RP017-19 Addendum #1 Page 1 August 13, 2019 ADDENDUM

RP017-19Addendum #1Page 1August 13, 2019ADDENDUM #1RP017-19Provision of Enterprise Resource Planning (ERP) System Requirements Analysisand RFP Development Consulting ServicesThis addendum is being issued to answer questions and provide clarification:Page 2, Paragraph 3Change: The current software release versions are SAP ECC (Rel 2005, SP30), SAP CRM (Rel 7 SP19), SAP SRM (Rel7 SP21), SAP Solution Manager (Rel 7.2 SP07), SAP BW (Rel 2005, SP30), Netweaver (7.4 SP14), Business Objects(Business I 4.2 SP600), Crystal Reports (Enterprise 4 SP5) and associated modules.To: The current software release versions are ECC EHP7 – Stack 18, CRM EHP3 – Stack 18, SRM EHP3 – Stack 18,BW EHP7 – Stack 18, NetWeaver7.4 – SP14, MDM 7.1 – SP17/ NetWeaver 7.4 SP19, Solution Manager 7.2 -Stack 07 and BOBJ 4.1 SP5 Patch 5 in process of upgrading to BOBJ 4.2 SP7 Patch 3Page 3 Interface/IntegrationAdd: NeoGov – Recruitment, Onboarding and applicant-tracking software.Delete Pages 4-9 of solicitation, Replace with Pages 4R-9R.Fee ScheduleDelete Page 10, Replace with REVISED FEE SCHEDULE, Page 10R.Q1:A1:Q2:A2:Q3:A3:Q4:A4:Q5:A5:Has the County established a timeframe in which to release a proposal for the Enterprise Financialand Human Capital Management Technology Platform Solution(s)?To be determined during the consulting phase.What is the estimated cost of the Enterprise Financial and Human Capital Management Technology PlatformSolution(s) project?To be determined during the consulting phase.Has the County allocated funding for the Enterprise Financial and Human Capital Management TechnologyPlatform Solution(s) yet? If so, through which source (budget, CIP, state/federal grant, etc.)?Funding has not been established.Would it be possible to name the three greatest challenges the County is having with their currentsolution?To be determined during the consulting phase.Who is the technical contact and/or project manager for the Enterprise Financial and Human CapitalManagement Technology Platform Solution(s)?Contact information will be provided to the successful Consultant.

RP017-19Addendum #1Page 2Q6:A6.Q7.A7.Q8.A8.Q9.Which operating platform is desired for the Enterprise Financial and Human Capital ManagementTechnology Platform Solution(s)?To be determined during the consulting phaseWhich other systems will have to integrate/interface with the Enterprise Financial and Human CapitalManagement Technology Platform Solution(s), and will the State provide incumbent vendors for eachsystem?See chart on Page 3 of proposal document.No, the State will not provide vendors.What is the number of users anticipated for the Enterprise Financial and Human Capital ManagementTechnology Platform Solution(s)?Approximately 6,000A9.Does the County intend that the consultant assist with two separate proposals – one for software and theother for implementation services? Or does the County want a single proposal for a software/servicessolution?Refer to attached Pages 4R-9RQ10.A10.Does the County have a budget for the project that can be shared?NoQ11.Are all of the areas defined in the two-column table on Pages 2 and 3 of the proposal within the scope of theproject and anticipated to be replaced by a new ERP Solution?To be determined by the ConsultantA11.Q12.A12.Q13.A13.Q14.Is the County’s current ERP Solution used by any entities outside of the County? If so, who are they and whatare their plans in regards to replacement of the County’s current ERP Solution?The County has no knowledge what ERP solutions are being used by other municipalities.Is the County anticipating that the new ERP Solution will replace any of the applications listed in theInterface/Integration table on page 3 of the proposal?To be determined by the ConsultantA14.What is the existing Time and Attendance solution that is in place at the County and is this existing solutionwithin the scope of being replaced?ESS in SAP is the current solution. Consultant is to determine the replacement.Q15.A15.What is the anticipated start date of the consulting phase of the project?After BOC approval and contract executionQ16.There are many roles that a consulting firm can perform during the implementation phase of the project thatwill have a direct bearing on staffing and pricing to be proposed. What is the County’s expectation on theselected Consultant’s role during system implementation or should the Consultant propose a potential roleand associated pricing? The concern is that different Consultants will propose different roles and levels ofsupport during system implementation resulting in a variety of pricing options that could negativelyinfluence a Consultant’s score on pricing if they are proposing a larger role than other firms.Submitting Consultants should provide the potential roles and fees.A16.Q17.A17.What is the County looking for in terms of “best practices” as discussed in the proposal?Best practices established by municipalities of like size and complexity as Gwinnett County (such as GTS,Dekalb) or those established by ERP solution user groups.

RP017-19Addendum #1Page 3Q18.A18.Q19.A19.Q20.A20.For the pricing table on Page 10 of the proposal, where should the Lump Sum Fee for assistance in providingContract Negotiations and Statement of Work (SOW) with the selected Solution be provided?Refer to Revised Fee Schedule attached.For the pricing table on Page 10 of the proposal, what is meant by the Optional service, “Assist in theproposal solicitation & management processes” given that line Item 3 is “Create proposal Solution andManagement”?Refer to Revised Fee Schedule attached.Is the nature of this proposal to find a Consultant for proposal development and evaluation, or is the Countylooking for an ERP software vendor?To find a Consultant for proposal development.Q21.A21.If the County is looking for a software vendor, is Utility Billing required for this proposal and to what extent.The County is not seeking a software vendor at this time. Utility Billing should be addressed in therequirements analysis if the solution does not include that ability.Q22.Are there any other additional documents that Consultants need to work on, other than the requirements andforms provided in RP017-19 INV document?No.A22.Q23.A23.Q24.A24.Q25.A25.Q26.A26.As affirmed at the Pre-Proposal Conference and in order to avoid overt conflicts of interest, can the Countyconfirm that the successful Consultant for this scope of services (focused on current state evaluation, gapanalysis, options analysis and recommendations for path forward, as well as proposal development andprocurement support) would be precluded from providing ERP core implementation services (such assolution blue printing, configuration/customization, testing, production go-live and post-production support)?The County is looking to address implementation services as described above in a separate Proposal.As affirmed at the Pre-Proposal Conference and as described in the Project Scope section on Page 4, coreImplementation services are not in scope of this proposal. What is the County’s intent in listingImplementation Services on the Fee Schedule? Would this be for ancillary services such as programassurance, independent verification and validation, organizational change management or other suchservices?See questions 23, as such this Fee Schedule would address the ancillary services described above.Is the County looking for a blended hourly rate for items 1-6 in the proposal schedule or labor rates per staffposition?By positionDoes the County have system and project documentation that clearly describes the features, customizations,integrations, reports etc. that are in the current SAP ecosystem? Is the documentation current and availablefor bidders to assess the current state implementation? Is current state TCO analysis available? If so, couldthe County provide this information before the proposal due date?A list of the programs which have been modified.To access the document on the FTP site, please use the following access information.Use internet browser to pull up address ftp://74.174.32.37Username - gwinnettPassword - pub7368Locate the “Purchasing” folder and then “Provision of Enterprise Resource Planning (ERP) SystemRequirements Analysis and RFP Development Consulting Services”.

RP017-19Addendum #1Page 4Q27.A27.Q28.A28.Q29.A29.Q30.A30.Can the County provide a list of the stakeholder and technical staff roles with their estimated availability forthis initiative? This information will assist the Consultant in preparing a more realistic project timeline for theproposal response.Estimates of required County resources should be noted in the proposed project plan. If selected, theCounty will provide the necessary resources to successfully execute the agreed upon project schedule.What is the budget allocation for the requested scope of services, including the proposal development andprocurement support activities?This is to be determinedWill Gwinnett County have DBE (Disadvantage Business Enterprise) and WBNC (Women's BusinessEnterprise National Council) minority participation on this proposal?For this project, the County currently does not qualify/disqualify based on DBE and WBNC participation.If Consultant is awarded this contract would it prevent the firm from responding to the proposal which isdeveloped as a result of this analysis?stThis agreement will be entered into after July 1 and therefore the County will comply with the newlegislation that is summarized below and will be incumbent on the consultant to comply:Any Consultant as defined in O.C.G.A. §36-80-28 that is engaged to develop or draftspecifications/requirements or serve in a consultative role during the procurement process for any Countyprocurement method, by entering into such an arrangement or executing a contract that the consultant aagrees to: (1) Avoid any appearance of impropriety and shall follow all policies and procedures of theCounty (2) disclose to the County, any material transaction or relationship pursuant to §36-80-28,considered a conflict of interest, any involvement in litigation or other dispute, relationship or financialinterest not disclosed in the ethics affidavit, when ethics affidavit is required or such that may bediscovered during the pending contract or arrangement; and (3) Acknowledge that any violation orthreatened violation of the agreement may cause irreparable injury to the County, entitling the County, toseek injunctive relief in addition to all other legal remedies.Q31.Would the County please elaborate on any additional business drivers for this project beyond those identifiedin the proposal?A31. No additional business drivers.Q32.A32.Does the County have preferred target dates for key milestones associated with this consulting project?No target dates for milestones have been determined. These milestones should be determined by theConsultant.Q33.A33.As it relates to the cost proposal, and recognizing the many factors impacting the ERP systemimplementation not yet know, does the County have certain assumptions that all proposers should use inestimating the work effort? For example, overall timeline, phasing, or number of County staff available tosupport project leadership? If not, would a range of hours and an hour rate be acceptable?The County has no assumptions.Q34.A34.Does the County have a budget for this consulting project? If so, can it be shared?Budget is to be determined.Q35.Does the County have a local preference for this consulting project? If so, what weight will that preferencehave in the evaluation?All scoring criteria are stated in the proposal document. Local preference is used when there is a case of atie bid situation.A35.