ALJP2018 – Internet Access - ALSDE
ALJP2018 – Internet AccessATTACHMENTS & INSTRUCTIONInvitation to Bid Number: ALJP2018IADate Issued: January 23, 2018Response Package Must be Received before:Wednesday, February 21,2018 @ 10:30 AMResponse will be Opened publicly:Wednesday, February 21, 2018 @ 2:30 PMReturn Sealed Proposals to:Location of Opening:ROOM 5349, GORDON PERSONS BLD50 N. Ripley St, Montgomery, AL 36104Q & A Deadline : Monday, February 19, 2018 ‐ 9:00 AMRegular Mail:Alabama State Dept. ofEducationE‐Rate/ALJP – Jerome Browning5325A GPBP.O. Box 302101Montgomery, AL 36104‐3833Courier:Alabama State Dept. ofEducationE‐Rate/ALJP – Jerome Browning50 N. Ripley St.5325A GPBMontgomery, AL 36104‐3833ITB Contact:Jerome BrowningITB Contact Email:jbrowning@alsde.eduSee Procurement p/ALJP2018IA/ layouts/15/start.aspx#/)Amendment Number: Not ApplicableVisit ITB ALJP2018IA Website here!Bidder’s Conference REQUIRED Representation: Web Conference – Friday, February 9, 2018 9:30 AM CSTRegistration Required: See Registration information 018IA/ layouts/15/start.aspx#/ ‐ ALJP2018 Internet Access –ALJP2018IA Procurement Site or http://aljp.alsde.edu.Initials*:ALJP2018IAITB Attachment
TAB1Responder InformationALJP QUALIFIED BIDDER ID:(TO BE PROCESSED THOUGHaljp.alsde.edu)COMPANY NAME:Initials *(ink):PROPOSAL AUTHORIZED CONTACT NAME:TITLE WITH COMPANY:EMAIL:E‐RATE SERVICE PROVIDERIDENTIFICATION NUMBER (SPIN):COMPANY FEIN:ADDRESS:CITY, STATE, ZIP:PHONE: ()‐Certifications: I HAVE READ THE ENTIRE ITB AND AGREE TO FURNISH THE SERVICES AND/OR EQUIPMENT OFFERED AT THE PRICEQUOTED AND DESCRIBED WITHIN THIS RESPONSE, IF AWARDED. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY AGREEMENTOR COLLUSION AMONG RESPONDENTS IN RESTRAINT OF FREEDOM OF COMPETITION. I HAVE COMPLETED AND/OR CONFIRMED MY COMPANY’S ENROLLMENT AND PARTICIPATION IN THE E‐VERIFYPROGRAM. I have read this document and the Alabama K‐12 Joint Purchasing Information Technologies “Invitation to Bid – PrimaryTerms and Conditions” and agree to those listed terms and conditions as defined within these documents. I understandthat Exceptions maybe attached to my response package. I understand that Exceptions may or may not be consideredat the ALJP Administrator’s and/or ALJP evaluator’s discretion.REQUIRED AUTHORIZED SIGNATURE(INK):NOTARIZATION Required:SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF , 2018NOTARY PUBLICTERM EXP:Initials*:ALJP2018IAITB Attachment
Invitation to Bid DescriptionDescription of Product Line /Services RequestGeneral DescriptionIn accordance with the Title 16 Chapter 61E of the Code of Alabama 1975, the Alabama State Department of Educationis seeking responses from Qualified Service Providers for Information Technology in the form of Telecommunicationsand Internet Access services. The function these services and products sought include Internet Access Bandwidths andthe necessary transport with management services to support Internet Access across the State of Alabama serving allLocal Education Agencies and their related instructional facilities and non‐instructional facilities. In addition to publicschool, services awarded may also serve other entities such as public libraries that are participating in the Alabama StateDepartment of Education’s Alabama K‐12 Joint Purchasing Program (ALJP). Interested Qualified Bidder must read andconfirm the “Invitation to Bid – Primary Terms and Conditions” as it is included within this procurement process.Due to the multiple and varying needs of Internet Access services of the participating ALJP entities, we are seeking widevarieties of services to be made available by awarded contract(s) through this procurement process. We are seeking apre‐determined Catalog of the aforementioned services with proposed discounts. All proposed pricing should beprovided considering the Lowest Corresponding Pricing factor as required by the E‐Rate Program. To further identifythe services requested a responding qualified bidder should note the specific Internet Access and/orTelecommunications Category with the functions of services include: Internet Access & Transport BundledLeased Lit FiberLeased Dark Fiber and Leased Lit Fiber (Where Applicable)Internet Access: ISP Service OnlyTransport Only – No ISP Service IncludedThe functions listed are those that are defined through the E‐Rate program on the Form 470‐ Description of ServicesRequested and Certification Form. These have been selected on the accompanying Form 470 with this specific ALJPprocurement process. It is the ALSDE’s intention to obtain proposals for the provision of Internet Access to requestingALJP participants. These services initially can be provided through bundled Internet Access and the Transport serviceneeded to deliver the requested Internet Access bandwidth in a cost‐efficient manner with an agreed upon SLA definingthe quality of services to be provided. Service Level Agreement (SLA) documentation must be included within thisresponse. To meet the statewide needs, the ALSDE recognizes there may be varying level of services available in ourrural and non‐rural areas. We will accept various forms of transport functions that may be available to ALJP participantsthat are equivalent to a Lit Fiber delivery. We include, within this ITB, the option of Leased Dark fiber as an option as thismay be the most cost effective for some participants obtaining the middle mile Internet Access Bandwidth eitherpartially or in full. This function is not clear within the Form 470 available functions therefore it was not selected;however, we expect this type rare scenario to be eligible as well.To meet the varying degree of Internet Access and network management resources available across the ALJPparticipating entities Qualified bidder may include Internet Access Management services. Services such as, but notlimited to, content filtering provided at no additional cost or an ancillary provision of services should be identified butare not a required. If these services or a higher level of services are offered within your companies proposed catalogthen they may be included within the response. Additional, services may include, but not limited to Web Hosting, Emailservices, Firewall Services, DDOS, IP management and configurations, and/or VPN Tunneling Services.Interested ALJP Participants may be interested in a complete turnkey provision of Internet Access that integrates withtheir current WAN services and meets all their configuration and management needs or they may request a partiallisting of services available within your catalog. If your catalog of services is not available to all ALJP participating entitieswith the State then you must clearly provide an “Areas of Service Availability” map or listing in your response. ThisInitials*:ALJP2018IAITB Attachment
should clearly indicate where and what services are available. The ALJP Administrator prefers a statewide provision butrecognizes the complexity of these services and their availability across the State. Therefore, a statewide provision ofservices is not required. However, multiple providers may be needed to serve the entire ALJP Participant listing in acost‐effective manner. If results of this ITB provide multiple providers then the Mini‐Quote System must be used byapplicants of E‐Rate Discounts.Proposed services that are provided in terms of recurring services and are priced with monthly recurring charges shouldclearly identified this within their pricing proposal. In the event there is a non‐recurring or upfront charge for installationor construction charge (including special construction charges) prior to the beginning of recurring services, the QualifiedBidder should clearly identify such charges within a proposal.Contract LengthThe services awarded through this procurement process will be based upon a 60‐Month contract, or to the extent thelaw will allow, to provide for the purchase of 5‐Year, 4‐Year, 3‐Year, 2‐ Year and 1‐Year Lease agreement purchases. Inthe event an award is made, the awarded vendor should maintain Lowest Corresponding Pricing (LCP) requirements andmay adjust pricing in the proposed catalog of services as needed. However, the proposed and awarded discounts are tobe applied to the catalog pricing consistently, unless these discounts are increased. At no time during a purchased leaseperiod by an ALJP participant under an awarded contract should the recurring lease charges increase. However, theymay be decreased as needed. The awarded contract holder must notify the ALJP Administrator of the changes ofcatalog services and pricing prior to changes.In the event a Qualified Bidder provides a pricing structure other than a preferred catalog with discounts, the ALJPadministrator reserves the right to adjust the length of an awarded contract to include options such as , but not limitedto, One(1) Year with option to renew for 4 additional one year periods, Two (2) Year with option to renew for 3additional one year periods, or similar periods not to exceed Five (5) years in a given contract period includingextensions/renewals.Non‐Recurring Construction (Special Construction included) or Installation ChargesA qualified Bidder submitting pricing that includes non‐recurring or upfront costs must be capable of providing acomplete cost accounting record of each element of these specific charges. The ALSDE, FCC, or participating ALJP entityshould not expect to cover the cost of a provider’s new, or improvements to existing, vendor infrastructure held out toprovide similar services to the public and business entities outside the eligible school/LEA location for profitingpurposes.The FCC through USAC will be highly scrutinizing any E‐Rate application that includes construction and/or installationnon‐recurring charges either in bundled form or not. The responding Qualified Bidder will have to identify the costs ofthe individual elements for the entire installation, eligible or not. Then identify the specific elements that will beprovided to the E‐Rate eligible entity cost allocating and presenting only those eligible costs pertinent to the ALJPrequesting entity. This may be done in the Mini‐Quote System in the event E‐Rate Discounts are involved. The QualifiedBidder should provide an example of this cost accounting/cost allocation process with their response. In the event this isnot provided with a qualified response it must be noted that this will be required at some point in the process of aquote, purchase order, installation period or after installation and services are rendered therefore the interestedQualified Bidder must acknowledge the requirement and product such documentation immediately upon an FCC/USACrequest or PIA request. There is no guarantee of the timing of this required supporting documentation, it is highlyrecommended that the awarded vendor create this during the quoting period and maintained record in files and/orrelease to the buyer for their records upon request.The ALSDE does support access to the Internet by our student outside the classrooms and schoolgrounds wheneverfeasible and possible and within the law or policies. The ALSDE is seeking a long‐term contract(s) and will collaboratewith the respective agencies to support any funding received through State Legislature, Federal Agencies. State AgenciesInitials*:ALJP2018IAITB Attachment
or other pertinent/viable approved entity funding, that can support the eligible E‐Rate services as well as ineligibleservices as defined such as Internet Access to student homes, now considered ineligible for E‐Rate discounts.Additional CertificationsAll services offered must meet or exceed industry standards for the services and installation/construction if applicable.The interested Qualified Bidder must describe these standards providing outside documentation and or resource links tosuch documentation. They must also confirm their adherence to these specification through industry certifications andother verifiable documentation. Included in this attachment, in closing tabs, are some recommended specifications.The interested Qualified Bidder must include all certifications and approved application to offer and provide theseservices within the State of Alabama as directed by the Department of Finance or other governing State Agencies.ADDITIONAL STANDARD TERMS & CONDITIONS CERTIFICATION PURSUANT TO ACT NO. 2006‐557 ‐ ALABAMA LAW (SECTION 41‐4‐116, CODE OF ALABAMA1975) PROVIDES THAT EVERY BID SUBMITTED AND CONTRACT EXECUTED SHALL CONTAIN A CERTIFICATIONTHAT THE VENDOR, CONTRACTOR, AND ALL OF ITS AFFILIATES THAT MAKE SALES FOR DELIVERY INTO ALABAMAOR LEASES FOR USE IN ALABAMA ARE REGISTERED, COLLECTING, AND REMITTING ALABAMA STATE AND LOCALSALES, USE, AND/OR LEASE TAX ON ALL TAXABLE SALES AND LEASES INTO ALABAMA. BY SUBMITTING THIS BID,THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE WITH ACT NO. 2006‐557, THEY ARENOT BARRED FROM BIDDING OR ENTERING INTO A CONTRACT PURSUANT TO 41‐4‐116, AND ACKNOWLEDGESTHAT THE AWARDING AUTHORITY MAY DECLARE THE CONTRACT VOID IF THE CERTIFICATION IS FALSE.BEASON‐HAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION ACT (ACT 2011‐535 AND AS AMENDED BYACT 2012‐491)o AS A CONDITION FOR AWARD OF THIS ITB, THE VENDOR ACKNOWLEDGES THE FOLLOWING: "BY SIGNING THIS CONTRACT, THE CONTRACTING PARTIES AFFIRM, FOR THE DURATION OF ANYAGREEMENT THAT THEY WILL NOT VIOLATE FEDERAL IMMIGRATION LAW OR KNOWINGLYEMPLOY, HIRE FOR EMPLOYMENT, OR CONTINUE TO EMPLOY AN UNAUTHORIZED ALIENWITHIN THE STATE OF ALABAMA. FURTHERMORE, A CONTRACTING PARTY FOUND TO BE INVIOLATION OF THIS PROVISION SHALL BE DEEMED IN BREACH OF THE AGREEMENT AND SHALLBE RESPONSIBLE FOR ALL DAMAGES RESULTING THEREFROM." VERIFICATION OF ENROLLMENT IN THE E‐VERIFY PROGRAM WILL BE REQUIRED PRIOR TO ANYAWARD TO A VENDOR WHO EMPLOYS ONE OR MORE EMPLOYEES WITHIN THE STATE OFALABAMA. E‐VERIFY DOCUMENTATION SHOULD BE IDENTIFIED WITH THE BID NUMBER ANDTHE BUYER NAME. FAILURE TO PROVIDE DOCUMENTATION WITHIN 5 CALENDAR DAYS OFNOTIFICATION WILL RESULT IN THE REJECTION OF YOUR BID. TO ENROLL IN THE E‐VERIFYPROGRAM VISIT WWW.DHS.GOV/E‐VERIFY.INFORMATION AND ASSISTANCE TO MINORITY AND WOMEN‐OWNED BUSINESSES IN ACQUIRING M/WBECERTIFICATION MAY BE OBTAINED FROM THE OFFICE OF MINORITY BUSINESS ENTERPRISE, 1‐800‐447‐4191.VENDOR CONTACTS AND SALES STAFF MUST OBTAIN AN EDUCATION DIRECTORY (EDDIR) LOGINFOR ALJPVENDORS, AT NO COST TO THE VENDOR, AND REGISTER IN THE “VENDOR REGISTRY”. TO RECEIVE ALJPPROCUREMENT NOTIFICATION AND TO PARTICIPATE IN PROCUREMENT PROCESSES TO BE DESCRIBED.FOREIGN CORPORATION ‐ CERTIFICATE OF AUTHORITY:o ALABAMA LAW PROVIDES THAT A FOREIGN CORPORATION (AN OUT‐OF‐STATE COMPANY/FIRM) MAYNOT TRANSACT BUSINESS IN THE STATE OF ALABAMA UNTIL IT OBTAINS A CERTIFICATE OF AUTHORITYFROM THE SECRETARY OF STATE. SECTION 10‐2B‐15.01, CODE OF ALABAMA 1975. TO OBTAIN FORMSFOR A CERTIFICATE OF AUTHORITY, CONTACT THE SECRETARY OF STATE, CORPORATIONS DIVISION,Initials*:ALJP2018IAITB Attachment
(334) 242‐5324. THE CERTIFICATE OF AUTHORITY DOES NOT KEEP THE VENDOR FROM SUBMITTING ARESPONSE.VENDOR MUST HOLD A STATE OF ALABAMA ISSUED GENERAL CONTRACTOR’S LICENSE PRIOR TO THE AWARDOF CONTRACTS RESULTING FROM THIS RFP. (http://genconbd.alabama.gov/default.aspx)These terms and conditions may or may not be addressed within the required document the “Invitation to Bid – PrimaryTerms and Conditions” however will be included within any award from this procurement process.Visit ITB ALJP2018IA Website here!SPACE INTENTIONALLY LEFFT BLANKInitials*:ALJP2018IAITB Attachment
TAB2CertificationsBehind this Tab please include a copy of the ISO 9001 Certificate. You may provide an equivalent certification in place ofthe ISO Certification but be sure to provide the documentation that defines your proposed certificate. Note: This isduplicative to the Qualified Bidder Number acquisition process required on the ALJP website. Participation in using thewebsite is required.Documents or Certificates required to provide proposed services within the State of Alabama. To include E‐Verifydocumentation (also duplicative to ALJP website vendor registration), State of Alabama issued General Contractor’sLicense.Provide any supporting documentation for other State and/or Federal requirements required by the Qualified Bidder toprovide the services proposed.Initials*:ALJP2018IAITB Attachment
TAB3Description(s) of Services OfferedProvide a complete and detailed description of the services offered.Proposed catalog of Services with base pricing included. Pricing listed in any form other than monetary form such as “ToBe Determined” or “Provided upon Request” will not be accepted as part of an award, if award is offered. Web‐basedCatalog is preferred however, a digital or hardcopy (to be digitized) will be reviewed. In the event a web based catalog isoffered the provider must provide an active web link within this tab and describe the web sourcing of the catalog.If applicable, Qualified Bidders that provide pricing in any other format may do so however the base price and discountshould be clearly stated along with the final ALJP Price (See TAB4). If static pricing is proposed then all pricing should beconsidered static and changes that increase the cost to the ALJP Participant or additional product will not be allowedthroughout the life of an awarded contract. In competitive bids evaluation a static price offering may not be preferable.See TAB4 for pricing.Initials*:ALJP2018IAITB Attachment
TAB4Offered Price ListingIf offering pricing based upon a company public website posting of services/product listing and the based price for eachitem then please provide detail documentation, using Qualified Bidders format choice, of the following information: Website URL/address in full: Printout of Base Pricing in proposed Catalog Detail of Discount(s) Proposed: Single Discount or Categorical Initial Price List of Services offered to include base price, ALJP Discount applied, and final (not to exceed) ALJPprice. (Catalog or Static pricing)Please note that the “ease of use” of the proposed service listing and pricing information will be considered infinal evaluation Initials*:ALJP2018IAITB Attachment
TAB5Areas of Service AvailabilityQualified Bidder must indicate if the proposed services are available across the entire State to include ALL possible ALJPParticipant (Buyers). The Qualified bidder must use the accompanying “ALJP2018IA Location Of Services.xlsx”spreadsheet file to indicate served locations as either Full, Partial or NA (Not available). The Qualified Bidder must enterone of these three choices in the “Service Available” field (col. J). If response is “Partial” then they must address this inthe “Explanation of Partial Services Offered” field (col. K). A printed version must be inserted within this TAB.A digital copy on CD or USB Flash drive that includes the complete spreadsheet must be included with ResponsePackage. However, the resulting printout of this spreadsheet must be inserted within this TAB.Qualified Bidder may include any supporting documentation with respect to the Areas of Service including maps or otherinformation that will help the ALJP Administrator and ALJP Participants understand the area of the State that proposedservices are available.Initials*:ALJP2018IAITB Attachment
TAB6ALL Other Supporting & Required DocumentationService Level Agreements for proposed services and/or other documentation offered.Note: Required documents as identified in this document and the “Invitation to Bid – Primary Terms and Conditions”document may or may not be listed within the TAB descriptions.Initials*:ALJP2018IAITB Attachment
TAB7Response PackageThe Response packaged to be delivered must include the following:1. Hardcopy printout of this document:a. Fields completed.b. TAB inserts includedc. Initials Handwritten on each page and where indicated.d. Three copies with original signatures and initials are to be included2. Two separate Digital Copies on separate media such as CD/DVD or USB flash drives.a. Complete digital copy of items described in item 1 above.b. Completed digital copy of ALJP2018IA Location Of Services.xlsxc. All supporting services and pricing proposal informationd. Please verify content prior to inclusion to package and sealing.3. Send in a sealed package via appropriate address listed on the cover page of this document and prior to or bythe deadline date indicated. Clearly indicate on the sealed package “Not to be Opened until Bid Opening Date”.Also, please include the term ALJP2018IA on the packaging as well.Interested Qualified Bidders should visit the specific procurement website available 018IA/ layouts/15/start.aspx#/ to obtain and collaborate with theALSDE. DO NOT CALL OR EMAIL the Bid Coordinator unless you are having technical issues with the access of thewebsite or the tools located within. The primary website for the Alabama K‐12 Joint Purchasing (ALJP) program canbe found at http://aljp.alsde.edu and clicking on the “Procurement Source” in the left menu listing.Thank You.Initials*:ALJP2018IAITB Attachment
The ALSDE does support access to the Internet by our student outside the classrooms and schoolgrounds whenever feasible and possible and within the law or policies. The ALSDE
task force assigned the Alabama Department of Education (ALSDE) to launch and operate the initiative. ALSDE’s ACCESS program office moved forward swiftly by building ACCESS across four dimensions: Offering synchronous and asynchronous instruction The task force directed ALSDE
mlee@alsde.edu (334) 694-4899 Susan Beard Program Manager for ACCESS for ELLs, Alternate ACCESS for ELLs, WIDA Screener for Kindergarten and WIDA Screener Online sbeard@alsde.edu (334) 694-4817 For questions related to WIDA’s website, resources, or assessments, please contact the W
VOLUME 34, NUMBER 2 OCTOBER 2010 WWW.ALSDE.EDU AEN@ALSDE.EDU 3 Dr. Ethel Hall, author State Board of Education Member Dr. Ethel Hall writes an inspirational autobiography 4 ACCESS in the news Alabama’s Distance Learning initiativeis featured on national news. AT THE COREof thi
ALSDE PARENTS HOME TECHNOLOGY SURVEY 2300 Capital Hall Box 870240 Tuscaloosa, AL
A listing of these supervisors can be found at www.alsde.edu under “Offices/Office of Supporting Programs” or by contacting the Alabama State Department of
Alabama State Department of Education (ALSDE) Special Education-Oversees special education programs age 3-21 for individuals with a variety of disabilities / 1-334-242-8114 Transition-Information on transition options/programs www.alsde.edu / 1
Instructions for Registration in halkable (formerly STIPD) Log on to the ALSDE halkable Professional Learning https://pdweb.alsde.edu 1. Log in using the username and password you were issued. If you don’t know your username and password, contact someone at your LEA’s entral Office.
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