Montana Archivist
the montanaMontana to Host NWA!!!archivistJoin colleagues from across the regionto celebrate and learnMHS archives staffUpcoming Events, Conferencesand Training OpportunitiesMarch 24-26, 2011Lewistown, Montana, MuseumsAssociation of Montana Annual MeetingApril 6-9, 2011Billings, Montana, Montana LibraryAssociation Annual ConferenceApril 20-23, 2011Helena, Montana, Northwest ArchivistsAnnual ConferenceJune 6-17, 2011Washington, D.C., Modern ArchivesInstituteSept. 22-29, 2011Chicago, Illinois, Society of AmericanArchivists Annual Meetingwinter spring 2011 vol. 12 no. 1The 2011 Northwest Archivists AnnualMeeting will be held in Helena, April 21-23at the Great Northern Hotel and ConferenceCenter. Montana will host archivists andrecords managers from across the Northwest—including Oregon, Washington, Idaho,and Alaska. The conference will includegreat training opportunities, informativepresentations, and an opportunity to networkwith colleagues from across the region.Workshops include an all-day ElectronicRecords Basics course; a half-day ProjectManagement for Archivists class, and a secondhalf-day offering on Financial Management forArchivists.Presentation topics range from appraisal ofgovernment records and manuscript collections,to digitization projects, to the student archivistexperience, to Native American collectionsProtocols.Social events will include a reception atHelena’s famous Montana Club, and a BBQ atthe Klefner ranch. The latter will feature musicby the String Beings (folk/Bluegrass) and ghoststories from Spirit Tailings author Ellen Baumler!See the NWA website for conferencehotel, event schedule and on-line inc.wildapricot.org/AnnualMeetingApplicationform also included in this newsletter.When making hotel reservations at the GreatNorthern, be sure to mention you are attendingthe conference and you will get the discountedrate. Hotel rooms are filling up fast, so we areencouraging folks to get registered now, andwhere possible share rooms. See the “Helenaforum” tab on the NWA site to find folks lookingfor roommates.For more information contact Jodie Foley at444-7482 or jofoley@mt.gov or Caitlan Maxwellat 444-4770 or cmaxwell@mt.govone
SHRAB Student ArchivistProject Continues in 2011!Montana SHRAB received grant fundingthrough the National Historical Publicationsand Records Commission to continue thetraveling archivist project this summer.Heritage institutions are encouraged to applyto receive 320 hours of assistance from anArchives and Records Management graduatestudent from Western Washington Universityor University of Wisconsin at Milwaukee. AnyMontana institution with significant archivalresponsibilities will be eligible to apply.Courthouse Staff (l-R)Linda Gershmel, Ashley Obrigewitch, Kay Garsnett,Tara Thoeny, Leslie SkinnerThe 2010 Student Archivist, Kay Garsnett,a graduate student from the University ofWisconsin at Milwaukee, spent seven weeksworking in Winnett with the Petroleum CountyClerk and Recorders office. During the courseof her stay she surveyed the records, helpedprepared disposal requests for items, cleanedup and organized the storage areas, preparedrecords for microfilming, provided archival/records management training to staffand county commissioners and providedpublic training regarding the importanceof local government records and theirpreservation. Petroleum county staffwere also left with instructions on howto continue the work Kay started. Kayearned great work experience and thePetroleum County staff gained somemuch needed training and assistance.If you could use similar assistance inyour institution .PLEASE APPLY!!!Petroleum CountyCourthouse,Winnett, MTtwoApplication deadline is March 15.See insert for application form.SHRAB Offers Scholarships: Apply today to support travel to Aprilworkshops and attendance at NWA Conference!The Montana State Historical Records Advisory Board (SHRAB) is pleased to announce the availability of 500 worth of scholarship funds. Scholarship funds are available to paid and volunteer staff of Montana’scultural heritage institutions to support training, educational workshops, or courses on topics related tothe management and/or preservation of historical records. Each scholarship may cover registration fees,travel costs, lodging and per diem (for food). Funding may also be used to bring recognized experts into aninstitution for consultation related to the management, accessibility, or preservation of the historical recordsin its care. The scholarships are made possible through a grant from the National Historical Publicationsand Records Commission (NHPRC). See insert for application form. Apply today to support attendance atNorthwest Archivists meeting in Helena, April 21-23!Montana Historical Society Offers Two Fellowships JAMES H. BRADLEY FELLOWSHIP: TheMontana Historical Society’s Research Centeroffers up to two James H. Bradley Fellowship(s)every summer to graduate students, faculty, and/or independent scholars pursuing research onMontana history. Each Fellowship includes astipend of 2,500. The recipient(s) of the award isexpected to be in residence conducting research forthe equivalent of four weeks between June 1 andOctober 31. Fellows are expected to make use of theMHS’s collections and to submit a written reportupon completion of the research. Bradley Fellowsalso agree to submit an article based on the researchfor possible publication in the Society’s quarterlyjournal, Montana: The Magazine of Western History,within one year of their residency.Award Criteria Suitability of research to the Society’s archival,library, photograph or museum collections Applicant’s experience and training Potential of the project to make a significantcontribution to historical scholarship onMontana Potential of the project to produce an articlelength publication.Applications must include a cover letter, aproject proposal not to exceed three double-spacedpages, a 2-3 page resume, and at least one letter ofrecommendation. The proposal should indicate whatspecific material in the MHS collections the applicantintends to consult. Montana Historical Societyemployees and previous Bradley Fellows are not eligibleto apply. DAVE WALTER RESEARCH FELLOWSHIP:In an effort to encourage the study of local historyin Montana and honor a beloved colleague, theMontana Historical Society awards the Dave WalterResearch Fellowship annually. This fellowship will beawarded to a Montana resident involved in a publichistory project focused on exploring local history.The award is intended to help Montanans conductresearch on their towns, counties, and regionsusing resources at the Montana Historical Society.Research can be for any project related to exploringlocal history; including exhibit development,walking tours, oral history projects, building history/preservation, county or town histories, archaeologicalresearch, class projects, etc.Fellowship awards of 1,250 each will be given totwo researchers. Recipients will be expected to: travel to the MHS to conduct research spend a minimum of one week in residenceconducting researchcontinued on page 4three
provide a copy of their final product or areport on their completed project to the MHSResearch CenterThe application must include a cover letter; aproject proposal, not to exceed 3 pages in length,describing the research to be conducted, including thespecific collections at the Montana Historical Societythat you intend to use; a 1-2 page resume, and a letterof recommendation.Dave Walter Fellows will not compete with theBradley Fellowship applicants for awards.Applications for either fellowship must bepostmarked no later than March 1st and sent tothe James H. Bradley or Dave Walter ResearchFellowship Selection Committee, Montana HistoricalSociety, PO Box 201201, Helena, MT 59620-1201.Email: mhslibrary@mt.gov or call (406) 444-2681.Announcements of the awards will be made in earlyApril.Questions about the fellowships should bedirected to Molly Kruckenberg, Research CenterManager, at mkruckenberg@mt.gov.Digital Preservation ResourcesSami Pierson, Director Lincoln County Public LibrariesDigital preservation is so important andcertainly much talked about. But the whole ideacan be so overwhelming. The following resourcescan help those who are thinking about digitalformats and planning for their preservation: This glossary, produced by Digital CurationCentre in Edinburgh, Scotland, providesconcise definitions on a wide variety ofdigital topics, some with links to even moreinformation. http://www.dcc.ac.uk/digitalcuration/glossary For a good article on why digital preservationis important see Jeff Rothernberg’s easy to readand understand article “Ensuring the Longevityof Digital Information”. http://www.clir.org/pubs/archives/ensuring.pdf If cartoons are more your style, watch thesehumorous videos to see how Digiman alongwith Team Digital Preservation save the day.http://www.youtube.com/user/wepreservefour Cornell University Library developed andmaintains a tutorial about digital preservationat ex.html. The takes a stepby step approach to developing a digitizationproject. It also includes a great Chamber ofHorrors section, showing a great variety ofobsolete media. The Digital Records Preservation Whereto Start Guide http://bit.ly/9p2o7l is anothergood starting point for planning. Digital records can be intimidating butwith the right planning and implementation,they can be managed effectively.With such great resources available, anyproject large or small can be planned andexecuted successfully. Ya just need to get started!Grant OpportunitiesNational Historical Publications andRecords Commission (NHPRC):Digitizing Historical Records Grants: TheNational Historical Publications and RecordsCommission (NHPRC) seeks proposals thatuse cost-effective methods to digitize nationallysignificant historical record collections and makethe digital versions freely available online. Grantsare normally for 1 to 3 years and up to 150,000.Draft Deadline: April 1, 2011 (optional). FinalDeadline: June 9, 2011.National Endowment for the HumanitiesSee http://www.neh.gov/grants/guidelines/SCHC.html :Preservation Assistance Grants help small andmid-sized institutions—such as libraries, museums,historical societies, archival repositories, culturalorganizations, town and county records offices, andcolleges and universities—improve their ability topreserve and care for their significant humanitiescollections. These may include special collections ofbooks and journals, archives and manuscripts, printsand photographs, moving images, sound recordings,architectural and cartographic records, decorativeand fine art objects, textiles, archaeological andethnographic artifacts, furniture, historical objects,and digital materials. Applicants must draw on theknowledge of consultants whose preservation skillsand experience are related to the types of collectionsand the nature of the activities that are the focus oftheir projects. Types of projects include collectionassessments, conservator consultations, preservationsupplies, environmental monitoring equipment, andeducation.Grants of up to 6,000 will be awarded. Allgrants are awarded for a period of eighteen months,although a grantee may complete a project in ashorter period of time. Cost sharing is not requiredin this program. If eligible expenses are more than 6,000, an applicant may cover the difference andshow this as cost sharing in the project’s budget.Deadline May 3, 2011Program questions should be directed to NEH’sDivision of Preservation and Access at 202-6068570 or preservation@neh.gov. Hearing-impairedapplicants can contact NEH via TDD at 1-866372-2930.Humanities MontanaSee :Humanities Montana-funded projects haveincluded conferences, workshops, and seminars;lecture series, panel discussions, and publicdebates; exhibits, programs, and catalogs; oralhistory projects; research fellowships; programsfor schools and teachers; radio, television, video,and film projects; book festivals; book publication;planning for humanities programs; and reading anddiscussion programs.Eligible sponsors include nonprofit,governmental and education groups, includingschools, colleges, and universities; museums,libraries, and historic preservation societies; stateor local government agencies; unions, businessand professional groups, and social serviceorganizations; community, religious, or tribalgroups; non-commercial media firms; and ad hocgroups.All Humanities Montana-funded projects musthave a central focus in the humanities; a clearlydefined theme; include professional humanists inthe planning and execution of the project; avoidadvocacy; include a public program that involvesthe audience in a humanities discussion; havepublicity and evaluation plans; and provide a 1:1cost-share of in-kind or other funds.GRANT DEADLINES: Applications for 5000 and less are due the 20th of Feb., May,August, and Nov. Applications over 5000 are due20th of April, August, and Dec.five
Conferences and TrainingOpportunities1. Big Sky Country will host the 2011 NorthwestArchivists Conference in Helena, Montana, April21-23. The meeting will be held at the GreatNorthern Hotel. See NWA webpage for details ualMeeting )2. 25th annual Western Archives Institute:Will be held at U.C. Berkeley in Berkeley,California, July 10 - 22, 2011. The Western ArchivesInstitute is an intensive, two-week program thatprovides integrated instruction in basic archival practicesto individuals with a variety of backgrounds, includingthose whose jobs require a fundamental understandingof archival skills, but who have little or no previousarchives education; those who have expandingresponsibility for archival materials; those who arepracticing archivists but have not received formalinstruction; and those who demonstrate a commitmentto an archival career.Tuition for the Institute is 700 and includes aselection of archival publications. Other non-negotiablefees including program transportation, facility fees,opening dinner, and luncheon at the closing programwill be available in early February. Housing and mealplans are available at additional cost.The application deadline for the 2011 WesternArchives Institute is April 1, 2011. For additionalprogram information, see http://www.calarchivists.org/Default.aspx?pageId 704191, or contact:AdministratorWestern Archives Institute1020 O StreetSacramento, CA 95814Telephone: 916/653-7715Fax: 916/653-7134E-mail: ArchivesWeb@sos.ca.govThe Western Archives Institute is co-sponsored bythe Society of California Archivists and the CaliforniaState Archives. The application package is availablesixon the California State Archives web site at http://www.sos.ca.gov/archives/wai/, and on the Societyof California Archivists web site at http://www.calarchivists.org/Default.aspx?pageId 704191.3. Society of American Archivists AnnualConference: Next year’s theme is “ARCHIVES 360 ”.The conference will be held in Chicago, August 22-27,2011. See SAA website: http://www.archivists.org/conference/4. SAA Continuing Education Calendar for2010/2011:Web Seminar Thinking Digital: Practical Sessionto Help You Get Started(Available through Sun, Jun 19, 2011) SAA Member 145.00. Nonmember 175.00This session enables you to adapt your currentknowledge and skills to the demands of a digitalenvironment. You’ll explore the choices that have tobe made in the development of digital projects andworkflows! Discussion includes: Quality choices,Cataloging/metadata choices, Management choices,Storage choices, Delivery choices, and Digital recordschoices.Who should register? Archivists and others whoare responsible for planning and implementingdigitization projects at the beginning and intermediatelevel. Ask your colleagues, students, or staff to joinyou in learning together over lunch or breakfast – inthe convenience of your conference room, office, orclassroom. Gather around a PC and a speaker phoneand get information and tools that will help you adaptyour skills to the digital environment.5. Tribal Archives, Libraries, and Museums, 20112012. Workshops, Institutes, and Conferences: Tribal Museums/Cultural Centers InstituteFort Lewis College, Durango, CO April 2011 Leadership Development for Tribal Archives,Libraries, and Museums Honolulu, HIOctober 2011 National Conference of Tribal Archives,Libraries, and Museums Tulsa, OK June 2012New ResourcesSAA Publicationsnting SocietyControlling the Past: Documenor of Helenand Institutions - Essays in Ho, EditorWilla Samuels. Terry Cooknging volume,In this compelling and wide-rae, influences, andseven essays explore the natures in appraisingethics of archivists and their roland its institutions,records, documenting societyital tools. Aand describing records with digs round out thepair of retrospective reflectionmuels, whovolume, including one from Sark on appraisal.reflects on the origins of her wosociety can knowJust as archivists shape whattion, so, too,about itself through documentatemporarythis book is bound to shape conchallenges andarchival perspectives about thethe past.” Read itresponsibilities of “controllingand see.(see http://www2.archivists.org/ )Many Happy Returns: Advocacy and theDevelopment of ArchivesEdited by Larry J HackmanTwenty-three well-versedarchivists andallied professionals provide sound advice andteach you how to advocate effectively for yourarchives. The book describes seven categories ofadvocacy lessons learnedfrom case studies andsuggests areas that archivists should give higherpriority, particularly in finding and usingexternal advocates. The book concludes withessays on advocacy and archival education, theuse of new technologies tobuild support forarchives, and advocacy atthe federal level. Alsoincluded are suggested further readings.This book ably demonstrates that archivists can(and should!) invest timein advocacy efforts toproduce “many happy returns” for themselvesand their archives. Andnow, so can you!SHRAB PublicationAvailable OnlineMontana SHRAB’s manual, PreferredPractices for Historical Repositories isavailable as a pdf online at http://mhs.mt.gov/research/library/Best Practices.pdf. This publication is a checklist andself-assessment manual and providesinformation on a wide variety ofmanagement and preservation topicsrelated to archives and museums.Bo ard Mem be rsGreat FallsJudy Ellinghausen,aJodie Foley, HelenLodgePeggy Gow, DeerissoulaDonna McCrea, MySami Pierson, LibbozemanKim Allen Scott, Bseven
2011 MONTANA SHRAB Student Archivist ProgramInstitutional ApplicationThe Montana State Historical Records Advisory Board (SHRAB) is pleased to announce a new on-site assistanceprogram to cultural heritage institutions in Montana whose duties include the care and preservation of historicalrecords. A student archivist from the Western Washington University Archives and Records Management Programor University of Wisconsin at Milwaukee Library and Information Sciences program will provide 320 hours ofassistance to one Montana heritage institution over the summer of 2011. Students will provide assistance based onspecific goals set by the institution and may include archival surveying, processing, cataloging, basic conservation,training and creation of finding aids.This program will be made possible through a grant from the National Historical Publications and RecordsCommission (NHPRC).Application DEADLINE: March 15, 2011.APPLICATION FOR ON-SITE ASSISTANCE: (limit responses to 2-pages total)Applicant Name: Institution:Mailing Address:Phone: Fax: Email:What is your institution’s annual budget?How many FTE (full time equivalent) paid employees does your institution have?How many FTE (full-time equivalent) volunteers does your institution have?What assistance would the student archivist provide your institution? How does this fit your institutions goals/mission?Briefly outline your institution’s experience with historical records. Include any related special projects that yourinstitution has worked on or is currently involved in.Please complete and attach a one-page project description that includes specific goals to be accomplished by endof the students stay. (This may include but are not limited to linear feet processed or inventoried, finding aidscompleted, guidelines and procedures established, and/or cataloging entries created).
2011 MONTANA SHRAB PROFESSIONAL DEVELOPMENT SCHOLARSHIPThe Montana State Historical Records Advisory Board (SHRAB) is pleased to announce the availability of 500in scholarship funds for paid and volunteer staff of Montana’s cultural heritage institutions to attend training,educational workshops, or courses on topics related to the management and/or preservation of historical records.Each scholarship may cover registration fees, travel costs, lodging and per diem (for food). Funding may also beused to bring recognized experts into an institution for consultation related to the management, accessibility, orpreservation of the historical records in its care. The scholarships are made possible through a grant from theNational Historical Publications and Records Commission (NHPRC).Scholarship recipients will be notified within 15 business days of receipt of the application.Please send your complete application toMontana State Historical Records Advisory BoardMontana Historical SocietyP.O. Box 201201Helena, MT 59620-1201Telephone: (406) 444-7482Fax: (406) 444-5297Email: jofoley@mt.govPLEASE FILL OUT EITHER THE APPLICATION FOR TRAINING/WORKSHOP ATTENDANCEOR THAT FOR ON-SITE ASSISTANCE, NOT BOTHAPPLICATION FOR TRAINING/WORKSHOP ATTENDANCE:Applicant Name: Institution:Mailing Address:Phone: Fax: Email:Are you a paid employee of a library/museum/archives?YesNoIf yes, what is your title and how many hours per week do you work?Are you a volunteer at a library/museum/archives?YesNoIf yes, how many hours per week do you volunteer?What is your institution’s annual budget?Does your institution pay for professional training?YesNoName of workshop/conference/training you wish to attend:Amount requested: Registration fee(s): Travel/per-diem: Total amount:What are your reasons for attending this training, workshop, conference, etc.? How do they fit your professionalgoals? How do they fit your institutions goals?Briefly outline your experience with historical records and any related special projects that you have worked on orare currently involved in.
the montanaarchivist225 North RobertsPO Box 201201Helena MT 59620-13301
Archives and Records Management graduate student from Western Washington University or University of Wisconsin at Milwaukee. Any Montana institution with significant archival responsibilities will be eligible to apply. The 2010 Student Archivist, Kay Garsnett, a graduate student from the University of Wisconsin at Milwaukee, spent seven weeks
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Court Records Archivist . Meet the Staff Sydney Bailey, Archivist Sydney Bailey’s path to a career as an archivist began in 1985 when she completed her undergraduate degree in history at California State University, Fullerton. To pay the bills after graduating, she worked in a
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The Montana GIS News is designed to facilitate the transfer of information about GIS data, activities, and projects in Montana. The newsletter is published by NRIS for the Montana GIS Users’ Group. The annual Montana GIS Users’ Group Conference provides an opportunity for individuals interested in GIS to share ideas and experiences.
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