Teacher Getting Started - Cambridge LMS
Adult and Secondary coursesin the Cambridge LearningManagement SystemGetting Started Guide forteachers and institutionscambridgelms.org/main
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextWhat is the Cambridge LearningManagement System (CLMS)?The CLMS is an online platform that allows you to connect with students, set online tasksand view their progress. You can use the CLMS to enhance your teaching with the onlinecomponents relevant to the Cambridge course materials you use and to help your studentslearn outside the classroom.How can it benefit you?With the CLMS, you can create better learning outcomes for your students with: A wide range of additional online practice tasks that complement the core course materials Exercises that provide faster feedback to students through automatic marking, and the chance to redoactivities multiple times More varied student–to-student interaction, with tasks that give students thinking and planning time,allowing them to grow in confidence Detailed data on student performance that will allow you to plan lessons that are more engaging and relevant2
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextIntroductionWelcome to the Cambridge Learning Management System (CLMS).This guide will show you how to set up an account and start using the CLMS.This guide will show you how to start using the CLMS, including how to set up an account, create classes,view the online materials, and where to go for more training. This guide is meant for teachers andinstitutions using Adult and Secondary courses and there is a separate guide for users of the Primary CLMS.Please note that the account you create for yourself will work in both the Adult and Primary domains.How do I start using the CLMS?TeacherIf you haven’t used the CLMS before you will need to: Register on the CLMS. This means that you will create a uniqueteacher account with a username and password.Create classes (or have them created for you). A Class is a virtuallearning space in the CLMS, where teachers can assign work andview students’ performance and progress.Add students to your classes or help students join your classes.You can either provide students with a unique Class Code withwhich to join, or you can manually add students to a class.StudentStudents who are new to the CLMS will need to: Register on the CLMS. This means that they will create a uniquestudent account with a username and password.Join a Class They may do this using a code provided by theirteacher, or they may be added to the class by the teacher.Activate a Product by entering a 16-digit Activation Code. Thisis usually found on the inside front cover of the coursebook, ormay be provided by the Institution.3
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextChoose which one of the following situations applies to you:A teacher workingindependentlyA teacher in an Institution alreadyset up in the CLMS and managedby a Client AdministratorA teacher in an Institution alreadyset up in the CLMS but you willmanage your own ClassYou:You:You:You: Teach one or more classesWork independently as a privateteacher or work independentlywithin an Institution You will need: To know which course and levelyou’ll be teachingThe start and end dates for yourcourseTeach in an Institution that hasa CLMS account and a ClientAdministratorHave classes created by yourClient AdministratorYou will need: Teach in an Institution that hasa CLMS account and a ClientAdministratorYou will create your own ClassYou want to set up yourInstitution in the CLMS You will need: The School Code provided byyour Client Administrator A list of your Class, the namesof the relevant courses andlevelsThe start and end dates for yourClassYou will need: Go to page 54Go to page 7Go to page 10Your Institution will havemultiple teachers using theCLMSYou will be the ClientAdministrator for yourInstitution and will oversee thework of your colleaguesTo contact your local salesrepresentative or to complete arequest form upon registering aTeacher account in the CLMSTo provide the full name andaddress of your InstitutionTo request access to specificcourses available in the CLMSGo to page 13
IntroIndependent teacherInstitution adminInstitutionInstitution setupYou are a teacher working independentlyWhat nextTIP: Remember or safely storeyour account details. Use thesame account throughout yourwork in the CLMS.To start teaching with the CLMS, you will need to follow these steps.Register as a teacher and create a class (or classes) as in steps 1-2 below. You can add students to a class as shown insteps 3-4 or ask your students to join the class with the Class Code you provide. To access the online materials, thestudents will need to use a unique Activation Code found inside the front cover of their Student’s Books.Step 1Register(5 min)1Go to www.cambridgelms.org/mainand click the ‘Register’ tab.2Select ‘I am a Teacher’ and enteryour details. You will need to choose ausername and password.3Select ‘Continue as individual teacher’,and on the following screen enter yourcontact details.4Click ‘Create a class’.5Name your class, choose the coursedates, and select the relevant course.Then click ‘Create class’.6You will be given a class code. Provideit to your students so they can join theclass or follow the steps on page 5 to addstudents.Step 2Createa class(5 min)5
IntroIndependent teacherInstitution adminInstitutionInstitution setupYou are a teacher working independentlyWhat nextTIP: If some of your students haven’treceived the introductory email, askthem to check in the Spam folder orto use the ‘forgot my password’ link.Step 3Add newstudents(2-10 min)This is anoptional step7To create an account for a studentand add them to a class click ‘Managestudents’ and then ‘Add student’.8Enter the student’s details.9The student will be added to the classand will get an email with their logindetails. Repeat for other students.Step 4AddexistingstudentsThis is anoptional step10 To add existing students to a class6click ‘Manage students’ and then ‘Addstudent’.11 Tick the box at the top of the form andprovide the student’s username.12 The student will be added to the classand will get an email notification.
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou are a teacher in an institution already setTIP: Remember or safely storeyour account details. Use thesame account throughoutyour work in the CLMS.up in the CLMS managed by an administratorHas the administrator created a CLMS account for you?No1Go to www.cambridgelms.org/mainand click the ‘Register’ tab.2Select ‘I am a Teacher’ and enteryour details. You will need to choose ausername and password.3Select ‘Join the school’. Enter the SchoolCode provided by your administrator. Youradministrator will receive a notificationthat you have joined the school, and willadd you to your class(es).YesTIP: If you haven’t receivedthe introductory email, checkin the Spam folder or use the‘forgot my password’ link onthe login page.1You will receive an introductory email.Click the link provided and choose a newpassword. Read and accept the Terms ofUse and Privacy Policy.2Go to ‘My Teaching’ to see the classes theadministrator has created for you.7
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou are a teacher in an institution already setup in the CLMS managed by an administratorHas the administrator created student accounts?No81Tell your students to go towww.cambridgelms.org/mainand click the ‘Register’ tab.2They should select ‘I am a student’ andenter their details. They will need tochoose a username and password.3Students should click ‘Activate a newProduct’ and enter the 16-digit ActivationCode found inside the cover of theirbook.4Finally, students should enter the Class Code(given to you by your CLMS administrator).They should now appear in the Gradebookfor your class.
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou are a teacher in an institution already setup in the CLMS managed by an administratorHas the administrator created student accounts?Yes1You will be able to see which students areenrolled into your classes by looking atthe Gradebook for each class.2If you have students that are not listed inthe Gradebook, provide them with theClass Code (given to you by your CLMSadministrator). They can enter this to jointhe class.9
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou are a teacher in an institution already setup in the CLMS. You create your own classes.Has the administrator created a CLMS account for you?No1Go to www.cambridgelms.org/mainand click the ‘Register’ tab.2Select ‘I am a Teacher’ and enter yourdetails. You will need to choose ausername and password.YesTIP: If you haven’t receivedthe introductory email, checkin the Spam folder or use the‘forgot my password’ link onthe login page.110You will receive an introductory email.Click the link provided and choose a newpassword.3Select ‘Join the school’. Enter the SchoolCode provided by your administrator. Theadministrator will receive a notificationthat you have joined the school, andwill provide you with class creationpermissions.
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou are a teacher in an institution already setup in the CLMS. You create your own classes.Has the administrator given you class management permissions?NoThe ‘Create a class’ option will not be visibleon the My Teaching page. Contact yourCLMS administrator for more information.YesYou will see the ‘Create a class’ option on the‘My Teaching’ page. You can manage yourown classes.11
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou are a teacher in an institution already setup in the CLMS. You create your own classes.Step 1Createa class(5 min)1Click ‘Create a class’ on the‘My Teaching’ page.2Name your class, choose the class dates,select the relevant course and ClassGroup folder created by your CLMSadministrator. Then click ‘Create class’.3You will be given a Class Code. Provide itto your students so they can join the classor follow the steps below to add students.4Click ‘Add students’, or from the ‘MyTeaching’ page, ‘Manage students’ andthen ‘Add student’.5Enter the student’s details. If youknow the student’s CLMS username,tick the box and enter that instead.6The student will be added to the classand will get an email with their logindetails. Repeat for other students.Step 2Addstudents(2-10 min)This is anoptional step12
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou want to set up your institution in the CLMSYour institution should have an account and an administrator in the CLMS if it needs access to viewing and managing the workof its teachers. Where such access is not necessary, especially for smaller institutions, one or more independent teacher accountsare preferable. If you are not sure, contact your local sales representative for a ntact.IMPORTANT: If you request your institution to be set up in the CLMS, you will be automatically granted Client Administratorrights and will be able to see the work of other teachers, set up classes for them, add teachers to classes and more. You will beable to create and teach your own classes as well. If necessary, more administrators can be added to the institution in the future.Please refer to the CLMS Guide for Client Administrators (see page 15) for more information.1Go to www.cambridgelms.org/mainand click the ‘Register’ tab.2Select ‘I am a Teacher’ and enteryour details. You will need to choose ausername and password.3Select ‘Contact us to request a schoolaccount’. Complete the form with yourschool details. We will get in touch withyou shortly to confirm the set-up of yourinstitution’s account.13
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou are a Client Administrator for yourinstitution in the CLMSWill teachers create their own classes?No1Go to My Admin Create MultipleClasses.2Download the sample template andcomplete it according to the exampleshown, overwriting the example data. Savethe file on your computer.3Choose the relevant options from thedropdown menus. Click ‘Browse’ andlocate the completed spreadsheet on yourcomputer. Click ‘OK’ and ‘Create classes’.1Invite teachers to register and join theschool (see page 6) using the SchoolCode. You will receive a notification email.2Go to My Admin Manage Users Teacher Permissions.3Tick the checkbox to give teachersclass creation rights.Yes14
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou are a Client Administrator for yourinstitution in the CLMSWill teachers register themselves?No1To assign teachers to classes you willneed the Class from the classes thatyou created in the previous step.Make sure you have this informationready.2Go to My Admin Manage users Addmultiple users.43Download the sample template andcomplete it according to the exampleshown, overwriting the example data.Save the file on your computer.Click ‘Choose file’ to find and select thefile on your computer and click ‘OK’. Click‘Add users’ to begin adding the teachers.When the process has finished theteachers will be able to see their assignedclasses in the My Teaching page.15
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextYou are a Client Administrator for yourinstitution in the CLMSWill teachers register themselves?Yes1616Invite teachers to register and join theschool (see page 6) using the SchoolCode. You will receive a notification emailonce a teacher has joined your institutionin the CLMS.Enter the teacher’s username (provided inthe notification email) and click ‘Add’. Theteacher has now been added to the classand it will appear in My Teaching whenthey log in.2Provide them with the School Code.3You will receive an email notification whena teacher joins the school.5Click Manage Teachers Add Teacherand in the box that appears, tick thebox in the top left that indicates youknow the teacher’s username.4Go to My Admin Manage Classesand search for the class you want toadd the teacher to. Click the classname to go to the Class Home page.
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextWhat next?Your students are now able to start completing tasks in the CLMS,and you are able to manage those tasks and view their progress.Remember that for students to remain engaged with onlinework, it is important that they:1.2.Feel supported and part of a community when working onlineSee that online work is relevant to their face-to-face studies,with tangible learning outcomesFurther help with the Cambridge LMSThe help section on the CLMS can be reached by clickingat the top of the screen or by direct link:www.cambridgelms.org/help. It includes: HelpAnswers to frequently asked questionsUser guides for Teachers and Client AdministratorsHelp videosIf there’s an issue you need help with, please contact our support team at ptsupport@cambridge.orgRemember to provide all the necessary details to help us understand the issue including a screen-shot,if possible.Online trainingA range of CLMS online training courses is available to teachers to help them learn more about theplatform and about their course. Contact your local sales representative for free Activation Code:CLMSDigital pedagogyCourse-specific Primary Digital TeacherTraining Course Teaching with Empower Teaching with THiNK Secondary Digital TeacherTraining CourseTeaching with Eyes Open Teaching with Touchstone Teaching with Interchange 5th edition Teaching with Uncover Teaching with Prepare! Teaching with Kid’s Box Teaching with Prism Teaching with Super Minds Teaching with Testbank Teaching with UnlockOnline Teacher TrainingFurther details on Cambridge ELT materialsVisit www.cambridge.org/cambridgeenglish17
IntroIndependent teacherInstitution adminInstitutionInstitution setupGlossaryGlossaryClassClass CodeClass GroupA group of students associated with a teacher and aproduct. A class has start and end dates, a name anda unique code to allow students to join the class.A teacher can use the Gradebook to see the progressand scores of all the students in the class.A unique code to identify each class in the CLMS.It can be automatically generated when the class iscreated, or you can select your own. The class codeis used by students to join a class.To keep classes organised within an institution,the Client Administrator creates folders to keepthe classes in. Every class needs to be kept in oneof those folders (Class Groups). Classes are oftenorganised by semester, by institution’s department,by product or by teacher.Client AdministratorActivation CodeA 16-digit code that provides students with accessto online course content in the CLMS. Usually foundinside the cover of the Student’s Book.A person at your institution with a special CLMSaccount that, apart from teaching their own classes,can create and manage all classes within theinstitution, as well as enrol students and teachers.An institution can have more than one ClientAdministrator.GradebookThe page in each CLMS class that provides data onstudent performance: progress, scores, grades andtime spent studying online.InstitutionIn the CLMS, an educational institution (e.g. a school,a university, or a private language school) can be setup to organise and monitor the work of all teachersand students associated with the institution.ProductSchool CodeA unique code to identify your institution in theCLMS. Normally used by a teacher in order to joinan institution.Online course materials, e.g. Online Workbook,Online Practice, Online Course. Students can accessa product by using an activation code. Teachers getaccess to a product once they’ve created or havebeen added to a class.My LearningThe page visible to each Student, Teacher and ClientAdministrator where they can see the classes theyhave joined as students and any products that areavailable to them in self-study mode.18My TeachingThe page visible to each Teacher and ClientAdministrator where they can see the classesthey teach.My AdminThe page visible to each Client Administrator wherethey can manage the institution’s account.
IntroIndependent teacherInstitution adminInstitutionInstitution setupWhat nextNotes19
What is the Cambridge Learning Management System (CLMS)? The CLMS is an online platform that allows you to connect with students, set online tasks and view their progress. You can use the CLMS to enhance your teaching with the online components relevant to the Cambridge course materials you u
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