GS1 AIDC Fresh Foods Sold At Point-of- Sale Implementation Guideline

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GS1 AIDC Fresh Foods Sold at Point-ofSale Implementation Guideline A guide to implement GTIN, GS1 Application Identifiers, and GS1 barcodes for fresh food trade items sold at POS Release 1.2, Ratified, Oct 2020

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline Document Summary Document Item Current Value Document Name GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline Document Date Oct 2020 Document Version 1.2 Document Issue Document Status Ratified Document Description A guide to implement GTIN, GS1 Application Identifiers, and GS1 barcodes for fresh food trade items sold at POS Contributors First Name Last Name Company Patrick Arijs COLRUYT GROUP NV Jennifer Keegan Woolworths Limited Andreas Mahring METRO Group Roberto Olivares Woolworths Limited Magnus Stolt ICA Sverige AB Dieter Beitz CSB System AG Thomas Burke Institute of Food Technologists Makoto Akutagawa GS1 Japan Karen Arkesteyn GS1 Belgium & Luxembourg Jonas Batt GS1 Switzerland Heide Buhl GS1 Germany Jonas Buskenfried GS1 Sweden Emanuela Casalini GS1 Italy Raman Chhima GS1 New Zealand Luiz Costa GS1 Brasil Tim Daly GS1 Ireland Owen Dance GS1 New Zealand Peta Ding GS1 UK Klaus Foerderer GS1 Germany Jean-Christophe Gilbert GS1 France Nicole Golestani GS1 Canada Marie Holm GS1 Denmark Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL Page 2 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline First Name Last Name Company Yoshihiko Iwasaki GS1 Japan Kimmo Keravuori GS1 Finland Mads Kibsgaard GS1 Denmark Alexey Krotkov GS1 Russia Ildikà Lieber GS1 Hungary Denis O'Brien GS1 Ireland Geoff O'Connell GS1 UK Michel Ottiker GS1 Switzerland Aruna Ravikumar GS1 Australia Rocio Rivera GS1 Mexico Eugen Sehorz GS1 Austria Cesar Silvestre GS1 Mexico Andrew Steele GS1 Australia Hanna Walczak GS1 Poland Melanie Wishart GS1 Australia XinMin Wu GS1 China Ruoyun Yan GS1 China Steven Keddie GS1 Global Office Dan Mullen GS1 Global Office Neil Piper GS1 Global Office Greg Rowe GS1 Global Office John Ryu GS1 Global Office Elena Tomanovich GS1 Global Office Log of Changes Release Date of Change Changed By Summary of Change 1.0 Aug 2011 Mark Frey, Greg Rowe Initial publication 1.1 Sep 2015 Alex Johnson Update to GS1 branding 1.2 Oct 2020 Dan Mullen WR 20-028 Update to include guidance on use of GS1 DataMatrix and GS1 QR Code for variable measure fresh food items. Clarification of text layout for easier use of the Guide. Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL Page 3 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline Disclaimer GS1 , under its IP Policy, seeks to avoid uncertainty regarding intellectual property claims by requiring the participants in the Work Group that developed this GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline to agree to grant to GS1 members a royalty-free licence or a RAND licence to Necessary Claims, as that term is defined in the GS1 IP Policy. Furthermore, attention is drawn to the possibility that an implementation of one or more features of this Specification may be the subject of a patent or other intellectual property right that does not involve a Necessary Claim. Any such patent or other intellectual property right is not subject to the licencing obligations of GS1. Moreover, the agreement to grant licences provided under the GS1 IP Policy does not include IP rights and any claims of third parties who were not participants in the Work Group. Accordingly, GS1 recommends that any organisation developing an implementation designed to be in conformance with this Specification should determine whether there are any patents that may encompass a specific implementation that the organisation is developing in compliance with the Specification and whether a licence under a patent or other intellectual property right is needed. Such a determination of a need for licencing should be made in view of the details of the specific system designed by the organisation in consultation with their own patent counsel. THIS DOCUMENT IS PROVIDED “AS IS” WITH NO WARRANTIES WHATSOEVER, INCLUDING ANY WARRANTY OF MERCHANTABILITY, NONINFRINGEMENT, FITNESS FOR PARTICULAR PURPOSE, OR ANY WARRANTY OTHER WISE ARISING OUT OF THIS SPECIFICATION. GS1 disclaims all liability for any damages arising from use or misuse of this document, whether special, indirect, consequential, or compensatory damages, and including liability for infringement of any intellectual property rights, relating to use of information in or reliance upon this document. GS1 retains the right to make changes to this document at any time, without notice. GS1 makes no warranty for the use of this document and assumes no responsibility for any errors which may appear in the document, nor does it make a commitment to update the information contained herein. GS1 and the GS1 logo are registered trademarks of GS1 AISBL. Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL Page 4 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline Table of Contents 1 Executive summary . 7 2 Introduction . 7 2.1 3 4 Purpose and scope of this document . 7 2.1.1 Purpose . 7 2.1.2 Scope . 8 2.2 Who can use this document? . 8 2.3 How do I use the document? . 8 2.4 Important definitions . 8 General guidance . 9 3.1 GTIN explanation . 9 3.2 Benefits of implementing GTIN with attribute data . 9 3.3 Migration from RCN to GTIN . 10 3.4 Which barcode can I use?. 10 3.5 Attributes using Application Identifiers (AIs) . 11 Implementation guideline for suppliers . 12 4.1 Business process change for variable measure products . 13 4.1.1 4.2 Fixed measure products . 14 4.2.1 5 Which barcode do I use for fixed measure items? . 14 4.3 Loose produce trade items . 15 4.4 Supplier readiness checklist . 15 4.5 Scale label readiness . 17 4.6 Scanner readiness . 17 4.7 How to allocate and when to change the GTIN . 17 4.8 How to manage non-POS product that may go to POS . 17 Implementation guide for retailers . 18 5.1 5.2 5.3 Business process changes . 18 Variable measure products . 20 5.2.1 In-store labelled products . 20 5.2.2 Pre-packed / Pre-labelled products . 20 Fixed measure products . 20 5.3.1 6 Which barcode do I use for variable measure items? . 13 Which barcode do I use for fixed measure items? . 20 5.4 Loose produce trade items . 20 5.5 Retailer Readiness Checklist . 21 5.6 POS software readiness . 22 5.7 Scanner readiness . 23 5.8 Scale label readiness . 24 5.9 How to allocate and when to change the GTIN . 24 5.10 How to manage Non-POS product that may go to POS . 24 Implementation guide for AIDC equipment and software companies . 25 6.1 Scanners. 25 6.2 Label printer equipment (includes printers with or without scales) . 25 Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL Page 5 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline 6.3 7 Processing GS1 Application Identifiers (AIs) . 25 6.3.2 Processing key entry of data on labels . 26 6.3.3 Handling master data relationships . 26 Appendix . 27 7.1 Fresh foods GTIN Management . 27 7.2 Restricted Circulation Number (RCN) examples . 28 7.3 GS1 URLs for further barcode information . 29 7.4 7.5 8 Retailers and software companies at POS . 25 6.3.1 How GS1 DataBar, GS1 QR Code and GS1 DataMatrix can be used - Business case examples. 29 7.4.1 Expiration date management – Stopping a transaction at POS . 29 7.4.2 Automatic markdown . 31 7.4.3 Product recall and traceability at point-of-sale . 31 7.4.4 Product replenishment . 33 GS1 barcode samples . 35 Glossary. 39 Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL Page 6 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline 1 Executive summary The Food and Agriculture Organisation of the United Nations estimates that every year, approximately one-third of the world’s food supply is lost or wasted!* How can we work to reduce this cost? * The Food and Agriculture Organisation (FAO) of the United Nations, http://www.fao.org/food-loss-andfood-waste/en/ The growing sophistication of technology and management systems has led to demands for additional information to be carried by GS1 barcode symbols and captured at the retail point-of-sale. GS1 DataBar, GS1 DataMatrix and GS1 QR Code provide the path for the fresh food industry to respond to these new requirements. While EAN/UPC barcodes will remain useful for product identification, other GS1 symbols enable expanded barcode implementation by meeting the objective of identifying small items and carrying more information than the standards and technology of current EAN/UPC barcodes used on fresh food trade items today. Today, most variable measure products are still labelled with an EAN/UPC barcode encoding a Restricted Circulation Number (RCN) that is 12 or 13 digits long and contains information about the weight or price of the variable measure item. However, an RCN is, at best case, unique at a national level. An RCN is not a GTIN (Global Trade Item Number). RCNs are GS1 identification numbers used for special applications in restricted environments, defined by the local GS1 Member Organisation (e.g., restricted within a country, company, or industry). They are allocated by GS1 for either internal use by companies or to GS1 Member Organisations for assignment based on business needs in their country (e.g., variable measure trade item identification, coupons). For more about RCN see 7.2 More and more, variable measure items are being labelled with a GS1 barcode symbol encoding the GTIN, the weight of the product and other optional attributes. Migrating from RCNs to GTIN will enable retailers and suppliers to expand their business functionalities of the centre store to the perimeter and enable new financial opportunities within fresh food departments. In 2014 GS1 DataBar became an open symbology and all scanning environments must be able to read these symbols. In 2019 GS1 DataMatrix and GS1 QR Code were also made available as data carriers for variable measure fresh foods. The decision to use EAN/UPC, or GS1 DataBar on variable measure products is left to the brand owner or bi-lateral use between trading partners. GS1 QR Code or GS1 DataMatrix on variable measure products can be done with a bi-lateral agreement between trading partners. GS1 DataBar, GS1 DataMatrix, and GS1 QR Code can encode brand identification and additional data on fresh food products. This means Consumer and Food Safety programs can be instituted at the register and on the consumer receipt. Additional benefits from implementing GS1 DataBar for fixed measure and variable measure fresh foods; Automatic Markdowns at point-of-sale (POS), Expiration Date Management, Traceability to the POS, and Category Management. Similarly, for variable measure fresh foods, GS1 2D symbols can support these applications. This Implementation Guide is specifically focused on process changes for fresh food point-of-sale applications for variable measure, fixed measure, as well as, loose produce trade items. It will provide retailers, suppliers and solution providers the necessary information to implement GTIN, GS1 Application Identifiers via GS1 DataBar, GS1 DataMatrix, or GS1 QR Code Symbols at point-ofsale. It will point to Fresh Foods Standards in the GS1 General Specifications. 2 Introduction 2.1 Purpose and scope of this document 2.1.1 Purpose This document describes the Business Process Changes needed to encode and decode GTIN and/or additional data using GS1 DataBar barcodes for variable measure, fixed measure and loose produce fresh food trade items scanned at retail Point-of-Sale. It also describes the Business Process Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL Page 7 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline Changes needed to encode and decode GTIN and additional data using GS1 DataMatrix or GS1 QR Code symbols for variable measure fresh foods. Fresh Foods includes product categories such as: fruits, vegetables, meats, seafood, bakery and ready-to-serve food such as cheeses, cold cooked or cured meats, and salad, etc. 2.1.2 Scope This document outlines what retailers and suppliers need to do in order to identify fresh food items at Retail POS and apply the corresponding GS1 barcodes. Specifically, it will cover what is required to; Move from the use of traditional Restricted Circulation Numbers (RCNs) such as Prefix 02, 20-29, to Global Trade Item Number (GTIN) and attribute information using GS1 Application Identifiers (AIs) for Variable Measure Trade Items. Apply GS1 Application Identifiers (AIs) to existing Fresh Food Fixed Measure Trade Items. Identify and label loose produce items with a GS1 approved POS data carrier (i.e., barcode symbol) In order to migrate to GTIN identification, or to apply additional information to products at retail POS, implementation of GS1 DataBar, GS1 DataMatrix, or GS1 QR Code symbols will be required. 2.2 Who can use this document? This is a practical guide for retailers, suppliers and solution providers to understand business opportunities, process changes and requirements needed to implement GTIN, GS1 Application Identifiers, GS1 DataBar, GS1 DataMatrix, GS1 QR Code and EAN/UPC symbols at point-of-sale on their fresh food trade items. 2.3 How do I use the document? All readers are advised to read section 3 for general guidance. New Users: If GS1 standards are new to your company, please contact your local GS1 Member Organisation (www.gs1.org/contact). Suppliers: Read section 4 for Business Process changes required to implement GTIN, GS1 Application Identifiers and relevant GS1 barcodes at point-of-sale. Retailers: Read section 5 for Business Process changes required to implement GTIN, GS1 Application Identifiers and relevant GS1 barcodes at point-of-sale. AIDC Equipment and Software Companies: Read section 6 for requirements to implement GTIN, GS1 Application Identifiers and relevant GS1 barcodes at point-of-sale. 2.4 Important definitions Fixed measure trade item - An item always produced in the same pre-defined version (e.g., type, size, weight, contents, design) that may be sold at any point in the supply chain. Loose produce trade items - Are fruits and vegetables which are delivered to the store loose, in boxes or cases, and then put into a bag or selected individually by the customer for purchase. Variable measure trade item - A trade item which may be traded without a pre-defined measure, such as its weight or length. Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL Page 8 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline 3 General guidance 3.1 GTIN explanation The Global Trade Item Number (GTIN) is the GS1 standard for the unique identification of all trade items (consumer units and trade units), including fresh foods. The GTIN supports trade item identification for Business to Business (B2B) and Business to Consumer (B2C) processes. The GTIN is a GS1 key with a specific structure and allocation rules to assure global uniqueness. The GS1 General Specifications prescribe the specifications for the GTIN. The figure below gives an overview of the GTINs that are used for labelling fresh foods. All parties in the process should be able to process these variants of the GTIN. Figure 3-1 GTIN formats for use at POS GTIN GTIN format GTIN-8 N7 C GTIN-12 N11 C GTIN-13 N12 C N – numeric digit C – check digit When any of these GTINs are encoded in a data carrier (i.e. barcode symbol) that encode a fixedlength data string of 14-digits, GTINs with less than 14-digits in length will add leading zeroes to create a 14-digit number. The leading zeroes simply act as filler characters. The presence or lack of these leading zeroes does not change the GTIN. These series of GTINs may be stored with or without leading zeroes in the same database field, depending on the requirements of the application. How Global Trade Item Numbers (GTIN) work in GS1 approved data carriers in a 14-digit format GTIN-13 1 2 0 GCP 3 4 GCP GCP 5 6 7 8 GCP GCP GCP GCP/IR 9 GCP/IR 10 GCP/IR 11 GCP/IR 12 13 14 GCP/IR IR C GTIN-12 1 2 3 4 5 6 7 8 0 0 GCP GCP GCP GCP GCP GCP 9 GCP/IR 10 GCP/IR 11 12 13 14 GCP/IR IR IR C GCP GS1 Company Prefix number (assigned by GS1 Member Organisation) IR Item Reference number (assigned by your company) C Check Digit (calculated by GS1 check digit calculator on www.gs1.org) Note: For more information on the GTIN and how an organisation should assign GTINs contact your GS1 Member Organisation 3.2 Benefits of implementing GTIN with attribute data Consumers are increasingly demanding access to more information both online and on product labels and they expect retailers and regulators to protect them from purchasing expired, counterfeit, or unsafe products. Along with consumer needs, retailers and suppliers also benefit from increased supply chain visibility, enhanced recall readiness abilities, and improved sales data. Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL Page 9 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline Encoding additional attributes in the barcode, using Application Identifiers (see section 3.5), can make this possible as it enables automation and validation of product information throughout the supply chain up to the point-of-sale (POS). This data can, for example, include price, weight, best before date, lot/batch number, serial number. The process of capturing GTIN attributes at the item and order levels will enable the following: 3.3 Consumer and Food Safety programs at the register and on the consumer receipt Improved quality control at shelf Food waste prevention/management Automatic Markdowns at point-of-sale Expiration Date Management: by encoding for example the Expiry Date, it becomes possible to prevent out of date products being sold at the POS automatically Traceability and more effective recalls Category/promotional Management Inventory replenishment and reduced out of stocks Returns management Improved pricing accuracy at point-of-sale (e.g., organic vs non-organic) Regulatory compliance Product authentication/anti-counterfeit Migration from RCN to GTIN Migrating from RCNs to GTIN will enable retailers and suppliers to expand their business functionalities of the centre store to the perimeter and enable new (financial) opportunities within fresh food departments. A GTIN is a number that is unique on a global level and that can be exchanged internationally (GDSN, GS1 Registry Platform, omnichannel, etc). The use of GTIN (instead of an RCN) will enable international data exchange, e-commerce and will improve food safety, transparency and traceability throughout the supply chain. 3.4 Which barcode can I use? The proliferation of barcodes and other methods of product identification and communication onpack can cause confusion for consumers and trading partners, who expect a seamless experience of connecting products to relevant experiences in the digital world. GS1 is committed to partnering with industry to learn from existing use cases and provide leadership, guidance and support for onpack solutions that allow businesses to adapt and scale over time. There are several data carrier choices depending on the type of products (fixed measure, variable measure or loose produce) and the information being encoded. Figure 3-2 POS Data Carrier Considerations GS1 barcode Fixed Measure GTIN GTIN attributes Loose Produce GTIN GTIN attributes Variable Measure GTIN EAN/UPC GS1 DataBar Omnidirectional GS1 DataBar Stacked Omnidirectional GS1 DataBar Expanded Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL GTIN attributes Page 10 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline GS1 barcode Fixed Measure GS1 DataBar Expanded Stacked Loose Produce Variable Measure GS1 QR Code (2D) GS1 DataMatrix (2D) Note: RCN can only be encoded in EAN/UPC. Please be aware that different regions have different requirements. Check with your trading partner for data carrier requirements. Note that 2D barcodes require imaging-based scanning capabilities. For an overview of all data carriers see sample barcodes in 7.4.1. Note: To learn more about use of GS1 data carriers for other applications (e.g., healthcare, logistic units) please see section 2 of the GS1 General Specifications. 3.5 Attributes using Application Identifiers (AIs) Unless you are using EAN/UPC as the data carrier you will need to use Application Identifiers (AIs). A GS1 Application Identifier (AI) is a numeric code of two or more characters that uniquely defines the format and meaning of the following information. The AI number preceding a piece of information supports its correct interpretation and processing. By means of AIs several pieces of information can be encoded in one barcode and correctly interpreted and processed. The figure below is an extract of available AIs that are commonly used to support applications with fresh foods. Figure 3-3 Common Application Identifiers for fresh food applications AI Data Content Format* 01 Global Trade Item Number (GTIN) N2 N14 10 Batch or Lot Number N2 X.20 11 (**) Production Date (YYMMDD) N2 N6 PROD DATE 13 (**) Packaging Date (YYMMDD) N2 N6 PACK DATE 15 (**) Best Before Date (YYMMDD) N2 N6 BEST BEFORE or SELL BY 17 (**) Expiration Date (YYMMDD) N2 N6 USE BY OR EXPIRY 21 Serial Number N2 X.20 (FNC1) SERIAL 30 Count of Items (Variable Measure Trade Item) N2 N.8 (FNC1) VAR. COUNT 310n (***) Net weight, kilograms (Variable Measure Trade Item) N4 N6 NET WEIGHT (kg) 320n (***) Net weight, pounds (Variable Measure Trade Item) N4 N6 NET WEIGHT (lb) 392n (***) Applicable Amount Payable, single monetary area (Variable Measure Trade Item) N4 N.15 (FNC1) PRICE 393n (***) Applicable Amount Payable with ISO Currency Code (Variable Measure Trade Item) N4 N3 N.15 (FNC1) PRICE 395n (***) Amount payable per unit of measure single monetary area (variable measure trade item) N4 N6 (FNC1) PRICE/UoM Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL FNC1 Required* Data Title GTIN (FNC1) BATCH/LOT Page 11 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline AI Data Content Format* FNC1 Required* Data Title 412 Purchased from Global Location Number N3 N13 PURCHASE FROM 414 Identification of a Physical Location Global Location Number N3 N13 LOC No 422 Country of Origin of a Trade Item N3 N3 (FNC1) ORIGIN 8008 Date and Time of Production N4 N8 N.4 (FNC1) PROD TIME *: Technical details about format and the FNC1 character can be found in the General Specifications **: If only year and month are available, DD must be filled with two zeroes. ***: The fourth digit of this GS1 Application Identifier indicates the implied decimal point position. Example: 3103 Net weight in kg with three decimal points The figure below shows how data is structured for variable measure trade items sold at POS. The same data is encoded in the GS1 DataBar Expanded Stacked and the GS1 DataMatrix, for illustrative purposes. Figure 3-4 GS1 Barcode Symbols for Fresh Foods Note: The samples above are not actual size and are for example only. Reference section 5.10.3 - Table 1 in the GS1 General Specifications for symbol specifications 4 Implementation guideline for suppliers To start using GTIN or GTIN plus attributes on your products certain changes in your infrastructure might be required to make the keys work. Changing from RCNs to GTIN deliberations are also included in this chapter. Release 1.2, Ratified, Oct 2020 2020 GS1 AISBL Page 12 of 39

GS1 AIDC Fresh Foods Sold at Point-of-Sale Implementation Guideline First you must decide whether you are required to mark a variable or fixed measure item as these two categories have different data requirements. Therefore, you find two sections below dealing with the respective product category. 4.1 Business process change for variable measure products How you identify and label your products today at point-of-sale is changing. You can start with the question of what information is required to globally identify your variable products and what attributes might be needed in addition to support certain use cases like traceability or waste management: 1. GTIN plus attributes (e.g., net weight) for the global identification of variable measure items 2. GTIN plus attributes for the global identification of variable measure items plus attributes for use cases (e.g., expiry date, lot number.) To find the right attributes please see Figure 3-3 which provides an overview of the commonly used data elements/application identifiers in this business environment. 4.1.1 Which barcode do I use for variable measure items? Today, many companies still use the EAN/UPC Symbol with the Restricted Circulation Number (RCN) for variable measure products. This is going to change as using GTIN plus attributes means using GS1 barcodes which are able to encode GTIN plus attributes. These are: Barcode Encoding Capacity Reader requirements GS1 DataBar Expanded GTIN plus attributes Laser or image based scanner GS1 DataBar Expanded Stacked GTIN plus attributes Laser or image based scanner GS1 DataMatrix GTIN plus attributes Image based scanner GS1 QR Code GTIN plus attributes Image based scanner Example labels are shown in the figure below. Figure 4-1 Examples Label with EAN-13 encoding an RCN with prefix 02 /20-29 Release 1.2, Ratified, Oct 2020 New Lab

GS1 , under its IP Policy, seeks to avoid uncertainty regarding intellectual property claims by requiring the participants in the Work Group that developed this GS1 AIDC Fresh Foods Sold at Point -of-Sale Implementation Guideline to agree to grant to GS1 members a royalty-free licence or a RAND licence to Necessary Claims, as that term is defined in the GS1

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