FAS 50 Asset Accounting - Peachtree Edition Quick Start .
FAS 50 Asset Accounting - Peachtree EditionQuick Start GuideVersion 2011.1
2011 Sage Software, Inc. All rights reserved.Portions Copyrighted 1991-2001 by iAnywhere Solutions, Inc.Published bySage2325 Dulles Corner Boulevard, Suite 700Herndon, VA 20171(703) 793-2700 FAX (703) 793-2770Notice: Sage has made every effort to ensure this manual is correct and accurate,but reserves the right to make changes without notice at its sole discretion at anytime. Use, duplication, modification, or transfer of the product described in thispublication, except as expressly permitted by the Sage License Agreement, isstrictly prohibited. Individuals who make any unauthorized use of this productmay be subject to civil and criminal penalties.Sage makes no warranties (expressed or implied) or representations with respectto the information contained herein; and Sage shall not be liable for damagesresulting from any errors or omissions herein or from the use of informationcontained in this manual. 2011 Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sageproduct and service names mentioned herein are registered trademarks ortrademarks of Sage Software, Inc., or its affiliated entities. Peachtree and PeachtreeComplete are registered trademarks of Peachtree Software, Inc. Business Objectsand the Business Objects logo, BusinessObjects and Crystal Reports aretrademarks or registered trademarks of SAP France in the United States and inother countries. Microsoft SQL Server, Windows, Windows Vista and theWindows Vista logo are trademarks or registered trademarks of MicrosoftCorporation in the United States and/or other countries. All other trademarks arethe property of their respective owners.
ContentsChapter 1. IntroductionWelcome to FAS 50 Asset Accounting . . . . . . . . . . . . . . .Supported Operating Environments . . . . . . . . . . . . . . . .System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Security Requirements . . . . . . . . . . . . . . . . . . . . . . . .1-11-11-21-2Chapter 2. Installing FAS 50 AssetAccounting the First TimeOverview of the Install Process . . . . . . . . . . . . . . . . . . . . . 2-1Step 1: Installing the Latest Version . . . . . . . . . . . . . . . . . 2-1Step 2: Starting the Application . . . . . . . . . . . . . . . . . . . . . 2-8Chapter 3. Installing FAS 50 AssetAccounting: Upgrading from a Prior VersionOverview of the Install Process . . . . . . . . . . . . . . . . . . . . .Step 1: Backing Up Your Data . . . . . . . . . . . . . . . . . . . . . .Step 2: Installing the Latest Version . . . . . . . . . . . . . . . . .Step 3: Starting the Application . . . . . . . . . . . . . . . . . . . . .3-13-23-23-9Appendix A. How to Contact UsAppendix B. TroubleshootingMoving and Reconfiguring Databases . . . . . . . . . . . . . . . B-1Index
ii / Contents
1IntroductionWelcome to FAS 50 Asset AccountingWelcome to the FAS 50 Asset Accounting - Peachtree Editionproduct. We think you’ll find it to be the easiest and mostcomplete software tool available to help you calculate thedepreciation of your fixed assets. The application contains all thetools necessary for you to complete depreciation calculationswithout ever having to lift a pencil or press the keys on acalculator—that’s because FAS 50 Asset Accounting does all thework for you!The application is designed to work with the Peachtree by Sageproduct. After you create a company in the FAS 50 AssetAccounting application, you can “map” it to a company in thePeachtree application. The system links the two companies in thefollowing ways: The application automatically imports the chart of accountsfrom the Peachtree application. The application posts depreciation expense directly to thePeachtree general ledger.Supported Operating EnvironmentsYou can operate the application in the following environments: Windows XP (Home and Professional Editions), 32-bit and64-bit compatibility Windows 2000 Professional Edition Windows Vista, 32-bit and 64-bit compatibility Windows 7, 32-bit and 64-bit compatibility
1-2 / FAS 50 Asset Accounting - Peachtree Edition Quick Start GuideSystem RequirementsThe table below displays the minimum system requirements forrunning the application. Enhancing your hardware and systemsoftware may improve system performance.OperatingSystemWindows 2000 with Service Pack 4 *; Windows XP (Professional orHome) with Service Pack 2 or 3 *; Windows Vista with ServicePack 1*; Windows 7; 32-bit and 64-bit compatibilityProcessor700 MHz or higher minimum; 1 GHz or higher recommendedMemory(RAM)256 MB of RAM or higherScreenResolutionSage FAS is optimized for 1024 x 768 viewing resolution.Free DiskSpace400 MB for the Sage FAS application;Additional free disk space for new and/or existing data* We have tested the application with the Service Packs listed here. We will continue to test ServicePacks as they are released to ensure that you can use the latest Service Pack with the program.Limit to Number of AssetsImportant: The application allows you to enter up to 1,000 assetsper company. The system does not allow you to enter new assetsin a company after 1,000 assets have been created in that company.Security RequirementsThe following rights are required to install the applicationproperly.InstallationThe person installing the program must have Administrativerights to the local computer.
2Installing FAS 50 AssetAccounting the FirstTimeThis chapter provides instructions for users who have neverinstalled the application before. If you are currently using FAS 50Asset Accounting, please see Chapter 3, “Installing FAS 50 AssetAccounting: Upgrading from a Prior Version.”Overview of the Install ProcessThe install process consists of the following steps:1.Installing the latest version, page 2-1.2.Starting the application, page 2-8.Step 1: Installing the Latest VersionBefore you begin to install the application, you should do thefollowing: Close all other Windows programs. Close all tool bars on your computer’s desktop (such as theMicrosoft Office tool bar). Close all programs that run in the background after you startyour computer (such as virus-checking programs).
2-2 / FAS 50 Asset Accounting - Peachtree Edition Quick Start Guide Make sure you have Administrative rights to the localcomputer.When installing the application, we recommend you accept thedefault options and directory locations the installation programprovides. However, you can customize the installation to suityour needs by choosing the components you want to install.To start the install program1.Insert the installation DVD in the computer’s DVD drive. Ifyour computer’s AutoRun option is enabled, the Sage FAS 50Fixed Assets installation screen automatically appears.If your computer’s AutoRun option is not enabled, followthese steps: Select Start/Run from the Windows taskbar. The Runwindow appears. Type (or browse to) D:\SETUP.EXE in the Open field,and then click OK. (Substitute your computer’s DVDdrive letter for D: if it is different.)
Installing FAS 50 Asset Accounting the First Time / 2-3The Sage FAS 50 Fixed Assets installation screen appears.2.From the installation screen, click the Install FAS 50 AssetAccounting - Peachtree Edition option. A splash screenappears for a few seconds, followed by the Welcome screen.3.Click the Next button. The Software License Agreementscreen appears.
2-4 / FAS 50 Asset Accounting - Peachtree Edition Quick Start Guide Print ButtonClick this button to send the license agreement to thedefault printer.4.Read the license agreement, and then click the Yes button toaccept the terms of the agreement. (If you do not accept theterms of the license agreement, click the No button. Thesystem exits from the installation program.)5.After you click the Yes button, the Customer Informationscreen appears.
Installing FAS 50 Asset Accounting the First Time / 2-56.Enter your name, company name, and customer number.You will need your customer number if you call Sage FASCustomer Support with a technical question.Note You can find the customer number on the packing slipin the upgrade package or by clicking About from the Helpmenu. If you cannot find your customer number, visitwww.sagefas.com/customernumber, or call CustomerService at 800-368-2405.7.Click the Next button. The Choose Destination Locationscreen appears.
2-6 / FAS 50 Asset Accounting - Peachtree Edition Quick Start Guide8.Click the Next button. The system begins installing thesoftware, and the Setup Status screen appears.When all of the files have been installed, the Create DesktopIcon screen appears.
Installing FAS 50 Asset Accounting the First Time / 2-79. Create a Desktop Icon for FAS 50 Asset AccountingSelect this check box if you want to add an icon to yourdesktop that enables you to start the program. View Readme for FAS 50 Asset AccountingClick this check box if you want to view the Readme file,which contains additional information not included in theprinted or online documentation.Click the Next button. The InstallShield Wizard Completescreen appears.
2-8 / FAS 50 Asset Accounting - Peachtree Edition Quick Start GuideIf the installation program determines that you need to restartyour computer before you use the program, it displays twooptions on the InstallShield Wizard Complete dialog box. Youcan either allow the system to restart your computerimmediately, or you can restart your computer at a later time.Important It is advised that you allow the system to restartyour computer at this time if prompted to do so.10. Click the Finish button. The system returns to the Sage FAS50 Fixed Assets installation screen.Step 2: Starting the ApplicationThe FAS 50 Asset Accounting program icon appears in the SageSoftware program group by default.
Installing FAS 50 Asset Accounting the First Time / 2-9To start the application1.Click the Start button on the Windows taskbar, and thenselect Programs from the Start menu.2.Select the Sage Software program group from the Programssubmenu.3.Select the FAS 50 Asset Accounting - Peachtree Editionprogram group.4.Select the FAS 50 Asset Accounting - Peachtree Edition icon.The system opens the application and displays the mainwindow.To update your customer numberAfter you purchase the application, you will receive a customernumber. You can enter your customer number so that it will beavailable if you need to call Customer Support with a question.1.Select Help/Update User License Info from the menu bar. Ascreen appears that allows you to enter your customernumber.2.Enter your name, company name, and customer number,and then click OK.
2-10 / FAS 50 Asset Accounting - Peachtree Edition Quick Start GuideTo view your customer numberWhen you call Customer Support with a question, you will needyour customer number. Follow the steps below to view yourcustomer number.1.Select Help/About FAS Asset Accounting from the menubar. A screen appears that provides information about yourprogram, including your customer number.
3Installing FAS 50 AssetAccounting: Upgradingfrom a Prior VersionThis chapter provides instructions for upgrading from a previousversion of FAS 50 Asset Accounting.Important You must be currently using version 2010.1 of FAS 50Asset Accounting to follow the steps in this chapter. If you are notrunning version 2010.1, you will need to install prior releases insequential order through 2010.1 before you upgrade.Overview of the Install ProcessThe install process consists of the following steps:1.Backing up your current data, page 3-2.2.Installing the latest version, page 3-2.3.Starting the application, page 3-9.
3-2 / FAS 50 Asset Accounting - Peachtree Edition Quick Start GuideStep 1: Backing Up Your DataTo back up your database1.Select File/Company Utilities/Backup Company from themenu bar. The system displays the Backup Company dialogbox.2.Select the company that you want to back up, designate thedestination directory, enter a file name for the backup file,and then click the Backup button. The system takes a fewmoments to analyze the data. If you’re backing up to disk,you’ll receive a message informing you of the number ofdisks necessary to back up your data. Then you’ll beprompted to change disks at the appropriate time.3.After the backup is complete, click the Cancel button to closethe Backup Company dialog box, or select another companyto back up.Step 2: Installing the Latest VersionBefore you begin to install the application, you should do thefollowing: Close all other Windows programs.
Installing FAS 50 Asset Accounting: Upgrading from a Prior Version / 3-3 Close all tool bars on your computer’s desktop (such as theMicrosoft Office tool bar). Close all programs that run in the background after you startyour computer (such as virus-checking programs). Make sure you have Administrative rights to the localcomputer.When installing the application, we recommend you accept thedefault options and directory locations the installation programprovides. However, you can customize the installation to suityour needs by choosing the components you want to install.To start the install program1.Insert the installation DVD in the computer’s DVD drive. Ifyour computer’s AutoRun option is enabled, the Sage FAS 50Fixed Assets installation screen automatically appears.If your computer’s AutoRun option is not enabled, followthese steps: Select Start/Run from the Windows taskbar. The Runwindow appears. Type (or browse to) D:\SETUP.EXE in the Open field,and then click OK. (Substitute your computer’s DVDdrive letter for D: if it is different.)
3-4 / FAS 50 Asset Accounting - Peachtree Edition Quick Start GuideThe Sage FAS 50 Fixed Assets installation screen appears.2.From the installation screen, click the Install FAS 50 AssetAccounting option. A splash screen appears for a fewseconds, followed by the Welcome screen.3.Click the Next button. The Software License Agreementscreen appears.
Installing FAS 50 Asset Accounting: Upgrading from a Prior Version / 3-5 Print ButtonClick this button to send the license agreement to thedefault printer.4.Read the license agreement, and then click the Yes button toaccept the terms of the agreement. (If you do not accept theterms of the license agreement, click the No button. Thesystem exits from the installation program.)5.After you click the Yes button, the Customer Informationscreen appears.
3-6 / FAS 50 Asset Accounting - Peachtree Edition Quick Start Guide6.Enter your name, company name, and customer number.You will need your customer number if you call Sage FASCustomer Support with a technical question.Note You can find the customer number on the packing slipin the upgrade package or by clicking About from the Helpmenu. If you cannot find your customer number, visitwww.sagefas.com/customernumber, or call CustomerService at 800-368-2405.7.Click the Next button. A message appears indicating that aprevious version of the program has been found on yourcomputer.8.Click Yes to continue. The system begins installing thesoftware, and the Setup Status screen appears.
Installing FAS 50 Asset Accounting: Upgrading from a Prior Version / 3-7When all of the files have been installed, the Create DesktopIcon screen appears. Create a Desktop Icon for FAS 50 Asset AccountingSelect this check box if you want to add an icon to yourdesktop that enables you to start the program.
3-8 / FAS 50 Asset Accounting - Peachtree Edition Quick Start Guide 9.View Readme for FAS 50 Asset AccountingClick this check box if you want to view the Readme file,which contains additional information not included in theprinted or online documentation.Click the Next button. The InstallShield Wizard Completescreen appears.If the installation program determines that you need to restartyour computer before you use the program, it displays twooptions on the InstallShield Wizard Complete dialog box. Youcan either allow the system to restart your computerimmediately, or you can restart your computer at a later time.Important It is advised that you allow the system to restartyour computer at this time if prompted to do so.10. Click the Finish button. The system returns to the Sage FAS50 Fixed Assets Installation screen.
Installing FAS 50 Asset Accounting: Upgrading from a Prior Version / 3-9Step 3: Starting the ApplicationThe FAS 50 Asset Accounting program icon appears in the SageSoftware program group by default.To start the application1.Click the Start button on the Windows taskbar, and thenselect Programs from the Start menu.2.Select the Sage Software program group from the Programssubmenu.3.Select the FAS 50 Asset Accounting - Peachtree Editionprogram group.4.Select the FAS 50 Asset Accounting - Peachtree Edition icon.The system opens the application and displays the mainwindow.To update your customer numberAfter you purchase the application, you will receive a customernumber. You can enter your customer number so that it will beavailable if you need to call Customer Support with a question.1.Select Help/Update User License Info from the menu bar. Ascreen appears that allows you to enter your customernumber.
3-10 / FAS 50 Asset Accounting - Peachtree Edition Quick Start Guide2.Enter your name, company name, and customer number,and then click OK.To view your customer numberWhen you call Customer Support with a question, you will needyour customer number. Follow the steps below to view yourcustomer number.
Installing FAS 50 Asset Accounting: Upgrading from a Prior Version / 3-111.Select Help/About FAS Asset Accounting from the menubar. A screen appears that provides information about yourprogram, including your customer number.
3-12 / FAS 50 Asset Accounting - Peachtree Edition Quick Start Guide
AHow to Contact UsHere are some of the quickest ways to contact us if you have aquestion about operating the program, or if you need assistance inpurchasing a Sage FAS product.Customer SupportPhone: 1-800-331-8514 (8 a.m.—8 p.m. EST)FAX: 1-866-856-6844e-mail: FASSupport@sage.comweb: www.sagefas.com/supportCustomer number e1-800-368-2405 (8:30 a.m.—7 p.m. EST)To enroll in or renew Sage FAS SupportPlusSage FAS operates a Web site for our customers atwww.sagefas.com. To quickly access this Web site from withinthe application, select Help/Contact Us from the menu bar.
A-2 / FAS 50 Asset Accounting - Peachtree Edition Quick Start GuideThe Contact Us window appears.Click on a link to receive customer support, find informationabout training opportunities, view online demos of our products,purchase barcode labels or barcode hardware, or to send us aproduct suggestion.
BTroubleshootingMoving and Reconfiguring DatabasesDue to changes in the Windows Vista and Windows 7 operatingsystems, you may have to change the location of your Sage FASasset databases.If you have a database located in a virtualized location, you willneed to move it to a new location and update the locationinformation in Database List Manager. The virtualization featureoccurs in the C:\Windows and C:\Program Files folders.To determine if you need to move your databases1.Open your existing Sage FAS application and selectFile\Database List Manager from the menu bar.
B-2 / FAS 50 Asset Accounting - Peachtree Edition Quick Start Guide2.Select each database and review the Database Pathinformation to determine the location of the physicaldatabase file.3.If the database file is located in C:\Program Files\SageFASor any other non-virtualized location outside of MyDocuments, then close the application. You are ready toinstall the latest version and operate the application underWindows Vista or Windows 7.4.If the database is located in a virtualized location (i.e.,C:\Windows or C:\Program Files), or a folder within MyDocuments, you will need to move the database. Close theapplication and continue with step 5 below.If databases are in an unsupported Windows Vistaor Windows 7 locationFor any database located in a virtualized location, use WindowsExplorer to move the physical files to a non-virtualized location.We recommend using the Data folder or any other subfoldercreated under the SageFAS installation directory. For anydatabases previously located in the My Documents folder, youwill need to confirm the current location of the physical databasefile under C:\Users.5.Open your Sage FAS application and access Database ListManager.6.Select the database that has been moved to a new locationand click the Configure button.
Troubleshooting / B-37.Click the Browse button to locate the newly located databaseand update the Physical Database Name location.8.Click the Next button to move to the second panel of theConfigure wizard.9.Click the Finish button to return to the Database ListManager dialog box. Notice that the Database Pathinformation has been updated.
B-4 / FAS 50 Asset Accounting - Peachtree Edition Quick Start Guide10. Repeat this process for each database that has been moved toa new location.
Index-1IndexUBWbacking up data 3-2Windows Vista, reconfiguring databases B-1Ccompanies, backing up 3-2contact information A-1converting data 3-9customer support A-1Ddatabase filesbacking up 3-2converting 3-9moving and reconfiguring B-1FFAS 50 Asset Accountinginstalling first time 2-1installing over previous version 3-2upgrading, steps for 3-1Iinstallingfirst time 2-1over previous version 3-2Ooperating environments 1-1Rrequirements, system 1-2Ssupported operating environments 1-1system requirements 1-2upgrading, steps for 3-1
Index-2
3. Select the FAS 50 Asset Accounting - Peachtree Edition program group. 4. Select the FAS 50 Asset Accounting - Peachtree Edition icon. The system opens the application and displays the main window. To update your customer number After you purchase the application, you will receive a custom
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Welcome to the world of Sage FAS! Understanding fixed asset management takes the right experience. For almost two decades, Sage FAS has remained the industry's most reliable, most respected name in fixed asset management. Today, Sage FAS is hard at work helping more than 25,000 fixed asset managers nationwide. In fact, we outsell every other .
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