Defense Travel System
I MARINE EXPEDITIONARY FORCE(I MEF)LOCAL BUSINESS RULES GUIDEJune 2009
TABLE OF CONTENTS1.0 Purpose. 5Overview of the Defense Travel System . 52.0 Roles and Responsibilities . 6Lead Defense Travel Administrator (LDTA) . 6Finance Defense Travel Administrator (FDTA). 6Organizational Defense Travel Administrator (ODTA) . 7Authorizing Official (AO) . 8Routing Official (RO) . 9Non-DTS Entry Agent (NDEA) . 9Agency Program Coordinator (APC). 10I MEF Heirarchy Level 4 (HL4) APC . 10Traveler . 10Installation Traffic Management Officer (TMO) . 10Installation Commercial Ticket Office (CTO). 11Separation of Duties. 113.0 Permissions . 12Obtaining Permissions . 12Permission Matrix. 124.0 Business Processes (LDTA) . 13Training Compliance . 13Task Compliance . 13Training Program Sustainment . 13Functional Role Assingments . 13Maintain necessary appointment letters and certifications . 13Update and maintain LOCAL BUSINESS RULES GUIDE . 13Assist ODTAs and AOs . 13Manage the payroll collection process. 13Establish an FDTA liaison . 13Coordinate with DTMO and Tier III Help Desk . 13Work with Disbursing Office. 13Publish Un-Submitted Voucher Report . 135.0 Business Processes (FDTA). 14Create DTS lines of accounting . 14Create budgets for LOAs . 14Reconcile the LOAs and budgets. 14Manage interface errors . 14Identify debts . 14Coordinate the drafting of ‘Punitive Letters of Censure’ . 14Consolidate ‘Punitive Letters of Censure’. 14Cross Fiscal Year TAD Travel . 14Direct Cite Travel (X-Org) . 146.0 Business Processes (ODTA) . 16Institute traveler training. 16Establish DTS organizational hierarchy . 16Coordinate with the Tier II Help Desk . 16Accepting a Traveler into Your Organization . 167.0 Business Processes (Approving officials). 17Authorization Compliance . 17
Complete AO Training . 17Enforce Traveler Settlement Compliancer. 17Split Disbursement. 17Work Organizational Reports . 17Advances (Non-ATM) . 17Bus Travel. 18Cancellation Procedures. 18Commercial Air Travel . 18Contacts. 19Cross Fiscal Year TAD Travel . 19Direct Cite Travel (X-Org) . 19Electronic Funds Transfer (EFT) and Split Disbursements. 19Emergencies and Convalescent Leave. 20En-Route Traveler Assistance. 21Excess Baggage . 21Extended TDY (Excess of 180 Consecutive Days) . 21Foreign Flag Carriers . 22Formal Training Funded By Open Allotment. 22Government Travel Charge Card (GOVCC) Program . 22Government Contractors and DTS. 22Group Travel. 22Guard and Reserve Travel . 23Human Remains Transport (to include escort travel) . 23Invitational Travel Authorization (ITA) . 23Leave in Conjunction with TDY. 23Lodging . 24Medical TDY . 24Non-Appropriated Funded (NAF) Travel. 24Obtaining Airfare Receipts for GOVCC Holders (Individual Billed Account) . 25Patriot Express TDY Travel (Foreign/NATO) . 25Points of Contacts . 25Premium Class Travel. 25Process for Handling SATO Fees/Penalties . 26Rental Cars. 26Scheduled Partial Payments (SPP). 26Short Notice Travel Arrangements During Duty Hours and AO is Present . 27Short Notice Travel Arrangements During Non-Duty Hours and AO is not Present. 27Ticketing Changes . 27Ticketing Methods . 28Travel Requests Processed Outside DTS. 29Travelers Without Individual Government Travel Charge Card . 29Unused Tickets. 30Use of the Contracted CTO. 308.0 Business Processes (Routing Officials) . 31Ensure Compliance . 31Complete Training . 31Ensure Travelers Settle . 31Split Disbursement. 319.0 Business Processes (APC) . 32Ensure Compliance . 322
AO or RO in DTS process . 32Split Disbursement. 32Review Authorizations and Vouchers with GTCC delinquencies. 3210.0 Business Processes (Travelers) . 33Advances (Non-ATM) . 33Bus Travel. 33Cancellation Procedures. 33Commercial Air Travel . 33Contacts. 34Cross Fiscal Year TAD Travel . 34Direct Cite Travel (X-Org) . 34Electronic Funds Transfer (EFT) and Split Disbursements. 34Emergencies and Convalescent Leave. 35En-Route Traveler Assistance. 36Excess Baggage . 36Extended TDY (Excess of 180 Consecutive Days) . 37Foreign Flag Carriers . 37Formal Training Funded By Open Allotment. 37Government Travel Charge Card (GOVCC) Program . 37Government Contractors and DTS. 37Group Travel. 38Guard and Reserve Travel . 38Human Remains Transport (to include escort travel) . 38Invitational Travel Authorization (ITA) . 38Leave in Conjunction with TDY. 39Lodging . 39Medical TDY . 40Non-Appropriated Funded (NAF) Travel. 40Obtaining Airfare Receipts for GOVCC Holders (Individual Billed Account) . 40Patriot Express TDY Travel (Foreign/NATO) . 40Points of Contacts . 40Premium Class Travel. 40Process for Handling SATO Fees/Penalties . 41Rental Cars. 41Scheduled Partial Payments (SPP). 42Short Notice Travel Arrangements During Duty Hours and AO is Present . 42Short Notice Travel Arrangements During Non-Duty Hours and AO is not Present. 42Ticketing Changes . 43Ticketing Methods . 44Travel Requests Processed Outside DTS. 44Travelers Without Individual Government Travel Charge Card . 45Unused Tickets. 45Use of the Contracted CTO. 4511.0 Three-Tiered Help Desk . 46Tier 1 Help Desk. 46Tier 2 DTA Help Desk. 46Tier 3 Help Desk. 47Help Desk Contacts. 4712.0 Debt Management Procedures . 48Overview. 483
Appointment of a Debt Management Monitor (DMM). 48Identifying DTS Claims With a Negative (DUE U.S.) Balance. 48Collection Process for Overpayment of More Than 10 . 48Debt Management Procedure, for Marines. 49Marine Separated before Collection is Complete . 49Marine Transfers to a Different Duty Location . 49Process Complete. 49Identifying Satisfactory Repayment of Debt . 4913.0 Punitive Letters of censure. 51Circumstances . 51Process . 51Abbreviations and Acronyms . 524
1.0 PURPOSEThe purpose of this document is to provide I Marine Expeditionary Force (I MEF)specific policy/procedural guidance to all Marine Corps personnel, agencies andorganizations that use the Defense Travel System (DTS). This guide establishes localadministrative, transportation, and financial business rules for using DTS andsupplements the Marine Corps policy/procedural guidance. This is a “living document”and will be revised as additional functionality and capabilities of DTS become available.The Department of Defense (DoD) DTS Business Rules Guide shall apply where no localbusiness rules are listed in this document. However, the following overarching directivesshall apply in resolving travel or financial policy issues:Defense Transportation Regulation (DTR) (DoD 4500.9-R)DoD Financial Management Regulation (FMR) (DoD 7000.14-R Vol.9, Chp.2)Joint Federal Travel Regulations (JFTR)Joint Travel Regulations (JTR)Overview of the Defense Travel SystemThe Defense Travel System is the product of the DoD Temporary Duty (TDY) TravelReengineering Initiative. DTS is designed to meet operational requirements, improveservice to the customers and reduce overall cost to the Government. Provisions ofAppendix O, as contained in the JFTR, Vol. I and JTR, Vol. II apply, as assisted by thisguide.The Defense Travel System is a WEB based application which uses the Local AreaNetwork (LAN)/Wide Area Network (WAN) to enable a paperless and fully automatedtravel reservation, authorization and voucher processing system. It allows travelers torequest commercial transportation, commercial lodging and rental car arrangements andprepares authorizations and vouchers – all from a desktop computer. Each part of thestreamlined travel process, including travel document creation, transfer, approval,computation, accounting, disbursement, and retention is accomplished electronically.Note: Where inconsistencies exist, this document will take precedence as local policyand procedures.5
2.0 ROLES AND RESPONSIBILITIESLead Defense Travel Administrator (LDTA)Responsible for management of the DTS operation. This individual is appointed inwriting and is assigned to coordinate DTS deployment and sustainment activities. TheLDTA is the main point of contact for the organization, the leader of the implementationteam, and the coordinator of all implementation requirements. The LDTA interpretsentitlements when questions between travelers, Authorizing Officials (AOs) andOrganization Defense Travel Administrators (ODTAs) arise. The LDTA is responsiblefor:Establish and sustain a training program for functional rolesAssign permissions for all functional roles throughout the organization, ensuringappropriate separations of duties Maintain DD Forms 577 for accountable officials.Overseeing the establishment of the organization routing structure for approving andcertifying travelRemaining current on all DTS changesAssisting ODTAs and AOs in resolving technical DTS issues, and providing assistance toAOs regarding regulations that govern Temporary Additional Duty (TAD) entitlements.Overseeing Organizational Defense Travel Administrators (ODTA) and FinancialDefense Travel Administrators (FDTA)Providing customer support regarding system operation, procedures, and entitlementsthrough the maintenance of the Tier II Help Desk.Updates Electronic Funds Transfer (EFT) Data for travelers that are unable to log into theDTS (Example: Civilian Travelers).Update and maintain these Business RulesManaging the Payroll Collection process for Debt ManagementEstablishing an FDTA liaison to provide MSC FDTAs with training and assistanceregarding budgets and Lines of Accounting (LOAs) within DTS.Maintaining necessary appointment letters and certifications for all functional roleappointees throughout the organization.Coordinating with the Defense Travel Management Office (DTMO) and the Tier III HelpDesk on all DTS updates, changes, and system problems.In coordination with the Disbursing Office, require all appropriate travel documents areprocessed through DTS in accordance with published guidance.Finance Defense Travel Administrator (FDTA)The command comptroller will staff this billet. The FDTA for each organization willalso be appointed as the Debt Management Monitor (DMM). The DMM will beresponsible for all DTS debt related activity, to include: identifying, collecting, tracking,and recording of the debt in all related automated systems. The FDTA responsibilitiesinclude:Provides budget, accounting, and debt reconciliation support at the organizational level.6
Reconciles the official accounting system with the DTS.Allocates funds to the appropriate DTS budget module after funds have been certified asavailable.Ensures lines of accounting are properly established and maintained in the authorizingofficial’s DTS budget module, labeled in a clear and easy to understand manner, with thefiscal year included in the first two positions of the Line of Appropriation (LOA) label.Prevent violations of the Anti-deficiency Act by adhering to sound funds control andaccounting practices.Initiate debt collection action to recover monies owed to the United States Governmentby travelers.Manage interface errors between DTS and Standard Accounting, Budgeting, andReporting System (SABRS).Identify debts within DTS and provide relevant information to the LDTA for payrollcollection actionOrganizational Defense Travel Administrator (ODTA)The individual(s) who is responsible for the administration of DTS at the organizationlevel and, as such, assists the LDTA with overall DTS administration for the site. TheODTA is the point of contact for travelers, Routing Officials (ROs), Certifying Officials(COs) and Authorizing Officials assigned to their respective organization for DTSoperations. The ODTA provides enhanced Tier 1 Help Desk support after the travelersand accountable officials have exhausted all other means of resolving DTS issues forthemselves. If the ODTAs cannot resolve the issue, contact the Tier 2 Help Desk forassistance/resolution. The ODTA is responsible for:Ensuring travelers (and Routing Officials) have active Common Access Cards withPrivate Key Capability (digital signature) or soft token Public Key Infrastructure (PKI),as applicableProvide customer support regarding system operation, procedures, and entitlements(T1HD)Assigning roles and ensuring that access permission levels and routing schemes withinDTS provide for review and approval of travel authorizations and payments only by theappropriate official(s).Refer to Chapter 5 of the Defense Travel Administrator ManualRetain DD Form 577 appointment/termination letters and training certificates for DTAs,Routing Officials, and NDEAs.Maintaining traveler profile information (mailing addresses, phone numbers, governmentcredit card numbers)Remain current on all DTS changesEnsure proper user/traveler training of DTSRun the Un-Submitted Voucher report as well as the Approved Status report weekly andforward the report to appropriate Routing Officials. (Approved Status report is used toidentify Rejects/EFT Returns)Refer to Chapter 10 of the Defense Travel Administrator Manual7
Authorizing Official (AO)Responsible for reviewing and approving travel authorizations submitted by USGovernment personnel, to include travelers and non-DTS entry agents (NDEAs). Theapproval will be made using the DoD PKI digital certificate. When an AuthorizingOfficial applies the “Approved” stamp that results in a payment to the traveler, he/she isacting as a Certifying Officer. As such, they must have completed the appropriateCertifying Officer Legislation training and be appointed in writing by the CommandingOfficer of the organization. This appointment shall be made using the DD Form 577(Appointment/Termination Record). The AO billet will not be delegated below the rankof E-6 due to the pecuniary liability associated with this billet. When the appointment asan AO ends, the appointment must be revoked in writing (Using the DD Form 577) andsubmitted to the LDTA. At which time, the former AO’s access to additional functionswill be deleted by reducing the person’s permission levels to the lowest level required toperform his/her remaining duties.When an AO approves an authorization that includes a request for a non-ATM advanceand/or Scheduled Partial Payment on a voucher or a local voucher, his/her approvalresults in a disbursement to the traveler. Thus an AO will be serving in the capacity of aCertifying Officer.Note: Authorizing Officials are sometimes referred to as Approving Officials.The AO, as appointed is responsible to:Determine the necessity of a trip as mission essential and in the government’sinterest.Determine funds availability based on the DTS budget module.The AO must also ensure that the proper lines of accounting (LOA) are applied to theauthorization, particularly when the AO is responsible for more than one line ofaccounting, prior to approval of the travel authorization.Disapprove trip requests when “should cost” estimates exceed the funding availablein the DTS budget.If a requested trip is critical and the “should cost” estimate exceeds the amount offunds available in the DTS budget module, request additional funding allocation fromthe appropriate fund allocation official for the DTS budget module.Review and authorize trip requests, including
administrative, transportation, and financial business rules for using DTS and supplements the Marine Corps policy/procedural guidance. This is a “living document” and will be revised as additional functionality and capabilities of DTS become available. The Department of Defense (DoD) DTS
Defense Advanced Research Projects Agency. Defense Commissary Agency. Defense Contract Audit Agency. Defense Contract Management Agency * Defense Finance and Accounting Service. Defense Health Agency * Defense Information Systems Agency * Defense Intelligence Agency * Defense Legal Services Agency. Defense Logistics Agency * Defense POW/MIA .
a company travel configuration is created for each country the legal entity is located in. Features Available in Travel System Admin To access Travel System Admin, on the menu, click Administration Travel (on the sub-menu) Travel System Admin. NOTE: If Travel System Admin is your only Travel option, then the commands are
1. Corporate Travel Booked through a UW contracted Travel agency listed on the Travel Services Website. 2. Athletics Travel Booked through Athletics travel desk. 3. State of WA Travel Booked through the following as listed on the Travel Services Website. UW contracted Travel agency State contracted Travel agency EasyBiz
Research, Development, Test and Evaluation, Defense-Wide Defense Advanced Research Projects Agency Volume 1 Missile Defense Agency Volume 2 . Defense Contract Management Agency Volume 5 Defense Threat Reduction Agency Volume 5 The Joint Staff Volume 5 Defense Information Systems Agency Volume 5 Defense Technical Information Center Volume 5 .
Travel Agency to: Travel Agency rve cel Travel Agency to: – Reserve a Travel: – Cancel a Travel Pay the Travel Payment f a Travel re s Insurance P H – Pay the Travel a The Travel Agency needs to be in contact with a Visa cilities ervation faciliti e urchase nds on be in contact with a Visa payment center in order to be paid by the .
53 Best Travel Agency - Hong Kong Westminster Travel Limited 54 Best Travel Agency - India Thomas Cook (India) Ltd. NEW VS. 2018 55 Best Travel Agency - Indonesia Panorama Destination Indonesia 56 Best Travel Agency - Japan JTB Corp. 57 Best Travel Agency - Malaysia Mitra Tours & Travel 58 Best Travel Agency
Guidance - Travel Plan Contents 1. Executive Summary 2. Introduction of Travel Plan 3. Travel Plan Administration 4. Existing Travel Patterns 5. Proposed Travel Patterns 6. Measures 7. Targets 8. Monitoring and Review 9. Action Plan (example) Appendix - Travel Plan Appendices (examples) A Location of Site(s) B Site Plan C Travel Policy
ROSS User Guide Travel Plan ‐ creating and editing travel plans 2version 2.16.4 January 13, 2016. Creating a travel plan. This section explains how to create a travel plan and how to add travel plan legs to it. You do not need an incident to create a travel plan. Seeravel "T ‐ setting up resource travel."
