Madison County Public Schools
Madison County Public Schools2019-2024 Technology Plan AnalysisThis is the initial analysis based on current setup to help the committee develop thefive year plan. An updated version of the lifecycle replacement costs will be providedwhen the plan is complete.Sam Utz - Director of Technology
Table of ContentsBackgroundPurposeImportant to RememberNetwork Infrastructure (Summary)Switches (Detail)Wireless Access Points (Detail)UPS Power (Detail)Server & Virtual Environment (Detail)Controllers & Routers (Detail)User Hardware (Summary)Computer Hardware (Detail)Staff Machines (Detail)iPads (Detail)Projectors (Detail)Document Cameras (Detail) Recommended LifecycleReplacements Network Infrastructure User HardwareAnticipated Funding SourcesCurrent BudgetProposed BudgetCapital Improvement ProjectsGuidance
Background & Purpose
BackgroundCurrent Technology Plan & Budget does not fully addressNetwork Infrastructure Lifecycle ReplacementClassroom/End User Lifecycle ReplacementDistrict technology related CIP projectsSecurityCurrent Budgets have been developed with current E-Rate Guidelines - which have changed.Budgeting focus has to change in order to prepare the district for the next round of E -Rate.Currently Madison is in a great place - leading the pack when it comes to Network Infrastructure- it’s imperative that there is a cohesive plan to not only sustain that, but to continue to moveus forward.
PurposeTo provide the Superintendent and the School Board with a snapshot of the current network infrastructure, userhardware infrastructure, and annual licensing/maintenance agreements.To provide the Superintendent and the School Board with an understanding of the fiscal impacts of maintainingthe current network infrastructure, user hardware infrastructure, and annual licensing/maintenanceagreements.To develop a sustainable technology plan for Madison County Public Schools that will allow the district theflexibility to accomplish anything from a technology standpoint while also continuing to be an educationalleader in the 21st century.To provide the Superintendent and the School Board with a Technology plan that adequately addresses theongoing requirements of Business Operations, Classroom Instruction, and Security.To provide the Madison County Public School Technology department an annual budget and lifecycle plan.
7 Pillars - MCPS Tech PlanNetwork Infrastructure and Bandwidth: Network infrastructure and bandwidth have become absolutelyessential to the success of educational institutions. In order for Madison to continue to be successful in itseducational goals, network infrastructure and bandwidth must continually be addressed in a predictable andforward thinking manner.Help Desk and Network Support Services: To continue providing technology-related services, there have tobe support services in place that can enable and maintain critical capabilities. This support goes beyond justthe infrastructure, extending into the classroom and business operations where support is critical to thesuccessful integration of technology.Technology Policies: With a constantly and rapidly changing technology landscape, we must continue toestablish, maintain, and update effective technology policies that address technology management, lifecyclereplacement, network use and access (to include social media and online behavior), disaster recovery, recordsmanagement and retention, security procedures, and communications policies. Effective policies will continueto provide the district with a framework for how each element of the technology enterprise is managed.Safety and Security: Physical safety and security are of prime importance to Madison County Public Schools.In order to provide the safest and most secure environment possible for our students, we will continue to planfor, program, and implement the most effective security measures within our school district.End User Hardware: User hardware is important in an instructional setting, as it allows the district to not onlymeet state mandates, but more importantly engage students in meaningful learning. Accordingly, MCPS willmaintain a set of end user hardware that is capable of meeting the district’s instructional goals.Technology Integration: Technology integration is an often overlooked element within a technology plan. Inorder to ensure that technology is developmentally appropriate, will aid in the accomplishment of instructionalgoals, and will be integrated seamlessly in the classroom, there has to be a focus on evaluating, cataloging,and providing available technologies to improve teaching and learning.Professional Development: Another element often overlooked is effective professional development forfaculty and staff on the integration and use of technology. In order for the district to achieve its instructionalgoals, we will provide continual training, support, and staff development based on data analysis and bestpractices to ensure the most effective utilization of technology within schools.
Important to Remember (5 of 7 Pillars)Technology plans have to go beyond the device and should be based on requirements.Technology Plans should be in support of business, safety, and Classroom objectives.Network InfrastructureNecessary to ensure thatthe organization is able toperform its functionsPerhaps the mostimportant aspect of atechnology plan in anorganization in the 21stcentury - without it theothers aren’t necessary.Requires a lifecycleReplacement PlanShould be designed basedon an organizationalanalysis and should bescalableHelpdesk/NetworkManagmentHelpdesk is necessaryto perform networkinfrastructure and enduser supportProvides training as thenetwork and devicesare not importantunless they know howto use themProvides capabilities todeploy new systemsand maintain oldsystemsPoliciesRequire policies for:Backup DataSystem SecurityAccess ControlDeviceManagementUser ManagementContent AccessDisaster RecoverySecurity OperationsInventoryLifecycleManagementThese areas need to be a focus. If done correctly it can support anysecurity, safety, or end user requirement. Institutions routinely fail here.Safety/Security SystemsAs a K-12 institution,security has becomeincreasingly important andreliant on technology.Once networkinfrastructure,helpdesk/networkmanagement, and policieshave been addressed, oneis ready to address securitysystems and end userdevices.End User DevicesOnce your NetworkInfrastructure, Helpdesk,and Policies/Security are inplace an organization isready to support the enduser deviceEnd user devices need tohave a lifecycle in mindDevices should be put inplace based on an end useranalysisOnly 25 - 40% of the problem.Institutions routinely stuck here.
Network InfrastructureOverview and System Detail
Network SummarySBOSwitches - 26,150Wireless - 8,800Wireless Controller - 10,000Servers - 57,600Firewall - 15,000Routers - 0Phone Controller - 7,890UPS Power - 4,000Total 129,440MCHSSwitches - 28,500Wireless - 35,200Wireless Controller - 10,000Servers - 3,000Phone Controller - 1,725UPS Power - 4,250Total 82,675WYESSwitches - 37,300Wireless - 24,000Wireless Controller - 10,000Servers - 3,000Phone Controller - 1,725UPS Power - 4,250Total 80,275MPSSwitches - 20,100Wireless - 28,000Wireless Controller - 10,000Servers - 3,000Phone Controller - 1,725UPS Power - 4,000Total 66,825**Total Lifecycle Network Lifecycle Replacement Costs 429,290**Does not include plant infrastructure (Fiber and Cabling)WMSSwitches - 21,400Wireless - 28,800Wireless Controller - 10,000Servers - 3,000Phone Controller - 1,725UPS Power - 2,250Total 67,175Bus GarageSwitches - 1,600Wireless - 800UPS Power - 500Total 2,900
SwitchesSBO (Revised 2019)1 x Extreme X670G2-48x-4q (2015)2 x Extreme X440-48p (2015)2 x Extreme X440-24p (2016)1 x Extreme X450-24p (2016)1 x HP 2520-24G POE (2014)MCHS (Revised 2019)1 x Extreme X670G2-48x-4q (2015)1 x Extreme Summit X440 48P Stacked (2014)8 x Extreme Summit X440 48P (2015)2 x HP 1910-8G POE 8P (2014)20 x SFP ModulesWYES (Revised 2019)1 x Extreme X670G2-48x-4q (2016)7 x Extreme X440 48p (2016)5 x Extreme X440 24p (2016)22 x SFP ModulesMPS (Revised 2019)1 x Extreme X460G2-48x-10G4 (2015)1 x Extreme X460-48p (2015)3 x Extreme X440-48p (2015)3 x Extreme X440-24p (2015)WMS (Revised 2019)1 x Extreme X460G2-48x-10G4 48p (2015)1 x Extreme X460-48p (2015)4 x Extreme X440-48p (2015)2 x Extreme X440-24p (2015)Bus Garage (Revised 2019)1 x HP 1910G 24P POE (2014)1 x SFP ModuleSBOMCHSWMSWYESMPSBUS GARAGEEstimate Life Cycle Cost 26,150 28,500 21,400 37,300 20,100 1,600Recommended Year202120212022202320202020
Wireless Access PointsWireless Licensing154 LicensesWireless Controller (2016)2 x Meru 3200 @ SBO (2014 & 2016)Wireless Licensing3 x Multipoint Wireless Units (phaseout with Fiber)SBO (2016)10 x 1020i1 x 832iMCHS (2016)33 x 822i6 x 832i5 x 1020iWMS (2015)32 x 822i4 x 832iWYES (2016)22 x 822i2 x 1020i6 x 832iMPS (2016)14 x 1020i19 x 822i2 x 832iBus Garage (2015)1 x 1020iControllerSBOMCHSWMSWYESMPSBUSGARAGEEstimate Life Cycle Cost 50,000* 8,800 35,200 28,800 24,000 28,000 800Recommended YearVaries202020212021202220202020
UPS Power ManagementSBO (2016)8 x GTXT2-700RT1201 x GXT-3-3000MCHS (2016)1 x GXT3100 KVA 1201 x GX102-1500RT1203 x GXT2-700RT1204 x GXT-3-15002 x GXT-3-3000WMS (2014)1 x GXT3-1500RT1201 x GXT3-1000RT1202 x GTX3-700RT120WYES (2016)4 x GXT2-700RT1203 x PS1000RT31205 x GXT-3-15001 x GXT-3-3000MPS (2014)4 x GXT2-700RT120Bus Garage (Last Lifecycle unknown)NoneSBOMCHSWMSWYESMPSBUS GARAGEEstimate Life Cycle Cost 4000 4250 2250 4250 2000 500Recommended Year202120212022202320202020
Servers & Virtual EnvironmentSBO (Installation Dates)MCHS (Installation Dates)Nimble CS215 (2016) - VspherePowervault MD3000i (2010) –DR2 x Dell Poweredge R710 (2017) ESX HostDell Poweredge R710 (2009) -DR2 x Dell Poweredge R730 - (2016) ESX HostPoweredge T110 (2014) - MstoneDell Powervault MD3220i (2012)WMS (Installation Dates)Poweredge T110 (2014) - MstoneWYES (Installation Dates)Powervault R210 (2009) - DCPoweredge T110 (2014) - MStoneBus Garage (Last Life cycle was in 2014)NAMPS (Last Lifecycle was in 2010/2011)Poweredge T110 (2014) - MstoneSBOMCHSWMSWYESMPSBUS GARAGEEstimate Life Cycle Cost 57,600 3,000* 3,000 3,000 3,000NARecommended Year20232020202020202020NA
Controllers & RoutersSBO (Last Life cycle was in 2014)3 x Cisco 2921 (Do not replace - changeMetro E Connection Type Instead)2 x Meru 3200 (Covered in Wireless)XTM 8 Series Firewall - 15,000Net Enforcer (Do Not Replace)Shoretel ShoreGear 220T1A - 3,735.00Shoretel ShoreGear T1K - 2,010.00Faxfinder Controller - 2,145.00WYESShoretel ShoreGear90 - 1,725.00MCHSWMSShoretel ShoreGear90 - 1,725.00Shoretel ShoreGear90 - 1,725.00XTM Firewall - 15,000MPSShoretel ShoreGear90 - 1,725.00Bus GarageNoneSBOMCHSWMSWYESMPSBUS GARAGEEstimate Life Cycle Cost 22,890 16,725.00 1,725.00 1,725.00 1,725.00NARecommended Year20212022---NA
User HardwareOverview and Detail
User Hardware SummarySBO & Bus GarageStaff Computers - 23,750Projectors 3,000Document Cameras 0Total 26,750MCHSStaff Computers 55,100Student Computers 354,158Projectors 50,200Document Cameras 21,000Total 480,458WYESStaff Computers/iPads 34,200Student Computers/iPads 155,500Projectors 57,200Document Cameras 15,000Total 261,900MPSStaff Computers/iPads 39,900Student Computers/iPads 119,000Projectors 70,400Document Cameras 18,000Total 247,300WMSStaff Computers/iPads 39,900Student Computers 228,962Projectors 44,400Document Cameras 18,000Total 331,262**Recommended Life Cycle is 4 years on computers, 5 years on document projectors, 6 years on projectors
Computer Hardware - MCHSMedia Center (48)Cart- Macbook Air (23) LavoieCart- Macbook Pro (16) LavoieiMac (5) LavoieiPad Air (4) LavoieForeign Language (46)Cart- HP 14 G4 Chromebook (30) ReyesCart- Samsung Chromebook (16) KlineArt (3)iMac (3) WibergCTE (228)Lab- HP ProDesk600 G1 (23) FaloonCart- HP 14 G3 Chromebook (25) JohnstonCart- Chrome 14 G4 (30) S.TaylorHP EliteOne Desktop (2) S.TaylorCart- Macbook Air (25) TanneriPad Air (5) TannerCart- White Macbook (25) KempLab- Mac Mini (8) MillerLab- HP ProDesk (2) MillerLab- Lenovo m92z (24) ParamoreCart- Lenovo T420i (9) LindsayCart- White Macbook (25) KnightCart- Samsung Chrome (25) NobblittSocial Studies (120)Cart- HP 11 G4 Chrome (30) CordovaCart- HP 11 G4 Chrome (30) StrongCart- HP 11 G4 Chrome (30) HodgesCart- HP 11 G4 Chrome (30) WeakleyGuidance (6)iMac (1) KnightonLab- Mac Mini (5) KnightonScience (79)Cart- Lenovo E440 (25) HeffronCart- HP 14 G4 Chrome (30) GabanyCart- HP 14 G4 Chrome (24) SharedBand (2)iMac (2) WeaverEnglish (150)Cart- HP 11 G4 Chrome (30) HierholzerCart- HP 11 G4 Chrome (30) TempleCart- HP 11 G4 Chrome (30) KashoutyCart- HP 11 G4 Chrome (30) BurkCart- HP 11 G4 Chrome (30) MitchellSPED (6)Lenovo M93z (2) SchienfeldiPad Air (4) SchienfeldMath (80)Cart- Lenovo E440 (25) TaylorCart- HP 11 G4 Chrome (30) WilsonCart- Lenovo E440 (25) DavisYearbook (19)Lab- iMac (15) KashoutyMacbook Pro (1) KashoutyMacbook Air (3) KashoutyDrivers Ed (30)Cart- White Macbook (30) SacraNotes (2019) 52 Macbook Air 43,108 16 Macbook Pro 16,000 26 iMac 33,800 14 iPads 3,500 542 Chromebooks 135,500 52 PC Desktop 52,000 85 PC Laptop 42,500 14 Mac Mini 7,000 83 Macbook 20,750Total Number of Computers 884*Test Capable Computers 679 including CTETotal Value 354,158
Computer Hardware - WMS6th Grade (219)Cart- HP 14 G4 Chromebook (30) HanklaCart- Samsung Chromebook (27) ArtaleCart- Samsung Chromebook (27) DameCart- HP 11 G5 EE Chromebook (27) MorelCart- HP 11 G5 EE Chromebook (27) SpurlockCart- HP 11 G5 EE Chromebook (27) SpragueCart- HP 11 G5 EE Chromebook (27) AdamsCart- HP 11 G5 EE Chromebook (27) Tanner7th Grade (192)Cart- HP 14 G4 Chromebook (30) ReesCart- Samsung Chromebook (27) HouserCart- Samsung Chromebook (27) WelchCart- HP 11 G5 EE Chromebook (27) WalkerCart- HP 11 G5 EE Chromebook (27) KolbCart- HP 11 G5 EE Chromebook (27) JenningsCart- HP 11 G5 EE Chromebook (27) Everard8th Grade (186)Cart- HP 14 G4 Chromebook (30) RowsonCart- HP 14 G4 Chromebook (30) MasonCart- HP 11 G5 Chromebook (20) MilborneCart- Lenovo E440 (25) MilborneCart- Samsung Chromebook (27) StantonCart- HP 11 G5 EE Chromebook (27) YezzoCart- HP 11 G5 EE Chromebook (27) KeithMedia Center (36)Cart- Macbook Air (28) FordLab- Lenovo Thinkcentre (8) FordArt (2)iMac (2) KitnerISS (4)Lab- Lenovo Thinkcentre (4) DunnivanSPED (12)Lab-Lenovo Thinkcentre (4) LaneiPad Air (8) LaneCTE (57)Cart - White Macbook (23) DanielLab- Mac Mini (14) DanielCart- Lenovo E440 (20) RubleeNotes (2019) 120 HP 14 G4 Chromebook 30,000 135 Samsung Chromebook 33,750 317 HP 11 G5 EE Chromebook 81,000 28 Macbook Air 23,212 45 Lenovo E440 22,500 2 iMac 2,000 14 Mac Mini 7,000 8 iPad Air 2,000 16 Lenovo Thinkcentre 16,000 23 Macbook 11,500Total Number of Computers 708Test Capable Computers 633 including CTETotal Value 228,962
Computer Hardware - WYESMedia Center (45)Lab- Chromebase (23) JasmanMac Mini (4) JasmanCart- Lenovo E440 (18) JasmanDownstairs Classroom (210)Cart- HP 11 G5 EE ChromebookCart- HP 11 G5 EE ChromebookCart- HP 11 G5 EE ChromebookCart- HP 11 G5 EE ChromebookCart- HP 11 G5 EE ChromebookCart- HP 11 G5 EE ChromebookCart- iPad Air (28) WeigleCart- iPad Air (20) AllimonUpstairs Classroom (151)Cart- HP 11 G5 EE ChromebookCart- HP 11 G5 EE ChromebookCart- HP 11 G5 EE ChromebookCart- HP 11 G5 EE ChromebookCart- iPad Air (22) SealeCart- iPad Air (21) MoreheadAlt-Ed (25)Mac Mini (5) GentryCart- HP 11 G5 EE Chromebook (20) GentryUpstairs Lab (26)Lab- HP ProOne 400 (26) Shared(27) Harrison(27) Davis(27) Lloyd(27) Ingram(27) Bader(27) BlincoeSPED (9)Mac Mini (3) KnightingiPad Air (4) KnightingMac Mini (2) HenshawArt (23)Cart- Samsung Chromebook (23) Gigliotti(27) Lam(27) Cash(27) Tilbe(27) Azhari-HarrisNotes (2019)23 Chromebase 11,50014 Mac Mini 7,00018 Lenovo E440 9,000290 HP 11 G5 EE Chromebook 72,50095 iPad Air 23,75026 HP ProOne 26,00023 Samsung Chromebook 5,750Total Number of Computers 394Total Number of iPads 95Test Capable Computers 380 including Alt-EdTotal Value 155,500
Computer Hardware - MPSLibrary (75)Lab- HP ProOne 400 (25) ButterworthLab- HP ProOne 400 (25) WintersgillCart- Lenovo E440 (25) ButterworthiPads (170)Cart- iPad (25) SharedCart- iPad (25) SharedCart iPad (30) SharedCart- iPad (30) SharedCart- iPad (30) SharedCart- iPad (30) SharedFirst Grade Pod (14)Chromebase (14) 2 per roomSecond Grade Pod (14)Chromebase (14) 2 per roomNotes (2019)25 Lenovo E440 12,50050 HP ProOne 400 50,00028 Chromebase 14,000170 iPad 42,500Total Number of Computers 103Total Number of iPads 170Test Capable Computers 103Total Value 119,000
End User Hardware - StaffMachinesSBO and Bus Garage (Revised 2019)25 ComputersTotal Cost 23,750MCHS (Revised 2019)58 ComputersTotal Cost 55,100WYES & ALT Ed (Revised 2019)36 ComputersTotal Cost 34,200MPS (Revised 2019)42 ComputersTotal Cost 39,900WMS (Revised 2019)42 ComputersTotal Cost 39,900** Total cost 192,850 which is 48,212/yearNote: This number may vary depending on need and staff size** Recommend a 4 year life cycle with the SBO being completed with WYES and the Bus Garage
End User Hardware - ProjectorsSBO (Revised 2019)3 x Standard ProjectorRecommend 3 StandardLife Cycle Cost 3,000MCHS (Revised 2019)2 x Smart Projector35 x Standard ProjectorRecommend 26 Standard / 11 SmartLife Cycle Cost 50,200WMS (Revised 2019)11 x Smart Projector19 x Standard ProjectorsRecommend 12 Smart Projectors / 18 StandardLife Cycle Cost 44,400WYES & ALT Ed (Revised 2019)22 x Smart Projector4 x Standard ProjectorRecommend 28 Smart ProjectorsLife Cycle Cost 57,200MPS (Revised 2019)8 x Smart Projectors24 x Standard ProjectorsRecommend 32 Smart ProjectorsLifecycle Cost 70,400Bus GarageNone********Total cost at recommended level is 225,200 which is 56,300/yearSmart Projectors anticipated for Science, Math, and SPED and K-5Recommend 6 year life cycleThis is an item where risk is acceptable if funding not available
End User Hardware - Document CamerasSBO (Revised 2019)NoneMCHS (Revised 2016)29 Document CamerasRecommend 35 Document CamerasLife Cycle Cost 21,000WMS (Revised 2019)23 Document CamerasRecommend 30 Document CamerasLife Cycle Cost 18,000WYES & ALT Ed (Revised 2019)22 Document CamerasRecommend 25 Document CamerasLife Cycle Cost 15,000MPS (Revised 2019)24 Document CamerasRecommend 30 Document CamerasLife Cycle Cost 18,000Bus GarageNone** Total cost at recommended level over 5 years 72,000 which is 14,400** Many of these cameras are routinely purchased out of Instruction or department funds** Recommend a five year life cycle
Recommended Lifecycle ReplacementsNetwork and Hardware
Network LifecycleRecommend Life-cycle of 5-7 years on network infrastructure to avoid catastrophic failures.These costs do not necessarily include installation.2019YR 0APs 1:1 at all locationsDR - SBO/MCHSServer software update20202014YR 1NetworkWireless APs - (SBO, MPS)Wireless Controller - MPSInfrastructure isSwitches – MPS, Bus ShopnecessarytoUPS – MPSMstone ServerAll Schoolsensurethat– theorganization isable to perform itsAnnual Cost 62,800functions20212014YR 2NetworkFirewall - SBOSwitches – (SBO, MCHS)Infrastructure isWireless APs – (MCHS,necessarytoWMS)Wireless Controller– (WMS,ensurethat theMCHS)organizationisUPS – SBO, MCHSable to perform itsAnnual Cost 161,900functions20222014YR 3NetworkSwitches – WMSWireless APs – (WYES, B&G)Infrastructure isWireless Controller - WYESnecessarytoUPS – WMSXTM Firewall- MCHSensurethattheorganization isable to perform itsAnnual Cost 72,650functions20232014YR 4Switches – WYES, B&GNetworkWireless Controller - SBOInfrastructureUPS – WYES, B&G isESX HOST 1 - SBOnecessarytoensure that theorganization isable to perform itsAnnual Cost 58,050functions20242014YR 5ServerSoftware UpdateNetworkBackup switches- All locationsInfrastructureESX HOST 2 - SBO isESXHOST 3 - SBOnecessarytoensure that theorganization isable to perform itsAnnual Cost 48,000functions
Staff & StudentComputersUser Hardware Life Cycle2019YR 0Student Computers300 Chromebook - WMS30 Chromebook - CTEStaff Computers42 HP Probook – WMSAnnual Cost 122,40020202014YR 1Student Computers108 Chromebook – WMSNetwork108 Chromebook – MCHSInfrastructure is25 Chromebook – CTEnecessary25 Laptop - CTEtoStaff Computersensurethat the58 Laptops – MCHSorganization8 Laptops - SBO isDocumentCamerasProjectoriPadsable to perform itsfunctionsAnnual Cost 135,45020212014YR 2StudentComputersNetwork108 Chromebook – WYESInfrastructureis108 Chromebook – MCHS50 Chromebook to- CTEnecessary25 Desktop – MPSensure26 Desktopthat- CTEtheStaff Computers isorganization42 Laptops - MPSable to perform itsAnnual Cost functionsStudent ComputersNetwork108Chromebook – WMS108Chromebook – WYESInfrastructureis108 Chromebook – MCHSnecessaryto25 Desktop – MPSensurethat -the55ChromebookCTEStaffComputers isorganization36 Laptops - WYESable to perform itsAnnual Cost functionsStudentComputersNetwork108 Chromebook – WMSInfrastructureis108 Chromebook – WYES108 Chromebooknecessaryto– MCHS26 Desktops - CTEensurethat theStaff Computers42 Laptops - WMS isorganizationable to perform itsAnnual Cost functionsStudent 2014iPads100 iPads - WYESAnnual Cost 25,000NANAProjectors15 Standard – All locationsAnnual Cost 15,000Projectors15 Standard – All locationsAnnual Cost 15,000Projectors15 Standard – All locationsAnnual Cost 15,000Document Cameras25 Devices (MPS)Annual Cost 15,000Document Cameras25 Devices – All locationsAnnual Cost 15,000Document Cameras25 Devices – All locationsAnnual Cost 15,000Document Cameras25 Devices – All locationsAnnual Cost 15,000NA 153,650 175,450 182,600NA201420232014YR 4Student iPads125 iPads - MPSAnnual Cost 31,250NA201420222014YR 3 173,950Student2014iPads50 iPads - MPSAnnual Cost 154,700
5 Year Life Cycle CostsYear 1Year 2Year 3Year 4Year 5Network 62,800 161,900 72,650 58,050 48,000Hardware 175,450 182,600 173,950 154,700 171,675Total 238,250 344,500 246,600 212,750 219,675********This does not complete the life cycle as this only runs five yearsThis only shows total costs - not revenuesCTE includedYear 5 hardware is average of years 1-4. That final number is yet to be determined.
Anticipated Funding Sources (FY19)E-Rate, VPSA, Perkins, Security Grant
VPSA & PerkinsFunding SourceYear 1Year 2Year 3Year 4Year 5VPSA 184,800 184,800 184,800 184,800 184,800Perkins 18,000 18,000 18,000 18,000 18,000Lease Purchase 0 0 0 0 0Current Technology Budget is only 1,014,000 over five years to accomplish 1,261,775 worth of lifecycle replacement.Much of what has been put in place for iPads, projectors, document cameras, and computers was put into place with one time grantfunds.Current infrastructure and classroom setups not sustainable at current level
E-Rate Funding (Change Summary)Changes SummaryE-Rate has changed and it WILL have impacts on our Telecommunications and Infrastructure fundingFocus will shift from traditional services (Cellular, PRI & POTS, Internet Access) to Internet access andbandwidthServices that go away in 2015-2016 - paging, web hosting, email, voicemail services (NO IMPACT TO US)Services that will go away in 2018-2019 is Cellular, Local, long distance, and PRI lines - (THIS WILL HAVE ALARGE IMPACT ON US OVER NEXT 5 YEARS)Services will continue to focus on WAN and there may be money available for Category 2 servicesCategory 2 services that are eligible:Wireless APsCabling and tandard 3 year warrantiesBasic Maintenance of these items
E-Rate Funding (Category 2)Amount allowed for Category 2 services is according to Enrollment and F/R discount percentage.According to Education Consortium the POTENTIAL reimbursement rates based on historical enrollment are asfollows:NumSchoolEnrollmentF/R CountFive Year Budget1MPS394176 59,1002WYES380162 57,0003WMS425207 63,7504MCHS541204 81,150Totals1740749 209,700**Please note that this does not mean that we will get this funding**These numbers are based on a F/R of 41.27% and 70%**We need to have a plan ready each year if we hope to receive any funding
Security GrantDetails:Grant has maximum of 100,000 with a 25,000 required local matchGrant can fulfill some of our Security CIP needsSecurity Grant Project:Additional camera coverage – All locationsUpgrade camera servers – All locations
Current BudgetFY 2019
Current Budget (FY19)LineAmountPurchased Services - 3000 32,862.00Telecommunications - 5001 80,100.00Software - 6040 111,567.00Hardware Lease - 6050 50,000.00Hardware Replacements - 8110 100,000.00Infrastructure Replacements - 8120 84,800.00Total 459,329.00** Does not include personnel line** Lines 6050, 8110, and 8120 are fixed
Technology Capital Improvement ProjectsProjects Outside of Normal Scope
Technology CIPBackground: Currently there isn’t a CIP budget for technology related items This line is for projects that are out of the normal scope or additions to current architecture/capabilitiesCurrently Needed Items:Network cabling for MPS renovationOther Items:Fiber to Football Field/Field House
1 x Extreme Summit X440 48P Stacked (2014) 8 x Extreme Summit X440 48P (2015) 2 x HP 1910-8G POE 8P (2014) 20 x SFP Modules WMS (Revised 2019) 1 x Extreme X460G2-48x-10G4 48p (2015) 1 x Extreme X460-48p (2015) 4 x Extreme X440
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