AGENDA
Mayor Gregory N. ThompsonCommissioner Ronald E. HuttoCommissioner Phillip R. JarvisCITY COMMISSION MEETINGWinfield, KansasDATE:TIME:PLACE:Monday, March 01, 20215:30 p.m.City Commission – Community Council Room – First Floor – City BuildingAGENDACALL TO ORDER . Mayor Gregory N. ThompsonROLL CALL. City Clerk, Brenda PetersMINUTES OF PRECEDING MEETING . Tuesday, February 16, 2021MINUTES OF SPECIAL CALLED MEETING . Thursday, February 25, 2021BUSINESS FROM THE FLOOR-Citizens to be heardNEW BUSINESSOrdinances & ResolutionsBill No. 2120 – A Resolution – Authorizing the execution of the Authority to Award Contract and Commitment ofCity Funds for Project No. 160-18 KA-5421-01.Bill No. 2121 – A Resolution – Authorizing the execution of an agreement for construction engineering servicesfor improvements on US160 (9th Ave.) between College Street and Wheat Road, Project No. 160-18KA-5421-01 between the City of Winfield, Kansas and MKEC Engineering, Inc.Bill No. 2122 – A Resolution – Authorizing and directing the City Manager of the City of Winfield, Kansas toexecute a Cash Farm Lease Agreement between the City of Winfield and Josh Tatum, regarding alease at the Gottlob Business Park.OTHER BUSINESS-Consider quotes to provide service for a technical support program for substation equipmentADJOURNMENT-Next Commission Work Session 4:00 p.m. Thursday March 11, 2021-Next regular meeting 5:30 p.m. Monday, March 15, 2021
CITY COMMISSION MEETING MINUTESFebruary 16, 2021The Board of City Commissioners met in regular session, Tuesday, February 16, 2021 at 5:30 p.m.in the City Commission-Community Council Meeting Room, City Hall; Mayor Gregory N.Thompson presiding. Commissioner Ronald E. Hutto and Commissioner Phillip R. Jarvis were alsopresent. Also in attendance were Taggart Wall, City Manager; Brenda Peters, City Clerk andWilliam E. Muret, City Attorney. Other staff members present were Gus Collins, Director ofUtilities; Patrick Steward, Director of Public Improvements; and Josh Wallace, EnvironmentalInspector.Mayor Gregory N. Thompson noted all Commissioners were present.Commissioner Hutto moved that the minutes of the February 1, 2021 meeting be approved.Commissioner Jarvis seconded the motion. With all Commissioners voting aye, motion carried.BUSINESS FROM THE FLOORNEW BUSINESSCity Manager Wall asks that Bill No. 2114 be stricken as the property owners have come intocompliance with the City's requirements. Commissioner Jarvis moved to strike Bill No. 2114 fromthe Agenda, seconded by Commissioner Hutto, all Commissioners voting aye, Bill No. 2114 wasstricken from the Agenda.Bill No. 2108 – An Ordinance – Adopting Section 34-78 (q) (5) of the Municipal Code of the Cityof Winfield regarding Commercial Cardboard Recycling Fees. Director of Public ImprovementsSteward explains this would establish fees for pickup of Commercial Cardboard Recycling. Uponmotion by Commissioner Hutto, seconded by Commissioner Jarvis, all Commissioners voting aye,Bill No. 2108 was adopted and numbered Ordinance No. 4151.Bill No. 2109 – A Resolution – Determining the existence of certain nuisances at 607 Loomis St inthe City of Winfield, Kansas, and authorizing further action pursuant to the City Code of said City.Director of Public Improvements Steward explains that the owner has been notified of the nuisanceby certified mail and has failed to address the nuisance. Steward asks the Commission to declare anuisance so the City can take action on this property. Upon motion by Commissioner Jarvis,seconded by Commissioner Hutto, all Commissioners voting aye, Bill No. 2109 was adopted andnumbered Resolution No. 0721.Bill No. 2110 – A Resolution – Determining the existence of certain nuisances at 917 E 11th Ave inthe City of Winfield, Kansas, and authorizing further action pursuant to the City Code of said City.Director of Public Improvements Steward explains that the owner has been notified of the nuisanceby certified mail and has failed to address the nuisance. Steward asks the Commission to declare anuisance so the City can take action on this property. Upon motion by Commissioner Hutto,seconded by Commissioner Jarvis, all Commissioners voting aye, Bill No. 2108 was adopted andnumbered Resolution No. 0821.
Bill No. 2111 – A Resolution – Determining the existence of certain nuisances at 1816 Bliss St in theCity of Winfield, Kansas, and authorizing further action pursuant to the City Code of said City.Director of Public Improvements Steward explains that the owner has been notified of the nuisanceby certified mail and has failed to address the nuisance. Steward asks the Commission to declare anuisance so the City can take action on this property. Upon motion by Commissioner Jarvis,seconded by Commissioner Hutto, all Commissioners voting aye, Bill No. 2109 was adopted andnumbered Resolution No. 0921.Bill No. 2112 – A Resolution – Determining the existence of certain nuisances at 702 E 6th Ave inthe City of Winfield, Kansas, and authorizing further action pursuant to the City Code of said City.Director of Public Improvements Steward explains that the owner has been notified of the nuisanceby certified mail and has failed to address the nuisance. Steward asks the Commission to declare anuisance so the City can take action on this property. Upon motion by Commissioner Hutto,seconded by Commissioner Jarvis, all Commissioners voting aye, Bill No. 2108 was adopted andnumbered Resolution No. 1021.Bill No. 2113 – A Resolution – Determining the existence of certain nuisances at 706 E 6th Ave inthe City of Winfield, Kansas, and authorizing further action pursuant to the City Code of said City.Director of Public Improvements Steward explains that the owner has been notified of the nuisanceby certified mail and has failed to address the nuisance. Steward asks the Commission to declare anuisance so the City can take action on this property. Upon motion by Commissioner Jarvis,seconded by Commissioner Hutto, all Commissioners voting aye, Bill No. 2109 was adopted andnumbered Resolution No. 1121.-STRICKEN-Bill No. 2114 – A Resolution – Determining the existence of certain nuisances at818 E 3rd Ave in the City of Winfield, Kansas, and authorizing further actionpursuant to the City Code of said City.Bill No. 2115 – A Resolution – Determining the existence of certain nuisances at 524 E 4th Ave inthe City of Winfield, Kansas, and authorizing further action pursuant to the City Code of said City.Director of Public Improvements Steward explains that the owner has been notified of the nuisanceby certified mail and has failed to address the nuisance. Steward asks the Commission to declare anuisance so the City can take action on this property. Upon motion by Commissioner Hutto,seconded by Commissioner Jarvis, all Commissioners voting aye, Bill No. 2115 was adopted andnumbered Resolution No. 1321.Bill No. 2116 – A Resolution – Authorizing and directing the City Manager and Clerk of the City ofWinfield, Kansas, to execute a purchase agreement between the City of Winfield and Ameri-CanEngineering, Argos, Indiana, regarding the purchase of a portable restroom trailer. Director of PublicImprovements Steward explains this Resolution would allow for the purchase of a portable restroomtrailer at a total price, including shipping, of 53,386.74. Upon motion by Commissioner Jarvis,seconded by Commissioner Hutto, all Commissioners voting aye, Bill No. 2116 was adopted andnumbered Resolution No. 1421.Bill No. 2117 – A Resolution – Authorizing and directing the Mayor and Clerk of the City ofWinfield, Kansas, to execute a contract for the purchase of natural gas between the City of Winfield
and Enable Gas Transmission Company, Oklahoma City, Oklahoma, regarding the operation ofgeneration facilities. Director of Utilities Collins explains this Resolution would approve the renewalof the EGT/City of Winfield Power Plant Gas Transmission contract. Upon motion by CommissionerHutto, seconded by Commissioner Jarvis, all Commissioners voting aye, Bill No. 2117 was adoptedand numbered Resolution No. 1521.Bill No. 2118 – A Resolution – Amending the Comprehensive Fee Schedule for services provided bythe City of Winfield, Kansas, related to the Aquatic Center and Island Park. City Manager Wallexplains this Resolution amends the Comprehensive Fee Schedule related to the Aquatic Center andinstituting fees at Island Park for use of the performance stage, and for usage of the entire park.Upon motion by Commissioner Jarvis, seconded by Commissioner Hutto, all Commissioners votingaye, Bill No. 2118 was adopted and numbered Resolution No. 1621.OTHER BUSINESS-Consider purchase of bucket truck for Electric. Director of Utilities Collins asks that theCommissioners consider the purchase of a bucket truck from Altec, Inc. Commissioner Huttomoved to approve the purchase of the bucket truck at an amount to be agreed upon by the CityManager. Motion was seconded by Commissioner Jarvis. With all Commissioners voting aye,motion carried.-Executive Session. Commissioner Jarvis moved the City Commission recess into ExecutiveSession for consultation with the City attorney and the City Manager which would be deemedprivileged in the attorney-client relationship pursuant to the consultation with the City attorneymatter exception, K.S.A. 75-4319 (b)(2). Also to include Director of Utilities Collins and City ClerkPeters. The open meeting will reconvene in the Community Council Room at 6:05 pm. Motionwas seconded by Commissioner Hutto. With all Commissioners voting aye, motion carried.-City Manager Wall and Director of Utilities Collins gave an update on the current state of theNatural Gas/Electric crisis.ADJOURNMENTUpon motion by Mayor Thompson, seconded by Commissioner Hutto, all Commissioners votingaye, the meeting adjourned at 6:09 p.m.Signed and sealed this 26th day of February 2021.Brenda Peters, City ClerkSigned and approved this 1st day of March 2021.Gregory N. Thompson, Mayor
CITY COMMISSION MEETING MINUTESWinfield, KansasFebruary 25, 2021The Board of City Commissioners met in special session, Thursday, February 25, 2021 at 4:00p.m. in the City Commission-Community Council Meeting Room, City Hall; Presiding OfficerRonald E. Hutto presiding. Commissioners Phillip R. Jarvis was also present. Mayor Gregory N.Thompson was noted as absent. Also in attendance were Taggart Wall, City Manager; BrendaPeters, City Clerk and William E. Muret, City Attorney. Other staff members present were PatrickSteward, Director of Public Improvements and Gus Collins, Director of Utilities.City Clerk Peters called Roll.Mayor Thompson is now present by Go-to-MeetingNEW BUSINESSBill No. 2119 – A Resolution – Of the City of Winfield, Kansas declaring a Local State ofFinancial Emergency. City Manager Wall explains that the Kansas League of Municipalities hasrecommended that cities with a part in the natural gas price emergency issue the declaration. Wallfurther explains that this resolution may help provide continued attention to the issue and if anyfuture financial tools become available, this document may be required in part to demonstrate need.Upon motion by Commissioner Jarvis, seconded by Commissioner Hutto, all Commissioners votingaye, Bill No. 2119 was adopted and numbered Resolution No. 1721.ADJOURNMENTCommissioner Jarvis made a motion to adjourn. The motion was seconded by CommissionerHutto. With all Commissioners voting aye, motion carried. Meeting adjourned at 4:20 p.m.Signed and sealed this 26th day of February 2021.Signed and approved this 1st day of March 2021.Brenda Peters, City ClerkRonald E. Hutto, Presiding Officer
Request for Commission ActionDate: February 23, 2021Requestor: Patrick Steward, Dir. Of Public Improvements / City EngineerAction Requested: Consider agreements and dedication of funds for the award of theproject construction and construction engineering.Analysis:KDOT took bids for the construction on February 19, 2021. Two bids were received withthe apparent low bid submitted by Cornejo & Sons, Inc. in the amount of 1,649,177.00.This commits the City to 650,000 in construction costs in addition to the preliminaryengineering costs ( 118,000) already incurred and the construction engineering costs forconsideration (not to exceed 62,000.)The original estimated project cost was 2,199,000 vs the total current anticipated projectcost of 183,000. By performing the majority of the inspection services with qualified Citystaff, it reduces the costs of those services from an estimated 230,000 to the proposednot to exceed agreement with MKEC in the amount of 62,000. Most of which is materialstesting.Fiscal Impact: The state has committed to participation in the project of 75% up to amaximum of 1,000,000. The City issued bonds in the amount of 500,000 toward theconstruction of the project. The remaining funds would be committed from the SpecialStreets and Highway funds generated by sales tax.Attachments: Resolutions & Agreements.
BILL NO. 2120RESOLUTION NO. 1821A RESOLUTIONAUTHORIZINGthe execution of the Authority to Award Contract and Commitmentof City Funds for Project No. 160-18 KA-5421-01.WHEREAS, the Kansas Department of Transportation received bids at Topeka, KS on 2/19/21 toconstruct the work shown on the plans; and,WHEREAS, the low bidder for the work was Cornejo & Sons, LLC, Wichita, Kansas; and,WHEREAS, the bids are considered satisfactory and have been recommended by the Secretary ofTransportation of the State of Kansas for consideration and acceptance of the work on this project;and,WHEREAS, the bid less non participating construction cost and state participation equals 650,000 in City Funds.NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITYOF WINFIELD, KANSAS, THAT:Section 1. The Mayor, Commission and Clerk of the City of Winfield, Cowley County,Kansas, are hereby authorized and directed to execute DOT Form 1309, Authority to AwardContract and Commitment of City Funds for project 160-18 KA-5421-01, a copy of which isattached hereto and made a part hereof.Section 2. The City funds in the amount of 650,000 which are required for the matchingof State funds are hereby pledged by the City to be remitted to the Chief of Fiscal Services of theKansas Department of Transportation on or before 4/10/2021 for use by the Secretary in makingpayments for construction work and engineering on the above designated project with the finalcost being determined on completion and audit of the project.Section 3. This resolution shall be in full force and effect from and after its adoption.ADOPTED this 1st day of March 2021.(SEAL)ATTEST:Gregory N. Thompson, MayorBrenda Peters, City ClerkApproved as to form:William E. Muret, City AttorneyApproved for Commission action:Taggart Wall, City Manager / ps
BILL NO. 2121RESOLUTION NO. 1921A RESOLUTIONAUTHORIZINGthe execution of an agreement for construction engineeringservices for improvements on US160 (9th Ave.) between CollegeStreet and Wheat Road, Project No. 160-18 KA-5421-01 betweenthe City of Winfield, Kansas and MKEC Engineering, Inc.BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF WINFIELD,KANSAS, THAT:Section 1. The Mayor and City Clerk be and are hereby authorized and directed toexecute an agreement, attached to and made a part hereof as if fully set forth herein, between thecity of Winfield, Kansas and MKEC Engineering, Inc. for construction engineering services forimprovements on US160 (9th Ave.) between College Street and Wheat Road, Project No. 160-18KA-5421-01.Section 2. This resolution shall be in full force and effect from and after its adoption.ADOPTED this 1st day of March 2021.(SEAL)Gregory N. Thompson, MayorATTEST:Brenda Peters, City ClerkApproved as to form:William E. Muret, City AttorneyApproved for Commission action:Taggart Wall, City Manager/ps
January 19, 2021Mr. Patrick Steward, PECity EngineerCity of Winfield, Kansas200 East Ninth Ave.P.O. Box 646Winfield, KS 67156REFERENCEConstruction Engineering Assistance – 9th Street Reconstruction, Winfield, KSMr. Steward,We appreciate your interest in MKEC Engineering, Inc.’s professional services and welcome the opportunity towork with you to enhance the City’s construction observation and administration for the construction of the 9thStreet CCLIP improvements. We understand the City of Winfield will be providing one employee to perform fulltime construction observation and administration during construction and the MKEC team will enhance theconstruction engineering efforts as needed and provide construction materials testing as directed by the City andthe Kansas Department of Transportation.The Scope of Services in Attachment A provides a description of the tasks included in this contract proposal tocomplete the construction engineering assistance desired by the City. MKEC proposes an hourly fee with a notto-exceed maximum of 62,000 for the base contract items outlined in Attachment A.BILLINGProfessional services will be billed monthly on a time and material, not-to-exceed basis for work completed.Reimbursable expenses, including but not limited to sub consultants beyond GSI Engineering, Inc.,printing and deliverables will be billed in addition at actual cost plus 10%. Travel will be billed at actualcost. Invoices are due within 30 days of date of invoice. Invoices past due are subject to interest at the rate of1½% per month. This proposal will become void after 60-days from the date submitted.ATTACHMENTS TO THIS PROPOSALPlease find the following documents: Attachment “A” – Scope of Services Attachment “B” – Reimbursable Expenses Attachment “C” – MKEC 2021 Hourly Rate Schedule Attachment “D” – GSI 2021 Hourly Rate Schedule Attachment “E” – Special Attachment No. 7 Attachment “F” – Special Attachment No. 8 Attachment “G” – MKEC General Terms and Conditions for professional services411 N. Webb Rd. Wichita, KS 67206 T 316.684.9600 F 316.684.5100 MKEC.COM
Construction Engineering Assistance – 9th Street Reconstruction, Winfield, KSPage 2Should you have any questions, please do not hesitate to call us, as we want to ensure that we have a clearunderstanding of the project and thus are identifying those items clearly in this proposal If you concur with thisproposal, please sign and date this letter, then return to MKEC.MKEC ENGINEERING, INC.Jay Anglemyer, PEPrincipal, Project ManagerNOTICE TO PROCEEDThe above proposal is understood and accepted. By accepting this proposal, you are also agreeing to MKECEngineering, Inc. GENERAL CONDITIONS (PROFESSIONAL SERVICES) attached to this 03\Vol7\Projects\2019\1901010865 City of Winfield 9th St-College St to Wheat Rd\13 Construction\Winfield - 9th Street CE Letter Proposal.doc
Construction Engineering Assistance – 9th Street Reconstruction, Winfield, KSPage 3ATTACHMENT ‘A’:SCOPE OF SERVICESMKEC will provide construction engineering services to assist the City of Winfield as described in the contractproposal as outlined below. These services will be provided by a combination of assets provided by MKEC and byGeotechnical Services, Inc. (GSI). MKEC will contract directly with GSI for services provided by GSI.TASK 01 – Perform Construction Engineering Services:1. Assist KDOT with letting and provide necessary information to KDOT during the letting process.2. Attend pre-construction conference and provide information to attendees as needed.3. Respond to contractor RFIs during construction with respect to plan information and interpret plans forcontractor, City and KDOT as needed.4. Review and process contractor shop drawings and submittals.5. Supplement the City’s construction observation efforts on an as-needed basis. MKEC will provideconstruction observati
Mar 01, 2021 · KA-5421 -01 between the City of Winfield, Kansas and MKEC Engineeri ng, Inc. Bill No. 2122 – A Resolution – Authorizing and directing the City Manager of the City of Winfield, Kansas to execute a Cash Farm Lease Agreement
The agenda title and heading should be similar to the council meeting minutes in format and should: a. State that it is an agenda b. Name the Municipality c. Show the date, time and place of the meeting for which the agenda is issued. Acceptance of the Agenda The agenda for a council meeting is not binding unless it has been adopted by a
agenda template for you to leverage at your next strategy review. This download includes: Sample Strategy Review Agenda Sample Leaders Strategy Review Agenda Strategic Planning Strategy Review Sample Agenda Company Logo
2a. Consent Agenda Items listed under the consent agenda are considered routine and necessary commission matters and will be approved by a single motion of the Commission without separate discussion. If separate discussion is desired, that item will be removed from the consent agenda and placed on the regular business agenda. Action item. 2.1
7.8 Any communication or agenda item that is received prior to a Meeting but too late to be included in the agenda may be added to the agenda by the Chair, if it pertains to a matter listed on the agenda or is considered by the Chair to be urgent. Otherwise, it will be included on the agenda of the next subsequent Meeting.
Feb 02, 2014 · Union County Board of Chosen Freeholders Agenda Setting Meeting Agenda – February 17, 2011 – Page 1 of 10 THURSDAY, FEBRUARY 17, 2011 AGENDA SETTING MEETING AGENDA ROLL CALL PRAYER AND SALUTE TO THE FLAG STATEMENT OF COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT APPROVAL OF COMM
West Palm Beach, Florida 33411 Phone: (561) 233-5200 County Administrator Verdenia C. Baker Fax: (561) 233-5165 BOARD OF COUNTY COMMISSIONERS ZONING HEARING AMENDMENTS TO THE AGENDA . FEBRUARY 25, 2021 AGENDA ITEM # PAGE # APPLICATION AND CONTROL #S APPLICATION NAME . Agenda Page 4
– adjourning to a Regular meeting on February 1, 2021. NOTE 1: POSTING OF AGENDA- This agenda was poste d on the public bulletin board at City Hall at or before 6:00 p.m., January 15, 2021. This agenda along with all attachments is available for public viewing online at www.gridley.ca.us and in the Police Department lobby, 685 Kentucky Street,
Agenda for the Future, commonly referred to as the Agenda. This was a federally funded position paper completed by the National Association of EMS Physicians (NAEMSP) in conjunction with the National Association of State EMS Directors (NASEMSD). The intent of the Agenda was to create a common vision for the future of EMS.
