MBCC ONLINE FINANCIAL REPORTING
MBCCONLINE FINANCIAL REPORTINGSTEP-BY-STEP INSTRUCTIONS
MBCC Online Financial ReportingStep-By-Step InstructionsRevised 09/18/08Go to: www.mbcc.mt.govClick GrantsClick Online Application & ReportingClick Quarterly Financial ReportImportant – Please refrain from using the Browser’s “Back” and “Forward” arrows / buttons for navigation.Only use the “Continue” and “Back” buttons provided on each page of the report to navigate.LoginEnter the User ID and Password you received from MBCC with your grant award documents.Clickto continueIf you forgot your User ID and Password:Click Forgot your Password?Page 1 of 33Revised 09/18/08
MBCCOnline Financial ReportingEnter your User IDClick**Note - The User Id will always be the last part of your Subgrant # after the first hyphen.Example: Subgrant # 08-W02-81806 will be W02-81806.You will receive your password via email within 24 hours. If not, call MBCC at 406-444-3604.Page 2 of 33Revised 09/18/08
MBCCOnline Financial ReportingInitial LoginThe first time you login to the system, you’ll be asked to enter a new password.Enter your primary and secondary email. Enter a new password.Clickorto return.Page 3 of 33Revised 09/18/08
MBCCOnline Financial ReportingMain MenuThe Main Menu has the following options:Report Expenditures:Enter expenditures into the check register or upload documentsFinancial Status Report:Primary page of the financial reportSubmit Report:Submit your report to MBCC – you will no longer be able to edit the report once ithas been submittedUpdate Profile:Update primary and secondary email addresses and change the passwordLog Off:Exit the financial reporting systemPage 4 of 33Revised 09/18/08
MBCCOnline Financial ReportingUpdate ProfileUpdate Profile allows changes to the primary and secondary email addresses and the password. Any changesto your Agency (project director, phone number, etc.) need to be emailed to MBCC.Page 5 of 33Revised 09/18/08
MBCCOnline Financial ReportingThere are two methods for reporting your quarterly expenditures:Enter Expenditure Detail - Enter expenditures individually into the check registerUpload Expense Documents – Upload PDF documents (excel, QuickBooks, etc.).From the Main Menu ClickPage 6 of 33Revised 09/18/08
MBCCOnline Financial ReportingMethod of Reporting – Enter Expenditure Detail - Report ExpendituresClick:Click:Page 7 of 33Revised 09/18/08
MBCCOnline Financial ReportingClickEnter the Check Number, Check Date and Paid To. The next 5 lines are the budget categories. Enter thepayment amount in the proper line item category.Page 8 of 33Revised 09/18/08
MBCCOnline Financial ReportingYou also enter any local match on this screen. The Check Number field allows entry of letters and numbers. Inthis example there were 200 volunteer hours for the month of July. It may be entered as follows:Clickto continue.When you are finished entering all your checks and local match, clickPage 9 of 33Revised 09/18/08
MBCCOnline Financial ReportingThe Check Register shows the checks you have entered. Changes can be made by adding, editing or deleting.You can also click on a column header for sorting options.Clickto continue orto return to the Budget Summary pagePage 10 of 33Revised 09/18/08
MBCCOnline Financial ReportingBudget SummaryThe Budget Summary includes:Budget Category:Available line itemsBudget Amount:Line items as approved in the awardPreviously Reported:Cumulative reporting amount for previous quartersExpended this Quarter: Total line item amounts you entered into the Check RegisterPercent Expended:Percent of your set budget amount that has been expended. Note that if your PercentExpended exceeds 110% of your line item budget, it will appear in “red.” A “red”warning message also appears below the totals indicating the line item amountexceeds the budgeted amount by more than 10% and a Grant Adjustment Request hasnot been approved. Clicking the Grant Adjustment Request will take you directly tothis form where you can complete and send back to MBCC for approval.Review the summary page to determine if all expenditures, including match, have been reported correctly.Clickto return to the Main MenuPage 11 of 33Revised 09/18/08
MBCCOnline Financial ReportingMethod of Reporting – Upload Expense DocumentsThis method of reporting allows your documents (Excel spreadsheets, QuickBook Reports, etc.) to be uploadedas a PDF document.How to convert documents to PDF formatPDF or Portable Document Format was invented by Adobe Systems and is now the de facto standardfor distribution of electronic documents on the web due to its popularity and open standard. PDFdocuments are viewed using the Adobe Acrobat Reader which is freely available on multiple platforms.WordPerfect /StarOffice /Open Office users can convert to PDF from within those software. Noexternal programs/plug-ins are needed. See your WordPerfect/StarOffice/ Open Office Help file formoredetails.Microsoft Word currently does not have any built-in converters or plug-ins to convert Word documentsto PDF. However, there are many third-party software on the market that will convert Word documentsto PDF and many of those are free. Follow the instructions below on how to convert Word to PDF.Please do not call MBCC for support on the following PDF conversion software. See the individualsoftware website for support information. Please ask your system administrator for assistance inconverting your document format to PDF.PDFPrinterSoftwareThis type of PDF converters installs on the PC and appears to any Windows program as a Printer.Printing to the "PDF Printer" will save the output of the print as a PDF file instead of a hard copy. This isvery versatile as it can produce PDF documents from any Windows programs that can print. Please askyour system administrator for assistance in installing the PDF Printer software. Further help can besought by consulting the online documentation for the PDF Printer software located on that software'swebsite.Free PDF Printers: PDFCreator (Open Source) - Download from DF (Freeware) - Download from http://www.primopdf.comCutePDF Writer (Freeware) - Download from http://www.cutepdf.com. (You will have to click on the "FreeDownload" link and also the "Free Converter".)Note: These are just some examples of ways to convert documents to PDF. No product endorsement isimplied. Please do not call MBCC for support on this software. See the individual software website forsupport information.For reporting in Excel – a template is available at MBCC’s website: www.mbcc.mt.govClick Grants – click Forms – click Expenditures Excel Template. This is an example of the preferredformat.Page 12 of 33Revised 09/18/08
MBCCOnline Financial ReportingClick:Click:Page 13 of 33Revised 09/18/08
MBCCOnline Financial ReportingClickPage 14 of 33Revised 09/18/08
MBCCClickOnline Financial Reportingto locate the PDF file you wish to upload.Highlight the selected file – then clickEnter a Document Description and the quarter totals for each line item as needed.ClickPage 15 of 33Revised 09/18/08
MBCCOnline Financial ReportingThe Budget Summary will be updated with your uploaded document(s). You can clickdocument orClickto open yourto delete it and upload a new document.to return to the Budget Summary – Regular Expenditures screenPage 16 of 33Revised 09/18/08
MBCCClickOnline Financial Reportingto return to the Main Menu** NOTE**If you have Other Project Income Expenditures or Forfeiture Income Expenditures, the reporting process is thesame – except that you will not see the totals here. They will show up on the Financial Status Report.Page 17 of 33Revised 09/18/08
MBCCOnline Financial ReportingFinancial Status ReportClick:Page 18 of 33Revised 09/18/08
MBCCOnline Financial ReportingMost of the fields in the Financial Status Report automatically populate. This page brings the totals forwardfrom the Budget Summary page. You will need to manually enter amounts, if applicable, on the following lines:¾Line C, Column 2 – Local Share of Outlays: Enter the total match you are reporting for the currentquarter.¾Line E, Column 2 – Total Unpaid Obligations: Enter the amount of any unpaid obligations that areincurred, but unpaid as of the last day of the current quarter. An example would be payroll expense forthe last week of the quarter that is paid the following month.Page 19 of 33Revised 09/18/08
MBCCOnline Financial Reporting¾Line F, Column 2 - Local Share Unpaid Obligations: Enter the amount of any local matching funds thatare included in Line E, Column 2.¾Line N, Column 2 – Other Project Income Received: Enter the amount of other project income earnedduring the quarter as a direct result of this grant. This may be from the sale of products or services butdoes not include interest income or donations. It is money earned over and above the subgrant award.¾Line Q, Column 2 – Forfeiture Income Received: Forfeiture income is derived from the sale of seizedassets of drug dealers. Enter the amount of forfeiture income received during the quarter as a directresult of this grant.¾Line T, Column 2 – Interest Income Received on MBCC Funds: Enter the amount of interest incomereceived on MBCC funds during the quarter. If you deposit both local and MBCC funds in the sameaccount and your grant has a 75/25 funding ratio then you would report 75% of the interest earned forthe quarter.Clickto return to the Main MenuPage 20 of 33Revised 09/18/08
MBCCOnline Financial ReportingPrint DraftYou may print a draft of your report before submitting it.ClickPlease review this report for accuracy and correct any errors before final submission.Page 21 of 33Revised 09/18/08
MBCCOnline Financial ReportingSubmit ReportWhen you are ready to submit your report, clickEnter any Comments/Notes you may have along with your Name, Title, and Phone Number.Check the I Certify box and clickPage 22 of 33Revised 09/18/08
MBCCOnline Financial ReportingThe following warning message appears:Once the report is submitted – no further changes can be made.If you are sure everything is reported correctly – clickmake changes.to continue orto go back andView Reportto view and print a copy of the final report that has been submitted. This is a multi-pageClickreport which includes the Financial Status Report, Check Register, Upload Register, etc.Page 23 of 33Revised 09/18/08
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MBCC Online Financial Reporting. Method of Reporting – Upload Expense Documents. This method of reporting allows your documents (Excel spreadsheets, QuickBook Reports, etc.) to be uploaded as a PDF document. How to convert documents to PDF format. PDF or . Portable Document Format was invented by Adobe Systems and is now the de facto standard
IFSA in promoting financial stability to foster the safety and soundness of financial institutions. There are 3 broad categories of reporting, i.e. Financial Reporting, Compliance Reporting, Industry Specific Reporting. There are 28 types of reports on financial condition and results of its operations to BNM via STATsmart portal.
Feb 11, 2016 · Federal grant reporting requirements fall into two categories: financial reporting and program performance reporting. This report focuses on financial reporting requirements and does not address program performance reporting. This report will be updated should significant legislative activity regarding
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Coverage Reading Assignments Reading Assignments STUDY SESSION 6: FINANCIAL REPORTING AND ANALYSIS: AN INTRODUCTION Reading 21: Financial Statement Analysis: An Introduction Reading 22: Financial Reporting Mechanics Reading 23: Financial Reporting Standards Reading 24: Understanding Income Statements Reading 25: Understanding Balance Sheets Reading 26: Understanding Cash Flow Statements
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