DCMA INST 8210.1C AFI 10-220 IP AR 95-20 DCMA-AO AR 95

DCMA INST 8210.1CAFI 10-220 IPAR 95-20NAVAIRINST 3710.1GCOMDTINST M13020.3ADCMA-AO21 August 2013CONTRACTOR’S FLIGHT AND GROUND OPERATIONSPURPOSE. This Instruction supersedes DCMA INST 8210.1/AFI 10-220 IP/AR 95-20/NAVAIRINST 3710.1F, COMDTINST M13020.3, 1 March, 2007, and allprevious versions. It establishes requirements for flight and ground operations involvingall contracted work performed on aircraft where this Instruction is incorporated as acontract requirement, as well as procedures to be followed by Government FlightRepresentatives (GFRs). Chapter 7 establishes policy and procedures to be followedby GFRs and does not establish any additional contractor requirements. ThisInstruction describes the content of the contractor’s aircraft flight and ground operationsprocedures (hereafter identified as Procedures) and approval for these Procedures. Itprovides for the delegation of authority for such approvals, regardless of Serviceaffiliation.APPLICABILITY AND SCOPE. This Instruction applies to contractor personnel whoseduties include the operation, production, modification, or maintenance of any aircraftunder any contract which incorporates by reference or includes this Instruction, and toall GFRs appointed pursuant to those contracts. This instruction has been coordinatedwith and concurred by the Military Services (hereafter referred to as the Services).References in this instruction to FAA certifications or requirements may be substitutedwith applicable host nation equivalent certifications or procedures. Recommendationsfor new policies or procedures should be submitted through channels to HQ DCMA,ATTN: DCMA-AO (the Office of Primary Interest (OPI) for this combined militaryRegulation/Instruction) for review.PRIVACY ACT. The Privacy Act of 1974 affects this Instruction. This documentrequires the collection and or maintenance of information protected by the Privacy Actof 1974. The authority to collect and maintain the records prescribed in this instructionare in Title 10, United States Code (U.S.C.), Section 8013 and Title 37 U.S.C. 301a.1

CHANGES. Changes shall be coordinated with all Services and DCMA prior toincorporation into this Instruction. For specific guidance from each DoD Component,contact the following:HQ DCMA:DCMA-AO8000 JEFFERSON DAVIS HWYBUILDING 4ARICHMOND VA 23297-8000(804) 279-4338ARMY:COMMANDERU. S. ARMY MATERIEL COMMANDATTN: AMCOP-CA, 4400 MARTIN ROADREDSTONE ARSENAL AL 35898-5000(256) 450-7021NAVY:COMMANDERNAVAL AIR SYSTEMS COMMAND (AIR-09F)22541 MILLSTONE ROAD, UNIT 10PATUXENT RIVER MD 20670-1601(301) 342-7233AIR FORCE:HQ AFMC/A3V508 W CHOCTAWHATCHEEEGLIN AFB FL 32542-5713(850) 882-7890COAST GUARD:COMMANDING OFFICERAVIATION LOGISTICS CENTERUS COAST GUARD1664 WEEKSVILLE RD BLDG 63ELIZABETH CITY NC 27909-6725(252) 335-6191GFR RESPONSIBILITIES. GFRs perform the contract administration services (CAS)function – FAR SubPart 42.302(a)(56) maintain surveillance of flight operations. GFRsare responsible for ensuring contractors establish and follow written Procedures IAWthis Instruction. GFRs are bound by this Instruction for all contractor aircrew and flightapprovals whenever this Instruction appears on contract. Further GFR responsibilitiesare described in Chapter 7.COMMANDER RESPONSIBILITIES. Commanders having the administrativeresponsibility for any contract or other legal agreement (e.g., Cooperative Research andDevelopment Agreements (CRADAs){ XE "CRADA" }, special Other TransactionsAuthority (OTA), or Grants) containing this Instruction shall ensure a trained GFR isappointed to perform the FAR SubPart 42.302(a)(56) CAS responsibilities.CONTRACTOR RESPONSIBILITIES. Contractors are responsible for establishing andenforcing safe and effective written Procedures IAW this Instruction. Prime contractorsshall ensure their subcontractors comply with the provisions of this Instruction.2

INFORMATION REQUIREMENTS. The following forms are referenced and/or requiredin this instruction.DD Form 250, Material Inspection and Receiving ReportDCMA Form 644, Request for Flight ApprovalDD Form 1716, Contract Data Package Recommendation/Deficiency ReportDD Form 1821, Contractor Crewmember RecordDD Form 2627, Request for Government Approval For Aircrew Qualifications andTrainingDD Form 2628, Request for Approval of Contractor CrewmemberAttachmentsATT 1ATT 2ATT 3Glossary of AcronymsDCMA Form 644, Request for Flight ApprovalDD Form 2627, Request for Government Approval For Aircrew Qualificationsand TrainingATT 4DD Form 1821, Contractor Crewmember RecordATT 5DD Form 2628, Request for Approval of Contractor Flight CrewmemberATT 6GFR/GGFR Appointment Letter Sample FormatATT 6.1 Applications for GFR/GGFR AppointmentsATT 7Sample Supporting Contract Administration Delegation FormatATT 7.1 Sample GFR/GGFR Cross Organizational LOAATT 8Sample Survey Report FormatATT 9Sample Facility Data Sheet FormatATT 10 Required Procedures OutlineATT 11 Procedures Review ChecklistATT 12 Ground Operations Training MatrixATT 13 Corrective Action RequestsATT 14 Certificate of ComplianceATT 15 Index3

BY ORDER OF THE DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY,COMMANDANT, US COAST GUARD, AND THE SECRETARIES OF THE ARMY, THEAIR FORCE, AND THE NAVY/s/ 5 June 2012D. ARCHITZELVice Admiral, U.S. NavyCommander/s/ 28 February 2013RAYMOND T. ODIERNOGeneral, United States ArmyChief of StaffOfficial:JOYCE E. MORROWAdministrative Assistant to theSecretary of the Army/s/ 18 July 2013BURTON M. FIELD, Lt Gen, USAFDCS,Operations, Plans & Requirements/s/ 22 May 2013RONALD J. RÁBAGORear Admiral, United States Coast GuardAssistant Commandant for Engineering and Logistics/s/ 21 August 2013CHARLIE E. WILLIAMS, JR.DCMA DirectorCOORDINATION: DCMA (DCMA-AO), Army (HQ AMC: AMCOP-CA), Navy (AIR-09F),Air Force (HQ AFMC/A3V), Coast Guard (ALC)4

Table of ContentsPagePURPOSE . 1APPLICABILITY AND SCOPE . 1PRIVACY ACT . 1CHANGES . 2GFR RESPONSIBILITIES . 2COMMANDER RESPONSIBILITIES . 2CONTRACTOR RESPONSIBILITIES . 2INFORMATION REQUIREMENTS . 3Chapter 1 . 111.Definitions as they apply to this Instruction . 111.1.Aircraft. 111.2.Aircraft Acceptance . 111.3.Aircraft Identification Conventions . 111.4.Aircraft Operations . 121.5.Aircraft Rescue and Fire Fighting (ARFF) . 121.6.Approving Authority . 121.7.Army Nonstandard Aircraft . 121.8.Aviation Program Team (APT) . 121.9.Aviation Safety Official (ASO) . 131.10.Bailed Aircraft . 131.11.Certificate . 131.12.Certified. 131.13.Check Flights . 131.14.Certificate of Waiver or Authorization (COA). 131.15.Cognizant Service Safety Office (CSSO) . 131.16.Component . 131.17.Composite Tool Kits (CTKs) . 131.18.Contract Administration Services (CAS) . 141.19.Contract Administration Services Component (CASC) . 141.20.Contract Flight . 141.21.Contract Management Office (CMO). 141.22.Contracting Officer (CO/KO). . 141.23.Contractor . 141.24.Contractor’s Requesting Official (CRO) . 141.25.Control . 141.26.Crewmember . 141.27.Engineering Test Flights . 151.28.Experimental Test Flights. 151.29.FAR and DFARS References . 155

1.61.Flight Crews . 16Flight Operations . 16FOD. Foreign Object Damage/Foreign Object Debris. . 16Government Flight Representative (GFR). 17Government-Furnished Equipment (GFE)/Property (GFP) . 17Ground Operations. 17Ground Personnel . 18Hardware Control . 18Intent for Flight . 18Leased Aircraft . 18Maintenance Test Flight (Army) . 18May . 18Mixed Crews . 18Non-crewmember . 18Orientation Flight . 18Privileged Safety Information . 18Procedures. 18Program Manager (PM) . 19Program Office (also System Program Office (SPO), ProgramManagement Office (PMO), Program Management Aircraft (PMA)) . 19Qualified . 19Service Guidance . 19Shall . 20Should . 20Sortie. 20Support Flights . 20Test Aircraft . 20Trained . 20Tools . 20Unmanned Aircraft (UA) . 21Unmanned Aircraft Observer . 21Unmanned Aircraft System . 21Chapter 2 . 222.2.1.2.2.2.3.2.4.2.5.2.6.Waivers . 22Waivers to this Instruction . 22Service Guidance Waivers . 22Contract Waivers or Contract Changes. 23Approved Waivers . 23Waivers with Time Limit . 23Waiver Authorities . 23Chapter 3 . 253.3.1.3.2.3.3.Contractor's Written Procedures . 25General Guidance/Requirements . 25Responsibilities . 25Preparation . 256

.15.3.16.3.17.No existing Procedures . 26Use of Service Guidance . 26Subcontractors . 26Format. 27Approval . 27Changes. 27Modifying contracts to implement to this version of the Instruction . 27Locations with multiple versions of this Instruction . 27Core Contractor’s Flight and Ground Operations Procedures. 27Review Requirements . 28Deficiencies . 28Noncompliance . 28Questions of Interpretation . 28Access to Contractor’s Facilities. . 28Chapter 4 . 294.4.1.4.2.4.3.4.4.4.5.4.6.4.7.4.8.Flight Operations . 29Flight Management . 29Crewmember/Non-Crewmember Approval. . 32Crewmember Qualification Requirements. 33General Procedures . 36Crewmember Training Requirements. . 39Crewmember Ground Training Requirements . 41Crewmember Evaluations . 43Forms and Records. 43Chapter 5 . 485.Ground Operations . 485.1.Ground Operations Procedures (GOPs) . 485.2.Training, Qualification and Certification. 485.3.FOD and Tool Control . 495.4.Aircraft Engine/APU/GTC Operation (Ground Personnel). 515.5.Medical (Physical) Requirements for Ground Personnel. 535.6.Aircraft Ground Support Equipment (AGSE) . 535.7.Airfield and Facility Vehicle Operation. 545.8.Aircraft servicing . 545.9.Aircraft Ground Handling. 545.10.AFE/ALSE/ALSS. . 555.11.Egress System/Component Maintenance and Storage. 565.12.Aircraft/Equipment Hydraulic Fluid Analysis Program . 575.13.Oil Analysis Program. 575.14.Test, Measurement, and Diagnostic Equipment (TMDE) . 575.15.Weight and Balance . 575.16.Tire and Wheel . 585.17.Welding and Brazing (on fueled or previously fueled aircraft). . 585.18.Security of Aircraft/Prevention of Unauthorized Access . 585.19.Technical Orders/Maintenance Manuals . 587

5.30.Aircraft Records Management. . 59Safe-for-Flight Release . 59Battery Handling, Recharge and Storage. 59Corrosion Control . 59Aircraft Weapons, Munitions, and Cartridge Activated Devices . 59Lasers . 59Severe Weather . 60Fuel System Maintenance. 60Hangaring of Aircraft . 60Storage and Handling of Hazardous Materials (HAZMAT). 60Gases (Inert and Flammable) .

1 dcma inst 8210.1c afi 10-220_ip ar 95-20 navairinst 3710.1g comdtinst m13020.3a dcma-ao 21 august 2013 contractor’s flight and ground operations