DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES

KONA JUDICIARY COMPLEX FURNITURE AND EQUIPMENT, KONA, HAWAI'I, HAWAI'IITEMDESCRIPTIONPAGESL1STEP LADDER3-426T10TABLE OCCASIONAL3-432TR1TRASH SQUARE 20X203-4413TR2TRASH SLIM JIM3-453TR3TRASH RECTANGLE 20X163-468TR4TRASH RECYCLE CABINET3-473TR5TRASH - MOBILE WASTE3-485TR6TRASH WASTEBASKET3-49150WWASHER3-501GROUP 3. SEATING AND MISC.BRAND NAME & MODELAUGUST 2018QTYUNIT PRICETOTAL SUM BIDGROUP 3. SEATING & MISCELANEOUSTOTAL PRICE Note: Offerors shall prepare their bid based on the quantities shown in this Offer Form and not on the rooms and quantities listed inthe technical specifications.DAGS Job No. 11-21-7673OFFER FORMOF-14

KONA JUDICIARY COMPLEX FURNITURE AND EQUIPMENT, KONA, HAWAI'I, HAWAI'IITEMDESCRIPTIONPAGEBRAND NAME & MODELAUGUST 2018QTYUNIT PRICETOTAL PRICEGROUP 4. INDUSTRIAL STORAGE AND SHELVINGBD STORBOARD STORAGE RACK4-11CAB2CABINET TALL METAL DOORS4-21CAB5CABINET METAL DOUBLE DOOR4-31CAB6CABINET TOOLS HEAVY DUTY4-44CAB8CABINET METAL SINGLE DOOR4-51CART1CART JANITOR4-66CART2CART PRINTER STAND W/DOORS4-78CART5CART RECESSED TOP4-817CART6CART FLAT TOP4-94CART7CART LIBRARY4-101S1SHELVING LIBRARY4-1114S1aSHELVING LIBRARY4-121S1bSHELVING LIBRARY4-131DAGS Job No. 11-21-7673OFFER FORMOF-15

KONA JUDICIARY COMPLEX FURNITURE AND EQUIPMENT, KONA, HAWAI'I, HAWAI'IITEMDESCRIPTIONPAGEBRAND NAME & MODELAUGUST 2018QTYUNIT PRICETOTAL PRICEGROUP 4. INDUSTRIAL STORAGE AND SHELVINGS1cSHELVING LIBRARY4-142S1dSHELVING LIBRARY4-151S2SHELVES HDPE4-161S3SHELVES CLOSED BACK/SIDES4-1736S4SHELVES HEAVY DUTY OPEN4-18201S6SHELVING CLOSED BACK/SIDES4-191S7SHELVING CLOSED BACK/SIDES4-201S9SHELVING HEAVY DUTY OPEN4-2110S10SHELVING HEAVY DUTY OPEN4-228S19SHELVES SPECIALTY W/BINS4-231S20SHELVES SPECIALTY W/BINS4-241S21SHELVES SPECIALTY W/BINS4-252S22SHELVES HDPE4-263DAGS Job No. 11-21-7673OFFER FORMOF-16

KONA JUDICIARY COMPLEX FURNITURE AND EQUIPMENT, KONA, HAWAI'I, HAWAI'IITEMDESCRIPTIONPAGEBRAND NAME & MODELAUGUST 2018QTYUNIT PRICETOTAL PRICEGROUP 4. INDUSTRIAL STORAGE AND SHELVINGSTAN1STANCHIONS4-278TOTAL SUM BIDGROUP 4. STORAGE & SHELVING Note: Offerors shall prepare their bid based on the quantities shown in this Offer Form and not on the rooms and quantities listed in the technicalspecifications.DAGS Job No. 11-21-7673OFFER FORMOF-17

KONA JUDICIARY COMPLEX FURNITURE AND EQUIPMENT, KONA, HAWAI'I, HAWAI'IITEMDESCRIPTIONPAGEBRAND NAME & MODELAUGUST 2018QTYUNIT PRICETOTAL PRICE5. TABLESMHMONITOR ARM TABLE MOUNTED5-18T1TABLE SQUARE5-216T2TABLE RECTANGLE WITH MONITORHOLDER5-37T3TABLE OCCASIONAL5-41T4TABLE RECTANGLE INSET T BASE5-52T5TABLE RECTANGLE W/MODESTY5-61T6TABLE RECTANGLE 4-LEGS5-73T7TABLE 18"D FLIP NEST5-819T8TABLE 36"H5-91T9TABLE RECTANGLE FLIP NEST5-103T11TABLE - FLOOR/WALL SECURED5-1110T12TABLE OCCASIONAL5-121T13TABLE RECTANGLE 4-LEGS5-1312T14TABLE TRAIN FLIP WITH MODESTY5-1412DAGS Job No. 11-21-7673OFFER FORMOF-18

KONA JUDICIARY COMPLEX FURNITURE AND EQUIPMENT, KONA, HAWAI'I, HAWAI'IITEMDESCRIPTIONPAGEBRAND NAME & MODELAUGUST 2018QTYUNIT PRICETOTAL PRICE5. TABLEST15TABLE RECTANGLE 4-LEGS5-151T16TABLE RECTANGLE MODESTY5-162T17TABLE FLIP TOP, NO POWER5-174T18TABLE FLIP TOP, NO POWER5-1821T19TABLE RECTANGLE W/MODESTY5-191T21TABLE SQUARE DISC BASE5-201T22TABLE RECTANGLE T-LEGS5-213T23TABLE RECTANGLE W/MODESTY5-221T25TABLE FLIP TOP, NO POWER5-2333T25aTABLE FLIP TOP, WITH POWER5-246T26TABLE RECTANGLE T-LEGS5-252T30TABLE ROUND5-261T31TABLE WORKBENCH5-271T32TABLE RECEPTION5-282DAGS Job No. 11-21-7673OFFER FORMOF-19

KONA JUDICIARY COMPLEX FURNITURE AND EQUIPMENT, KONA, HAWAI'I, HAWAI'IITEMDESCRIPTIONPAGEBRAND NAME & MODELQTYAUGUST 2018UNIT PRICETOTAL PRICE5. TABLESTOTAL SUM BIDGROUP 5. TABLES Note: Offerors shall prepare their bid based on the quantities shown in this Offer Form and not on the rooms and quantities listed in the technicalspecifications.DAGS Job No. 11-21-7673OFFER FORMOF-20

KONA JUDICIARY COMPLEX FURNITURE AND EQUIPMENT, KONA, HAWAI'I, HAWAI'IITEMDESCRIPTIONPAGEBRAND NAME & MODELAUGUST 2018QTYUNIT PRICETOTAL PRICENote: Offerors shall prepare their bid based on the quantities shown in this Offer Form and not on the rooms and quantities listed in the technicalspecifications.KONA JUDICIARY COMPLEX, FURNITURE AND EQUIPMENT, KONA, HAWAI'IITEMDESCRIPTIONPAGEBRAND NAME & MODELQTYUNIT PRICETOTAL PRICE6. SECURITY EQUIPMENTMAGMAGNETOMETER6-13SAFESAFE6-21XRAYX-RAY SCANNER6-33TOTAL SUM BIDGROUP 6. SECURITY EQUIPMENT Note: Offerors shall prepare their bid based on the quantities shown in this Offer Form and not on the rooms and quantities listed in the technicalspecifications.DAGS Job No. 11-21-7673OFFER FORMOF-21

SECTION 1: SPECIAL PROVISIONS1.0TERMS AND ACRONYMS USED HEREINContracts AdministratorDAGS-PWBidder or OfferorFurnishings ContractorGCHRSHARIFBRFPGETUSPSSPO1.1The contracting officer for the State of Hawaii, Departmentof Accounting and General Services.Department of Accounting and General Services, PublicWorks Division located at the Kalanimoku Building, 1151Punchbowl Street, Room 426, Honolulu, Hawaii 96810;P.O. Box 119, Honolulu, Hawaii 96810-0119.Any individual, partnership, firm, corporation, joint venture,or other entity submitting directly or through a dulyauthorized representative or agent, a bid for the goods,service, or construction contemplated.An individual, partnership, firm, corporation, joint venture,or other legal entity undertaking the execution of work tofurnish, deliver, and install furnishings under the terms ofthe contract with the STATE and acting directly or throughhis, their or its agents, employees, or sub-contractors.Attorney General's General Conditions, AG-008 Rev.8/29/2008Hawaii Revised StatutesHawaii Administrative RulesInvitation for BidsRequest for ProposalsGeneral Excise TaxUnited States Postal ServiceState Procurement OfficeSCOPEThe furnishing, delivering, and installing of furnishings for the Kona Judiciary Complex,Kona, Hawai’i, Hawai'i, shall be in accordance with these Special Provisions, theattached specifications, and the Attorney General's General Conditions, AG-008 Rev.8/29/2008, included by reference. Copies of the GC are available at the Department ofAccounting and General Services District Offices of Hawai'i, Maui, and Kauai, and onthe Internet at http://www4.hawaii.gov/bidapps/general terms.cfm.1.2CONTRACTS ADMINISTRATIONThe contact for this project is the DAGS Hawaii District Office.1.3OFFEROR QUALIFICATIONS1. Offeror’s authority to bid:The State will not participate in determinations regarding an Offeror's authority tosell a product. If there is a question or doubt regarding an Offeror's right or abilityto obtain and sell a product, the Offeror should resolve that question prior tosubmitting an offer. If an Offeror offers a product that meets the specifications andis acceptable and the price submitted is lowest price bid, the contract will beDAGS Job No. 11-21-7673Special ProvisionsSP-1

awarded to that Offeror.2. Local Oahu Office and/or Representative:a. Offeror shall have a permanent office location and/or representative on theisland of Oahu from which he/she conducts business, from which he/she shallbe accessible for telephone calls, and where products and parts can be stagedand/or stored, as may be necessary, in the event that the project is not readyon schedule for furniture installation. Failure to maintain the permanent Oahuoffice location shall be sufficient grounds for termination of contract.b. If Offeror will be subcontracting any of the work specified herein, thesubcontractor shall have the qualifications listed above for the portion of workto be subcontracted as well as any adjustments and repairs of productsprovided herein. Offeror shall complete "Offeror Information" on the OFFERFORM.1.4CERTIFICATION OF INDEPENDENT COST DETERMINATIONBy submission of a bid response to this IFB, Offeror certifies as follows:a. The costs in this IFB have been arrived at independently, without consultation,communication, or agreement with any other bidder, as to any matter relatingto such costs for the purpose of restricting competition.b. Unless otherwise required by the law, the cost which has been quoted in thisIFB have not been knowingly disclosed by the Offeror prior to award, directly orindirectly, to any other bidder or competitor prior to the award of the contract.c. No other attempt has been made or will be made by the Offeror to indicate anyother person or firm to submit or not to submit for the purpose of restrictingcompetition.1.5BID PREPARATIONAll bids must be typewritten on the Offer Form provided and must be in accordancewith the terms and conditions stated herein.1. Legal Namea. Offeror is requested to submit its offer using Offeror's exact legal name asregistered with the Department of Commerce and Consumer Affairs, if applicable;and to indicate exact legal name in the appropriate space on Offer Form,page OF-1.b. Failure to do so may delay proper execution of the contract.DAGS Job No. 11-21-7673Special ProvisionsSP-2

2. Original SignatureThe authorized signature on the first page of the Offer Form shall be an originalsignature in ink. If unsigned or the affixed signature is a facsimile or a photocopy,the offer shall be automatically rejected unless accompanied by other material,containing and original signature, indicating the Offer's intent to be bound.3. Bid PricesBid prices shall include, but not be limited to the following:a. Delivery and installation complete to destinations: Kona Judiciary Complex, 745485 Kamakaeha Avenue, Kona, Hawai’i, Hawai’i 96740.b. All applicable taxes, including the Hawaii General Excise Tax, manufacturer andfreight costs, labor, materials, equipment, storage, transportation, installation,warranty, and any other incidental cost to provide items as specified herein.c. Each item, including all sub-items, offered shall be priced separately and the unitprices extended and totaled. In case of error in extension of price, unit price willgovern.d. In case of error in the Total Sum Bid, the sum of the total amount bid for eachappropriate line item or sub-item will govern.e. Offeror need not offer pricing for each group to be considered for award.However, Offeror must bid on all sub-items (e.g. Item C1 thru W) within anitem grouping (e.g. Seating and Misc.) to be considered for award for that itemgrouping.f.Delivery of items, to the destinations specified herein above, completelyassembled, adjusted, and placed as directed by the Contracts Administrator.g. Removal from premises, all packaging debris and wrapping after delivery andinstallation.4. Compliance Requirementsa. §3-122-112, HAR, Offeror is advised that if awarded a contract under thissolicitation, Offeror shall, upon award of the contract, furnish proof ofcompliance with the requirements of:1)2)3)4)5)6)Chapter 237, tax clearance;Chapter 383, unemployment insurance;Chapter 386, workers' compensation;Chapter 392, temporary disability insurance;Chapter 393, prepaid health careChapter 103D-310(c), Certificate of Good Standing (COGS) forentities doing business in the State.DAGS Job No. 11-21-7673Special ProvisionsSP-3

b. Pursuant to §103D-310(c), HRS, the lowest responsive Offeror shall berequired to submit a certificate of compliance issued by the Hawai'i StateDepartment of Labor and Industrial Relations (DLIR). The certificate is valid forsix (6) months from the date of issue and must be valid on the date it isreceived by the DAGS-PW. A photocopy of the certificate is acceptable to theDAGS-PW.The certificate of compliance shall be obtained on the State of Hawai'i, DLIRAPPLICATION FOR CERTIFICATE OF COMPLIANCE WITH SECTION 3-122112, HAR, Form LIR#27 which is available athttp://hawaii.gov/labor/formsall.shtml, or at the neighbor island DLIR DistrictOffices. The DLIR will return the form to the Offeror who in turn shall submit itto the SPO. The application for the certificate is the responsibility of theOfferor, and must be submitted directly to the DLIR and to the DAGS-PW.c. Certificate of Good Standing1) Compliance with Section 103D-310(c), HRS. Pursuant to Section 3-122112, HAR, the lowest responsive Offeror shall be required to submit aCERTIFICATE OF GOOD STANDING (Certificate) issued by the State ofHawai'i Department of Commerce and Consumer Affairs (DCCA) BusinessRegistration Division (BREG).2) The Certificate is valid for six (6) months from date of issue and must bevalid on the date it is received by the DAGS-PW. A photocopy of thecertificate is acceptable to the DAGS-PW.5. Hawaii Compliance Express (HCE)Alternately, instead of separately applying for the certificates from the various stateagencies (DLIR, DCCA, and DOTAX), vendors may choose to use the HawaiiCompliance Express (HCE) which allows businesses to register online through asimple wizard interface at http://vendors.ehawaii.gov to acquire a "Certificate ofVendor Compliance". The HCE provides current compliance status as of theissuance date. The "Certificate of Vendor Compliance" indicating that vendor'sstatus is compliant with the requirements of §103D-310(c), HRS, shall be acceptedfor both contracting purposes and final payment. Vendors that elect to use the newHCE services will be required to pay an annual fee of 12.00 to the HawaiiInformation Consortium, LLC (HIC). Vendors choosing not to participate in theHCE program will be required to provide paper certificates as instructed in thesections previous to this one.6. Timely Submission of all Compliance Certificatesa. To obtain the Certificate, the Offeror must first be registered with the BREG. Asole proprietorship, however, is not required to register with the BREG, andtherefore not required to submit the certificate.b. On-line business registration and Certificate are available atwww.BusinessRegistrations.com.DAGS Job No. 11-21-7673Special ProvisionsSP-4

1) To register or to obtain the Certificate by phone, call (808) 586-2727 (M-F7:45 a.m. to 4:30 p.m. HST).2) Offerors are advised that there are costs associated with registering andobtaining the Certificate.c. The above certificates should be applied for and submitted to the DAGS-PW assoon as possible.d. If a valid certificate is not submitted on a timely basis for award of a contract,an otherwise responsive and responsible offer may not receive the award.7. Tax Liabilitya. Work to be performed under this solicitation is a business activity taxable underChapter 237, HRS, and if applicable, taxable under Chapter 238, HRS.b. Vendors are advised that they are liable for the Hawaii GET at the current4.167% rate for work done on Hawai’i.c. If, however, an Offeror is a person exempt by the HRS from paying the GETand therefore not liable for the taxes on this solicitation, Offeror shall state itstax exempt status and cite the HRS chapter or section allowing the exemption.8. Taxpayer Preferencea. For evaluation purposes, pursuant to §103D-1008, HRS, the Offeror's taxexempt price offer submitted in response to an IFB shall be increased by theapplicable retail rate of general excise tax and the applicable use tax. Under nocircumstance shall the dollar amount of the award include the aforementionedadjustment.11. Cost for Bid Preparationa. Any costs incurred by the Offeror for the development and submittal of abid in response to this IFB shall be the responsibility of the Offeror, whetheror not any award results from this solicitation. The State of Hawai'i shall notbe responsible for any such costs.1.6SUBSTITUTION REQUEST1. Pre-approved ProductsFor this solicitation all products offered require pre-approval by the State prior tobid opening date.2. It is the intent of the State to purchase high-grade quality furniture and equipment.However, it is not the State's intent to exclude or limit the products of anyDAGS Job No. 11-21-7673Special ProvisionsSP-5

responsible manufacturer, if such products are comparable to the quality,performance and/or characteristics of the "pre-approved product(s)".3. Therefore, any Offeror interested in offering an alternative brand and/or modelnumber shall submit their substitution request for consideration by the DAGS-PWin accordance with these Special Provisions.4. For substitution consideration, interested Offerors must submit, for evaluation,product brochure and specification literature and/or other pertinent specificationinformation, listing modifications, if any, to:Mr. Keith S. KogachiDepartment of Accounting and General ServicesPublic Works Division1151 Punchbowl Street, Room 426Honolulu, Hawaii 968135. The substitution request shall be submitted on a CD and also include hard copysets of Two (2), together with Two (2) sets of brochures and specification literatureand/or other pertinent specification information, and shall be accompanied by Two(2) hard copies of a statement of variances, if any, as described on the attachedSample Request for Substitution. The CD should include all copies of what issubmitted with clearly labeled files.a. The burden of proof as to the quality, performance, characteristics and/orsuitability of the proposed substitute product(s) is on the Offeror. Accordingly,Offeror shall submit product brochures and specification literature verifying thatthe proposed substitute product(s) conforms to the specification requirements.b. The statement of variances must list all features of the proposed substitutionwhich differ from the plans, specifications and/or product(s) specified and mustfurther

Aug 11, 2018 · on the island of hawaii august 2018 roderick k. becker comptroller . table of contents dags job no. 11-21-7673 toc-1 table of contents title page/invitation to bid page number _ table of contents toc-1 - toc-3 notice to offerors nto-1