Design-Build Manual - Georgia Department Of Transportation
State of GeorgiaDepartment of TransportationDesign-Build ManualI-20 EB Collector-Distributor System, Atlanta, GAAccelerating solutions from ideato reality using Design-Build.Design-Build Manual3/1/2018Revision 4.3Atlanta, Georgia 30308
Design-Build ManualThis document was developed as part of the continuing effort to provide guidance within the GeorgiaDepartment of Transportation in fulfilling its mission to provide a safe, efficient, and sustainabletransportation system through dedicated teamwork and responsible leadership supporting economicdevelopment, environmental sensitivity and improved quality of life. This document is not intended toestablish policy within the Department, but to provide guidance in adhering to the policies of theDepartment.Your comments, suggestions, and ideas for improvements are welcomed.Please send comments to:State Design Policy EngineerGeorgia Department of TransportationOne Georgia Center600 W. Peachtree Street, 26th FloorAtlanta, Georgia 30308DISCLAIMERThe Georgia Department of Transportation maintains this printable document and is solely responsiblefor ensuring that it is equivalent to the approved Department guidelines.
Design-Build ManualRevision 9/1/10Original Release Date2.01/31/143.05/30/14Published the DRAFT version of the revised Design-Build Manualwhich was modified following passage of Section 32-2-81, O.C.G.A.(2013), and the subsequent State Transportation Board RulesChapter 672-18.Removed DRAFT watermark and published the revised Design-BuildManual.4.010/2/14Reformatted manual to new standard template.4.15/21/15Updated hyperlinks throughout entire manual.4.210/3/16Updated State Innovative Delivery Administrator throughout Manualand Attachments.Revision SummaryUpdated Commissioner and Chief names in attachments.Attachments – Added Attachment 26 - Contract Execution andProject Setup.4.33/1/185.15.2Provided additional definition for Roles and Responsibilities4.1Updated the procurement roles, responsibilities, and procedures forlow bid projects.3.7Updated the technical proposal requirements for low bid projects.5.11.65.19Updated Construction Management/Construction Engineering andInspection (CEI) roles and responsibilities for Design-Buildcontracting.5.11Att. 27Rev. 4.33/1/2018Added the Quality Model option for Design-Build Projects.Attachments – Added Attachment 27 – DB CM User Manual.Revision SummaryPage i
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Design-Build ManualList of Effective ChaptersDocumentRevision NumberRevision DateList of Effective Chapters4.33/1/18Table of Contents4.33/1/18Acronyms and Definitions4.33/1/18Chapter 1. Introduction4.33/1/18Chapter 2. Pre-Advertisement Activities4.33/1/18Chapter 3. Advertisement Activities4.33/1/18Chapter 4. Evaluation, Letting, and Award Activities4.33/1/18Chapter 5. Post-Let 33/1/18Rev. 4.33/1/18List of Effective ChaptersPage iii
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Design-Build ManualTable of ContentsRevision Summary. iList of Effective Chapters . iiiAcronyms . ixDefinitions . xiiChapter 1. IntroductionChapter 1. Introduction . 1-11.1 Purpose . 1-11.2 Authority . 1-11.2.1 Official Code of Georgia Annotated Section 32-2-81 . 1-11.2.2 State Transportation Board Rules Chapter 678-18 . 1-21.2.3 Code of Federal Regulations . 1-21.3 Design-Build versus Design-Bid-Build . 1-21.4 Design-Build Project Selection . 1-31.5 Selection Method and Basis of Award Overview . 1-51.5.1 Best Value Selection Method Overview . 1-71.5.2 Low Bid Selection Method Overview . 1-71.6 Stipulated Fee . 1-111.7 Roles and Responsibilities . 1-121.8 FHWA Involvement . 1-161.8.1 Reporting . 1-161.9 Conflict of Interest . 1-161.10 Yearly Reporting Requirements . 1-20Chapter 2. Pre-Advertisement ActivitiesChapter 2. Pre-Advertisement Activities . 2-12.1 Project Development . 2-12.2 Design-Build RFP Review . 2-222.3 Design-Build Cost Estimate . 2-232.3.1 Design to Budget . 2-252.3.2 Identify and Evaluate Flexible Funding . 2-262.4 Design-Build Schedule . 2-272.5 Industry Forums and Design-Build Workshops. 2-28Chapter 3. Advertisement ActivitiesChapter 3. Advertisement Activities . 3-13.1 Websites and SharePoint Sites. 3-13.1.1 GDOT’s Design-Build Webpage . 3-13.1.2 Georgia Procurement Registry. 3-13.1.3 SharePoint Site . 3-23.1.4 Bid ExpressTM . 3-2Rev. 4.33/1/18Table of ContentsPage v
Design-Build Manual3.2 Public Notice Advertisement . 3-33.2.1 Consultant and Contractor GDOT Prequalification . 3-53.3 Technical Review Committee . 3-53.4 Request for Qualifications . 3-63.4.1 RFQ Development and Advertisement . 3-83.4.2 RFQ Clarifications . 3-93.4.3 RFQ Addendums . 3-103.5 Statement of Qualifications . 3-103.5.1 Selection of Finalists or Shortlist Notifications . 3-113.6 Request for Proposals . 3-113.6.1 RFP Development . 3-133.7 RFP Advertisement (One Phase Low Bid and Two Phase Low Bid). 3-133.7.1 Qualifications Package Requirements for One Phase Low Bid . 3-153.7.2 Proposal Requirements for Two Phase Low Bid . 3-153.8 RFP Advertisement (Best Value) . 3-153.8.1 Best Value Technical Proposal Evaluation Criteria and Weighting . 3-163.8.2 One-on-One Meetings (Best Value) . 3-183.8.3 Alternative Technical Concepts (ATC) . 3-193.8.3.1 One-on-One ATC Meetings. 3-193.8.3.2 ATC Limitations . 3-203.8.3.3 ATC Limitations /Document Control . 3-213.8.3.4 ATC Reviews . 3-213.8.4 Use of Incentives in Design-Build Contracts . 3-22Chapter 4. Evaluation, Letting, and Award ActivitiesChapter 4. Evaluation, Letting, and Award Activities . 4-14.1 One Phase and Two Phase Low Bid . 4-14.1.1 Receiving and Evaluating Qualification Packages for One Phase Low Bid . 4-14.1.2 Receiving and Evaluating Proposals for Two Phase Low Bid . 4-24.1.3 Request for Clarification . 4-24.1.4 Receipt of Low Bid Price Proposals (Letting) . 4-34.1.5 Public Opening of Low Bid Price Proposals and Revealing the Apparent SuccessfulProposer . 4-34.1.6 Award (Low Bid) . 4-34.2 Best Value . 4-34.2.1 Receiving Best Value Technical Proposals . 4-44.2.2 Evaluating Best Value Technical Proposals . 4-54.2.3 Request for Clarification . 4-64.2.4 Receipt of Best Value Price Proposals . 4-64.2.5 Public Opening of Price Proposals and Revealing the Best Value Score . 4-64.2.6 Apparent Successful Proposer . 4-64.2.7 Award (Best Value) . 4-74.3 Debriefing Process . 4-8Rev. 4.33/1/18Table of ContentsPage vi
Design-Build Manual4.3.1 Debriefing Information . 4-84.3.2 Debriefing Meeting . 4-94.4 Non-Responsive Request for Determination . 4-9Chapter 5. Post-Let ActivitiesChapter 5. Post-Let Activities . 5-15.1 GDOT Roles and Responsibilities . 5-15.1.1 Office of Innovative Delivery . 5-15.1.1.1 Office of Innovative Delivery Office Administrator . 5-25.1.1.2 Office of Innovative Delivery Project Manager . 5-25.1.1.3 Project Management Consultant Project Manager . 5-35.1.1.4 Project Management Consultant Construction Manager . 5-35.1.1.5 Program Management Consultant Assistant Construction Manager . 5-35.1.1.6 Construction Engineering and Inspection Function . 5-45.1.2 GDOT Subject Matter Expert Offices . 5-45.1.2.1 State Construction Engineer . 5-45.1.2.2 Various GDOT Offices. 5-45.2 Design-Build Team Roles and Responsibilities . 5-55.2.1 Design-Build Team Lead Contractor Project Manager . 5-65.2.2 Design-Build Team Lead Consultant Project Manager . 5-65.2.3 Design-Build Team Engineer of Record . 5-75.2.4 Design-Build Team Contractor Superintendent . 5-85.2.5 Design-Build Team Quality Assurance Manager . 5-85.2.6 Design-Build Team Design Quality Assurance Manager . 5-85.2.7 Design-Build Team Construction Quality Assurance Manager . 5-85.2.8 Design-Build Team Independent Design Reviewer . 5-85.3 Notices to Proceed . 5-95.3.1 Notice to Proceed 1 . 5-95.3.2 Notice to Proceed 2 . 5-95.3.3 Notice to Proceed 3 . 5-95.4 Document Control . 5-105.4.1 SiteManager . 5-105.4.2 e-Builder . 5-105.4.3 ATSER . 5-115.5 General Meetings . 5-115.5.1 Post-Award Kickoff Meeting . 5-115.5.2 Regular Meetings . 5-115.6 Schedule Development and Management . 5-125.7 Schedule of Values . 5-125.7.1 Monthly Materials Clearance. 5-125.8 Payments . 5-125.9 Project Management . 5-125.9.1 Project Management Plan . 5-13Rev. 4.33/1/18Table of ContentsPage vii
Design-Build Manual5.9.1.1 Additional Project Management Plan Considerations . 5-135.10 Design Reviews. 5-145.10.1 Design-Build Documents. 5-145.11 Quality Management . 5-155.11.1 Quality Management Plan . 5-155.11.1.1 Design Quality Management Plan . 5-155.11.1.2 Construction Quality Management Plan . 5-165.11.2 Nonconformance Report System . 5-165.11.2.1 NCR Role Definition and Order of Renew . 5-175.11.2.2 NCR Disposition Options . 5-185.11.2.3 NCR Corrective Action . 5-185.11.2.4 NCR Workflow States . 5-185.11.3 Request for Information (RFI) Reporting . 5-195.12 Transportation Management Plan . 5-195.13 Safety Plan . 5-205.14 Erosion Control. 5-215.15 Environmental Compliance and Permitting . 5-225.16 Utility Design and Relocations . 5-235.17 Release for Construction . 5-235.18 Construction Administration . 5-235.18.1 Subcontracts . 5-235.18.2 Payments . 5-235.18.3 Meetings . 5-235.18.3.1 Pre-Construction Conference . 5-235.18.3.2 Regular Meetings . 5-245.18.4 Certified Payroll Reporting (PoDI Only) . 5-245.18.5 EEO Compliance . 5-245.18.6 Federal Aid Training Program (PoDI Only) . 5-245.19 Construction Engineering and Inspection . 5-245.19.1 Reporting . 5-245.19.2 Traffic Control . 5-245.19.3 Erosion Control . 5-245.19.4 Construction Audits . 5-245.20 Design Changes . 5-255.21 As-Built Plans . 5-255.22 Post Design-Build Evaluation . 5-255.23 Substantial Completion . 5-275.23.1 Final Inspection . 5-275.23.2 Materials Certification . 5-275.23.3 Final Audit / Final Acceptance. 5-275.23.4 Final Payment . 5-27Chapter 6. Attachments . 6-1Chapter 7. Resources . 7-1Rev. 4.33/1/18Table of ContentsPage viii
Design-Build ManualAcronyms and DefinitionsAcronymsAASHTOAmerican Association of State Highway and Transportation OfficialsATCAlternative Technical ConceptBAFOBest and Final OfferBFIBridge Foundation InvestigationsBMPBest Management PracticesCBAOffice of Construction Bidding AdministrationCECategorical ExclusionCEIConstruction Engineering and InspectionCESCost Estimation SystemCFRCode of Federal RegulationsCOIConflict of InterestCPMCritical Path MethodCQAMConstruction Quality Assurance ManagerCQMPConstruction Quality Management PlanCRIPCost Reduction Incentive ProposalCWPConstruction Work ProgramDBADesign-Build AgreementDBEDisadvantage Business EnterpriseDBIADesign-Build Institute of AmericaDEDesign ExceptionDP&SOffice of Design Policy & SupportDQAMDesign Quality Assurance ManagerDQMPDesign Quality Management PlanDVDesign VarianceEAEnvironmental AssessmentEISEnvironmental Impact StatementEOREngineer of RecordEPDEnvironmental Protection DivisionESPCPErosion and Sedimentation and Pollution Control PlansFEMAFederal Emergency Management AgencyFHWAFederal Highway AdministrationFONSIFinding of No Significant ImpactRev. 4.33/1/18Acronyms and DefinitionsPage ix
Design-Build ManualFTAFederal Transit AuthorityGARVEEGrant Anticipation Revenue VehicleGDOTGeorgia Department of TransportationGECGeneral Engineering ConsultantGEPAGeorgia Environmental Policy ActGPRGeorgia Procurement RegistryITPInstructions to ProposersJDJurisdictional DeterminationLAPLocal Administered ProjectLOILetter of InterestMOUMemorandum of UnderstandingMS4Municipal Separate Storm Sewer SystemsMUTCDManual on Uniform Traffic Control DevicesNEPANational Environmental Policy ActNOINotice of IntentNOTNotice of TerminationNPDESNational Pollutant Discharge Elimination SystemNTCNotice to ContractorsNTP 1Notice to Proceed 1NTP 2Notice to Proceed 2NTP 3Notice to Proceed 3OCEIOwner’s Construction Engineering and InspectionOESOffice of Environmental ServicesOIDOffice of Innovative DeliveryOID-COOffice of Innovative Delivery Contract OfficerOID-OAOffice of Innovative Delivery Office AdministratorOID-PMOffice of Innovative Delivery Project ManagerOMATOffice of Materials and TestingP&EPlan and ElevationP3Public Private PartnershipPDAPile Driving AnalysisPDPPlan Development ProcessPFAProject Framework AgreementPMProject ManagerPMCProgram Management ConsultantRev. 4.33/1/18Acronyms and DefinitionsPage x
Design-Build ManualPMC-ACMProgram Management Consultant Assistant Construction ManagerPMC-CMProject Management Consultant Construction ManagerPMC-PMProgram Management Consultant Project ManagerPNAPublic Notice AdvertisementPOCPoint of ContactPoDIProject of Division InterestQAMQuality Assurance ManagerQMPQuality Management PlanQPLQualified Products ListRFCRelease for ConstructionRFPRequest for ProposalsRFQRequest for QualificationRIDReference Information DocumentsRODRecord of DecisionSAAGSpecial Assistant Attorney GeneralSBVStream Buffer VarianceSCEState Construction EngineerSHPOState Historic Preservation OfficeSMESubject Matter ExpertSOQStatement of QualificationsSOVSchedule of ValuesSPPStrategic Program PlanSTIPStatewide Transportation Improvement ProgramSUESubsurface Utility EngineeringTMCTransportation Management CenterTMPTransportation Management PlanTRCTechnical Review CommitteeTSPOffice of Transportation Services ProcurementUAMUtility Accommodation Policy and Standards ManualUAPRRUtility Analysis Preliminary Routing ReportUSACEU.S. Army Corps of EngineersVEPValue Engineering ProposalsWFIWall Foundation InvestigationsRev. 4.33/1/18Acronyms and DefinitionsPage xi
Design-Build ManualDefinitionsThis section includes general definitions used within this manual. These definitions are intended tobe for quick reference, and are not intended to be an all-inclusive list of terms used in Design-Buildcontracting. The terms shall have the following definitions unless the context thereof indicates to thecontrary.A B: Method of rewarding a Design-Build Team for completing a project as quickly as possible. Byproviding a cost for each working day, the contract combines the cost to perform the work(A component) with the cost of the impact to the public (B component) to provide the lowest cost tothe public.Addendum: An addition, deletion or modification to the provisions of the Request for Qualifications(RFQ) or Request for Proposals (RFP) made during the procurement process.Alternative Technical Concept (ATC): A confidential process in which a Design-Build Team canpropose changes to GDOT-supplied basic configurations, project scope, design criteria orconstruction criteria included in a Request for Proposals (RFP). These changes submitted byProposers to the GDOT shall provide a solution that is equal to or better than the requirements in theRFP. ATCs provide flexibility in the design and/or construction of a particular element of the projectin order to enhance innovation and achieve efficiency.Apparent Successful Proposer: Proposer with lowest bid for Low Bid projects and highestcombined score for Best Value projects prior to award.Award: The acceptance of the Apparent Successful Proposer, subject to execution and
to reality using Design-Build. Design-Build Manual 3/1/2018 Revision 4.3 Atlanta, Georgia 30308 Design-Build Manual State of Georgia Department of Transportation. Design-Build Manual This document was developed as part of the continuing effort to provide guidance within the Georgia
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Build State 0.2 0.0 0.2 0.4 0.6 0.8 1.0 1.2 Ratio of Slow Builds in a Project (b) Ratio of Slow Builds Passed Errored Failed Errored and Failed Build State 0.0 0.2 0.4 0.6 0.8 1.0 Ratio of Build Time in a Project (c) Ratio of Build Time Figure 1: Distributions of Build Time, Ratio of Slow Builds and Ratio of Build Time w.r.t. Build States
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