The toolbar will also appear when youright-click on a selection of text. (Note: You do not have the ability tocustomize the Mini toolbar.)Quick Access Toolbar (Top Left, Right of Office Button)1.Select some text.2.Mouse over theselected text andupwards.3.Click any of theformattingcommands on theMini Toolbar.Quick Access ToolbarTry it:The Quick Access Toolbar is a customizabletoolbar which contains shortcuts for commonly used1.Click the down arrow on theQuick Access Toolbar.commands. You can either click the down arrow to add orremove commands or right click on any command to add thatcommand to the toolbar.2.Click any of the displayedcommands to add them tothe toolbar or click MoreCommands.3.Click any of the formattingcommands on the MiniToolbar.4.Right click any command andclick Add to Quick AccessToolbar.5.Right click any command onthe Quick Access Toolbar andclick Remove from QuickAccess Toolbar.What Happened to the Drawing Toolbar?Insert TabTo perform tasks that you used to perform from the Drawingtoolbar, on the Insert tab, click an option in the Illustrationsgroup, or Text group.Try it:After you insert a shape, line, picture, clip art, SmartArt graphic, orWordArt, additional tabs appear that contain formatting andeffects previously found on the Drawing toolbar, and additionalnew features like Quick Styles (Quick Styles: Collections offormatting options that make formatting documents andobjects easier.).1.Click the Insert tab.2.In the Illustrations group,click the Shapes button.3.Select any of the displayedshapes.4.Click where you want toinsert the selected shape.5.Click in the shape to display theDrawing Tools tab.6.Hover over the various galleriesfor a Live Preview of formattingoptions.eme7.Press the Delete key to deletethe shape.
New File Formats – OpenXMLWord, Excel and PowerPoint now offer new file formats based onOffice Open XML (Extensible Markup Language) formats.Open XML files:Reduce file size by up to 75% .Improve security and reliability.Are the old extension followed by an “x” or “m”. Examples:o docx for Word documentso dotx for Word templates.o docm for Word files containing macros.o dotm for Word templates containing macros.Access has a new file format *.accdbWord, Excel, PowerPoint and Access 2007 are able to open files fromprevious versions.By default, new files are saved in the new formats and old files aresaved in the old formats (exception PowerPoint 95).When you open a file in the old format, the title bar will displayCompatibility Mode. In this mode, new features are turned offor modified so they are compatible with the old format.When you save a file in the old format, a Compatibility Checker isrun. It will alert you to any features that are not compatiblewith the old version.Users running Word, Excel, and PowerPoint 2000-2003 can open thenew file types after they download a converter from Microsoft’swebsite. If their Word 2007 is updated with the latest patchesand service packs, they will be asked to they want to downloada converter when they try to open a Word 2007 document.(Note: The converter only works with Office 2000 SP3, Office XPSP3 and Office 2003 SP1 on Windows 2000 SP4, Windows XPSP1 and Windows Server 2003.)DCSS recommends saving your files as Word 97 – 2003 Documents ifthe document is going outside the school system. Doing soensures that users who have not upgraded to Office 2007 willstill be able to open and edit the files.Click Office Button Word Options Save Save files in this formatto change the default save format.Office ButtonTry it:1.Open a Word 2003Document.2.Note the Title Bar shows“Compatibility Mode”.3.Click the Office Button.4.Select Prepare RunCompatibility Checker OK.5.Click the Office Button.6.Select Save As WordDocument.7.Note the filetype is WordDocument and may show*.docx).8.Select the Cancel Button.9.Click the Office Button.10. Select Save As Word 972003 Document.11. Note the filetype is Word 972003 (and may show *.doc).12. Select the Cancel Button.13. Click the Office Button Word Options Save Savefiles in this format if youwant to change the defaultsave format.
A Few More Fun FeaturesSave as PDFYou can download an add-on for no-charge that allowsyou to save files in PDF format.Try it:1.Click the Office Button.2.Select Save As Find add-ins for otherfile formats.Zoom Slider (lower right corner)Try it:You can easily zoom inand out in Word, Excel, and PowerPoint using thezoom slider.1.Click the slider and move it left andright.View Ruler (upper right corner)Try it:1.Click the View tab. In the Show/Hidegroup, check Ruler.2.Click the View Ruler button on the upperright of the vertical scroll bar.3.Hover immediately under the Ribbon.You can view the rule using three methods.Keyboard ShortcutsTry it:New keyboard shortscuts called KeyTips are available using the Alt key. The“old” shortcuts that start with CTRL, like CTRL-C forcopy, also still work.1.Select some text.2.Press the Alt key.3.Type the displayed number 1 to boldthe selected text.4.Type the displayed letter H to select theHome Tab.5.Press Alt again to toggle off the KeyTips.Help (Upper Right Corner) or F1Try it:The Help Menu is now organized by topic.1.Click Help What’s new.2.Click Help Training Up to speed withWord 2007.Online Training and Other ResourcesOffice Training Home PageAn abundance of online training including self-paced and demo classes.Demo: Up to Speed with Word 2007Introductory video demo covering the basic features such as the Ribbon and the Mini Toolbar.
Demo: Outlook Web AccessIntroductory video demo covering the new features of Outlook Web Access (OWA).Demo: Up to Speed with PowerPoint 2007Introductory video demo covering the basic features such as the Ribbon and some useful commands.Demo: Up to Speed with Excel 2007Introductory video demo covering the basic features such as the Ribbon and the new Page Layout view.Demo: Up to Speed with Access 2007Introductory video demo covering the basic features such as the Ribbon and the Navigation Pane.
Let’s Get StartedTo Create a New Blank Document:Office Button1. Click the Office Buttonand select New.2. Click the Create button in the lower right corner.To Open an Existing Document:Office Button1. Click the Office buttonand select Open.2. Navigate to the existing document you wish to open.3. Once you have selected your document, click the Open button.To Change the Document View:View TabTry it:1.Click the View tab.2.In the Documents Views group, click yourpreferred view option.To Format Text:Home TabThe formatting commands are available on the Home tab and in the Mini Toolbar.Paragraph GroupHome TabOn the Home tab, in the Paragraph group:1. Click the Show/Hide button2. Click the Bullets button3.4.5.6.to show paragraph mark and other hidden formatting symbols.or down arrow to select your list style to insert a bulleted list.Click the Numbering buttonor down arrow to select your list style to insert a numbered list.To modify existing text, select the text, and then click the appropriate formatting button.Hover over each of the buttons for more information.Click the Dialog Box Launcherfor to open the Paragraph dialog box.Font GroupHome TabSelect some text. On the Home tab, in the Font group:1. Click the Bold buttonthe Underscore buttonto bold the text, click the Italic buttonto italicize the text and clickto underscore the text.2. Clicking on the down arrow of the Font Size drop down menu3. Hover over each of the buttons for more information.4. Click the Dialog Box Launcherfor to open the Font dialog box.to change the font size.
Mini ToolbarMini ToolbarTo format text using the Mini Toolbar:1. Select the text you wish to modify.2. Mouse over the selected text.3. Click on the appropriate formatting option.Cut, Copy, Paste and Format PainterHome TabThe commands to copy and move selections in a document are available on the Home tab.On the Home tab, in the Clipboard group:1. To copy or move text or other items:a. Select text or items you wish to copy or move.b. Click the Copy buttonto copy the text or the Cut buttonto copy and delete (cut)the text.c. In your document, place the cursor in the area you wish to insert (paste) your text or items.d. Click the Paste button.2. To copy text formatting from one place and apply it to another place:a. Select the paragraph whose formatting is to be copied.b. Click the Format Painter button . (Double-click the Format Painter button if you want tochange the format of multiple selections in your document.)c. Select the text or graphic you want to format.Editing and Proofing ToolsReview TabSpell checking and other proofing tools are available on the Review tab.In the Proofing group:1. Click the Spelling & Grammar button2. Click the Thesaurus button3. Click the Word Count buttonThe Insert Tabto show check spelling and grammar.to use the Thesaurus.To obtain a word count.Insert TabPictures, Clip Art, Symbols, Text Boxes, Special Characters, Page Numbers, Headers and Footers can be insertedfrom the Insert tab.Place your cursor in the location you wish to insert your symbol or special character.
Insert a PictureInsert TabTo insert a Picture, in the Illustrations group:1.2.3.4.5.Click on the Picture button.Navigate to the location where your picture is located.Double-click the picture you want to insert.Select the picture you inserted, and the Picture Tools tab appears.On the Picture Tools tab, click the Format button, in the Arrange group, click the Position buttonand hover over the text wrapping options for a Live Preview.To Insert Clip ArtInsert TabTo insert Clip Art, in the Illustrations group:1. Click on the Clip Art button.2. Type a word or phrase that describes the clip art you are searching for in the Clip Art task pane.To Insert a Text BoxInsert TabTo insert a Text Box, in the Text group:1.2.3.4.5.Click on the Text Box button.Select the desired Text Box.Click in the Text Box to display the Text Box Tools tab.Hover over the various galleries for a Live Preview of formatting options.Press the Delete key to delete the Text Box.To Insert a TableInsert TabTo insert a Table, in the Tables group:1. Click on the Table button.2. From the expanded menu, you can do one of the following to determine the table size:a. Select Insert Table and specify your table size, orb. Using your mouse, select the appropriate table size by dragging it across the squares on thegrid.
To Insert Symbols or Special CharactersInsert TabTo insert Symbols or Special Characters, in the Symbols group:1. Click the Symbols button.2. If your symbol or special character is not visible, click More Symbols from the resulting menu and doone of the following:a. Click on the Symbols tab and select a symbol to insert, orb. Click on the Special Characters tab and select a special character to insert.c. Click the Insert button to insert your symbol or special character.d. Click the Close button to return to your document.To Insert Page NumbersInsert TabTo insert Page Numbers, in the Header & Footer group:1. Click the Page Number button.2. Select the appropriate location for your page numbers (Top, Bottom, Margins).3. Select a page numbering design from the design gallery.To remove Page Numbers, in the Header & Footer group:1. Click the Page Number button to format or remove page numbers.To Insert Headers and FootersInsert TabTo insert Headers and Footers, in the Header & Footer group:1. Click the Header or Footer button2. Click the desired header or footer.To Modify Headers and FootersInsert TabTo modify Headers and Footers, click on the header or footer, or in the Header & Footer group:1. Click the Header or Footer button.2. Click the Edit Header or Edit Footer.3. Click the Close Header & Footer button.
Find, Replace and Select TextHome TabThe Editing group in the Home tab allows you to find, replace or select all text.1. Click the Find buttonto find text.2. Click the Replace button3. Click the Select buttonwith similar formatting.to replace text.to select all text in your documents, select objects, or select textReview Tab - Track and Review ChangesReview TabTo Track ChangesReview TabTo track changes click the Review tab. In the Tracking group:1. Click the top section of the Track Changes button2. Click the Track Changes again to turn it off.3. Click the Reviewing Paneto show revisions in a separate window.To Accept or Reject ChangesReview TabTo Accept or Reject Changes, in the Changes group:1. Click the arrow below the Accept or the Reject buttonMark as Final.Office ButtonTo save documents or files as read only so no other changes can be made:1. Click the Office button Prepare Mark as Final.2. Hover over Mark as Final.3. Press F1 for detailed help.Page LayoutPage LayoutCommands for changing the page margins, orientation and inserting page/section breaks are located in the PageLayout tab.Click the Page Layout tab.
Page Margins: To Set Page MarginsPage Layout1. In the Page Setup group, click the Margins button.2. Select one of the pre-defined margin settings, or specify you own by selecting the Custom Marginsand entering the new values into the appropriate fields.Page Orientation: To Select Portrait or Landscape Orientation1. In the Page Setup group, click the Orientation button2. Select Portrait or Landscape.Page or Section Breaks: To Change Page or Section BreaksPage Layout.Page Layout1. In the Page Setup group, click the Breaks drop down button2. Select type of break you wish to insert into your document.Watermark: To Insert a Watermark.Page Layout1. In the Page Background group, click the Watermark button2. Select the type of background text desired.Saving Files.Office ButtonSave files using the Office Button.Note: ITS recommends saving as Word 97-2003 Document. Doing so ensures that users who have not upgradedto Word 2007 can easily open the document.To Save a DocumentOffice Button1. Click the Office Button:2. (Optional) Click Prepare Run Compatibility Checker OK3. Click SaveNote: If this is the first time saving your document, you will be prompted to name the document.Please continue with the steps below.4. Navigate to the location to save your file.5. Enter the name for the new file in the File name box.Or click the Save buttonin the Quick Access Toolbar.
To Save a Document with a New Name or Filetype1.2.3.4.5.Click the Office Button:Click Save AsSelect the file format type from the resulting menu.Navigate to the location to save your file.Enter the name for the new file in the File name box.Printing FilesPrint files using the Office ButtonOffice Button.Print Review: To Preview a Document before Printing1.2.3.4.Office ButtonOffice ButtonClick the Office Button:Hover over Print or click the arrow to the right of Print.Click Print PreviewEnter the name for the new file in the File name box.Print: To Print a DocumentOffice Button1. Click the Office Button:2. To print using the Print dialog box, click Print.3. To send the document to the default printer with no changes, click the Quick Print button.Mail MergeMailings TabMail merge can be used to create documents, such as a form letter sent to many customers, or a sheet ofaddress labels. Given the many routes you can go with a mail merge, this class will not provide specificinstructions for this feature. However, we can provide resources to assist you in completing this task.1.2.3.4.Click the Office Word Help(or Press F1).Click Mail Merge orGo to http://office.microsoft.comEnter mail merge in the search field.Templates and Add-InsOffice ButtonCommands for working with templates, macros and XML are located on the Developer tab, and will only bedisplayed after you turn it on.Developer Tab: To display the Developer tab:1.2.3.4.5.Click the Office button.Click Word OptionsClick PopularPlace a checkmark next to Show Developer tab in the Ribbon.Click OK to save your changes.Templates: To attach a template to a document:1. Click the Developer tab.2. In the Templates group, click the Document Template button.
Default Paragraph Alignment, Indentation and SpacingHome TabTo set the default paragraph alignment, indentation and spacing for all new documents:1. Click the Home tab.2. In the Paragraph group, click the Dialog Box Launcher button3. Set the various fields to desired values.4. Click the Default button at the bottom.
The Introduction to Word 2007 class will show what’s different in Word 2007. The Ribbon at the top of the page has replaced menus and toolbars in Word, Excel, PowerPoint, and Access. The ribbon is organized into tabs, groups and commands. This class covers the use of the Ribbon, the Microsoft Office Button (Where’ s the File
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